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Sustainable Production and Exhibitions

WEBINAR Starting at 10:30am

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Lucy Latham Environmental Sustainability Co-ordinator

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Housekeeping

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Agenda• Introduction to Julie’s Bicycle and Culture

Change• Drivers for change• Sustainable exhibitions• Sustainable production• IG Tools – Production tab• Further Resources• Discussion

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Julie’s BicycleWe make environmental sustainability intrinsic to the

business, art and ethics of the creative industries.

ResearchPractical tools & resources

Collaborative projectsNetworks & events

www.juliesbicycle.com

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How we work

Research

Practical Tools and Resources

Bespoke Support and ProjectsData Gathering

Sharing knowledge

Networks and Events

Together we can be bigger than the sum of our parts.

Artists

Audiences

LeadersBusinessesCreativesFreelancersSuppliers

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UNTIL MARCH 2015

PARTNERS:

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Who is it for?• SMEs & micro

businesses • Creative industries • East of England

What’s on offer?• One to one expert support• Events, workshops and webinars• Tools and resources• Networking opportunities

Support with: • Developing your business case for

environmental action• Implementing action plans and

achieving carbon reductions• Access to finance• Employment law and apprenticeships

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Why we ‘should’ care• UK Gov:

– 80% reduction by 2050 on 1990 levels

• Arctic sea ice:– Melting twice as quickly as

predicted• Rate of species extinction:

– 100-1,000x higher than historically ‘normal’

• Temperature rise:– 5/6ºC warming => 5-10% off global GDP

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Why act?• It’s a business issue, not just an ethical one• It can save you money, time and effort• It’s not going to go away

Arts and Culture:• Have an impact far beyond their own footprint• Enable us to understand complex issues• Have a role to play in social change

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Opportunities!• Be an industry leader – be ahead of the curve – future-proof!• Save costs / improve cost management• Increase efficiency business operations• Meet the existing client demand • Win new clients and generate new business• Apply creativity to sustainability• Comply with legislation• Building reputation – use as marketing tool• A great way to engage with clients, staff, suppliers etc.

• Engaged employees try: harder, perform better, are happier and are less likely to leave an organisation

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Sector/Arts response

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• Overwhelmingly positive response to Arts Council Reporting Initiative after 1st year– 90% engaged (635 orgs)– 86% agree/strongly agree can make a positive difference to

Arts Sector as a whole• Network approaches

– Manchester Arts Sustainability Team (MAST), Manchester City Council (events), Creu Cymru (venues), Creative Carbon Scotland, Newcastle Gateshead Cultural Venues, London Theatre Consortium, Culture Change

• International– Australian Arts Council, European Music Venues, Canadian

Arts Council, IFACCA

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Goal

Environmental sustainability is embedded in all decision making and activity equally

alongside artistic and financial considerations.

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Sustainable Production and Exhibitions

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Production compared to other impacts

Production impacts = 19% = 9,500 tonnes CO2e a yearIncluding rehearsal = 47%

NOT including audience or business travel.Important to focus on auditorium and FoH energy use too.

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Environmental impacts of production

Embodied carbon emissions

Sourcing

Design

Construction

Materials

Stage lighting

Automation

Sound

Projection

Energy

Equipment hire

Equipment procurement and deliveryMaterials/props/costume procurementCast, crew and creative team

TravelSet and props disposal

Waste

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Towards a circular economy

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www.juliesbicycle.com/resources/practical-guides/production

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Production Management

• Build sustainability into planning from day one• Involve everyone from the outset – director, producer,

designer, PM, TM etc. • Create a sustainable production policy• Keep sustainability on the agenda• Think about how to manage waste early on• Monitor your environmental impacts• Evaluate and share learning

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LightingWhat do we know?• 9% of energy use in a venue (conservative)• Royal Opera House – 15%

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Top Tips• Maintain equipment – it’s worth the investment• Use existing stock efficiently• Hire locally• Use alternatives to PVC tap – Velcro, bungee chords, fabric ties • Design efficiently – use the right luminaire for the job• Consider LED where it is fit for purpose• Dim where possible• Conduct rehearsals under working lights• Switch off after the rig check until the half

Further reading• Sustainable Production Guide• White Light Green Guide• BBC Low Energy Lighting Guide

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Sound, AV and Automation

What do we know?• Rechargeable batteries – 32 times less harmful• Automation in larger venues can exceed energy

supply capacity• Early stages – we need more data

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Top TipsSound and AV• Switch off when not in use• Choose the most energy efficient equipment available• Use rechargeable batteries• Hire locally

Automation• Update inverters• Voltage Power Optimisation• Manage Peak Demand• Explore renewables

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Set MaterialsWhat do we know?

• Calculating emissions for each production

• Timber and steel emissions fluctuated between 19-68 tonnes CO2e – equivalent of 2% and 10% of overall emissions

• Banned tropical hardwood ply

• Disposing of waste materials responsibly

Beyond carbon • Sourcing issues• Treatments• Disposal

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Top Tips• Avoid tropical hardwood ply (lauan)• Buy from FSC certified sources with a chain of custody• Use materials you know can be recycled• Build with disassembly in mind• Use nails and glue sparingly• Minimise toxic treatments and seek natural alternatives• Work with a disposal company that recycles• Explore other reuse options – Community Paint• Connect with local communities, schools, and Freecycle

initiatives

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Materials: Green Theatre Choices

www.moolelo.net/green

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Challenging Aesthetics

Paule Constable

Soutra Gilmour

Arcola Theatre

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Developing and Testing TechnologyPrue Lang

fanSHEN Theatre Company

Kacie Hultgren

Powerful Thinking

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• Venue consortia • Touring consortia• Sustainable production/exhibition pilots• Cross-industry initiatives• New technology trials• Audience engagement

Sustainable production responses

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Case study: Central School of Speech and Drama

GREEN CABARET

http://www.juliesbicycle.com/resources/case-studies/production/cssd-cabaret

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Case study: Young Vic, After Miss Julie

• 34% reduction in relative energy emissions per audience member

• A reduction of 68% in transport emissions

• Overall 99% reduction in absolute emissions from paper use compared to previous shows

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Young Vic: engagement

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Case study: Scenery Salvage

• On average 80% of props and 40% of scenery is saleable

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Sustainable ExhibitionsCurrent impact of exhibitions: 10,184 tonnes CO2e per year

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Case study: Victoria and Albert Museum

• Modified set-points• Optimised free cooling• Passive environmental control

Outcomes• No humidification or refrigeration equipment required• Environmental control achieved through ventilations and

heating systems• Up to 30% energy saving possible compared to traditional

close controlled mechanical air con system• Reduced running costs• Reduced emissions

Source: Arup, Museums & art galleries survival strategies

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Case study: Baltic

• Travel – engaging with transport agents Flexible HVAC controls – decided on a case-by-case basis

• Sustainable exhibition build• Timed switching

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Top tipsTransport:• Avoid air freight – switch to road where possible if fully loaded• Avoid couriers• Investigate rail and sea freight • Look for shipping transport collaborations with other galleries/local organisations• Improve load utilisation and logistics – full loads, intelligent route planning, no empty

journeysDisplay:• Design exhibitions to minimise use of temporary walls• Design walls of standard dimensions to accord with the dimensions of timber and

plasterboard• Reuse timber and plaster where possibleBuildings:• Set thermostats to lower temperatures in workshops and storage areas• Introduce zonal control and times• Relax temperature and humidity controls• Switch to LED lighting and light sensors• Switch off exterior lighting during the day

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Organisations and networks• The Happy Museum• Sustainable Exhibitions for Museums• Operation Green Museums• Visual Arts and Galleries Association Museums

Association • Greener Museums • Sustainable Exhibitions for Museums Group • Museum and Art Gallery Survival Strategies

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IG DEMOProduction tab

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What does my data tell me?

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What does my data tell me?

• IG Tool pie chart– Prioritising impacts– Using different

metrics e.g. per m2

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• Good for drawing comparisons between different productions

What does my data tell me?

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Next steps• Book your one-to-one support with Julie’s Bicycle to

complete your bespoke policy and action planwww.juliesbicycle.com

culture-change@juliesbicycle.com• Complete the template for Environmental Policies

and Action Plans• Sign up for our upcoming webinars:

Behaviour Change (15th October)• Attend upcoming networking events - see

www.juliesbicycle.com/culture-change for more information...

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Thank you

Your feedback is very welcome!

culture-change@juliesbicycle.comjuliesbicycle.com/culture-change

facebook.com/culture-change#CreateShareSustain @JuliesBicycle