CTICC 009 2017 Provision Specialized Coffee Solution ... 009 2017... · TENDER CTICC 009/2017 :...

TENDER DOCUMENT

In terms of the Supply Chain Management Regulations (Government Gazette 27636 of 30 May 2005)

Tender for:

PROVISION OF SPECIALIZED COFFEE SOLUTION EXCLUSIVELY

FOR CTICC COFFEE SHOP

TENDER NO. CTICC 009/2017

CLOSING DATE: 21 October 2016

CLOSING TIME: 12h00

TENDER BOX NUMBER: 1

NB: Tenders must be fully compliant with the requirements set out in this document

and deposited in the above mentioned tender box on or before the closing date and

before the closing time. No late tender offers will be accepted under any

circumstances. Tender offers must be submitted in a sealed envelope properly

marked in terms of the tender number and tender description as indicated above, at

the CTICC, Convention Square, 1 Lower Long Street, Cape Town. If the tender offer is

too large to fit into the abovementioned tender box, please enquire at reception next

to the tender box for assistance. No tender offers will be accepted via facsimile,

telegram, or e-mail.

BIDDER’S OFFER

NAME of Company/

Close Corporation/Partnership/

Sole Proprietor /Joint Venture

________________________________________________

TRADING AS

________________________________________________

A Tender posted (at sender’s risk) to THE SUPPLY CHAIN MANAGER, CTICC, P O BOX

8120, ROGGEBAAI, 8012 in good time so as to reach the SUPPLY CHAIN MANAGER

before the above-mentioned closing date, may be accepted on condition that it is

placed in the correct Tender box before the closing time, it being understood that the

CTICC disclaims any responsibility for seeing that such tenders are in fact lodged in

the tender box.

For this Tender to be provisionally valid at Tender opening stage on the closing date at the

closing time, the Invitation to Bid, Contract Form and Pricing Schedule on pages 5, 43-45 & 46-47

must be signed and the price must be inserted.

Do not dismember this Tender Document (do not take it apart or put documents between its pages)

The PROPOSAL and all other documents of the submission must be attached behind this Tender Document

Bidders must be registered with the Cape Town International Convention Centre Supplier Database.

Bidders who are not registered with the Cape Town International Convention Centre Supplier Database are

not precluded from submitting tenders, but must however be registered prior to the evaluation of tenders in

order for their tenders to be responsive.

TENDER CTICC 009/2017: PROVISION OF SPECIALIZED COFFEE SOLUTION EXCLUSIVELY FOR CTICC COFFEE SHOP

INDEX

Do not dismember this Tender Document (do not take it apart).

RETURNABLE SCHEDULES (All schedules must be completed, signed and returned by the Service provider when submitting the offer.)

1 TENDER NOTICE 3-4

2 INVITATION TO BID 5

3 DETAILS OF THE BIDDER 6

4 RESPONSIVENESS AND EVALUATION CRITERIA 7-9

5 INSTRUCTIONS TO BIDDERS 10-12

6 SPECIFICATIONS 13-16

7 EVALUATION SCHEDULE : TENDERERS EXPERIENCE 17-20

8 EVALUATION SCHEDULE : EXPERIENCE OF KEY PERSONNEL 21

9 EVALUATION SCHEDULE: TRAINING PLAN 22

10 EVALUATION SCHEDULE: SCHEDULE OF PLANT AND EQUIPMENT 23

11 RETURNABLE SCHEDULE: QUALITY CONTROL PROCEDURES & PRACTICES 24

12 RESOLUTION TAKEN BY BOARD OF DIRECTORS/ MEMBERS/ PARTNERS 25

13 RESOLUTION TAKEN BY BOARD OF DIRECTORS OF A CONSORTIUM OR JOINT VENTURE 26

14 TAX CLEARANCE CERTIFICATE (MBD 2) 27

15 DECLARATION OF INTERESTS (MBD 4) 28-30

16 PREFERENTIAL POINTS CLAIM FORM (MBD 6.1) 31-36

17 DECLARATION OF PAST SUPPLY CHAIN MANAGEMENT PRACTICES (MBD 8) 37-38

18 CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9) 39-40

19 CERTIFICATE FOR MUNICIPAL SERVICES 41

20 CONFIRMATION OF CTICC DATABASE REGISTRATION 42

21 CONTRACT FORM – RENDERING OF SERVICES (MBD 7.2) 43-45

22 PRICING SCHEDULE (MBD 3.3) 46-47

23 NATIONAL TREASURY GENERAL CONDITIONS OF CONTRACT (NT GCC) 48

24 BID SUBMISSION CHECKLIST 49

25 PERFORMANCE EVALUATION ASSESSMENT 50-51


1. TENDER NOTICE Tenders are hereby invited from suitable experienced service providers to submit proposals to

the Cape Town International Convention Centre Company SOC Ltd (RF)(CTICC) for the

following tender:

BID NUMBER

SCORING

MECHANISM

NON-COMPULSORY BRIEFING SESSION DETAILS

DATE TIME VENUE

CTICC 009/2017

PROVISION OF SPECIALIZED

COFFEE SOLUTION EXCLUSIVELY


80/20

80 = PRICE

20 = BBBEE STATUS

11 October 2016 09:00 Boardroom G

The tender will be evaluated on the below functionality criteria. The minimum threshold of 70 is

required for functionality, in order to be regarded as responsive.

FUNCTIONALITY /

QUALITY CRITERIA SUB CRITERIA

POINTS

PER SUB

CRITERIA

MAXIMUM

NUMBER

POINTS

TENDERER

EXPERIENCE

The service provider must provide proof of providing specialized

coffee solution for coffee shops / restaurants inclusive of dispensing

equipment, to the value of R 300 000 per annum. 20

30 The service provider must be able to provide 3 contactable

references 10

EXPERIENCE OF

KEY PERSONNEL

The service provider must submit CV’s of the following personnel:

- Project Manager - Coffee Specialist - Service Technicians

10 10

TRAINING PLAN Approach and methodology for training and submission of a detailed

training plan 10 10

QUALITY CONTROL

PROCEDURES AND

PRACTICES

- The service provider must provide proof of sustainability and

environmental practices policy in place.

- Proof of certification to association memberships (for example

Fairtrade) will be advantageous.

- It will be advantageous to supply locally sourced and roasted

coffee beans.

- Coffee tasting to be conducted to determine whether product is

in line with CTICC’s requirements, image and philosophy.

50 50

TOTAL POINTS FOR FUNCTIONALITY 100

Tenderers who are not registered on the CTICC Database or the Central Supplier Database are

not precluded from submitting tenders, but must however be registered prior to the closing

date of this tender to be responsive. Tender documentation can be purchased at a non-

refundable cash fee of R 200 per document during office hours, which will be made available

as per date stated on the advertisement or can be obtained electronically from the eTender

Publication at www.etenders.gov.za.

The following personnel may be contacted only in writing in respect of enquiries with the

following subject line: “CTICC 009/2017 – Enquiries”

- General Enquiries: Eben Lewis at [email protected];

- Technical Enquiries: Hitesh Panchal at [email protected]

Tenders may only be submitted in hard copy on the bid documentation that has been issued.

The completed original tender documentation must be placed in a sealed envelope – clearly

stating the tender number (CTICC 009/2017: PROVISION OF SPECIALIZED COFFEE SOLUTION

EXCLUSIVELY FOR CTICC COFFEE SHOP) and the name of the tenderer.

The sealed offers must be deposited into the Tender box 1 situated at the reception area on the

ground floor of the Cape Town International Convention Centre. The closing time for receipt of

tenders is 12h00 on Friday, 21 October 2016.


Telegraphic, telephonic, telex, facsimile, electronic mail and late tenders will not be accepted.

Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated

in the instructions to bidders. The CTICC reserves the right to withdraw any proposal, invitation

and/or to re-advertise or to reject any proposals. The CTICC reserves the right to accept any

tender in full or a part thereof. The CTICC does not bind itself to accepting the lowest bid or to

award a contract to the bidder who scores the highest number of points.

CAPE TOWN INTERNATIONAL CONVENTION CENTRE


2. INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE CTICC

The bid box is generally open during working office hours.

ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS – (NOT TO BE RE-TYPED)

THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT

NB: NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE (as defined in Regulation 1 of the Local Government: Municipal Supply Chain Management Regulations)

THE FOLLOWING PARTICULARS MUST BE FURNISHED

(FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED)

HAS AN ORIGINAL AND VALID TAX CLEARANCE CERTIFICATE BEEN ATTACHED? YES/NO HAS A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED? YES/NO

IF YES, WHO WAS THE CERTIFICATE ISSUED BY? (Tick applicable box) □ AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) □ A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN NATIONAL ACCREDITATION SYSTEM (SANAS)

□ A REGISTERED AUDITOR

(A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR

PREFERENCE POINTS FOR B-BBEE)

SIGNATURE OF BIDDER ……………………..

DATE ………………………

CAPACITY UNDER WHICH THIS BID IS SIGNED ……………………………. ANY ENQUIRIES REGARDING THE TENDER PROCESS MAY BE DIRECTED TO: Department: SUPPLY CHAIN MANAGEMENT DEPARTMENT Contact Person: EBEN LEWIS

Email: [email protected]


3. DETAILS OF BIDDER

Name of firm / entity /

enterprise

Trading as

(if different from

above)

Postal address (to where

correspondence will be sent)

Postal Code __________

Physical address

Contact Details of the

Person Signing the

Tender:

Telephone: (____ ) _________________ Fax: (____ ) ___________________

Cellular Telephone: ___________________________

e-mail address: _________________________________________


Senior Manager

Responsible for

Overseeing Contract

Performance:

Name: ______________________________________________

Telephone:( ____ ) _________________ Fax: (____ ) ___________________


e-mail address: _________________________________________


Person Responsible for

Accounts / Invoices:

Name: ______________________________________________

Telephone: (____ ) _________________ Fax: (____ ) ___________________


e-mail address: _________________________________________


Bidder’s proposed

Project Manager who will represent the Bidder

in the implementation

processes:

Name: ______________________________________________

Telephone: (____ ) _________________ Fax: (____ ) ___________________


e-mail address: _________________________________________

Company Income Tax

no.

VAT registration no.

Company registration

no.

Any other registration

no. applicable to the

industry

Bidder’s Bank Name of bank: _________________________Acc No_______________________

Branch Name: ________________________ Branch Code: _______________


4. RESPONSIVENESS AND EVALUATION CRITERIA

NB The CTICC may verify any information submitted in terms of this proposal and any

information that is incorrect may result in that tender being automatically disqualified

and not considered further.

1. RESPONSIVENESS CRITERIA

No Tender may be considered by the CTICC unless it meets the following

responsiveness criteria (for the Tender to be considered responsive, the Tender must

meet the following requirements):

• The Tender must be properly received in a sealed envelope clearly indicating the

description of the service and the Tender number for which the Tender is submitted.

• The Tender must be deposited in the relevant Tender box as indicated on the notice of

the Tender on or before the closing date and time of the Tender.

• The official Tender document must be fully completed in indelible ink. Where

information requested does not apply to the Bidder and the space is left blank, it will be

deemed to be not applicable.

• The Bidder must be in good standing to do business with the public sector in terms of

Regulation 38 of the Supply Chain Management Regulations (Government Gazette

27636 of 30 May 2005).

• If the entity submitting a Tender is a Joint Venture or Consortium or Partnership, each

party to that formation must submit all the above information.

• Bidders must submit a detailed Bill of Quantities

• The Bidder’s Details must be provided (see pages 6).

• The necessary document authorising the Representative to sign and submit the Tender

on the Bidder’s behalf (page 25 or 26) must be completed and signed.

• All the Returnable Schedules must be completed and signed (where applicable).

2. EVALUATION OF TENDERS

• All Tenders received shall be evaluated in terms of the Supply Chain Management

Regulations and CTICC Supply Chain Management Policy.

• The CTICC reserves the right to accept all, some, or none of the tenders submitted –

either wholly or in part – and it is not obligated to accept the lowest tender.

• By submitting this proposal, the Bidder authorises the CTICC or its delegate(s) to carry

out any investigation deemed necessary to verify the correctness of the statements

and documents submitted and that such documents reflect the ability of the Bidder to

provide the goods / services required by the Bidder.

• Bidders must be prepared to present their proposals to the Bid Evaluation Committee if

requested or attend an interview process should they be shortlisted.

• If the Service provider is an employer as defined in the Compensation for Occupational

Injuries and Diseases Act, Act 130 of 1993 (COIDA), the Service provider shall submit

either a Letter of Good Standing issued by the Compensation Commissioner in terms of

the COIDA, confirming that the Service provider is registered as an employer in terms of

the COIDA; or confirmation of cover with a licenced compensation insurer for the full

extent of the Service provider’s potential liability as contemplated in terms of Section 84

of the COIDA.


3. AREAS TO BE INCLUDED IN EVALUATION PROCESS

In terms of the evaluation criteria referred to below, bidders are required to provide all

information requested below with their tender submission in order to score points for

functionality. The onus remains with bidders to submit evidence in order to substantiate

below functionality criteria:

• The service provider must provide proof of providing specialized coffee solution for

coffee shops / restaurants inclusive of dispensing equipment, to the value of R 300 000

per annum.

• Bidders must submit CV’s of the following personnel:

i) Project Manager,

ii) Coffee Specialist,

iii) Service Technicians.

• Bidder must submit approach and methodology for training and submission of a

detailed training plan

• The service provider must provide proof of sustainability and environmental practices

policy in place.

• Proof of certification of association memberships (for example Fairtrade) will be

advantageous.

• It will be advantageous to supply locally sourced and roasted coffee beans.

• Coffee tasting to be conducted to determine whether product is in line with CTICC’s

requirements, image and philosophy.

4. EVALUATION POINTS SCORE

The point’s allocation for this tender will be as follows:

Price 80 points

BBBEE status 20 points

Total 100 points


The quality criteria and maximum score in respect of each of the criteria are as follows:

FUNCTIONALITY /

QUALITY CRITERIA SUB CRITERIA

POINTS PER

SUB

CRITERIA

MAXIMUM

NUMBER

POINTS

TENDERER

EXPERIENCE

The service provider must provide proof of providing

specialized coffee solution for coffee shops /

restaurants inclusive of dispensing equipment, to the

value of R 300 000 per annum.

20 30

The service provider must be able to provide 3

contactable references 10

EXPERIENCE OF KEY

PERSONNEL

The service provider must submit CV’s of the following

personnel:

- Project Manager

- Coffee Specialist

- Service Technicians

10 10

TRAINING PLAN Approach and methodology for training and submission

of a detailed training plan 10 10

QUALITY CONTROL

PROCEDURES AND

PRACTICES

- The service provider must provide proof of

sustainability and environmental practices policy in

place.

- Proof of certification of association memberships

(for example Fairtrade) will be advantageous.

- It will be advantageous to supply locally sourced

and roasted coffee beans.

- Coffee tasting to be conducted to determine

whether product is in line with CTICC’s

requirements, image and philosophy

50 50

TOTAL POINTS FOR FUNCTIONALITY 100

Quality shall be scored independently by not less than two evaluators in accordance with the following

schedules:

• Tenderer’s Experience;

• Experience of Key Personnel;

• Training Plan

• Quality Control Procedures & Practices

The minimum number of evaluation points for quality is 70. Tenderers that fail to achieve the minimum

score for quality will be rejected.

Each evaluation criteria will be assessed in terms of four indicators – poor, satisfactory, good and very

good. Scores of 40, 70, 90 or 100 will be allocated to poor, satisfactory, good and very good,

respectively.

The scores of each of the evaluators will be averaged, weighted and then totalled to obtain the final

score for functionality/quality.


5. INSTRUCTION TO BIDDERS

NOTE: IT IS VERY IMPORTANT THAT ALL TENDER CONDITIONS ARE STRICTLY ADHERED TO, AS

FAILURE TO DO SO SHALL INVALIDATE THE TENDER

1. GENERAL

1.1 No Tender will be considered unless submitted on the CTICC’s Official Tender Document.

1.1.1 It should be noted that any portion of the Tender Document not completed

should be regarded as not applicable.

1.2 A Tender submitted by:

1.2.1 A registered Company may not be considered unless accompanied by a

resolution of a Board of Directors of the Company authorising the Tender to be

made and the signatory to sign the Tender on the Company’s behalf;

1.2.2 A registered Close Corporation may not be considered unless accompanied by

written authority from all the members of the Close Corporation authorising the

Tender to be made and the signatory to sign the Tender on the Close

Corporation’s behalf;

1.2.3 A Partnership may not be considered unless duly signed by all partners or any

one or more parties duly authorized thereto to Power of Attorney by the other

parties, copy of which should accompany this tender document;

1.2.4 A Trust may not be considered unless duly signed by all trustees authorising the

Tender to be made and the signatory to sign the Tender on the Trust’s behalf.

1.3 A Tender submitted for and on behalf of a Company or Close Corporation to be formed

or in the course of formation shall not be considered unless accompanied by a written

guarantee from the signatory, accepting in his personal capacity full responsibility for all

performances due under these Conditions of Tender should the Company or Close

Corporation not be registered and/or adopt this Contract. Should the CTICC accept

such a Tender and such registration and adoption not take place within three months of

the date of CTICC’s acceptance, the aforesaid Company or Close Corporation to be

formed or in the course of formation, shall deemed not to have registered nor the

contract adopted then the signatory shall be regarded as the Bidder/Contractor and

shall be responsible for all due performances under this Tender, failing which the CTICC

shall be entitled to enforce the aforesaid written guarantee against the signatory.

1.4 Tenders shall be submitted in a sealed envelope, clearly marked with the relevant Tender

number and description, in the officially marked tender box as shown on this document

at the Cape Town International Convention Centre, Convention Square, 1 Lower Long

Street, Cape Town before 12h00 on the closing date.

1.5 Any Tender submitted shall remain valid, irrevocable and open for written acceptance

for a period of ninety (90) days from the closing date. The submission of a Tender shall be

deemed to constitute a Contract between Cape Town International Convention Centre

and the Bidder whereby the latter agrees not to withdraw his tender or to amend it or

derogate from its effect during the aforesaid period of ninety (90) days.

1.6 The CTICC reserves the right to accept all, some, or none of the tenders submitted –

either wholly or in part – and it is not obligated to accept the lowest tender.

1.7 The CTICC shall not consider tenders which are received after the closing date and time.

1.8 The CTICC retains the right to call for any additional information it may deem necessary.

1.9 The CTICC will not be held responsible for any expenses incurred by the Bidder in

preparing and submitting tenders.


1.10 This tender will be adjudicated in terms of the CTICC’s Supply Chain Management Policy.

1.11 If tendering as a Joint Venture, the Joint Venture Agreement must be submitted with the

tender document detailing the split of responsibilities in terms of the tender specifications,

i.e. percentage of work to be performed by each partner.

1.12 If a Bidder or any person employed by him is found to have either directly or indirectly,

promised or given to any person in the employ of the CTICC, any commission, gratuity,

gift or other consideration, the CTICC shall have the right summarily and without recourse

to law and without prejudice to any other legal remedy which it may have in regard to

any loss and/or additional cost or expenses, to disqualify the Tender or cancel the

Contract without paying any compensation to the aforesaid Bidder or Contractor.

1.13 A Bidder shall not in any way communicate with a member of the Board or with any

employee of the CTICC on a question affecting any contract for the supply of goods or

for any work undertaking or service which is the subject of a tender during the period

between the closing date or receipt of tenders and the dispatch of the written

notification of the CTICC's decision on the award of the contract, provided that a Bidder

shall not hereby be precluded:

1.13.1 at the request of the Supply Chain Manager or his authorised representative from

furnishing him with additional information, or with a sample or specimen for testing

purposes or otherwise, or from giving a demonstration so as to enable the

recommendation to the CTICC’s responsible Committee on the award of the

contract to be formulated;

1.13.2 from obtaining from the CEO or his authorized representative information as to the

date upon which the award of the contract is likely to be made or, after the decision

upon the award has been made by the Committee to which the Board has

delegated its powers, information as to the nature of the decision or such information

as was publicly disclosed at the opening of tenders or from submitting to the CEO in

writing any communication relating to his tender or award of the contract or a

request for leave to withdraw his tender, and provided further that nothing

contained herein shall be construed so as to prevent information being sought and

obtained from a Board Member in regard to any decision taken at an Board

meeting.

1.14 The Bidder shall complete and sign the Tender Document where indicated. Failure to

complete the Tender Document where indicated may invalidate the Bidder’s offer and

that Tender may be disqualified with immediate effect without any liability to the Board

and without affecting any rights the Board may have resulting from such cancellation.

1.15 Bidders must submit a certified statement signed by the Bidder declaring that the Bidder

has no undisputed commitments for municipal services towards a municipality or other

service provider in respect of which payment is overdue for more than 30 days.

1.16 Questions of clarity regarding this proposal must be directed no later than 3days before

the closing date via email to:

Mr. Eben Lewis (SUPPLY CHAIN DEPARTMENT)

E-mail: [email protected]

No telephone messages in connection with this tender will be entertained. A list of frequently

asked questions (FAQ) may be compiled and distributed to those making a formal e-mail

request with the subject line: “Tender CTICC 009/2017 – Question”


2. FORM OF AGREEMENT

The successful Bidder is required to sign Part 1 of the Contract Form – Rendering of services

(MBD 7.2) as depicted on Returnable Schedule 21 (page 43 - 45).

3. TAX CLEARANCE

If applicable, Bidders must submit an original valid tax clearance certificate with the Tender

document. The CTICC may not make an award to a person whose taxes matters have not

been declared by the South African Revenue Services to be in order. International bidders

must comply with the requirement set out in returnable schedule 14 on page 27 dealing with

the tax clearance requirements of international bidders.

In the case where Consortia / Joint Ventures / Sub-contractors are involved each South

African party must submit a separate Tax Clearance Certificate. Where a party to a

consortium, joint venture or a subcontractor is an international entity that is not registered in

South Africa, each such party must comply with returnable schedule 14 on page 27 above

dealing with the tax clearance requirements of international bidders.


RETURNABLE SCHEDULE 6: SPECIFICATIONS

NON COMPLIANCE TO SPECIFICATIONS WILL INVALIDATE YOUR OFFER.

1. BACKGROUND

Cape Town International Convention Centre (CTICC) prides itself on being a leading convention

centre on the African continent and is continually setting the benchmark in terms of global best

practice within meetings and events industry.

Over the past 12 years, the CTICC has enjoyed business success through maintaining high

standards and service excellence, as well as leading in triple bottom line sustainability. Every

aspect of business is underpinned by environmental, social and economic sustainability in order to

create exceptional client and guest experiences.

Integrating these principles has enabled the CTICC to become a pivotal driver of economic

growth and job creation in the Western Cape. As a result of the events hosted at the centre over

7000 direct and indirect jobs are created in South Africa annually. The CTICC’s vision is to become

one of the world’s top 10 leading long-haul international convention centres by 2020.

The CTICC’s mission is to:

• Maximise economic spin-off and job creation

• Focus on innovation and exceeding expectations

• Achieve service excellence by building capable and quality staff

• Become a world leader in sustainable initiatives.

The CTICC views its brand as a connector; a brand which brings people together and offers

valuable, memorable experiences. The centre’s branding adopts the Love Brand Methodology

which is based on the premise that people are typically powered more by emotion than they are

by reason. Therefore the CTICC brand needs to be positioned as a brand which evokes emotion –

which impacts the centre’s ability to meet, and exceed, its promises to all its stakeholders.

As a municipal entity, the CTICC is required to adhere to the Municipal Finance Management Act

of South Africa, 2003 (Act No. 56 of 2003) as well as the relevant Supply Chain Regulations.

Approximately two-thirds of the CTICC’s procurement takes place through SMMEs. BEE

procurement-spend by the centre for the 2016 financial year increased by 7% to 93% of total

procurement.

2. OBJECTIVES

The objective of this tender is to invite suitable experienced and registered service providers to

submit proposals for the provision of specialized coffee solution exclusively for CTICC coffee shop,

inclusive of dispensing equipment. The supplier must provide superior service, products and

equipment that meet all our client’s needs.

3. CONTRACT PERIOD

The successful service provider will be appointed for a 24 month period from the 26 November

2016, with the option to further renew for an additional 12 months, at the sole discretion of the

CTICC.


4. MINIMUM REQUIREMENTS MINIMUM REQUIREMENTS

TENDERERS MUST MEET ALL THE MINIMUM REQUIREMENTS IN ORDER TO BE DEEMED RESPONSIVE.

TENDERERS WHO DO NOT MEET THE STIPULATED MINIMUM REQUIREMENTS WILL NOT BE CONSIDERED AND EVALUATED FURTHER.

Item

no

DESCRIPTION Details of offer must be marked with a X

YES

NO

Details of deviations. If not

sufficient space, attached

annexure of deviations

SERVICE PROVIDER MUST INDICATE IF ITS OFFER COMPLIES WITH THE FOLLOWING REQUIREMENTS:

1

The service provider must provide proof of providing

specialized coffee solution for coffee shops / restaurants

inclusive of dispensing equipment, to the value of R 300 000 per

annum. References to be attached to Returnable Schedule 7:

Tenderer Experience.

2

The service provider must provide proof of sustainability and


Proof to be attached to Returnable Schedule 11: Quality

Control Procedures and Practices.

3 All equipment shall be supplied to the CTICC on a free on loan

basis until the end of the contract.

4 Installation must be done on all equipment as soon as the

service provider is awarded the contact.

5

Monthly equipment checklists shall be completed on all

equipment on site – checklist/site visit will be signed off by

management. All notified faults needs to be repaired in

accordance with the management required timeframes.

6

The service provider must have the following range of

products available as a minimum:

• Decaffeinated Beans

• Roasted Beans

NB: All products, product branding and/or trade certification

need to be displayed as per the venue/event requirements

that will be communicated to the service provider.

The service provider must specify, if they are able to provide

eco-friendly options.

7

The service provider shall have the following minimum

quantities of equipment available on loan basis till the end of

the contract in order to meet the CTICC’s requirements:

• 2x Group coffee machines with 2 steam wands, two or

three porter filters, advanced thermo compensation

group technology;

NB: The above mentioned minimum required equipment may

not necessarily be required at all times and will be negotiated

after the award has been made.

Minimum performance standards of the equipment

• Ability to dispense a cup of coffee in less than 10 seconds;


8

The service provider needs to submit fixed and firm pricing on

the pricing schedule for the 12 months and a fixed and firm

pricing for the second 12 months. The service provider must

indicate an escalation percentage applicable on all line

items, if appointment is to be extended for an additional 12

months.

9

Coffee tasting to be conducted to determine whether

product is in line with CTICC’s requirements, image and

philosophy.

10

The service provider must submit details of plant and

machinery and will require maintaining their own equipment

on site, on a monthly basis for the duration of the entire

contract.

11

The service provider will be required to do two deliveries per

week to the CTICC, and must be on standby for additional

emergency orders as and when required, due to an increase

in volumes.

12

The service provider shall be on-call should the CTICC require

maintenance on equipment.

Acceptable response time is 4 hours.

Contact Person: Contact Number:

13

In the event where equipment repairs takes longer than 2

hours; a replacement machine must be supplied and installed

on loan, within 6 hours until issue is resolved.

14

The service provider must provide a training schedule along

with maintenance plan and also conduct training to a

minimum of 8 staff members per quarter. References to be

attached to Returnable Schedule 9: Training Plan

5. OVERALL SERVICE

• Conduct regular training as per the minimum requirement, on all personnel to ensure

service levels are consistent and maintained at the required level.

• Submit a catalogue and / or digital presentation of the equipment.

• Ensure all personnel are presentable at all times whilst on site.

6. SUPERVISION

• The service provider shall nominate a project manager who shall be assigned to the CTICC

contract.

• The service provider must also assign a coffee specialist who will assist the CTICC in

promoting our coffee brand as well as improving our service offerings.

• It is mandatory for the supplier to allocate a technical person on standby.

• It is expected that formal ad-hoc (surprise) visits/checks and assessments will be

conducted on a regular basis, by the project manager, to ensure that the quality of

service and product is of the highest standard at all times.


7. TRAINING

• The service provider is required to provide a training plan and required resources to

provide barista training to a minimum of 8 staff members per quarter.

• The service provider is required to provide training on equipment as and when required

from the date of appointment.

• Proof of such training and attendance thereof shall be submitted to relevant CTICC

supervisors.

• Training is a crucial and necessary component of the service required from the service

provider. Training is required on a regular basis to ensure that a high level of service is

maintained throughout the year. Training ensures consistency of service levels which is

crucial to an establishment boasting 5-star international standards.

8. EQUIPMENT

• Additional equipment may be required due to the unexpected increase of business

volumes as well as the potential opening of an additional coffee shop at CTICC east.

• The service provider must provide details of machinery and is responsible for the upkeep of

their own equipment for the duration of the contract.

• Acceptable response time for repair call out is 4 hours.

• In the event where the equipment repair will take longer than 2 hours, a replacement

machine must be supplied and installed on loan within 6 hours until issue is resolved.

• Equipment must be easy to operate.

• Equipment provided, must be the latest in innovative technology.

• Equipment – capacity and speed (must have the ability to dispense a coffee in less than 10

seconds).

Signed Date

Name

Position

Tenderer


RETURNABLE SCHEDULE 7

EVALUATION SCHEDULE: TENDERER’S EXPERIENCE

Description of sub criteria quality

Maximum

possible score

Evaluation Schedule:

Tenderer’s

Experience

The service provider must provide proof of providing specialized

coffee solution for coffee shops / restaurants inclusive of

dispensing equipment, to the value of R 300 000 per annum.

20

Bidder are requested to depict his or her experience in this regard and attach this to this schedule

clearly reflecting the tabular form with the following headings for current and completed / expired

contracts:

I) CURRENT CONTRACTS

Employer, contact person,

designation/ position and

telephone number

Description of service Value of work per

annum (i.e. the service

provided) inclusive of

VAT (Rand)

Anticipated

Completion

Date

II) COMPLETED / EXPIRED CONTRACTS

Employer, contact person,

designation/ position and

telephone number

Description of service Value of work per

annum (i.e. the service

provided) inclusive of

VAT (Rand)

Completion

Date

The scoring of the comprehensive portfolio of tenderer’s experience will be as follows:

Poor

(score 40)

Tenderer has limited portfolio experience

Satisfactory

(score 70)

Tenderer has relevant portfolio experience but has not dealt with the critical

issues specific to the assignment.

Good

(score 90)

Tenderer has extensive portfolio experience in relation to the project and has

worked previously under similar conditions and circumstances.

Very good

(score 100)

Tenderer has outstanding portfolio experience in projects of a similar nature.



Maximum

possible score

Evaluation Schedule: Tenderer’s

Experience

Three Contactable References 10

Bidder must set out in the Schedule hereunder details of a minimum of three contactable

references that are willing to answer the stated questions and scored the tenderer accordingly in

terms of their performance. CTICC will liase with the stated references, if required to verify the

authenticity of the submitted scoring.

CONTACTABLE REFERENCE NUMBER 1

SECTION 1: TO BE COMPLETED BY THE BIDDER

NAME:…………………………………………………………………………………

CONTACT PERSON:…………………………………………………………………………………………………………………………

DESIGNATION/ POSITION:…………………………………………………………………………………………………………………

CONTACT DETAILS

TELEPHONE:……………………………………………………… CELLULAR NUMBER:……………………………………………

DESCRIPTION OF SERVICE RENDERED VALUE OF WORK (i.e. THE SERVICE

PROVIDED) INCLUSIVE OF VAT (Rand)

SECTION 2: TO BE COMPLETED BY CONTACTABLE REFERENCE NUMBER 1:

ASSESS THE PERFORMANCE OF THE BIDDER BY ANSWERING THE STATED QUESTIONS.

SCORES MUST ALSO BE ASSESSED IN TERMS OF FOUR INDICATORS.

40 = POOR 70 = SATISFACTORY 90 = GOOD 100 = VERY GOOD

QUESTIONS ANSWERS SCORING

1. Did the company stipulate a timeframe for the

rendering of services? And if so, did the supplier meet

the stipulated timeframes?

2. Did the bidder have sufficient personnel complement

available to accommodate a sudden increase in

personnel requirements?

3. Was the personnel complement always professional,

courteous, respectful and knowledgeable?

4. How was the level of service as rendered by the

bidder for the duration of the contract?

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms

that the contents of this schedule are within my personal knowledge and are to the best of my belief both

true and correct.

SIGNATURE:………………………………………….

DATE:……………………………

ENTERPRISE STAMP OF





NAME:…………………………………………………………………………………

CONTACT PERSON:…………………………………………………………………………………………………………………………


CONTACT DETAILS










rendering of services? And if so, did the supplier meet

the stipulated timeframes?

2. Did the bidder have sufficient personnel

complement available to accommodate a sudden

increase in personnel requirements?

3. Was the personnel complement always professional,

courteous, respectful and knowledgeable?





true and correct.

SIGNATURE:………………………………………….

DATE:……………………………

ENTERPRISE STAMP OF





NAME:…………………………………………………………………………………

CONTACT PERSON:…………………………………………………………………………………………………………………………


CONTACT DETAILS










rendering of services? And if so, did the supplier

meet the stipulated timeframes?

2. Did the bidder have sufficient personnel

complement available to accommodate a

sudden increase in personnel requirements?

3. Was the personnel complement always

professional, courteous, respectful and

knowledgeable?





true and correct.

SIGNATURE:………………………………………….

DATE:……………………………

ENTERPRISE STAMP OF




EVALUATION SCHEDULE: EXPERIENCE OF KEY PERSONNEL

Key Personnel for the provision of services to CTICC are the Project Manager, Coffee

Specialist and Service Technicians.

The service provider shall submit a CV clearly indicating the experience of such personnel.

The schedule shall include;

• Proposed position (in respect of this tender).

• Name and surname

• Qualifications

• Years of experience within the hospitality industry, clearly listing the position/s held

within that time.

As supporting documentation, CV of the above personnel must be submitted.

CV’s are not to be longer than 2 pages.

Each CV should be structured under the following headings:

o Personal particulars

o Qualifications specific to their role and responsibility.

o Experience and skills specific to their role and responsibility.

o Name of current Employer and current position within the enterprise.

o Outline of recent assignments and key role over the past 12 months.

The scoring of the experience of key personnel will be as follows:

Relevant experience and qualifications of key personnel

Poor

(score 40)

Less than half of the proposed key personnel have the required three (3)

years’ relevant experience. Criteria for appointing service personnel are

unlikely to meet minimum service standard requirements.

Satisfactory

(score 70)

Most of the key personnel have the required three (3) years relevant

experience. Criteria for appointing service personnel are likely to meet

minimum service standard requirements.

Good

(score 90)

All key personnel have more than three (3) years relevant experience.

Criteria for appointing service personnel should ensure high quality

service standards.

Very good

(score 100)

All key personnel have more than five (5) years relevant experience.

Criteria for appointing service personnel should result in excellent service

standards.

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the

enterprise, confirms that the contents of this schedule are within my personal knowledge

and are to the best of my belief both true and correct.

Signed Date

Name Position

Tenderer



EVALUATION SCHEDULE: TRAINING PLAN

The service provider is to submit a plan attached to the schedule, indicating how

personnel are to be trained in order to deliver the required level of service at the CTICC.

Attention must be given to focus/topic, focus group, duration, frequency and expected

outcome.

The plan must contain the following elements:-

• Qualified / experienced trainers (whether directly employed or out-sourced)

• A developed curriculum

Training sessions must be held on a quarterly basis. Full training records of who has been

trained, the duration and the nature of the training and the instructors who performed the

training must be maintained and supplied to the CTICC. A certificate of competency

must be issued to each attendee. Copies of these certificates must be available for

inspection.

This training plan will be evaluated as follows:-

Relevant experience and qualifications

Poor

(score 40) The plan meets some but not all of the above requirements

Satisfactory

(score 70) The plan meets all of the above requirements

Good

(score 90)

The plan meets all of the above requirements and has some

innovative features to ensure higher levels of service (extra features to

be outlined).

Very good

(score 100)

The plan meets all of the above requirements and has some

innovative features to ensure higher levels of service. The plan has also

been used at other similar clients and has references to vouch for its

effectiveness.


enterprise, confirms that the contents of this schedule are within my personal knowledge

and are to the best of my belief both true and correct.

Signed

Date

Name

Position

Tenderer



EVALUATION SCHEDULE: SCHEDULE OF PLANT AND EQUIPMENT

The following are lists of major items of relevant equipment and standby equipment that I / we

presently own or lease and will have available for this contract or will acquire or hire for this

contract if my / our tender is accepted.

• Equipment must be easy to operate;

• Equipment provided must showcase the latest innovative technology in the market;

• Equipment – capacity and speed (must have the ability to dispense a coffee in less than 10

seconds);

(a) Details of major equipment / tools that is owned by and immediately available for this

contract.

Description Make Quantity in Stock Comments

Attach additional pages if more space is required.

(b) Details of major equipment / tools that will be hired, or acquired for this contract if my / our

tender is acceptable.



(c) Details of standby equipment that will be made available for this contract if my / our tender is

acceptable.



SIGNED ON BEHALF OF TENDERER: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



EVALUATION SCHEDULE: QUALITY CONTROL PROCEDURES AND PRACTICES


Maximum

possible score

QUALITY CONTROL

PROCEDURES AND

PRACTICES

- The service provider must provide proof of sustainability and


- Proof of certification of association memberships (for

example Fairtrade) will be advantageous.

- It will be advantageous to supply locally sourced and roasted

coffee beans.

- Coffee tasting to be conducted to determine whether

product is in line with CTICC’s requirements, image and

philosophy

50

The service provider shall be required to make the followings coffee offerings to the CTICC Tasting

panel:

• Espresso

• Americano

• Cappuccino

The date for the proposed coffee tasting to be confirmed after the closing date of this tender. It is

mandatory that service providers must bring along their unbranded cups and own grinders to the

proposed coffee tasting.

The scoring of the tenderer’s quality control procedures and practices will be as follows:

Poor

(score 40)

Quality control procedures – the bidder are unlikely to ensure compliance with stated

employer’s requirements

Satisfactory

(score 70)

Quality control procedures – the bidder are possibly able to ensure compliance with

stated employer’s requirements

Good

(score 90)

Quality control procedures – the bidder are likely to ensure compliance with stated


Very good

(score 100)

Quality control procedures – the bidder are most likely to ensure compliance with stated



enterprise, confirms that the contents of this schedule are within my personal knowledge and

are to the best of my belief both true and correct.

Signed Date

Name Position

Tenderer


12. RESOLUTION TAKEN BY THE BOARD OF DIRECTORS / MEMBERS / PARTNERS

RESOLUTION of a meeting of the Board of Directors / Members / Partners of

_________________________________________________________________________________ (NAME OF BIDDER)

Held at ____________________________________________ (place)

On _______________________________________________ (date)

RESOLVED THAT:

1. The enterprise submits a Tender to the CTICC in respect of the following project:

TENDER CTICC 009/2017: PROVISION OF SPECIALIZED COFFEE SOLUTION EXCLUSIVELY FOR CTICC

COFFEE SHOP

2. Mr/Mrs/Ms _______________________________________________________________

In his/her capacity as _____________________________________________________________

and who will sign as follows:

_____________________________ (SPECIMEN SIGNATURE)

be, and is hereby, authorised to sign the Tender and any and all other documents and/or

correspondence in connection with and relating to the Tender, as well as to sign any

contract, and or all documentation resulting from the award of the Tender to the

enterprise mentioned above.

Note: The resolution must be signed by all the directors or members / partners of the

tendering enterprise. Should the space provided below not be sufficient for all directors to

sign, please provide a separate sheet in the same format as below.

Name Capacity Signature

1

2

3

4

5

6

Enterprise Stamp


13. RESOLUTION TAKEN BY THE BOARD OF DIRECTORS OF A CONSORTIUM OR

JOINT VENTURE (IF APPLICABLE)

RESOLUTION of a meeting of the Board of Directors / Members / Partners of

_________________________________________________________________________________ (NAME OF BIDDER)

Held at __________________________________________________ on ______________________ (PLACE) (DATE)

RESOLVED THAT:

1. The enterprise submits a Tender to the CTICC in respect of the following project:


COFFEE SHOP

as a Consortium / Joint Venture comprising (list all the legally correct full names and registration

numbers, if applicable, of the Enterprises forming the Consortium / Joint Venture):

______________________________________________________________

and

______________________________________________________________

and

______________________________________________________________

2. Mr/Mrs/Ms _______________________________________________________________

In his/her capacity as _____________________________________________________________

and who will sign as follows:

_____________________________ (SPECIMEN SIGNATURE)

be, and is hereby, authorised to sign the Tender and any and all other documents and/or

correspondence in connection with and relating to the Tender, as well as to sign any contract, and or

all documentation resulting from the award of the Tender to the consortium / joint venture enterprise

mentioned above

3. The enterprise in the form of a consortium or joint venture accept jointly and several liability

with parties under item 1 above for the fulfilment of the obligations of the joint venture

deriving from, and in any way connected with the contract to be entered into with the CTICC

in respect of the project described above under item 1.

4. The consortium / joint venture enterprise chooses as its domicilium citandi et executandi for all

purposes arising from this joint venture agreement and contract with the CTICC in respect of

the project under item 1: (Physical

Address) _____________________________________________________________________________ Note: The resolution must be signed by all the directors or members / partners of the tendering

enterprise. Should the space provided below not be sufficient for all directors to sigh, please provide a

separate sheet in the same format as below.

Name Capacity Signature

1

2

3

4

5

Enterprise Stamp


MBD 2

RETURNABLE SCHEDULE 14. TAX CLEARANCE CERTIFICATE (MBD 2)

Obtain a “Tax Clearance Certificate for Tenders” from your local SA Revenue Service office.

The following conditions will apply to this Tender:

1. It is an absolute requirement that the taxes of all South African Bidders MUST be in order,

or that a suitable arrangement has been made with the Receiver of Revenue to satisfy

them. Proof of this arrangement must be submitted with the Tender.

2. Bidders are therefore required to obtain a valid Tax Clearance Certificate from the local

Receiver of Revenue where such Bidder is registered for Income Tax purposes.

3. The Tax Clearance certificate(s) relating to this Tender should be valid at the closing date

of this particular Tender.

4. Each party to a Consortium / Joint Venture / Sub-contractors must complete a separate

declaration.

5. The original Tax Clearance Certificate must be submitted together with the bid. Failure to

submit the original and valid Tax Clearance Certificate will result in the invalidation of this

bid. Certified copies of the Tax Clearance Certificate will not be acceptable.


MBD 4

RETURNABLE SCHEDULE 15. DECLARATION OF INTEREST (MBD 4)

1. No bid will be accepted from persons in the service of the state¹.

2. Any person, having a kinship with persons in the service of the state, including a blood

relationship, may make an offer or offers in terms of this invitation to bid. In view of

possible allegations of favoritism, should the resulting bid, or part thereof, be awarded to

persons connected with or related to persons in service of the state, it is required that

the bidder or their authorized representative declare their position in relation to the

evaluating/adjudicating authority.

3 In order to give effect to the above, the following questionnaire must be completed

and submitted with the bid.

3.1 Full Name of bidder or his or her representative:………………………………………..

3.2 Identity Number:…………………………………………………

3.3 Position occupied in the Company (director, trustee, hareholder²):……………….

3.4 Company Registration Number: …………………………………………………………

3.5 Tax Reference Number:……………………………………………………………………

3.6 VAT Registration Number: ……………………………………………………………

3.7 The names of all directors / trustees / shareholders members, their individual identity

numbers and state employee numbers must be indicated in paragraph 4 below.

3.8 Are you presently in the service of the state? YES / NO

3.8.1 If yes, furnish particulars. ….……………………………………………………………

……………………………………………………………………………………………..

¹MSCM Regulations: “in the service of the state” means to be –

(a) member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial

public entity or constitutional institution within the meaning of the Public

Finance Management Act, 1999 (Act No.1 of 1999);

(d) a member of the accounting authority of any national or provincial public

entity; or

(e) an employee of Parliament or a provincial legislature.

² Shareholder” means a person who owns shares in the company and is actively involved in the

management of the company or business and exercises control over the company.


3.9 Have you been in the service of the state for the past twelve months? YES / NO

3.9.1 If yes, furnish particulars

.………………………...…………………………………………………………………...

.………………………...…………………………………………………………………...

3.10 Do you have any relationship (family, friend, other) with persons in the service of the

state and who may be involved with the evaluation and or adjudication of this bid?

YES / NO

3.10.1 If yes, furnish particulars.

.………………………...…………………………………………………………………...

.………………………...…………………………………………………………………...

3.11 Are you, aware of any relationship (family, friend, other) between any other bidder

and any persons in the service of the state who may be involved with the evaluation

and or adjudication of this bid? YES /NO

3.11.1 If yes, furnish particulars

.………………………...…………………………………………………………………...

.………………………...…………………………………………………………………...

3.12 Are any of the company’s directors, trustees, managers, principle shareholders or

stakeholders in service of the state? YES/NO


.………………………...…………………………………………………………………...

.………………………...…………………………………………………………………...

3.13 Are any spouse, child or parent of the company’s director’s trustees, managers,

principle shareholders or stakeholders in service of the state YES/NO


.………………………...…………………………………………………………………...

.………………………...…………………………………………………………………...

3.14 Do you or any of the directors, trustees, managers, principle shareholders, or

stakeholders of this company have any interest in any other related companies or

business whether or not they are bidding for this contract. YES/NO

3.14.1 If yes, furnish particulars:

.………………………...…………………………………………………………………...

.………………………...…………………………………………………………………...


4. Full details of directors / trustees / members / shareholders.

Full Name Identity Number State Employee

Number

………………………………….. ……………………………………..

Signature Date

…………………………………. ………………………………………

Capacity Name of Bidder


MBD 6.1

RETURNABLE SCHEDULE 16: PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011

This preference form must form part of all bids invited. It contains general information and

serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-

BBEE) Status Level of Contribution

NB: BEFORE COMPLETING THIS FORM, SUPPLIERS MUST STUDY THE GENERAL CONDITIONS,

DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE

PREFERENTIAL PROCUREMENT REGULATIONS, 2011.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R1 000 000 (all

applicable taxes included); and

- the 90/10 system for requirements with a Rand value above R1 000 000 (all

applicable taxes included).

1.2 The value of this bid is estimated to be below R1 000 000 (all applicable taxes

included) and therefore the 80/20 system shall be applicable.

1.3 Preference points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contribution.

1.3.1 The maximum points for this bid are allocated as follows:

POINTS

1.3.1.1PRICE 80

1.3.1.2B-BBEE STATUS LEVEL OF CONTRIBUTION 20

Total points for Price and B-BBEE must not exceed 100

1.4 Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE

Verification Certificate from a Verification Agency accredited by the South African

Accreditation System (SANAS) or a Registered Auditor approved by the Independent

Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the

Close Corporation Act (CCA) together with the bid, will be interpreted to mean that

preference points for B-BBEE status level of contribution are not claimed.

1.5. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated

or at any time subsequently, to substantiate any claim in regard to preferences, in any

manner required by the purchaser.


2. DEFINITIONS

2.1 “all applicable taxes” includes value-added tax, pay as you earn, income tax,

unemployment insurance fund contributions and skills development levies;

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1

of the Broad -Based Black Economic Empowerment Act;

2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a measured

entity Based on its overall performance using the relevant scorecard contained in the

Codes of Good Practice on Black Economic Empowerment, issued in terms of

section 9(1) of the Broad-Based Black Economic Empowerment Act;

2.4 “bid” means a written offer in a prescribed or stipulated form in response to an

invitation by an organ of state for the provision of services, works or goods, through

price quotations, advertised competitive bidding processes or proposals;

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black

Economic Empowerment Act, 2003 (Act No. 53 of 2003);

2.6 “comparative price” means the price after the factors of a non-firm price and all

unconditional discounts that can be utilized have been taken into consideration;

2.7 “contract” means the agreement that results from the acceptance of a bid by an

organ of state;

2.8 “consortium or joint venture” means an association of persons for the purpose of

combining their expertise, property, capital, efforts, skill and knowledge in an activity

for the execution of a contract;

2.9 “EME” means any enterprise with an annual total revenue of R5 million or less.

2.10 “Firm price” means the price that is only subject to adjustments in accordance with

the actual increase or decrease resulting from the change, imposition, or abolition of

customs or excise duty and any other duty, levy, or tax, which, in terms of the law or

regulation, is binding on the contractor and demonstrably has an influence on the

price of any supplies, or the rendering costs of any service, for the execution of the

contract;

2.11 “functionality” means the measurement according to predetermined norms, as set

out in the bid documents, of a service or commodity that is designed to be practical

and useful, working or operating, taking into account, among other factors, the

quality, reliability, viability and durability of a service and the technical capacity and

ability of a bidder;

2.12 “non-firm prices” means all prices other than “firm” prices;

2.13 “person” includes a juristic person;

2.14 “rand value” means the total estimated value of a contract in South African currency,

calculated at the time of bid invitations, and includes all applicable taxes and excise

duties;

2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work to,

or employing, another person to support such primary contractor in the execution of

part of a project in terms of the contract;


2.16 “total revenue” bears the same meaning assigned to this expression in the Codes of

Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of

the Broad-Based Black Economic Empowerment Act and promulgated in the

Government Gazette on 9 February 2007;

2.17 “trust” means the arrangement through which the property of one person is made

over or bequeathed to a trustee to administer such property for the benefit of another

person; and

2.18 “trustee” means any person, including the founder of a trust, to whom property is

bequeathed in order for such property to be administered for the benefit of another

person.

3. ADJUDICATION USING A POINT SYSTEM

3.1 The bidder obtaining the highest number of total points will be awarded the contract.

3.2 Preference points shall be calculated after prices have been brought to a

comparative basis taking into account all factors of non-firm prices and all

unconditional discounts;

3.3 Points scored must be rounded off to the nearest 2 decimal places.

3.4 In the event that two or more bids have scored equal total points, the successful bid

must be the one scoring the highest number of preference points for B-BBEE.

3.5 However, when functionality is part of the evaluation process and two or more bids

have scored equal points including equal preference points for B-BBEE, the successful

bid must be the one scoring the highest score for functionality.

3.6 Should two or more bids be equal in all respects, the award shall be decided by the

drawing of lots.

4. POINTS AWARDED FOR PRICE

4.1 THE 80/20 PREFERENCE POINT SYSTEMS

A maximum of 80 points is allocated for price on the following basis:

80/20

−−=

min

min180

P

PPtPs

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid


5. Points awarded for B-BBEE Status Level of Contribution

5.1.1 In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations,

preference points must be awarded to a bidder for attaining the B-BBEE status level of

contribution in accordance with the table below:

5.2 Suppliers who qualify as EMEs in terms of the B-BBEE Act must submit a certificate

issued by an Accounting Officer as contemplated in the CCA or a Verification

Agency accredited by SANAS or a Registered Auditor. Registered auditors do not

need to meet the prerequisite for IRBA’s approval for the purpose of conducting

verification and issuing EMEs with B-BBEE Status Level Certificates.

5.3 Suppliers other than EMEs must submit their original and valid B-BBEE status level

verification certificate or a certified copy thereof, substantiating their B-BBEE rating

issued by a Registered Auditor approved by IRBA or a Verification Agency accredited

by SANAS.

5.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a

legal entity, provided that the entity submits their B-BBEE status level certificate.

5.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as

an unincorporated entity, provided that the entity submits their consolidated B-BBEE

scorecard as if they were a group structure and that such a consolidated B-BBEE

scorecard is prepared for every separate bid.

5.6 Tertiary institutions and public entities will be required to submit their B-BBEE status level

certificates in terms of the specialized scorecard contained in the B-BBEE Codes of

Good Practice.

5.7 A person will not be awarded points for B-BBEE status level if it is indicated in the bid

documents that such a bidder intends sub-contracting more than 25% of the value of

the contract to any other enterprise that does not qualify for at least the points that

such a bidder qualifies for, unless the intended sub-contractor is an EME that has the

capability and ability to execute the sub-contract.

5.8 A person awarded a contract may not sub-contract more than 25% of the value of

the contract to any other enterprise that does not have an equal or higher B-BBEE

status level than the person concerned, unless the contract is sub-contracted to an

EME that has the capability and ability to execute the sub-contract.

B-BBEE Status Level of

Contributor

Number of points

(80/20 system)

1 20

2 18

3 16

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0


6. BID DECLARATION

6.1 Suppliers who claim points in respect of B-BBEE Status Level of Contribution must

complete the Following:

7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2 AND

5.1

7.1 B-BBEE Status Level of Contribution: …………. = ………… (Maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table

reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate

issued by a Verification Agency accredited by SANAS or a Registered Auditor approved

by IRBA or an Accounting Officer as contemplated in the CCA).

8 SUB-CONTRACTING

8.1 Will any portion of the contract be sub-contracted?

YES/NO (delete which is not applicable)

8.1.1 If yes, indicate:

(i) what percentage of the contract will be subcontracted? .........……………….…%

(ii) the name of the sub-contractor? …………………………………………………..

(iii) the B-BBEE status level of the sub-contractor? …………………………………..

(iv) whether the sub-contractor is an EME? YES / NO (delete which is not applicable)

9 DECLARATION WITH REGARD TO COMPANY/FIRM

9.1 Name of firm : .................................................................................................

9.2 VAT registration number : .................................................................................................

9.3 Company registration number :………………………………………………………………….

9.4 TYPE OF COMPANY/ FIRM

� Partnership/Joint Venture / Consortium

� One person business/sole propriety

� Close corporation

� Company

� (Pty) Limited

[TICK APPLICABLE BOX]

9.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

……………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………

9.6 COMPANY CLASSIFICATION

� Manufacturer

� Supplier

� Professional service provider

� Other service providers, e.g. transporter, etc.

[TICK APPLICABLE BOX]


9.7 MUNICIPAL INFORMATION

Municipality where business is situated…………………………………………………………………..

Registered Account Number …………………………….

Stand Number ……………………………………………….

9.8 TOTAL NUMBER OF YEARS THE COMPANY/FIRM HAS BEEN IN BUSINESS? …………………

9.9 I/we, the undersigned, who is / are duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the B-BBE status level

of contribution indicated in paragraph 7 of the foregoing certificate, qualifies

the company/ firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraph 7, the contractor may be required to furnish

documentary proof to the satisfaction of the purchaser that the claims

are correct;

(iv) If the B-BBEE status level of contribution has been claimed or obtained on

a fraudulent basis or any of the conditions of contract have not been

fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) Disqualify the person from the bidding process;

(b) Recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) Cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due to

such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent

basis, from obtaining business from any organ of state for a period

not exceeding 10 years, after the audi alteram partem (hear the

other side) rule has been applied; and

(e) forward the matter for criminal prosecution

WITNESSES:

1. ………………………………………

……………………………………… SIGNATURE(S) OF BIDDER(S)

2. ……………………………………… DATE: ………………………………..

ADDRESS: …………………………..

.……………………………


MBD 8

RETURNABLE SCHEDULE 17. DECLARATION OF BIDDER’S PAST SCM PRACTICES

1. This Municipal Bidding Document must form part of all bids invited.

2. It serves as a declaration to be used by municipal entities in ensuring that when goods

and services are being procured, all reasonable steps are taken to combat the abuse of

the supply chain management system.

3. The bid of any bidder may be rejected if that bidder, or any of its directors have:

a) abused the municipal entity’s supply chain management system or committed any

improper conduct in relation to such system;

b) been convicted for fraud or corruption during the past five years;

c) wilfully neglected, reneged or failed to comply with any government, municipal or

public sector contract during the past five years; or

d) been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention

and Combating of Corrupt Activities Act (No 12 of 2004).

4. In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

Item Question Yes No

1.1 Is the Bidder or any of its directors listed on the National Treasury’s database as a

company or person prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed in writing of this

restriction by the National Treasury after the audi alteram partem rule was applied).

Yes

No

1.1.1 If so, furnish particulars:

1.2 Is the Bidder or any of its directors listed on the Register for Tender Defaulters in terms of

section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)?

(To access this Register enter the National Treasury’s website, www.treasury.gov.za, click

on the icon “Register for Tender Defaulters” or submit your written request for a hard

copy of the Register to facsimile number (012) 3265445).

Yes

No


1.3 Was the Bidder or any of its directors convicted by a court of law (including a court of

law outside the Republic of South Africa) for fraud or corruption during the past five

years?

Yes

No


1.4 Does the Bidder or any of its directors owe any municipal rates and taxes or municipal

charges to the municipality / municipal entity, or to any other municipality / municipal

entity, that is in arrears for more than three months?

Yes

No


1.5 Was any contract between the Bidder and the municipality / municipal entity or any

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

Yes

No



CERTIFICATION

I, THE UNDERSIGNED (FULL NAME) …………..……………………………................................................……

CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM TRUE AND CORRECT.

I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME

SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………………... …………………………..

Signature Date

………………………………………. …………………………..

Position Name of Bidder

*where the entity tendering is a joint venture, each party to the joint venture must sign a declaration in terms

of the Municipal Finance Management Act and attach it to this schedule


MBD 9

RETURNABLE SCHEDULE 18. CERTIFICATE OF INDEPENDENT BID DETERMINATION

I, the undersigned, in submitting the accompanying bid:


COFFEE SHOP

(Bid Number and Description)

in response to the invitation for the bid made by:

CAPE TOWN INTERNATIONAL CONVENTION CENTRE COMPANY SOC (LTD)(RF)________________

(Name of Municipal Entity)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: ___________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not

to be true and complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying

bid, on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by

the bidder to determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the

word “competitor” shall include any individual or organization, other than the bidder,

whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of

business as the bidder

6. The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor. However

communication between partners in a joint venture or consortium³ will not be construed

as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no

consultation, communication, agreement or arrangement with any competitor

regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) The submission of a bid which does not meet the specifications and conditions of the

bid; or

(f) Bidding with the intention not to win the bid.


8. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications and

conditions or delivery particulars of the products or services to which this bid invitation

relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the

bidder, directly or indirectly, to any competitor, prior to the date and time of the official

bid opening or of the awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to

combat any restrictive practices related to bids and contracts, bids that are suspicious will

be reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act No. 89 of 1998 and

or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and or may be restricted from conducting business with the public sector for a period not

exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities

Act No. 12 of 2004 or any other applicable legislation.

………………………………………………… …………………………………

Signature Date

…………………………………………………. …………………………………

Position Name of Bidder

³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property,

capital, efforts, skill and knowledge in an activity for the execution of a contract.


RETURNABLE SCHEDULE 19 . CERT IF ICATE FOR MUNICIPAL SERVICES

Information required in terms of the CTICC’s Supply Chain Management Policy, Clause 22 d (ii)

TENDER NO: CTICC 009/2017: PROVISION OF SPECIALIZED COFFEE SOLUTION EXCLUSVELY FOR

CTICC COFFEE SHOP

NAME OF THE BIDDER: ………………………………………………………………………………………..

FURTHER DETAILS OF THE BIDDER/S; Proprietor / Director/s / Partners, etc:

Physical Business address of the Bidder Municipal Account number(s)

If there is not enough space for all the names, please attach the additional details to the Bid

Document

Name of

Director /

Member /

Partner

Identity

Number

Physical residential

address of Director /

Member / Partner

Municipal

Account

number(s)

I, ____________________________________________________________________________, the undersigned,

(full name in block letters)

certify that the information furnished on this declaration form is correct and that I/we have no undisputed

commitments for municipal services towards a municipality or other service provider in respect of which

payment is overdue for more than 30 days.

________________________________________

Signature

THUS DONE AND SIGNED for and on behalf on the Bidder / Contractor

at ……………………………………………….. on the ………. day of ……………………….……… 20……. (PLACE) (DATE) (MONTH) (YEAR)

Please Note:

Even if the requested information is not applicable to the Bidder, the table above should be endorsed Not

Applicable and THIS DECLARATION MUST STILL BE SIGNED


RETURNABLE SCHEDULE 20. CONFIRMATION OF CTICC AND CENTRAL SUPPLIER

DATABASE REGISTRATION

COMPANY NAME DATABASE REGISTERED

YES/NO SUPPLIER CODE

UNIQUE 36 CHARACTER REGISTRATION

CODE

CTICC

CSD

Bidders who are not registered on the CTICC and/or Central Supplier Databases are not precluded from

submitting tenders, but must however be registered prior to the evaluation of tenders in order for their

tenders to be responsive.

In this regard it is the sole responsibility of bidders to ensure that this requirement is complied with. In the

case of Joint Venture Partnerships this requirement will apply to each party to the Joint Venture.

SIGNED ON BEHALF OF BIDDER: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

* Cape Town International Convention Centre Supplier Database Registration

Only those bidders who are registered on the Cape Town International Convention Centre Supplier Database and the

Central Supplier Database as a service provider prior to the closing date of this bid are eligible to have their tenders

evaluated. The employer will only enter into a formal contract with a bidder who is registered on both databases. In the

case of Joint Venture partnerships this requirement will apply individually to each party of the Joint Venture.

Bidders who wish to register on the Cape Town International Convention Centre Supplier Database may download the

supplier application form from our website www.cticc.co.za under the ABOUT CTICC tab.

Bidders who wish to register on the Central Supplier Database may do so online on www.csd.gov.za and click on the

register a new CSD account tab.


RETURNABLE SCHEDULE 21: CONTRACT FORM – RENDERING OF SERVICES MBD 7.2

THIS FORM MUST BE FILLED IN DUPLICATE BY BOTH THE SERVICE PROVIDER (PART 1) AND THE

PURCHASER (PART 2). BOTH FORMS MUST BE SIGNED IN THE ORIGINAL SO THAT THE SERVICE

PROVIDER AND THE PURCHASER WOULD BE IN POSSESSION OF ORIGINALLY SIGNED CONTRACTS

FOR THEIR RESPECTIVE RECORDS.

PART 1 (TO BE FILLED IN BY THE SERVICE PROVIDER)

1. I hereby undertake to render services described in the attached bidding documents to Cape

Town International Convention Centre (CTICC) in accordance with the requirements and task

directives / proposals specifications – Returnable Schedule 6 stipulated in Bid Number CTICC

009/2017 at the price/s quoted. My offer/s remain binding upon me and open for

acceptance by the Purchaser during the validity period indicated and calculated from the

closing date of the bid.

2. The following documents shall be deemed to form and be read and construed as part of this

agreement:

(i) Bidding documents, viz

- Invitation to bid;

- Tax clearance certificate;

- Pricing schedule(s);

- Filled in task directive/proposal;

- Preference claims for Broad Based Black Economic Empowerment Status Level

of Contribution in terms of the Preferential Procurement Regulations 2011;

- Declaration of interest;

- Declaration of Bidder’s past SCM practices;

- Certificate of Independent Bid Determination;

- Special Conditions of Contract;

(ii) National Treasury General Conditions of Contract (NT GCC); and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the

price(s) and rate(s) quoted cover all the services specified in the bidding documents; that

the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding

price(s) and rate(s) and calculations will be at my own risk.

4. I accept full responsibility for the proper execution and fulfilment of all obligations and

conditions devolving on me under this agreement as the principal liable for the due fulfillment

of this contract. I/We hereby furthermore confirm that I/we have sufficient capacity available

to deliver to standard and within the proposed timeframes stipulated in the tender document.

5. I declare that I have no participation in any collusive practices with any bidder or any other

person regarding this or any other bid.


6. I/ We further agree that:

6.1 If i/ we withdraw my/our tender within the Period for which I/ we have agreed that the

Tender shall remain open for acceptance, or fail to fulfil the contract when called

upon to do so, the CTICC may without prejudice to its rights, agree to the withdrawal

of my/our Tender or cancel the contract that may have been entered into between

me/us and the CTICC and I/We will then pay to the CTICC any additional expense

incurred by the CTICC having either to accept any less favourable Tender or, if fresh

tenders have to be invited, the additional expense incurred by the invitation of fresh

Tenders and by the subsequent acceptance of any less favourable Tender; the CTICC

shall also have the right to recover such additional by set-off against moneys which

may be due or become due to me/us under this or any other Tender or contract or

against any guarantee or deposit that may have been furnished by me/us or on

my/our behalf for the due fulfilment of this or any other Tender or contract and

pending the ascertainment of the amount of such additional expenditure to retain

such moneys, guarantee or deposit as security for any loss the CTICC may sustain by

reason of my/our default.

7. I confirm that I am duly authorised to sign this contract.

NAME (PRINT) …………………………….

CAPACITY …………………………….

SIGNATURE …………………………….

NAME OF FIRM ………………………….

DATE …………………………….

WITNESSES 1 …….……………………………. 2 ……….…………………………. DATE: ……………………………..


MBD 7.2

CONTRACT FORM - RENDERING OF SERVICES

PART 2 (TO BE FILLED IN BY THE PURCHASER/ CAPE TOWN INTERNATIONAL CONVENTION CENTRE)

1. I…………………………………………….in my capacity as……………………...…………………………

accept your bid under reference number ………………dated………………………for the

rendering of services indicated hereunder and/or further specified in the annexure(s).

2. An official order indicating service delivery instructions is forthcoming.

3. I undertake to make payment for the services rendered in accordance with the terms and

conditions of the contract, within 30 (thirty) days after receipt of an invoice.

DESCRIPTION OF

SERVICE

PRICE (ALL

APPLICABLE

TAXES

INCLUDED)

COMPLETION

DATE

B-BBEE

STATUS LEVEL OF

CONTRIBUTION

MINIMUM

THRESHOLD FOR

LOCAL

PRODUCTION

AND CONTENT

(if applicable)

4. I confirm that I am duly authorised to sign this contract.

SIGNED AT ……………………………………… ON ………………………………..

NAME (PRINT) ………………………………………….

SIGNATURE …………………………………………

OFFICIAL STAMP

WITNESSES 1 ….……………………………. 2 …..……………………………. DATE: ……………………………..


RETURNABLE SCHEDULE 22:

PRICING SCHEDULE - SERVICES (MBD 3.3)

Name of Bidder:…………………………………………………… Bid Number: CTICC 009/2017

Closing Time: 12:00 Closing Date Friday, 21 October 2016

OFFER TO BE VALID FOR 90 DAYS FROM THE CLOSING DATE OF THIS BID.

ITEM NO DESCRIPTION BID PRICE IN RSA CURRENCY

**(ALL APPLICABLE TAXES INCLUDED)

1. Does the offer comply with the specification(s) YES / NO

2. The quoted pricing for year 1 and year 2 must be fixed and firm YES / NO

PRICING SCHEDULE – YEAR 1

DESCRIPTION UNIT OF

MEASURE

ESTIMATED

QUANTITY

UNIT PRICE -

PRICE PER KG

(EXCL. VAT)

PRICE

EXCL. VAT

QUANTITY X

UNIT PRICE

ADD:

VAT

14%

PRICE

INCL. VAT

Decaffeinated Beans KG 85

Coffee – Roasted

Beans KG 1125

YEAR 1 - TOTAL PRICE INCL. VAT

PRICING SCHEDULE – YEAR 2

DESCRIPTION UNIT OF

MEASURE

ESTIMATED

QUANTITY

UNIT PRICE -

PRICE PER KG

(EXCL. VAT)

PRICE

EXCL. VAT

QUANTITY X

UNIT PRICE

VAT

14%

PRICE INCL.

VAT

Decaffeinated Beans KG 85

Coffee – Roasted

Beans KG 1125

YEAR 2 - TOTAL PRICE INCL. VAT

PRICING SUMMARY

TOTAL PRICE – YEAR 1 (Incl. VAT)

TOTAL PRICE – YEAR 2 (Incl. VAT)

TOTAL TENDER PRICE


PRICING ESCALATION PERCENTAGE FOR YEAR 3

Please indicate the escalation percentage that

will be applicable on all the line items for year 3 of

the contract, if the tender were to be extended

for an additional 12 months. …………………%

Signed

Date

Name

Position

Tenderer


RETURNABLE SCHEDULE 23.NATIONAL TREASURY’S GENERAL CONDITIONS OF

CONTRACT

* Please refer to CTICC’s website for the National Treasury’s general conditions of contract

http://www.cticc.co.za/about/tenders/documentation

Signed

Date

Name

Position

Tenderer


RETURNABLE SCHEDULE 24. BID SUBMISSION CHECKLIST

Bidders are required to complete the schedule below indicating that all requested

information has been submitted with their offer.

FAILURE BY BIDDER TO COMPLETE, SIGN AND SUBMIT ALL OF THE RETURNABLE SCHEDULES,

WILL RESULT IN BID BEING DISQUALIFIED.

Schedule

No.

Document Please tick if

enclosed

6 SPECIFICATIONS

7 EVALUATION SCHEDULE : TENDERERS EXPERIENCE

8 EVALUATION SCHEDULE : EXPERIENCE OF KEY PERSONNEL

9 EVALUATION SCHEDULE: TRAINING PLAN

10 EVALUATION SCHEDULE: ORGANISATION AND STAFFING

11 EVALUATION SCHEDULE: SCHEDULE OF PLANT AND EQUIPMENT

12 RESOLUTION TAKEN BY BOARD OF DIRECTORS/ MEMBERS/ PARTNERS

13 RESOLUTION TAKEN BY BOARD OF DIRECTORS OF A CONSORTIUM OR

JOINT VENTURE (IF APPLICABLE)

14 TAX CLEARANCE CERTIFICATE (MBD 2)

15 DECLARATION OF INTERESTS (MBD 4)

16 PREFERENTIAL POINTS CLAIM FORM (MBD 6.1)

17 DECLARATION OF PAST SUPPLY CHAIN MANAGEMENT PRACTICES

(MBD 8)

18 CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9)

19 CERTIFICATE FOR MUNICIPAL SERVICES

20 CONFIRMATION OF CTICC DATABASE REGISTRATION

21 CONTRACT FORM – RENDERING OF SERVICES (MBD 7.2)

22 PRICING SCHEDULE (MBD 3.3)

* To be completed and returned with Bid submission.

Name of Bidder: ……………………………………..

Signature: ……………………………………..


RETURNABLE SCHEDULE 25. PERFORMANCE EVALUATION ASSESSMENT

PROVISION OF SPECIALIZED

COFFEE SOLUTION EXCLUSIVELY


Date:

CTICC Representative:

Signature:

SERVICE PROVIDER:

Representative Signature:

Item KPA Categories (Rating = 1-5) Q1 Q2 Q3 Q4

Comments: Jul - Sept Oct - Dec Jan - Mar Apr - Jun

General:

1 General quality of Service

2 No repeat incident on equipment

3 Meet priorities with timeous

completion of tasks

4 Staff Knowledge of equipment

and the use of tools

5 Staff Knowledge of CTICC policies

and procedures

6 Complete monthly summary of

stock ordered

Admin:

7 Timeous supply of quality of

products as per purchase orders

8 Timeous and correct invoicing

9 Quotations provided within

acceptable time period

Staffing and Management:

10 All staff that are regularly working

are in possession of ID and Access

cards

11 Available for on-site training and

for relevant meetings as per

request

12 Staff qualifications and training

knowledge provided - existing and

new

13 A list of equipment is provided on

site as mentioned or agreed

14 Accreditation list to be updated

regularly and to be available as

soon as request is put forward

15 All staff always neatly and properly

attired when on site

Training:

16 Barista training & upkeep of

equipment to be provided on a

regular basis

17 Management availability

Additional:

18 HACCP, ISO and 5 star adherence

by all staff at all times


Item KPA Categories (Rating = 1-5) Q1 Q2 Q3 Q4

Comments: Jul - Sept Oct - Dec Jan - Mar Apr - Jun

Housekeeping/Health & Safety:

19 Adhere to safety standards -

taping cords and using the right

plugs, etc.

Schedule of tasks and

agreements:

20 Report faulty equipment

Environmental and Social

Policies:

21 Is the company involved in social

upliftment programmes

22 Does the contractor utilise other

companies to give us better

value and deals

Scoring

Total

Previous Total

Percentage deviation since last

review

Additional Comments:

Scoring Method / Criteria

Poor 1

Fair 2

Meeting criteria 3

Exceeding by 10% to meeting criteria 4

Outstanding 5

Maximum score to obtained 110

Number of items in performance evaluation

assessment

22

Minimum score to obtained before

performance is regarded as being substandard

66 =

110 * 3/5

Bidder hereby acknowledges that they will be assessed on a quarterly basis in terms of this

performance evaluation assessment. The bidder will be in breach of this tender, if there quarterly

score obtained is below 66. It equates to achieving a score of below 3, in terms of the indicated

scoring method / criteria. The bidder will be regarded also to be in breach of this tender, should their

performance be deemed sub-standard, to the tender requirements and specifications.

Signed

Date

Name

Position

Tenderer

CTICC 009 2017 Provision Specialized Coffee Solution ... 009 2017... · TENDER CTICC 009/2017 :...

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