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Cub Scout Pack 160 – Bylaws & Guidelines

Charter Organization: Reston Lions Club

Charter Date: February 28, 2018

Oak Hill, Virginia

Updated 08/25/2018

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Contents

A. Nature & Purpose of Cub Scouting ....................................................................................................... 3

B. Organization & Leadership Structure ................................................................................................... 3

Boy Scouts of America Structure .............................................................................................................. 3

Pack Structure ........................................................................................................................................... 4

Den Structure ............................................................................................................................................ 4

C. Activities & Meetings ............................................................................................................................ 5

Pack Meetings ........................................................................................................................................... 5

Den Meetings ............................................................................................................................................ 5

Camping .................................................................................................................................................... 5

Hiking ........................................................................................................................................................ 5

Other Activities ......................................................................................................................................... 5

Transportation to Activities ...................................................................................................................... 5

D. Finances ................................................................................................................................................ 6

Dues .......................................................................................................................................................... 6

Fundraisers ................................................................................................................................................ 6

Refund Policy ............................................................................................................................................ 6

E. Membership .......................................................................................................................................... 6

Requirements ............................................................................................................................................ 6

Conduct & Discipline ................................................................................................................................. 7

Uniform Standards .................................................................................................................................... 8

Scout Expectations .................................................................................................................................... 9

Parent & Guardian Expectations ............................................................................................................... 9

Volunteer Leader Expectations ............................................................................................................... 10

G. Awards & Advancements .................................................................................................................... 10

H. Safety .................................................................................................................................................. 10

I. Privacy ................................................................................................................................................. 11

Personal Information Collected .............................................................................................................. 11

Photography ............................................................................................................................................ 11

J. Amendments ....................................................................................................................................... 11

APPENDICES ................................................................................................................................................ 12

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A. Nature & Purpose of Cub Scouting

The Reston Lions Club is chartered by the Boy Scouts of America (BSA) to sponsor and support Pack 160.

Pack 160 operates under the guidelines of the BSA to provide a fun and engaging program for youth in

grades K-5 to accomplish the purposes of Cub Scouting. Scouting can help children enhance close

relationships with their families while developing strong and desirable traits of character, citizenship,

and physical and mental fitness. Scouting also provides children with leadership opportunities and helps

them develop habits and attitudes of good citizenship.

Cub Scouting is a family program, and parental help is the key to a successful Cub Scout. The scouts

need their parents’ help with achievements, electives and activity awards.

The Boy Scouts of America defines the purposes of Cub Scouting as:

Character Development

Spiritual Growth

Good Citizenship

Sportsmanship and Fitness

Family Understanding

Respectful Relationships

Personal Achievement

Friendly Service

Fun and Adventure

Preparation for Scouts BSA

Pack 160 supports Family Scouting by offering an inclusive environment for both young boys and girls.

The Pack strives to support families in instilling the values of the Scout Law and Oath (Appendix 1) in a fun

and safe environment.

B. Organization & Leadership Structure

Boy Scouts of America Structure

Pack 160 is part of the larger Boy Scouts of America organization which is further divided into councils

and districts each of which support the local units (Packs in the case of Cub Scouts). In conjunction with

the National and regional Scouting organizations, the Lions Club of Reston is chartered to sponsor Pack

160.

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Pack Structure

The Pack is made up of several dens that are divided by age (Kindergarten through 5th grade) and gender.

As noted above, the Pack is led by the Committee and the Cub Master. The Committee partners with the Cub Master to

plan and execute the Pack program. The Committee focuses on the administrative aspect of the Pack to include

development of policies, manages the finances of the Pack, and coordinates major Pack wide events. Committee

members have voting rights to update and change Pack policies provided that they are consistent with BSA guidelines

and the Chartering Organization. See Appendix 2 for detailed role descriptions for the various Committee members.

The Cub Master, serves as a member of the Committee and helps plan, organize, and run Pack events. The objective of

the Cub Master is to ensure the Scouts have a safe and fun environment in which to learn the values of Scouting.

Den Structure

The Cub Scout program runs from Kindergarten through 5th grade with scouts bridging into (joining) a Scouts BSA Troop

in March of the 5th grade year. Ideally, each Den consists of five (5) to eight (8) Scouts and is led by registered adult leaders

that serve as the Den Leader and Assistant Den Leader respectively. Den Leaders may operate a Den with no fewer than

four (4) scouts and can exceed eight (8) scouts at their discretion. Note: A den consisting of girls must have one registered

female adult leader at all Den events. See section F. Volunteer Expectations for more information.

Den assignments are made by the Cub Master when the Scouts register with the Pack and cannot guarantee placement

of Scouts with specific peers.

In general, the Pack discourages transfers between Dens. If a Scout requests a transfer to another Den, a meeting will

be held with the Cubmaster and the Scout’s parents/guardians to try to determine the reason for the transfer. If there is

a valid reason for transfer, the decision will be made by the Cubmaster and the new/gaining Den Leader.

National Council Boy Scouts of America (BSA)

National Capital Area Council

Powhattan District

Unit Commissioner

Reston Lions Club

(Chartering Organization)

CO Rep

Pack 160

Committee Chairperson

Committee Cub Master

Operates the Scouts BSA program across the United States of America preparing boys and girls make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Scout Law (Appendix 1).

The council is one of the 300 local councils that administer the Boy Scouts of Ameria program. It establishes policies and programs. The council covers 20 districts spreading across norther Virginia, Maryland, the District of Columbia and the US verigin Islands.

Powhatan District is a geographical area of the BSA local council. It is home to over 75 Cub Scout Packs, Boys Scout Troops, Venture Crews, Varsity Teams and Explorer Posts in Chantilly, Great Falls, Herndon, Oakton and Reston Virginia. The district works with chartered

organizations and community groups to organize and support successful units.

Commissioners are district and council leaders who help coach and consult with adult leaders of Cub Scout Packs, Boy Scout Troops, and Venturing Crews to help units succeed in delivering a quality program.

The Chartering Organization has responsibility for ensuring the Pack operates within BSA guidelines and provides oversight to the Pack through the Chartered Organization Representative.

The Charter Organization representative serves as a liasion between Pack 160 and the Chartered Organization while providing oversight to the Pack Leadership and ensuring the program is consistent with both BSA guidelines and the obejectives of the Chartered Organization.

One of the largest Cub Scout Packs in the Powhatan District with over 80 Scouts

The Committee Chair leads the pack committee and is responsible for the administration, oversight, and support of the pack program

The Pack has two equally important parts; the committee and the Cub Master. The Committee focuses on the smooth running of the Pack by managing the adminstrative functions and supporting the Cub Master. The Cub Master is responsible for organizing and leading the Scout

activities with the help of the Assistant Cub Masters, Den Leaders, Committee, and parents

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C. Activities & Meetings

Pack Meetings

Meetings are planned by the Pack Committee and run by the Cubmaster and Asst. Cubmaster. Pack meetings are held

once per month at a time and place designated by the Committee. The Pack Meeting is NOT a drop-off event. Each

Cub Scout should have a parent or guardian with them at the Pack Meeting. The entire family is encouraged to

participate during the Pack Meeting, so your presence is important. Pack Meetings have fun activities and allow scouts

to be recognized for their achievements.

Den Meetings

Den meetings are run by Den Leaders. Typically, parents do not need to stay for Den meetings unless they are Lions or

Tigers or the Den Leaders have requested help or have specific needs. The exception is if only one Den Leader is

available for a meeting. All Scout BSA activities require at least two leaders, so if only one is available, the Den Leaders

will ask a parent who is a trained leader to stay to provide “two-deep leadership.”

Camping

Pack 160 has a Fall and Spring family camping. Families are encouraged to camp with the Pack and explore the outdoors.

Camping provides activities and experiences that are fun for Cub Scouts, help meet some rank requirements, and helps

prepare them for a future in Scouts. Please see the Cubmaster if you need additional information or have questions

about camping or equipment. We adhere to BSA guidelines and requirements when selecting camp locations and

activities. Pack 160 also organizes groups of scouts and adults to attend Camp Snyder and Camp Goshen, or similar

camps, for day camp and overnight camping experiences during the summer months.

Hiking

A core principle of Scouting is to enjoy the outdoors and to learn to respect and care for the environment. One great

way Pack 160 introduces Scouts to the outdoors is through age appropriate hikes. Hiking also promotes physical fitness.

Scouts are encouraged to accumulate miles throughout their Cub Scout tenure for all Pack and Den hikes to earn awards

recognizing the total distance travelled. While many families may enjoy hikes outside of the Scouting program, the Pack

does not include these miles as part of the awards program as not all families have the same resources and

opportunities to participate hiking outside of the program.

Other Activities

The Pack also supports other activities through the year to support Scouts in completing the requirements for rank and

just to have fun. Activities may include Overnighters, Pine Wood Derby, and Blue & Gold. Additional information can be

found in the Pack Handbook and/or Website.

Transportation to Activities

Parents, Leaders, or others may be called upon to provide transportation of Scouts to a campout or other Pack

function. The BSA policy for driving is:

All drivers must be 18 years of age or older

All vehicles will be in safe operating condition

All Scouts must wear seatbelts

The bed of pick-ups is for gear only

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Vehicles must be covered in full by the mandated state-required insurance

Scouts will behave in transit to and from Scout functions as if they were at a Scout function, as not to distract the driver

and cause an unsafe situation. The requirement for two-deep leadership is not mandated while driving if:

Two-deep Leadership is present prior to leaving for an event

Re-established immediately upon arrival

No one-on-one contact is maintained (e.g., the adult driver is not permitted to be driving only one other Scout

unless that Scout is their child / dependent)

D. Finances

Our Pack receives funds to operate from the dues you pay and from our fundraisers. These funds cover the costs of

activities and awards for the Scouts in the Pack.

Families are also responsible for providing the uniform for their Cub Scout. Please reach out to the Cub Master or

Committee chair if the dues and other expenses cause undue hardship to the family. In these situations a scholarship

maybe provided specific to certain conditions (i.e., volunteer hours, participation in fundraisers)

Dues

Dues are outlined in Appendix 3.

Dues do not include a subscription to Boys’ Life magazine. Boys’ Life magazine is a great publication for all Scouts involved

in scouting and it is highly encouraged for all scouts in our Pack. You can easily purchase a subscription online at

www.boyslife.org or during the registration process with the Pack.

Fundraisers

Badges, patches, crafts, supplies, campground fees, nature program fees, and equipment are costly, yet are needed to

provide the best program possible for the Scouts. Scouts are encouraged to participate in fundraising. Good participation

will keep the need for fundraising to a minimum. Pack 160 will never ask Scouts to participate in any activity that is unsafe

and do not require participation if parents/guardians are uncomfortable with the fundraiser.

Refund Policy

For special events and for non-Scout participants an additional activity fee is sometimes required. These fees are due

near the time of registration. While the Pack understands that unexpected events may require a Scout or family

participants to miss a registered event, refunds cannot always be made. Refunds will be made under the following

situations, if:

The registration can be transferred to other eligible participants who pay the required activity fee

The Pack has not already committed Pack funds to reserve the location, activity, etc.

Extenuating circumstances exist, refunds may be made at the discretion of the Committee.

E. Membership

Requirements

Pack 160 is open to all boys and girls from Kindergarten through fifth grade (ages 5-10 years old). It the policy of the

Pack to encourage Scouts to maintain an active interest in his or her religious preference. No boy or girl will be turned

away because of financial hardship.

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Conduct & Discipline

Scout:

A Cub Scout is expected to behave him or herself at all meetings and outings. Disruptive behavior, fighting, and use of

bad language are some examples of behavior which will not be tolerated at Den meetings, Pack meetings or outings. The

BSA does not permit the use of corporal punishment by unit leaders when disciplining youth members. Discipline needs

to be positive rather than negative whenever possible and it must be applied using common sense and fairness. On

those rare occasions when discipline is necessary, the following action will be taken:

Clarify & Remind Expectations: A leader will remind and/or clarify the expectations to the broader group and

encourage the Scouts to behave in the appropriate manner in the collective. This can be done in numerous

ways such as highlighting those demonstrating positive behaviors. Leaders must demonstrate patience with all

Scouts and each other as they try to do their best.

Verbal Reprimand: A leader will identify the situation and discuss it with the Scout out of earshot of other Scouts

but within view of other adults, in accordance with Youth Protection policies, to talk with the Scout about what

was done wrong. The Scout will then rejoin the activity.

Engage the Parent/Guardian: If the Scout does not correct the behavior, his or her parents/guardians will be

asked to address the situation. If a parent or guardian is not present, the leader will make an effort to reach the

parent/guardian. If the Scout demonstrates regular and significant behavioral problems, the Den Leader will

meet with the parent/guardian as well as other Pack Leadership to discuss methods of correcting behavior

problems.

Suspension: If a Scout’s behavior is significant enough or a reoccurring problem, the Pack may place the Scout

on probation. This is a period of evaluation both by the Pack and by the Scout and the Scout’s family to

determine if remaining with the Pack is in the best interest of the Pack and Scout. A suspended Scout is barred

from certain “special” pack and den activities, at the Cubmaster's or den leader’s discretion. The Committee,

Cub Master, Den Leader, will meet with the parent/guardian of the Scout before a suspension is initiated to

discuss the length of the suspension and the conditions prior to reinstatement. The Committee will inform the

Unit Commissioner before said meeting.

Expulsion: A Scout may be permanently removed from the Pack if the above disciplinary measures do not

resolve the behavior problem OR if a significant breach of expectations occurs such as:

o Illegal conduct

o Illicit use of drugs or alcohol, in or out of Scouting;

o Bullying, hazing, or harassment of another Scout;

o Stealing from another Scout;

o Misbehavior or refusal to abide by pack policies which is seriously detrimental to the welfare of the

Pack;

o Willful disregard of the Cub Scout Law or BSA Policies and Procedures, especially by an adult in a

position of trust.

If a Leader or other adult believes a Scout should be removed from the Pack, that individual will inform the Cub

Master and Committee. The Committee will notify the Unit Commissioner of the concern and notify the Scout’s

parents/guardians in writing of a meeting at which expulsion will be discussed and voted upon. At that meeting,

the individual may present statements to the Pack Committee in an effort to influence the vote. The Unit

Commissioner will be present at the meeting.

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It is never the intention of Pack 160 to single out Scouts and does not employ “time outs” unless it is a matter of safety

in which it would be unsafe (for the Scout or others) to allow the Scout to rejoin an activity.

Leader:

A Leader is expected to live-up to the Scouting ideals, meet the Scout and Leader expectations, and serve as an example

to the Scout’s in their charge. The Pack Committee, in conjunction with the Reston Lions Club and the Unit

Commissioner, will intervene to discuss the matter with any Leader that fails to:

Adhere to Scout and Volunteer Leader expectations

Adhere to BSA’s prohibition on the use of alcohol and tobacco products at Scouting events

Adhere to the BSA Youth Protection Program or other required training

The intent of the intervention is to clarify expectations, ensure that the Pack and all Scouts are not negatively impacted

by the Leaders behavior, and rectify the situation. Depending on the severity of the transgression, the Committee

and/or the Reston Lions Club may determine that the Leader should be expelled from the Pack and determine the

circumstance on which the expelled leader may interact with the Pack going forward. In the event, that the Committee

does not feel expulsion is necessary, the Reston Lions Club, as sponsoring organization, can overrule the Committee.

Uniform Standards

Part of Scouting includes having uniforms and we strive to have Scouts have consistent uniforms to encourage unity and

pride in Pack 160. Pack 160 requires the following for Tigers, Wolves, Bears, Webelos, and Arrow of Light:

Field uniform shirt (formerly the Class A uniform) – a blue button-down shirt that should be worn at Pack functions

including Den meetings, Pack meetings and Pack Activities, unless otherwise indicated. Since your child may be

wearing the blue shirt for 3 years, most families buy a larger size shirt to allow for growth.

o Note: Webelos / Arrow of Light scouts may transition to a beige Scout BSA uniform shirt

Purple World Scouting Crest patch

Council patch

Red pack numbers

Rank neckerchief and neckerchief slide

Optional elements of the Pack uniform include:

Cub Scout belt (this item works well with belt loops given for advancement)

Navy blue pants or shorts

Scout socks

Cub Scout hat (by rank)

Activity uniform (formerly the Class B uniform) – an additional Pack T-shirt worn at outdoor activities. These can

be purchased at the Pack meetings.

Lions are permitted to wear a Field uniform but are only required to have a Lions T-Shirt.

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Scout Expectations

Cub Scouts should wear their uniform to all Cub Scout events, including Den Meetings, Pack Meetings and Pack

Activities. Leaders will give instructions if uniforms are not required for an event.

Cub Scouts are striving to be good citizens and an example to those around them. They should do their best at

any scouting event, including Den and Pack meetings, activities, Day Camp, service projects etc.

Be helpful, especially when asked.

Be respectful of those around you.

Be respectful of nature and the things that live in it.

Be respectful of your surroundings. Cub Scouts leave their area better than they found it.

Be responsible. This includes no running, throwing, touching other people’s things, disrespecting, or making a

mess, without permission.

Adhere to the Scout Oath and Law.

Parent & Guardian Expectations

Adhere to the Scout expectations.

Make sure your Cub Scout attends Den and Pack Meetings and is prepared as needed.

Attend monthly Pack Meetings with your Cub Scout and be willing to help with crafts, skits, refreshments or other

activities.

Cub Scouting relies on families to help guide Cub Scouts through their achievements. The scouts will work on

rank, elective and other activities during Den meetings, but Cubs will need your help as parents to complete all

the requirements to earn ranks and awards.

Update your child’s Scoutbook profile as you complete items at home. This will let your Den Leader see what you

son has already done, so they can plan activities for everyone.

Remember, at home YOU are Akela. You will be signing off adventures and activities you do at home.

Make sure your Cub Scout is living the Cub Scout Motto to DO YOUR BEST. Don’t sign off on adventures or other

awards that he/she didn’t earn or finish. DO YOUR BEST does not mean do it perfectly. But Cub Scouts need to

put in effort, even when things are difficult.

Review the Cub Scout Handbook for your child’s current rank. Be familiar with the requirements to earn the rank.

You don’t have to memorize the book, but many things you already do at home can be signed off so it helps to

know what those things are.

We ask that families volunteer to coordinate at least one event during the year. A representative from each Cub

Scout family is encouraged to become a member of the Pack Committee. A representative from each Cub Scout

family is welcome to attend any Pack Committee meeting. These meetings are an important way for the parents

and leaders to communicate about upcoming events and activities. Check the pack calendar for dates and times.

When possible, all interested parents are encouraged to attend the District Roundtable meeting. This provides

information and training related to scouting, and there is a specific breakout for Cub Scouts.

We recommend at least one parent (or guardian) complete Youth Protection Training to understand the

expectations of the scout Leaders.

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Volunteer Leader Expectations

Adhere to Scout expectations, especially: do your best.

Attend meetings that are relevant to your duties.

Read and, if requested, respond to communications such as emails and sign-ups that are relevant to your duties.

Complete Youth Protection Training and renew it every two years or earlier if requested.

Complete Position Training that is required for you to be considered “Trained” for your position.

Be familiar with the Guide to Safe Scouting and other BSA resources such as Leader Guides and program plans

intended to help you plan activities.

Prepare for the event in which you volunteer in advance and request supplies, additional support, etc. from the

Pack Committee.

F. Den/Pack Equipment

All Scouts using Den/Pack equipment are responsible for that equipment. The Quartermaster will sign out equipment to

the Leaders or to individual Scouts. Equipment that is lost or damaged will be replaced or paid for by the Scout

responsible for the loss or damage. This does not include normal wear and tear.

G. Awards & Advancements

You and your Scout’s Den Leader will work together to track your child’s progress on ranks, adventures, electives and

other awards. Our Pack uses Scoutbook (www.scoutbook.com) to track all our Scout achievements. Once your Scout has

been registered and put into the database, you will receive an invitation to join Scoutbook. Please sign up so you can see

the progress of your Scout throughout the year. Most of our online communication goes through Scoutbook so it is very

important that you register.

It is the parent/guardian’s responsibility to make sure to update your child’s Scoutbook profile so your Den Leader knows

which items you are completing at home and they will do the same. By working together, parents and Den Leaders can

make sure Scouts are progressing as needed through the program to earn all the awards they need to advance. Please

talk to your Den Leader about any specific questions you have about your child’s progress.

Scouts are encouraged to work on adventures, electives and other awards outside regular den meetings and activities.

Scouts who have lots of awards earn most of them on their own. In most cases, you will not be able to earn the badge for

your rank unless you do some work outside Den Meetings. If a requirement says to make something (project, list, report,

etc.) it can be turned in to your Den Leader or bring it to the next Pack Meeting and put it on the achievement display

table in the back of the room.

The requirements are different for each rank in Cub Scouts and you need the corresponding handbook to understand

what these requirements are. You also need a handbook so you can find out what you need to work on to earn

advancements.

H. Safety

Safety is the first priority of the Pack. To ensure that Scouts have the opportunity to have fun and learn we mandate all

adult leaders to take the Youth Protection Training and encourage role specific training.

Certain events require that all Scouts and their family members must have 2 copies of the BSA Medical forms A & B on

file with the Pack in order to go camping in addition to 2 copies of their insurance card

(https://filestore.scouting.org/filestore/HealthSafety/pdf/680-001_AB.pdf). Only overnight summer camp requires BSA

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Medical form C to be completed.

I. Privacy

The Pack recognizes the importance of protecting a Scouts and family’s privacy and takes reasonable precautions to

protect the privacy of any information provided to the Pack. In addition to hardcopy forms provided to the Pack during

registration, the Pack also uses the following online tools to facilitate timely communication, advancement, and share

the fun of Scouting.

Pack website (http://www.pack160oakhill.org/): Purpose to provide a communication medium for its member

Scouts, families, prospective Scouts, parents, Pack Leaders and volunteers.

Scoutbook (https://www.scoutbook.com/mobile/): Purpose is to provide Pack Leaders, Den Leaders, and

parents/guardians the ability to track a Scouts progress in achieving advancements and ranks.

Shutterfly (https://pack160oakhill.shutterfly.com/): Purpose is to enable families to remember the fun times

held at Pack events.

Parents and guardians are encouraged to speak with their child about using the Internet. Keeping their personal

information private regardless of what site they are visiting is important and should be discussed with them directly.

Personal Information Collected

No personal information collected by the Pack will be shared on the Pack website including member names, addresses,

or photos of Scouts. The only exception is if Pack Leadership voluntarily provides contact information. The website does

not use online chat or message board communications.

If a child’s full name with a photo of the child is accidentally placed on a page in the site or newsletter, please report the

error to the Pack Committee Chair or Cubmaster.

Photography

The Pack does utilize a shared Shutterfly account to share photos of events, however, Scouts are not identified on the

site. All families may have access to the site but require permission from the Committee Chairperson or Webmaster to

post pictures.

J. Amendments

If any of these bylaws are in violation of BSA guidelines, state or federal laws or regulations, then the

appropriate rule or regulation shall supersede these bylaws.

These bylaws can be amended by majority vote of the Committee. These changes will be effective immediately

upon their approval and communication to the Pack members.

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APPENDICES

APPENDIX 1 – Scout Law & Oath

Scout Law

A Scout is:

o Trustworthy

o Loyal

o Helpful

o Friendly

o Courteous

o Kind

o Obedient

o Cheerful

o Thrifty

o Brave

o Clean

o Reverent

Scout Oath

On my honor I will do my best to do my duty to God and my country and to obey the Scout Law; to help other

people at all times; to keep myself physically strong, mentally awake, and morally straight.

APPENDIX 2 – Leadership Position Role Descriptions

Committee Chair - Leads the pack committee and is responsible for the administration, oversight, and support

of the pack program

Cub Master - Responsible for organizing and leading the Scout activities with the help of the Assistant Cub

Masters, Den Leaders, Committee, and parents

Assistant Cub Master – Helps the Cub Master when needed and fills in when necessary; responsible for

organization, set up, and clean up of Pack meetings

Secretary – Keeps notes on business conducted at pack committee leaders’ meetings; Keep informed of Cub

Scout related literature, materials, records, and forms to help leaders; handles pack-level correspondence

Advancement Chair – Tracks all Pack advancement through online software; purchases awards/patches as

needed; interfaces with Treasurer, Cub Master and all Den Leaders; organizes awards for each Pack meeting

Treasurer – Helps develop a sound financial program with a Pack budget plan; Open/Maintain Pack bank

account; Approve all budget expenditures. Check disbursements against budget allowances and pay bills by

check; Collect dues (and help membership chair to assist those who has not or are unable to pay); Keep up-to-

date financial records; Report on financial status at monthly leader's meetings and to charter organization as

needed

Quartermaster - Tracks/Lends Pack Equipment to DLs; Maintains inventory of Pack property

Camping Administrative Chair - Identifies and coordinates securing location for Pack camping; Plans activities to

do during camping trip; Coordinates campfire program; Be aware of BSA health and safety requirements and see

that they are implemented; Ensure that at least one adult participating has Basic Adult Leader

Camping Food Chair – Plans and purchases food for Pack camping; In charge of set up, managing volunteers,

and clean up of camp kitchen

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Hiking Chair – Plans monthly Pack sponsored hiking events; Be aware of BSA health and safety requirements and

see that they are implemented; Plans first aid for emergencies

Public Relations/Event Chair – Identify and promotes Pack service projects; outreach to community; promotes

family participation in all Pack events; track and oversee the coordination of Pack events

Membership Chair - Acts as the Pack’s advocate for joining and participating in Scouting; Along with Pack

committee and Cub Master, create a plan for year long membership; Organizes and coordinates membership

outreach such as join Scouting events; Collects applications and dues; Staffs info table at each Pack meeting;

Prepares registration papers and annual report to chartered organization

Pack Medic/Pack Trainer - Tracks all medical forms for Scouts and Parents

Scoutbook – Maintains all information for scouts, leaders, and dens; Coordinates with Membership Chair and

Pack Committee

Webmaster – Works with Pack leadership to maintain and update Pack web site

Newsletter - Inform families of pack plans, guide new parents and guardians in pack policies, and create a

feeling of unity among member

Den Leader - Plans, prepares for, and conducts monthly den meetings for grade level den with the assistant den

leader and den chief for the school year which, if followed, will result in all boys in the den advancing in rank

Assistant Den Leader – Same as Den Leader; Willing to back up the Den Leader and take lead if needed

Mulch Sales – Coordinates Pack’s main fundraiser; Coordinates with landscape company to order mulch; Tracks

mulch bag sales; Coordinates delivery of mulch

Pine Wood derby - Works with pack leadership to organize the annual pinewood derby; Solicits and organizes

volunteers

Blue and Gold - Works with pack leadership to coordinate annual banquet's food, drink, and entertainment;

Solicits and organizes volunteers

Camp Goshen - Solicit WEBLOS and rising WEBLOS and their parents; Coordinates with Camp Goshen to secure

spots for scouts and parents; Collects forms and money; Coordinates transportation to and from camp

Camp Snyder - Solicit cub scouts and their parents for day camp; Coordinates with Camp Snyder to secure spots

for scouts and parents; Collects forms and money; Coordinates transportation to and from camp

White House Ornaments - Coordinates with the White House Historical Society to get White House ornaments;

Collects forms and money; Distributes ornaments to scouts for delivery

Angel Tree – Coordinates with Fairfax County Family Services to adopt local families; Solicits and organizes

volunteers to get presents; Collects presents and delivers them to recipients

Wreaths Across America - Coordinates scheduling and logistics for placement of wreaths at Cedar Grove

Cemetery

Scouting for Food - Coordinates annual food drive collection and delivery to charity; Works with local council

and unit commissioner to collects supplies

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Overnighter - Coordinates with overnighter location to secure spaces for Pack; Collects form and money for

event

Bike Rodeo - Coordinates implementation of bike rodeo; Solicits and organizes volunteers

Stream Clean Up – Coordinates local clean up

APPENDIX 3 – Pack 160 Fee Schedule

National BSA Dues $33

NCAC Registration Fee $6

Pack Dues $36

TOTAL * $75

*Note: Pack 160 offers a sibling discount of $5 per sibling

Additional items can be purchased include:

Boys Life Magazine ($12) (optional)

Pack 160 patch from Membership Chair ($3) (optional)

Class B T Shirt from Membership Chair ($10) (optional)

APPENDIX 4 – Relevant Links

Pack 160 - http://www.pack160oakhill.org/

Pack Shutterfly - https://pack160oakhill.shutterfly.com/

Scoutbook - https://www.scoutbook.com/mobile/

Powhatan District - https://www.ncacbsa.org/powhatan/

National Capital Area Council - https://www.ncacbsa.org/

Boy Scouts of America –

o https://www.scouting.org/

o https://my.scouting.org/

o https://www.scouting.org/health-and-safety/gss/

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APPENDIX 5 – By-Laws Acknowledgement

The Pack 160 By-Laws cover all registered members and registered minor’s parents/guardians in the pack and

will be used by the Committee in the general operation and administration of the Pack. As such, we require that

all registered adults and at least one parent/guardian for all registered Scouts acknowledge your responsibilities

as follows:

I acknowledge that it is my responsibility to be aware of and abide by the most current set of

Pack 160 By-Laws.

I fully understand that these By-Laws cover all registered members and registered minor’s

parents/guardians.

Please sign and date below:

Scout(s) Printed Name(s): _______________________________________________________________

Parent / Guardian Printed Name: _________________________________________________________

Parent / Guardian Signature: _____________________________________________________________

Registered Adult Printed Name (if applicable): _______________________________________________

Registered Adult Signature (if applicable): __________________________________________________

Date: _______________________