Cultural Heritage in REGional NETworks REGNET Project Meeting Content Group 2002-01-28 - 2002-01-29.

Cultural Heritage in REGional NETworksCultural Heritage in REGional NETworks

REGNETREGNET

Project Meeting Content Group

2002-01-28 - 2002-01-29

January 2002 REGNET Project Team Meeting Content Group

2Overall Agenda Overall Agenda

Monday, 2002-01-28 Tuesday, 2002-01-29

14:40 - 15:00 Opening, Agenda(IMAC)

15:00 - 16:15 Status reports(All partners)

16:15 - 16:45 Data input issues(IMAC, TARX)

16:45 - 17:15 Coffee break


17:30 - 18:30 Special partner projects

(ICCS, IMAC, ...)

14:40 - 15:00 Opening, Agenda(IMAC)

15:00 - 16:15 Status reports(All partners)





(ICCS, IMAC, ...)

9:30 - 10:00 Theme-basedwork -

Introduction(TARX, IMAC)

10:00 - 10:45 Individual themes

(IMAC, TARX, theme leaders)

10:45 - 11:15 Coffee Break

11:15 - 13:00 Working groups

13:00 - 14:40 Lunch Break

9:30 - 10:00 Theme-basedwork -

Introduction(TARX, IMAC)

10:00 - 10:45 Individual themes

(IMAC, TARX, theme leaders)


11:15 - 13:00 Working groups

13:00 - 14:40 Lunch Break


3Overall Agenda Overall Agenda

Tuesday, 2002-01-28

14:40 - 16:45 Data input tutorial

(AIT)



(AIT)

17:30 - 18:30 Results of working

groups(all partners)

Open round(all partners)

Next steps(IMAC)


(AIT)



(AIT)

17:30 - 18:30 Results of working

groups(all partners)

Open round(all partners)

Next steps(IMAC)

The main goals:

1. Clarify open questions regarding the data formats & usage of templates

2. Introduce and explain availabe tools for data input

3. Working on themes in order to start the construction of topic maps


4Detailed agenda 1st day Detailed agenda 1st day

Monday, 2002-01-28

15:00 - 16:15 Status reports (about 10 minutes per partner)

SUL/KVA/NRM/LMG, MUS, MECH, ONB, ICCS,

GRAN, CC/New italian partners, ALI

16:15 - 16:45 Data input issues

Solving the mystery: Usage of the templates for fragment generation, some examples(TARX)



Data structures, standards & concordances(IMAC)


Presentation of Z39.50 Server (ICCS)DSK Test data (IMAC)....

15:00 - 16:15 Status reports (about 10 minutes per partner)

SUL/KVA/NRM/LMG, MUS, MECH, ONB, ICCS,

GRAN, CC/New italian partners, ALI


Solving the mystery: Usage of the templates for fragment generation, some examples(TARX)



Data structures, standards & concordances(IMAC)


Presentation of Z39.50 Server (ICCS)DSK Test data (IMAC)....


5Our workplan for the next 2 daysOur workplan for the next 2 days

Envisaged results

Record the actual status of your work - solveproblems and plan the next steps (adaption of the timetable - if necessary)

Introduction of and training in using the data entry tools, formulate further needs

Finish the work on theme structures, decide upon and define concrete contributions (and schedule them)

Use face-to-face communication for discussion& share expertise


6Status reportsStatus reports

Part 1: Status reports

[all partners]

15:00 - 16:15

Please give a short presentation:- work done & actual status

- main achievements- most important problems

- critical points- ...

Swedish partnersMUS

MECHONBICCSGRAN

IATCCALIIAT


7Data input issuesData input issues

Part 2: Data input issues

[TARX, IMAC]

16:15 - 17:30Coffee break 16:45 - 17:15


8The fragment templatesThe fragment templates

The problem with the templates for fragments - solving the mystery

Some examples in order to show the usage of the templates

TARX


9The fragment templatesThe fragment templates

Another example - object description

Information about the record(some of these fields will be generatedautomatically if using an electronicsystem)

Object descriptionLanguage EnAudience levelSize level ShortAuthor Silke GrossmannContributionDate 2002-01-25Modified byModif. date

Rec

ord

desc

ript

ion

Modif. descriptionPlease describe your object (according to international standards used in your domain and/or data fields used inyour institution). The following list is just an example and must/could be adapted for your specific objects ( e. g.artworks, books, ...)Creator of the object Tandler, PeterTitle of object Afrikanische LandschaftAcquisition Gift by the artistOwner of the object Museum IMACMeasurements 50 x 50MaterialDate of production 2000Location of the object ConstanceIf sellable: price of the object € 500Copyright Peter TandlerReplica? No

Obj

ect d

escr

ipti

on

description The picture shows a tree located in Africa.

Links (1): http://www.imac.de (Link to digital image)(2): http://www.imac.de/tandler (Link to virtual exhibition…..

Primary keywords Modern Art, AfricaSecondary keywordsNumber Tandler.gif

Information about the object andits content(equivalent to domain-specificdata dictionaries, could be adaptedto your needs)


10Data structures & concordances Data structures & concordances

The basis: content examples (object descriptions)

SUL Books Export from Libris Marc/Marc21Smaller units no examples Metadata Scheme (Dublin

Core ?)

ICCS Artworks Registration by artists (paper) Dublin Core data +For demo purposes: usage of minimal data set for sellingtemplates, Z39.50 Server purposes

ALI Archive objects Registration by using the Own data structuretemplates

MUS Museum objects Export from collection Spectrummanagement system(Museum System)

ONB Archive objects Field list for photgraphies,object descriptions on the basis of the template


11Data structures & concordances Data structures & concordances

The basis: Content examples (object descriptions)

GRAN Artworks Field list available (registrationform for artists)

MECH Museum objects Object descriptions (fragment Meta data settemplate)

NRM Museum objects Field list available

What is missing?

• Content examples from other partners(mapping to standards and DC)

• Examples of other content types (especially shop items)

Delivery of all content already available => Registration tools / delivery methods

?


12Data structures & concordancesData structures & concordances

Analysis of data

Step 1: Mapping to domain-specific standards (if necessary)

Library MARC / MARC 21www.loc.gov/marc

Archive

ISAD (G)www.ica.org

EADwww.loc.gov/ead

Museum

AMICOwww.amico.org

CDWAwww.getty.edu/research/institute/standards/cdwa

CIDOCwww.loc.gov/ead

Artwork

Machine ReadableCataloguing

General International StandardArchival Description

Encoded ArchivalDescription

Art Museums ImageConsortium

International Standard for Museum Object Information

Categories for thedescription ofWorks of Art

Background information: D2



Analysis of data

Step 1: Mapping to domain-specific standards - an example

Object ID

Fields used by partners [MUS, DSK, MECH/TARX, NRM] AMICO fieldOwner accession number

Object Name Object category(MUS) (DSK, e. g. painting, graphic) Object type

Material Material/technique Medium(MUS) (DSK) (Fragment)

Dimensions Measurement Dimension(MUS) (DSK, dimension/ (MECH)

measurement/unit)

Attributes Iconographic Keywords (MUS =>AAT) categories & (Fragment)

description (DSK)

Material/technique- terms - text

Dimensions- unit - value

Subject Matter- terms- text



Analysis of data

Step 1: Mapping to domain-specific standards - an example

Location Institutional holder(MUS) (DSK, name/address/person

Fields used by partners [MUS, DSK, MECH/TARX, NRM] AMICO field

Owner nameOwner place

Related worksRelated documentsRelated images...

Related Works Reproductions LinksMedia Inform. Digital Images (Fragment)References ... (DSK)(MUS)

Actual mapping results:Crosswalk document (AIT)

Details could be givenduring the tutorial

To Do:

Proove & finish mapping!



Step 2: Mapping to Dublin Core for cross-domain search(www.dublincore.org)

Analysis of data

The Dublin Core Elements

Content elements Intellectual property elements InstanceTitle Creator DateType Publisher FormatDescription Contributor IdentifierSubject Rights LanguageCoverage SourceRelation



Step 2: Mapping to Dublin Core - an example

Analysis of data

Museum data [partners, CIDOC, MDA, AMICO]

Object category Resource typeObject measurement FormatCreator (artist, ...) CreatorKeywords SubjectOwner PublisherCopyright statement Rights... ...

For details: Crosswalk document (AIT)

To Do:Completion of mapping (use of all fields, for all domains), proove actual mapping attempts



First draft of data structure of the REGNET system: RN_T220v01_AIT_data_structure

Simplified overview - What is it all about?

SUL

MECH

GRAN

...

Content Provider

Standards

MARC

CDWA

Cross-domain searching(Z39.50)

...

DC

Metadata format

Publishing by converting to XML(using available DTDs)

First version of dataentry tool

Content provider tutorial


18Special partner projectsSpecial partner projects

Part 3: Presentation of special partner

projects[ICCS, IMAC, new partners in the

projects, ...]

17:30 - 18:30


19The Swiss data base of cultural heritageThe Swiss data base of cultural heritage

No mapping to domain-specific standard

1. Dublin Core Mapping2. Converting in XML (7000 records)3. Adaption of an existing system

(XML-databased) for information retrieval

2. Analysis & Preparation of data

1. The data base

Art works located in 3 museums

- Museo cantonale d‘arte, Lugano- Musée d‘ art et d‘histoire, Genève- August Deusser Museum, Bad Zurzach

About 10.000 objects, some with digitalimages. Available for demo purposeswithin REGNET.

http:www.arte24.chwww.aitbiz.com/dsk/main.asp


20The Swiss data base of cultural heritageThe Swiss data base of cultural heritage

Data fields used in the data base

Object dataID, title, institution, further titles, physicaldescription, object category, date (creation), material/technique, measurement, inscriptions,iconographic description, iconographic categories, object source information.

Related object informationPhotographic reproductions, digital image, bibliography

Ownership informationOwner (person, institution)

Information about object conditionRestauration report, location of restauration

Could be a good reference model for museums!

Standard: Documentationstandard for collections(DSK, 1996).

Documentation informationRecord ID, recorded by, date.

Artist informationArtist name, Birth place, Death place, Death date, Activity period, nationality, profession, copyrightstatement

Geographic and personell subjectOwner (person, institution)

Online Demo?


21Sample data ICCS - Z39.50 Server Sample data ICCS - Z39.50 Server

Sample data - Z39.50 Server

ICCS

E. g. New partners in the project......

[open for your contributions]

Others relevant developments


22Agenda 2nd day Agenda 2nd day

Tuesday, 2002-01-29

9:30 - 10:00 General issues theme-based work

Procedures for quality control and improvement of document management & communication(IMAC)

Status of topic map development(TARX)

10:00 - 10:45 Individual theme - status & needs

Results available for individual themes, needs and open questions(TARX, IMAC, theme leaders)


11:15 - 11:45 Working in smaller groups

Working groups on special themes

13:00 - 14:40 Lunch break

....

9:30 - 10:00 General issues theme-based work

Procedures for quality control and improvement of document management & communication(IMAC)

Status of topic map development(TARX)

10:00 - 10:45 Individual theme - status & needs

Results available for individual themes, needs and open questions(TARX, IMAC, theme leaders)


11:15 - 11:45 Working in smaller groups



....



Tuesday, 2002-01-29

14:40 - 16:45 Data input component

A tutorial for the content providers (AIT)


17:15 - 17:30 Data input component [continuation]

Discussion, next steps

17:30 - 18:30 Results & next steps

Results of the intermediate work done in smaller

groups. Set up of a referential document in order

to start the construction of topic maps.

Open round: questions, next steps. Reporting.....

14:40 - 16:45 Data input component

A tutorial for the content providers (AIT)


17:15 - 17:30 Data input component [continuation]

Discussion, next steps

17:30 - 18:30 Results & next steps

Results of the intermediate work done in smaller

groups. Set up of a referential document in order

to start the construction of topic maps.

Open round: questions, next steps. Reporting.....



Tuesday, 2002-01-29 Revised agenda

9:30 - 10:00 Opening

Summary of the 1st day: Open questions. General Remarks.

(IMAC, all partners)

10:00 - 10.45 Data input tutorial/REGNET data structure

Tutorial for the content providers (AIT)



Tutorial for the content providers (AIT)Discussion. What must be done to fulfill all needs?

12:15 - 13:00 Working on Themes

Status of theme-based work (IMAC) Topic map development: An example (TARX)

Results available for individual themes, needs and open questions (TARX, IMAC, theme

leaders)

....

9:30 - 10:00 Opening

Summary of the 1st day: Open questions. General Remarks.

(IMAC, all partners)


Tutorial for the content providers (AIT)



Tutorial for the content providers (AIT)Discussion. What must be done to fulfill all needs?

12:15 - 13:00 Working on Themes

Status of theme-based work (IMAC) Topic map development: An example (TARX)

Results available for individual themes, needs and open questions (TARX, IMAC, theme

leaders)

....



Tuesday, 2002-01-29 Revised agenda ?


14:40 - 16:00 Working on themes


16:00 - 16:45 Results of working groups

Results available for individual themes: adapation, needs and open questions. Set up

of a referential document in order to start the construction of topic maps. (All)


17:15 - 18:15 Summary & Open Round

Organisation Issues (Document management &

communication). Reporting & Next Steps.Discussion & presentation of special partnerprojects


14:40 - 16:00 Working on themes


16:00 - 16:45 Results of working groups

Results available for individual themes: adapation, needs and open questions. Set up

of a referential document in order to start the construction of topic maps. (All)


17:15 - 18:15 Summary & Open Round

Organisation Issues (Document management &

communication). Reporting & Next Steps.Discussion & presentation of special partnerprojects


26Results of the days must be ... Results of the days must be ...

Status about the existing „products“List of data which could be processed(individual) demos ?

Status of clarified issues & not solved issuesInput from technical group discussion(s)/ data input issues

Results of theme work groupsMain achievements, working plan,progress in coordination work, timetable?

Definition of possible new products (discussion)Reporting & organisational issues


27Theme-based workTheme-based work

Part 1: General issues

[IMAC, TARX]

9:30 - 10:00


28Management issuesManagement issues

The process of content production (actual state)

1. Generate documents (fragments, samples, ...)2. Collection & distribution through coordinator

Thematic Content Other documentsValidation, feedback, Analysis, distribution modification

3. Publishing on the server

The content production - Quality control & document management

Actual status: all documents related to WP 2.1 published on the server. Exception: no thematic content.



Editorial Group

Constituted by 5 partners: 3 of 5 should check the delivered content

1 Person:IMAC (or) TARX

2 Persons:SUL, CC, MUS

Tasks of the editorial group

1. Decision on themes to be addressed2. Assuring that sufficient aspects of

a theme are covered3. Approaching partners with requests

for additions to themes4. Monitoring the terminology that is

being used

Volunteers are welcome,members are: SUL/KVA, TARX, MUS, (IMAC)

Step 1: Introduction of an editorial group

Only a control of homogenity ofthematic products!



Alternative 1: Stick to the old method

1. Distribute content to editorial group2. Publishing by Gerda after validation

Step 2: Decision about publishing method

IMAC could coordinate the process!

Alternative 2: Direct upload (Load Area)

1. Using the load area for direct upload2. Information of partners using email/forum3. Publishing in “official” section after

validation (email to Gerda)

Alternative 3: Using documentserver

Availability through search,meta data!



Alternative 3: Using the document server

Step 2: Decision about publishing method

1. Describing document2. Uploading document3. Information per email/

forum

Using the official section only for general& „central“ documents(guidelines, summaries, ...)

Online Demo?



1. Access: www.regnet.org/members/forum.htm2. Work Area A: Content Engineering3. Login: family name (member), company short name (password)

Instrument: The project forum

Step 3: Improve communication - Share knowledge



The project forum - suggestion for the usage

Step 3: Improve communication - Share knowledge

One subject for all general aspectsOne subject for editorial group issuesPer theme: one subject moderated by theme leader

- General information about the theme- Links/hints to most important documents- Discussion of modifications, contributions, etc.

In general: each partner is allowed to generate new subjects in order to discuss problems (automatic email notification of participants)

Online Demo?


34Status theme-based work - Topic map Status theme-based work - Topic map developmentdevelopment

An overview about the topic map development (proposal)

TARX



Part 2: Individual themes

[IMAC, TARX, Theme leaders]

10:00 - 10:45Coffee break 10:45 - 11:15


36Overview themes and statusOverview themes and status

Theme-based work - A status report

Tour d’Horizon Theme scheme & relations to other themes, List of

“relevant” fragments

Saints Theme scheme, fragments, object descriptions (MECH/TARX), coordinationstarted (?)

Masks & Amulets Theme scheme/guidelines(fragments to be written), coordination started (?)

Decision about fragments for 1stphase, deadlines

Coordination with partners(MUS, ALI, LMG, ONB)

Committment by others aboutcontributions (ALI), finalisingtheme structure

Status To Do




Art Galleries Outline of related topics, indepth considerations for

regional aspects (ICCS,GRAN)

Linnaeus Theme structure &guidelines prepared, coordination started (?)

Habsburg Conceptual work on sub-theme “Sissi” (ONB)

Decision about sub-structures,suggestions for further (regionalaspects), draft for an overallscheme (?)

Coordination with partners(ALI, MUS, ONB), decision about concrete contributions

Discussion/coordination aboutother aspects by analysing possible contributions of partners (IMAC, MECH, ALI)

Status To Do




Measuring Theme scheme/guidelines(fragments to be written), coordination started (?)

Early Renaissance Working on fragments,

in Europe coordination of italian partners in progress

Leather Theme schemes/guidelines,fragments (MUS), coordination started (?)

Gilt Leather Theme structure, fragment list, coordinationstarted (?)

Committment by others aboutcontributions (KVA, MECH), finalising theme structure

Theme structure and fragmentlist, coordination with partners(MECH)

Merging with Gilt Leather,coordination (MECH)

Merging with Leather (MUS)

Status To Do



Theme-based work - Presentation of individual themes

For each theme: topic map layout,contributions by partners (optional),discussion

TARX/IMAC/theme leaders


40Tour d‘HorizonTour d‘Horizon

1. Introduce the themeAim of the topic

2. Description of whole collectionShort description (D1)

3. Description of museum/institutionInstitutional information

4. Description of objects5. Description of artists

Related:

- Regional aspects (e. g. Swiss art)- Thematic aspects (thematic focus of collection)- Formal aspects (object types in the collection „object categories“)

Useful fragments



Part 3: Working in smaller groups

[all partners]

11:15 - 13.00Lunch break 13:00 - 14:40

Please:- work on open issues

- decide upon contributions & deadlines- prepare a short presentation for the last session



Part 4: The data input component

[Tutorial for the content providers]

14:40 - 17:30Coffee break 16:45 - 17:15


43Data input issuesData input issues

Part 5: Results & next steps

[all partners]

17:30 - 18:30


44Results of working groupsResults of working groups

Reporting: D4 „Available Content and Products“

• Updated status reportsMust be provided by all partners(in a format suitable for publication)

• Sample data (the collections)Data formats, mapped to standardsand Dublin Core (prooved & finished)

• Thematic productsDetailed description of individual themes(theme leaders), corresponding topic maps

• Overview about potentials in the futureWhat could be provided in the next months(by each partner), extension of products

IR 2.1D4

Cultural Heritage in REGional NETworks REGNET Project Meeting Content Group 2002-01-28 - 2002-01-29.

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Transcript of Cultural Heritage in REGional NETworks REGNET Project Meeting Content Group 2002-01-28 - 2002-01-29.