CSHS P&C Association Inc

170814 CSHS P&C General MeetingWhen 14 Aug 2017 at 19:30

Location: Staffroom, Staffroom

Chairperson Zina Cordery

Minutetaker

Brendon Flaherty

Present Marina Biddle , Brad Caldwell , Rachel Clegg , Zina Cordery (President, ICTCoordinator), Tanya Crewe , Halgart Du Preez , Brendon Flaherty (Secretary /WACSSO Rep), Jenni Giacomel (Music Parents Representative) , Tracey Gralton ,Katrina Grose (Treasurer), Neil Hunt , Gill Kenny , Sarah Langham (Uniform ShopCoordinator), Art Ledovsky , Hendrik Overmeire , Robert Paparde , Julie Pegrum ,Chris Porteous (Vice President, School Board Representative) , Kathy Putt , Janet Ryan(Good2Grow Coordinator), Adrienne Silsbury

Apologies Andrea Cole , Chris Knott , Kelly Lyndon , Niccola Sweeney , Marcus Ward , RebeccaWard

Minutes

1. WelcomeThe meeting opened at 7:36 pmZina welcomed all & especially some new faces.

2. Confirmation of Minutes of Previous MeetingThe minutes had been previously circulated.

DecisionThe Minutes of the General Meeting of 12 June 2017 were moved, voted and ACCEPTED.

3. President's ReportZina read her report.At the last Executive meeting on 26 June it was voted to purchase a replacement computerfor the Uniform shop. This was now installed and running, providing a reliable interface forthe relevant personnel.

170814_President_report.pdf

DecisionMoved, voted & ACCEPTED to confirm the computer purchase for the Uniform Shop.

4. Principal's ReportNeil provided his report

The two new buildings have been given their occupancy certificates one week ago. Maths classes will be in by tomorrow, science to follow. Still having defects work beingcompleted - footpaths being replaced, lawn near roundabout to be replaced, newbitumen , & restoration work with removal of 3 rows of transportables.Neil will provide a tour from 7pm at the next P&C meeting.Outside the new work, significant modifications are being done this year to existingbuildings - including 3 new offices behind Junior bldg, staffroom being changed withyear 11/12 heads, etc & Neil - old dance room to be remodelled for health dept - firesystem being upgraded too.The next P&C meeting will need to be in a new locationSince last meeting exams have finished, a whole school assembly with all kids in sportshall & concert hall with 300 parents & numerous awards SSO (Subject Selection Online) now being used for years 11/12 - With load tablesavailable it is much easier & quicker to set timetable options. If a preferred subjectdidn't appear you had not qualified but could put in appeal - much quicker for staff - ifthings don't work still have option for appointments.400 yr 7 enrolled for 2018 but expect ~ 500.Biggest list of subject options of any school in the state.The new bike shed is under maths building - open soon. The question was raisedwhether access would be available through the school from the south side (maybe f/gblock?) although an additional shed on south side should be considered.

5. School overcrowdingA letter has been sent to Sue Ellery re school overcrowding.Board chair John Gillon & member Tracey Gralton as well as their equivalents from ShentonCollege met with the minister with no outcome or direction to minimise numbers in the twoschools.Facilities at Churchlands make this an attractive school for people and so optional intakeareas for the new Subiaco high school will possibly have little impact on Churchlands studentnumbers.Any options? - Board may recommend further action re letters, etc.

1. minister suggested we pressure the Education department regarding numbers,2. pressure the Education Department to make Balcatta & Carine better schools,3. request optional areas become end dated - why do some areas have options?

Predicted Year 7 intake increases to 600 from 2020 which if it continues will see the schoolgrow from 2600 now to over 3000The biggest issue for the school is the transport (grid lock)Parents are invited to send in any ideas.

C17008_CSHS_Over_Crowding.pdf

6. Treasurer's ReportKatrina presented her report for June & July.The new computer for the Uniform shop had also been purchased and installed over theholidays.

170814_Treasurer's_report.pdf

7. Spending Requests & SuggestionsTwo specific requests had been received

1. A new flagpole to be installed to allow the Aboriginal flag to be flown.2. Act Belong Commit banners & signage for events throughout the school.

The meeting also discussed additional spending to improve the school surrounds withseating, shade & undercover areas, drinking fountains and bike sheds.

Submission__Act_Belong_Commit_Team.pdfSubmission_Supporting_Aboriginal_Students....pdf

DecisionMoved, voted & ACCEPTED to pay $715 for a new flagpole to be erected for the aboriginalflag.Moved, voted & ACCEPTED to pay $1,105 for new banners & signage for the Act BelongCommit program.Moved, voted & ACCEPTED to donate $50,000 to the school to provide additional seatingthroughout the grounds, to be spent during 2017.

TasksAdvertise for ideas for spending on projects for the school from either the Building Fundor general funds.Assignee: Jane PowellDue date: 31 Aug 2017

7.1. Building Fund CommitmentsNeil Hunt spoke about the major building projects being progressed currently.

The new 50m swimming pool project has been delayed and is probably anotheryear away before funding is required.A tender will be issued shortly for a 400kw or 200 kw Solar Panel systems whichwill save the school on utilities. The project is being run by the ChurchlandsFoundation would use the savings for scholarships for worthy recipients - may be$80,000 - $150,000 per year. The project would provide a 4-5 year return on theinvestment

DecisionMoved, voted & ACCEPTED to donate $200,000 from the P&C Building Fund to theschool for the solar panels in 2017.

8. CommunicationsNo report

9. Music Parents' ReportJenni reported that the Junior concerts had occurred and Aboda was coming up.Richard Gill has also rebooked for 2018.

10. Uniform ShopSarah presented her report.

Cargo pants are now out of stock in many sizes due to the recent unplanned decisionto allow girls to wear them. 4-6 weeks delivery for replacement items.

The Uniform reference group chaired by Bernie Dunn will meet soon to consider all uniformitems & changes - parents, staff & students including the Uniform Shop Rep & Manager aswell as Tracey Gralton & Chris Van Maanen are on group. Issues include:

New girl's sports shortsLength of skirtsGirl's long pantsEtc.

170814_Uniform_Shop_Report.pdf

11. Community Art ExhibitionNo report

12. ChaplaincyGill presented her reportThe YouthCare Chaplaincy dinner was on Saturday and raised about $3,500.$2,500 was also raised from the concertTwo more events this year:

28 October - Stall at Wembley Downs fair in October with opportunities for people toget involved4 November - Chaplaincy quiz night.

Andrew Winton has dropped from 4 to 3 days now.

13. HealthZina read Chris's reportRU OK day to be held at school on 21 September (not 14 Sept due to clashes)Neil Hunt to talk to Tenille Wright re asking for support from parents.

170814_Health_Committee_Report.pdf

14. School BoardChris presented his reportPublic board meeting on 31 August.

170814_Board_Minutes_-_Meeting_No_4_29_Ju....pdf

15. ICTNo report

16. Quiz Night (Friday 4 August)Kathy presented her report.$6,600 was raised and a great night confirmed by all who attended in the new schoolgymnasium.Kathy & Alisdair Putt were applauded for their effort again this year.

170814_Quiz_Night_Report.pdf

DecisionMoved, voted & ACCEPTED to donate the takings from the Quiz night this year to theChaplaincy fund.

17. Good2Grow (Saturday 9 September)Tania Crewe presented a report

The flyer for the Good2Grow day is being finalisedNeed lots of helpers - trailers, volunteers, organisers and JAM JARS please (to frontoffice)Great raffle prizes on offerLetter drop areas set up - want volunteers can choose own area (in Sue Wogan's office)Next committee meeting on Wednesday 7:30 pm in the staffroom

18. Fathering (1 September)Brad presented his report.The next function is on Friday 1 September for dads & kids. Please come along!

DecisionMoved, voted & ACCEPTED for the P&C fund up to $200 for any shortfall of revenue.

19. WACSSO Annual ConferenceBrendon is attending the conference this weekend.Three motions had been advised for the P&C to consider and advise how they wanted theirvote recorded.

1. That the WACSSO Constitution Rule 21.1 and 21.5 by amended by deleting 'twelve'(12)'and replacing with 'nine' (9)' - vote YES

2. That WACSSO writes to the Minister for Education requesting support for studentparking - vote NO

3. That WACSSO writes to the Minister for Education to request that the governmentprovides a consultant - vote NO

Each of the three motions is abbreviated above but shown in details in the attachment.WACSSO_2017_Conference_Agenda_Items.pdf

20. Next General meeting - 11 SeptemberMeeting concluded at 10:15 pm.The next meeting will commence at 7 pm with a tour of the new buildings and the meetingwill be in a different venue due to works being conducted within the staffroom.

End of minutes.Summary of matters arising are tabled on the following page.

Minutes of 170814 CSHS P&C General Meeting on 14Aug 2017Summary of Matters Arising

Decisions

Item Decision

2. The Minutes of the General Meeting of 12 June 2017 were moved, voted and ACCEPTED.

3. Moved, voted & ACCEPTED to confirm the computer purchase for the Uniform Shop.

7. Moved, voted & ACCEPTED to donate $715 for a new flagpole to be erected for theaboriginal flag.Moved, voted & ACCEPTED to donate $1,105 for new banners & signage for the Act BelongCommit program.Moved, voted & ACCEPTED to donate $50,000 to the school to provide additional seatingthroughout the grounds, to be spent during 2017.

7.1 Moved, voted & ACCEPTED to donate $200,000 from the P&C Building Fund to the schoolfor the solar panels in 2017.

16. Moved, voted & ACCEPTED to donate the takings from the Quiz night this year to theChaplaincy fund.

18. Moved, voted & ACCEPTED for the P&C fund up to $200 for any shortfall of revenue.

Tasks

Item Task Assigned to Due date

7. Advertise for ideas for spending on projects for the schoolfrom either the Building Fund or general funds.

Jane Powell 31 Aug 2017

Summary of Attachments

Attachments

Item File Name

3. 170814_President_report.pdf

5. C17008_CSHS_Over_Crowding.pdf

6. 170814_Treasurer's_report.pdf

7. Submission__Act_Belong_Commit_Team.pdfSubmission_Supporting_Aboriginal_Students....pdf

10. 170814_Uniform_Shop_Report.pdf

13. 170814_Health_Committee_Report.pdf

14. 170814_Board_Minutes_-_Meeting_No_4_29_Ju....pdf

16. 170814_Quiz_Night_Report.pdf

19. WACSSO_2017_Conference_Agenda_Items.pdf

Attachments can be found under your TidyHQ admin account at:Storage > Meetings > 170814 CSHS P&C General Meeting

14082017 - Zina Cordery

P&C President’s report Welcome back to term 3 for the P&C.

The term has started well for the P&C with the successful running of the Quiz Night last Friday night which was hosted in the school’s gymnasium. Lots of fun was had by all who attended and photos from the event can be seen on the P&C Facebook page.

Lots of hard work was put in by the Quiz night sub-committee through the planning stage, sourcing and collection of prizes and setting up of the event. Everyone who attended had a great time.

A total of $6,600 was raised through the event. So a very big Congratulations to all involved. A report was submitted by Kathy about the event.

The Uniform Shop has now had it’s IT issues resolved and the ladies are able to do their work more effectively with a reliable computer system. The final fixtures that were supposed to be installed and seen to, when the shop first opened are in the process of being finalised and seen to by the builders and Maryrose’s persistence.

Thanks to everyone for their tireless work with the P&C. Your efforts are greatly appreciated and looking forward to the rest of the events planned this year.

C17008 Letter_to_the_Minister_re_overcrowding_at_Churchlands Page 1 of 1

1 August 2017 Ref: Form 02 - P&C Letterhead The Honourable Sue Ellery MLC Minister for Education and Training 13th Floor, Dumas House 2 Havelock Street WEST PERTH WA 6005 RE CHURCHLANDS SENIOR HIGH SCHOOL OVERCROWDING Dear Minister I am writing on behalf of the Churchlands Senior High School Parents & Citizens’ Association to express our concern regarding the provision of public secondary school education in the western suburbs. In recent years the increasing number of students at Churchlands Senior High School has placed extreme pressure on the site and resources. Over 40 demountable classrooms cover the main oval and existing facilities such as the canteen and toilets are unable to cater for the population. Overcrowding is causing practical issues such as congestion, insufficient lockers for students, timetabling and other administrative complications and social problems. The school executive team has predicted enrolment numbers accurately over the last decade and has gone to great lengths to make the overcrowded campus tolerable for students and staff, however the enrolments are increasing and the pressure is growing. Parents’ concerns that this would be a long-term situation were allayed by the proposed re-opening of City Beach High School in 2020 and the commencement of a building program at Churchlands that will extend the facilities to cater for a population of up to 2500. However the deferral of the opening of City Beach SHS has provoked considerable concern in the community that the untenable situation will continue and get worse at Churchlands for a much longer period. The Churchlands Senior High School Parents & Citizens’ Association urges the government to expedite a solution that will relieve the pressure on this school by 2020 as we understood would be the case. We would welcome the opportunity to discuss this matter with you or to provide more information. We look forward to hearing from you. Yours Sincerely Zina Cordery President

Churchlands Senior High School Parents' and Citizens' Association Inc

Treasurer’s report

14 August 2017

For the months of June and July 2017

Operations

General operations

The P&C made its annual donation to the chaplaincy program in June of $20,000 and paid for the year 7

barbecue catering expenses of $1,363.

Uniform shop

New uniform sales for the year to date total $203k and are $11k ahead of the same period last year. The

gross profit margin for the year to date is 32%. The uniform shop is currently holding stock valued at $109k.

Year to date profit is $33,109.

Music parents committee (MPC)

Several events and fundraising activities were carried out in June and July resulting in $3,485 of profit for

the two months. Year to date loss (after donation to the School of Music earlier in the year) is $8,186.

Fathering Project

The Fathering Project held its first event for the year in June.

Building fund

No receipts during the two months. At 31 July 2017 the building fund has cash totalling $329,283.

A summary of year to date profit (to 31 July 2017) is as follows:

Art exhibition $7,377

Building fund $80,229

Fathering Project -$63

General -$40,344

MPC -$8,186

Sundowner $336

Uniform shop $33,109

Total $72,457

Balance sheet

Key balance sheet balances at 31 July 2017 are as follows:

Total cash $632,943

Employee liabilities $488

Net assets $746,053

Other

During July Arupa Chudgar ceased as the P&C Bookkeeper and I would like to thank her for her assistance

while in the role. I am currently completing the bookkeeper’s tasks and we will commence looking for

another bookkeeper soon.

Katrina Grose

P&C Treasurer

13 August 2017

Churchlands Senior High School Parents' and Citizens' Association Inc

Balance sheet

As at 31 July 2017

$

Current assets

Petty cash 880

Cash at bank - general operations 291,670

Cash at bank - music parents 11,110

Cash at bank - building fund 329,283

Trade receivables 20-

Inventory 109,438

Prepayments 3,355

Total current assets 745,717

Non-current assets

Plant & equipment at cost 3,563

Accumulated depreciation 575-

Total non-current assets 2,988

Total assets 748,705

Current liabilities

Trade and other payables 1,663

GST liabilities 500

Payroll liabilities 488

Provision for leave -

Total current liabilities 2,651

Total liabilities 2,651

Net assets 746,053

Equity

Member funds carried forward 673,596

Current year profit / (loss) 72,457

Total equity 746,053

Churchlands Senior High School Parents and Citizens' Association Inc

Profit and loss results

For the month ended 31 July 2017

Jun-17 Jul-17 Year to date

$ $ $

Income

Uniform sales

New uniforms 20,837 11,456 203,006

Secondhand uniforms 181 148 1,128

Event Income

Entry Fees - - 2,310

Sales - - 28,561

Bar Sales - - 1,256

Catalogues / Donations - - 822

Other Event Income 2,921 302 4,199

Fundraising Activities

Sausage Sizzles 1,605 - 3,661

Internal events - - 2,075

Event Parking - Concert Hall 600 - 1,800

Donations

Building Fund donations - - 78,531

Other donations - beverages 142 - 1,269

Interest

Interest - Cash Management Acc 218 190 1,321

Interest - term deposit 223 - 1,280

Other Income

P&C Membership Fees - - 87

Total Income 26,727 12,096 331,306

Cost of Sales

Cost of New Uniforms 13,959 8,014 138,991

Cost of Secondhand Uniforms 2 0 13

Inventory adjustments - - 10-

Total Cost of Sales 13,961 8,014 138,994

Gross Profit 12,765 4,082 192,312

Expenses

General & Admin Expenses

Computer Expenses 105 105 692

Internet Expenses 211 55 652

Insurance expenses - - -

Employment insurance 321 327 2,252

Business package insurance 258 203 1,752

Workers compensation insurance 90 453 991

Printing & Stationery 117 - 117

Safety Equipment - - 57

Staff Amenities - - 20

Sundry Expenses 14 - 28

Event Expenses

Alcohol Purchases - - 977

Artist Payments - - 22,750

Event Catering Expenses 1,480 - 3,098

Event Promotion - - 345

Liquor Licences - - 53

Event General Expenses 620 - 927

Festival Expenses - - -

Employee Expenses

Wages and salaries 5,516 3,472 38,537

Superannuation expense 524 330 3,526

Regulatory Expenses

WACSSO Affiliation Fees 102 102 713

Working With Children Checks - - 166

Asset Expenses

Depreciation Expense 25 77 226

Small Assets Under $300 216 105 322

Financial Expenses

Bank Charges 45 36 320

Discounts Taken 237- 41- 1,022-

Merchant Fees 264 291 2,889

Total Expenses 9,669 5,516 80,391

Operating Profit 3,096 1,434- 111,921

Budget Item Expenditure

Year 7 Family Barbecue 1,364 - 1,364

Fruit for School Fun Run - - 600

Chaplaincy Support 20,000 - 20,000

Donations for music equipment - - 17,500

Total Budget Item Expenditure 21,364 - 39,464

Net Surplus / (Deficit) 18,267- 1,434- 72,457

Churchlands Senior High School Parents and Citizens' Association Inc

Divisional profit and loss results

For the month ended 31 July 2017

Jun-17 Jul-17 Year to date

$ $ $

Summary of operating divisions

Art exhibition - - 7,377

Building Fund 292 61 80,229

Fathering Project 63- - 63-

General 23,559- 1,653- 40,344-

Music Parents Committee 3,208 277 8,186-

Sundowner - - 336

Uniform shop 1,856 119- 33,109

Total 18,267- 1,434- 72,457

Building Fund

Income

Building Fund donations - - 78,531

Interest - Cash Management Acc 69 61 418

Interest - term deposit 223 - 1,280

Total Income 292 61 80,229

Net Profit (Loss) 292 61 80,229

Fathering Project

Income

Other Event Income 200 - 200

Total Income 200 - 200

Expense

Event Catering Expenses 93 - 93

Event General Expenses 170 - 170

Total Expense 263 - 263

Net Profit/(Loss) 63- - 63-

General

Income

Interest - Cash Management Acc 149 129 903

P&C Membership Fees - - 87

Total Income 149 129 991

Expense

Audit Fees - - -

Computer Expenses 105 105 692

Internet Expenses 211 55 652

Employment insurance 321 327 2,252

Business package insurance 258 39 1,588

Workers compensation insurance 90 - 539

Wages and salaries 1,149 1,006 11,747

Superannuation expense 109 96 1,076

WACSSO Affiliation Fees 102 102 713

Depreciation Expense - 53 53

Bank Charges - 0- 60

Total Expense 2,344 1,782 19,371

Other Expense

Year 7 Family Barbecue 1,364 - 1,364

Fruit for School Fun Run - - 600

Chaplaincy Support 20,000 - 20,000

Total Other Expense 21,364 - 21,964

Net Profit (Loss) 23,559- 1,653- 40,344-

Music Parents Committee

Income

Other Event Income 2,721 302 3,999

Sausage Sizzles 1,605 - 3,661

Internal events - - 2,075

Event Parking - Concert Hall 600 - 1,800

Other donations - beverages 142 - 1,269

Total Income 5,068 302 12,803

Expense

Safety Equipment - - 57

Alcohol Purchases - - 201

Event Catering Expenses 1,386 - 2,608

Event General Expenses 450 - 450

Depreciation Expense 25 25 173

Total Expense 1,861 25 3,489

Other Expense

Donations for music equipment - - 17,500

Total Other Expense - - 17,500

Net Profit (Loss) 3,208 277 8,186-

Uniform shop

Income

New uniforms 20,837 11,456 203,006

Secondhand uniforms 181 148 1,128

Total Income 21,018 11,605 204,135

Cost of Sales

Cost of New Uniforms 13,959 8,014 138,991

Cost of Secondhand Uniforms 2 0 13

Inventory adjustments - - 10-

Total Cost of Sales 13,961 8,014 138,994

Expense

Business package insurance - 165 165

Workers compensation insurance - 453 453

Printing & Stationery 117 - 117

Staff Amenities - - 20

Sundry Expenses 14 - 28

Wages and salaries 4,366 2,466 26,615

Superannuation expense 415 234 2,433

Working With Children Checks - - 166

Small Assets Under $300 216 105 322

Bank Charges 45 36 260

Discounts Taken 237- 41- 1,022-

Merchant Fees 264 291 2,474

Total Expense 5,201 3,710 32,032

Net Profit (Loss) 1,856 119- 33,109

P&C14August7:30pmUNIFORMREPORTPreparedbyMaryroseKourelliasandSarahLangham*Cargopantsforgirls–verylowonstock;duetorulechange,stockhasdepletedandordernotyetcompletedtore-stock.Girlstowearnormalschooluniform(tightsorgirlswintertrousers)inmeantime.Shouldnotbeanexcuseforschooluniformpolicynotbeingadhered.Morenoticeofrulechangesrequestedinfuture.*Sportshortsforgirls(alternativeoption)–sampleavailandtobereviewed.Understandthatthisneedstogotoboardforfinaldecision.Sportsteacher(MrVanMaanen)andSportsDepthavereviewedtheoptionsandselectedtheredpipingoptionandgiventheirendorsement/approval.Desiredbystudentsandparentswherebytheoriginalschoolshortsdonotfitproperly.Requesttoorderatotalof400shorts(100ofsizes10,12and14and50ofsizes16and18–totalorderwillbe$8760inclGST).Shouldshortssellforthesamepriceastheothershorts?$36.Maryroseadvisesthatthe%ofmarkuptotheoriginalsportsshortssuggeststhesecouldsellfor$25-$30.Beingthattheyareanalternativewherebytheoriginalsdonotfitright,shouldtheystayatthesamepriceastheoriginals?*Musictouruniformprices–sentthroughtoKatrina–pleaseconfirmrecommendedsellprice*Volunteerrequests:19-21Sept(Maryroseholiday)7October(Maryroseholiday)Decembernewstudentintakefittings*Maryroselastdaywillbelasttradingday2017–idealtoadvertisenowandhavetherolefilledforasap(alotofactivitysogreattimetobetraininganewmanager)*ProposeopendateforleaversjacketfittingsinOctrequired*ProposeopendateformusictourfittingsinOctorNovrequired*PleaseconfirmendofyeartradingdatesinDecember*Pleaseconfirmstartofyear(2018)tradingdate*Pleaseconfirmproposedstockorderingforthenewintakes–sameaslastyear?*Staffingchallenges–Maryrose/Sarahrecommendthatnewmanagerbegiventheremittoemploythe>4casuals(andreview/changecurrentstaffingarrangementifrequired)*Noofstaffforeachshiftrecommended:TuesandThurs(everyweek)–8:15am–4:45pm(Tues)and12:15pm–6:15pm(Thurs)Sat(lastSatofeveryschoolhols+every2ndSat/mth)–9–12noon

NEEDS1MANAGER+3-4CASUALS/SHIFT+BANKINGREQ–½DAY(EVERYOTHERDAY)–1PERSON

Health Committee Report (Act-Belong-Commit)

1. Attended regular Act-Belong-Commit meeting at school post last P&C meeting and also 2 weeks ago. Meeting is chaired by Tenille Wright who presented at our last meeting. Good engagement from the teachers across all year levels.

2. The ABC committee was unsure whether the funds for the ABC banners had been approved by the P&C committee. I saw Katrina Grose at the Quiz night and she said she would check on this. The banners will be used for the RU OK day.

3. The annual national RU OK day is on 14th September. The ABC committee are organising a school event to be held on 21st September (due to timing of other school events) to allow the students to participate in RU OK day. As was done last year, an expo will be held at the school and year groups will cycle through the expo throughout the day. A wide variety of service providers will be invited to return or attend for the first time. Of note, the Freedom Centre will be invited to provide support for LGBTIQ people, which will be important given the current media about that topic. I raised the issue of cross-cultural support organisations given the number of children at the school who have different backgrounds, eg African or Asian. A suggestion was that the Indigenous Australian “Yarn Club” could take the lead on this, bringing their cross-cultural experience to assist. (To be clear, my children are Australian-Filipino.)

4. We discussed that there may be parents who are able to attend the RU OK day and may have skills that they can offer. This could be in the form of activities or skills. The teachers are organising physical activities (eg mindfulness colouring, hacky-sack and Laughing Yoga for Act) and some of the groups invited will present opportunities for Belong and Commit. If any parents can assist or can provide information, that would be appreciated. One thought was that parents may have information on or work on items such as “screen time” or “healthy eating”. Also, to follow on from the cross-cultural topic, some parents may belong to support groups for certain ethnic groups. I have asked Tenille for the list of organisations attending and once I get that, would like to propose that the P&C send out an email (through the school) to parents asking for their support. Could that be discussed and “voted on” at the meeting, ie yay or nay for this idea.

Sorry that I can’t attend and trust that the above report is sufficient. Regards, Chris

CHURCHLANDS SENIOR HIGH SCHOOL

An Independent Public School

SCHOOL BOARD MINUTES – MEETING NO. 4 OF 2017 HELD IN THE CONFERENCE ROOM ON THURSDAY, 29 JUNE 2017

ATTENDEES: John Gillon (Chair and Community Member), Neil Hunt (Principal), Adrian O’Brien (Parent Member), Grant Brinklow (Parent Member), Tracey Gralton (Parent Member), Jane Hegarty (Staff Member) Kim Hudson (Staff Member), Pinithi Siriwardana (Head Girl) and Kylie Hearle (Minutes). Meeting commenced at 5.30 pm.

AGENDA ITEM NO.

ITEM/DECISION SPEAKER ACTION/OUTCOME

1.

Apologies

Liam Birch and Chris Porteous.

2.

Acceptance of the Minutes Resolution: That the minutes of the meeting held on the 25 May 2017 be accepted as tabled. Moved: John Gillon, seconded Adrian O’Brien. Carried unanimously.

3.

Business arising from Minutes Kim Hudson Katherine Mosele the school’s Support Officer has approached Allirra Winmar who is a past student of Churchlands and left in 2010. Allirra is working with the Indigenous Education and Awareness Foundation which a youth run not-for-profit organisation. The organisation has done some professional development with all staff and again followed up with a small group of staff. Allirra has indicated she would like to become a member of the Board. John would like to meet with Allirra prior to the next meeting and Kim will follow up with this. John would like a CV and for Allirra’s photo and profile to be added to the website as soon as can be arranged.

4.

Finance Report Neil Hunt

The Contributions and Charges for 2018 were tabled as approved by the Finance Committee. It is a requirement that parents know of costs prior to selecting courses for 2018. $235 is the benchmark charge for contributions and it is a policy that it is the maximum charge. Charges relate to the actual cost of delivering the course. Each student is given a booklet to assist in choosing courses for the following year with the Contributions and Charges information. Resolution: That the Contributions and Charges for 2018 has tabled and approved by the Finance Committee be endorsed by the Board. Moved: John Gillon seconded Jane Hegarty. Carried unanimously. Neil gave an overview of the income and expenditure until the end of May 2017. The excursions amount is particularly high and advised that this was due to the amount of school tours that have occurred in 2017 and that the next Music tour funds are now being collected and this figure will continue to rise into 2018. At the end of May there was slightly over $5m in the accounts, with anticipated expenditure between now and end of year of about $2.4m and an expected Gateway payment to come in July/August of approximately $1.2m. There is the need to put aside a large amount for the swimming pool project. Neil also gave the comparison figures of the collected Contributions and Charges received this year with the 2016 figures.

5. Correspondence In Nil. 6. Correspondence Out Nil. 7. Principal’s Report Neil Hunt

Attached as an addendum. Local Intake Boundaries: Neil advised that the Government had just released the local intake boundaries for the new school which seems logical, however the issue still remains that the boundaries are optional. Churchlands has on its website the current local intake area boundary including optional areas; and also the newly gazetted boundary which will start from 2020.

Tracey Gralton John Gillon

Churchlands feels that to resolve our continual enrolment pressures will not be alleviated unless:

• Local intake area boundaries are made compulsory. • The optional area between Churchlands and Carine is designated to

Carine SHS. It is has been agreed that Churchlands SHS needs to reduce its numbers to 2500 students which will then allow the demountables to be removed, giving the ability to reclaim back more playing fields. Neil and John will be meeting with the Shenton College Principal and Chair of their Board to discuss the complex issues that are affecting both schools. A member of the Churchlands community had been in contact with Neil relating to the overcrowding at Churchlands and very concerned about this issue, along with many others. Tracey Gralton advised that it was agreed at the last meeting that the P & C write to the Minister to ask what strategies are being put in place to keep student numbers below 2500 and what time frame has been placed on it. John requested that he receive a copy of that letter as soon as possible. John would like another member of the Board attend the meeting with himself and the Shenton College Board members to meet with the Minister on the 31 July. John to see if Janet would be available. New buildings: The architects are confident that the buildings will be ready for practical completion by the 14 July. If there are any issues, the date will be pushed back however classes will not commence in these buildings until early Term 3. The next areas of work will be the completion of the carpark in Lucca Street, art work and the Technology Centre with the completion being by the end of 2017. There are new offices being created in the old dance room which will become offices for the Health Centre/VET Coordinator/Community Services Coordinator and Teacher Relief Coordinator. There is also further unexpected work happening due to the need to upgrade the fire hydrant pressure.

General discussion took place on international school tours and the whole being and educational benefit to students and the risks associated with the tours.

8.

General Business

John Gillon Tracey Gralton Adrian O’Brien Tracey Gralton Neil Hunt

Churchlands Foundation: Progress is being made and the terms for tender for the solar project are almost decided upon and will be out in the next few weeks. The tender will be for the two different sizes (200 kw and 400 kw). It is a requirement to get quality and be competitively priced and will be limited to a company that has already installed at least 100 Kw systems. P & C Report: The minutes from the last meeting were tabled. Tracey and Adrian had both attended the meeting and thought the presentation by the School Psychologists was excellent. They gave an overview of the types of activities that students could participate in to build resilience, confidence and form friendships. It was suggested that these activities be included in the diary and on the website so parents are aware of them. Adrian asked about the toilets and vandalism which was brought up during the P & C meeting. Kim Hudson advised that the school employs a cleaner who moves around the toilets and ensures they are clean. Occasionally there is damage however it is dealt with very quickly. Alumni Report: Nawal has put out a newsletter electronically and dates and plans have been put in place for the sundowner for the last two years of exiting Year 12 students and the 50th Anniversary of the first Year 12s to leave Churchlands SHS. Side Effects Program: The school has decided to assist in launching Side Effects an educational program about drugs which the Education Department is supportive of it. It will be launched on Wednesday, 26 July and will be for one hour for each year group and held in the Churchlands Concert Hall. Strategies are being put in place to be part of the Health classes and a professional video will be screened

during the hour session. Parents will be advised in Week 1 of Term 3 and parents will be able to withdraw students if requested. Possibly this may lead to sessions being available for parents in the future. July 2017 Meeting: It was agreed that the July meeting be cancelled due it being so close to the holidays.

9. Meeting closed Meeting closed at 7.07 pm. 10. Next Meeting Thursday, 31 August 2017

Churchlands Senior High School Quiz Night

4th August 2017

Outgoings Table Hire 350.00 Ice/p/towel/etc. 64.74 Soft Drinks/cups 68.80 Wine, Beer 1484.72 Total $ 1968.26 Less buy Back Beer/Wine/etc. 281.15 Total Expenses $1687.11 Liquor License (donated) 43.00

Money Raised Ticket Sales Tri-booking 247 Tickets @ $15 3705.00 Silent Auction 505.00 Bar, Raffle & games etc. 2392.00 Total $ 6602.00 (Cash banked) 4460.00 Eftpos 220.00 Tri -Booking less fees 3608.87 Total $ 8288.87 Less Expenses 1687.11 Total Amount Raised $6601.76

Drinks Purchased

Quantity Purchased

Sold Leftover

Beer 240 168 72 Cider 48 24 24 White Wine

36 29 7

Red Wine 36 36 0 Champagne 18 17 1 Soft Drinks 98 39 59 Tea/Coffee Water /milk

Donated

Pads/Pens Donated Liquor License

Donated by Putt Legal

$43.00

Putt Legal purchased all wine, beer, and cider leftover from the Quiz Night. All leftover soft drinks were donated to Sue Wogan for the World Challenge fundraisers. Thank you to every one who helped make this another successful Churchlands School Fundraiser. We look forward to your support next year. Kathy and Alisdair Putt

Report 14th August 2017

Churchlands Senior High School Quiz Night 4/8/17

The recent Quiz Night (held in the amazing new

Gymnasium) was a great success raising

$6,600 towards the P&C student care programs. A big thank you, to everyone who helped with the quiz night, Churchlands Staff, who gave up their time for the

cause!! Bernie Dunn, school liaison, for seamless set up, cleanup,

+++, Sue Wogan for organizing student volunteers, through the community service program, Dave Tomlin, our fantastic

Quiz Master. Thank you to all the parents who helped collect prizes, and

to all the parents and businesses who donated prizes. Thank you to the team, Adrienne, Carolyn, Sarah, Emma, Gill,

Janice, Sian, Niccola, Monica, Alisdair, Chris, Tomas and all those who helped on the night.

We had 32 tables, a lot of laughs, raffled some great prizes, attempted to answer over 100 questions, were musically challenged, we got stuck in the 80's, and stumped on Who

am I! The Quiz night has been a great fundraiser for the

Churchlands School community, bringing parents, teachers, students, admin staff and friends from the wider community together. It is a great way get to know the school your kids attend. Alisdair and I will be retiring but would love to help

hand over the reins next year! If you are interested in helping out in any way, we would be

happy to chat to you.

Act Belong Commit!!!!

Cheers Kathy & Alisdair Putt

WACSSO 2017 Conference Agenda Items

Constitution Items

Constitution Item 1 Subject: Amendment to the WACSSO Constitution Proposer: WACSSO State Council Preamble: When setting the closing date of conference Agenda items WACSSO needs to balance providing time for affiliates to review and discuss agenda items, with the need for affiliates to have sufficient time to formulate agenda items. The current situation where Agenda items are required into the office twelve (12) weeks before conference means some associations have not yet had sufficient time with their new committee in place to have identified and formulated an item they wish to put onto the conference agenda before the closing date has passed. In addition, changes to how Agenda items are distributed means the WACSSO office Councillors and staff can accommodate a reduced timeline between the closing of Agenda items and the conference. We believe that nine (9) weeks still gives affiliates time to review and consider Agenda items and it gives associations more time to consider and submit Agenda items. Motion: That the WACSSO Constitution Rule 21.1 and 21.5 be amended by deleting ‘twelve’ (12)’ and replacing with ‘nine (9)’, to read; 21.1 Agenda items for Conference submitted by the State Council, School Organisations or District Councils shall be in the hands of the secretary not later than nine (9) weeks prior to the date of the Conference. 21.5 An item of an urgent nature relating to a matter or event which has arisen or occurred during the period of nine (9) weeks prior to Conference may be submitted in writing to the Secretary. Late agenda items, submitted in accordance with the Constitution Rule 21.4 may be placed on the Conference if approved by two thirds majority (calculated in number of votes) of members present at Conference.

Agenda Items Action Item 1 Subject: Student Parking/Road Safety around Schools Proposer: South Thornlie Primary School P&C Association Inc. Preamble: In 2001 the State Government amended the starting age of compulsory schooling. One of the results of this change is an increased number of students who attain their drivers licence during their high school years. For many valid reasons, some senior school students elect to drive to school and this puts additional pressure on the parking around high schools.

Where a primary school is located next to a high school the problems of parking become even worse, particularly if the high school does not have any, or sufficient, on campus student parking. Whilst there has been an increase in the number of “Drop-Off zones” or “Kiss and Drive zones” near WA primary schools in recent years to alleviate parking demands, there are many parents who are unable to use these zones for varied reason; such as, they must collect young students from classrooms, attend assemblies, volunteer time at the schools in the classroom or on excursions. The parking problems that many schools across our state experience have been amplified where high schools and primary schools are located next to each other, with frustrated drivers parking illegally and unsafely, blocking paths or obstructing road view for others. The problem also affects the local residents living near schools. This places the students’ welfare from these schools at great risk, whether they are commuting by bicycle, on foot, or in a vehicle. South Thornlie Primary School in the south east corridor has 472 students. It is located between Thornlie Senior High School, with 1150 students and a Catholic Primary School, with 460 students. That means there are nearly 2100 students attending school over three campuses in a row on a 640m stretch of road. P&C members have exhausted assistance for more parking from the local shire, Rangers, School Administrators and Department of Transport over several years without success. South Thornlie Primary School P&C members ran the TravelSmart program to encourage cycling and walking to school, however the students face many risks caused by insufficient parking. Many parents have told P&C members they’ll only allow their children to walk or ride to school when they see a dramatic improvement in the parking and road safety around these schools, as they are fearful, having witnessed students in near-miss incidents. P&C members must not become complacent on this issue and wait for a child to be hit and injured by a car on their way to or from school. The state legislation change in 2001 has impacted on the safety of students today and we expect the Government to care enough to take urgent action. We strongly believe that the Department of Education has a responsibility to ensure that all students have a safer journey to and from school, whether it is by foot, bicycle or vehicle. Motion 1: That WACSSO writes to the Minister for Education to request that:

• on-campus student parking be provided when it is requested by school administrators; • priority for on-campus parking be given to high schools situated within close proximity of one or

more other schools; and • the Minister provides full financial support for student parking and footpaths on government

schools across Western Australia. Motion 2: That WACSSO writes to the Minister for Education to request that the government provides a consultant to:

• review public reports made to local shires of dangerous parking incidents in school areas; and • develop a plan for student parking within campus grounds with school administrators, Main

Roads Western Australia and local shires.