Crisis Management Plan - sdde0ee9a4f624a0f.jimcontent.com€¦ · 6.2 Incident Management Team...

Local Region

School Director

Physical Address

Fire District

Date

Next Review Date

Montessori Córdoba International School is located in a residential area of C

draws its students from the city area.

The location of the school is a former family home. The building is a single storey brick structure

which has been redesigned to accommodate the new school. The school is surrounded by

garden and patio areas.

The school has a population of approximately 3

elementary and early childhood programs. Most students

The majority of the staff live in C

Crisis Mangement Plan

Córdoba Oeste

Lucy Welsted

C/ Sansueña 66, Córdoba, 14012

?

October 2017

October 2018

rdoba International School is located in a residential area of Códraws its students from the city area.



The school has a population of approximately 32 children and 28 families. This includes the

elementary and early childhood programs. Most students travel by car or bus to the school.

The majority of the staff live in Córdoba city centre.

C/ Sansueña 66, Córdoba, 14012

órdoba city and



children and 28 families. This includes the

travel by car or bus to the school.

30

Table of Contents

1. Purpose ................................

2. Scope ................................

3. Distribution ................................

PART 1–EMERGENCYRESPONSE

4. In Caseof Emergency

5. EmergencyContacts

5.1 EmergencyServices

5.2 OurChildren’s Service

5.3 DEECDRegion ................................

5.4 Local/OtherOrganisations

6. IncidentManagement Team

6.1 Incident ManagementTeam Structure

6.2 Incident Management Team (IMT)Contact Details

7. Incident ManagementTeam Responsibilities

8. CommunicationTree

9. Staff Trained inFirst

10. EmergencyResponseProcedures

10.1 On-SiteEvacuationProcedure

10.2 Off-SiteEvacuationProcedure

10.3 Lock-DownProcedure

10.4 Lock-OutProcedure

10.5 Shelter-In-PlaceProcedure

11. Emergency Response Procedures forSpecificThreats

11.1 Building Fire ................................

11.2 Forest Fire ................................

11.3 Major External Emissions/Spill (includesgas leaks)

11.4 Intruder/PersonalThreat

11.5 Bomb/ChemicalThreat

11.6 Bomb/Substance

11.7 InternalEmission/Spill

11.8 Severe Weather / StormsandFlooding

................................................................................................

................................................................................................

................................................................................................

EMERGENCYRESPONSE ................................................................

In Caseof Emergency ..............................................................................................

EmergencyContacts ................................................................................................

EmergencyServices .............................................................................................

OurChildren’s Service ................................................................

................................................................................................

Local/OtherOrganisations ................................................................

IncidentManagement Team ................................................................

Incident ManagementTeam Structure ................................................................

Incident Management Team (IMT)Contact Details ................................

Incident ManagementTeam Responsibilities ................................

CommunicationTree ..............................................................................................

Staff Trained inFirst Aid ............................................... ..............................................

EmergencyResponseProcedures ................................................................

SiteEvacuationProcedure ................................................................

SiteEvacuationProcedure ................................................................

DownProcedure ................................................................

OutProcedure ................................................................

PlaceProcedure ................................................................

Emergency Response Procedures forSpecificThreats ................................

................................................................................................

................................................................................................

Major External Emissions/Spill (includesgas leaks) ................................

Intruder/PersonalThreat ................................................................

Bomb/ChemicalThreat ................................................................

Bomb/SubstanceThreatChecklist ................................................................

InternalEmission/Spill ................................................................

Severe Weather / StormsandFlooding .............................................................

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11.9 Earthquake ................................

11.10 InfluenzaPandemic

12. AreaMap ................................

13. EvacuationDiagram

14. Parent / FamilyContact Information

15. Children and Staff withSpecialNeeds

PART 2 –EMERGENCYPREPARDNESS

16. Children’s ServiceFacilityProfile

17. Risk Assessment ................................

18. Emergency ResponseDrillsSchedule

19. EmergencyKit Checklist

20. Emergency Management PlanCompletionChecklist

................................................................................................

InfluenzaPandemic ................................................................

................................................................................................

...............................................................................................

Parent / FamilyContact Information ................................................................

Children and Staff withSpecialNeeds ................................................................

EMERGENCYPREPARDNESS ................................................................

Children’s ServiceFacilityProfile ................................................................

................................................................................................

Emergency ResponseDrillsSchedule ................................................................

Checklist ................................................................

Emergency Management PlanCompletionChecklist ................................

3

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1. Purpose

The purpose of this Emergency Management Plan is to provide a detailed plan of how Montessori Córdoba InternationalSchoolsituations.

2. Scope

This plan applies to all educators, children, visitors, contractors and volunteers at Montessori Córdoba InternationalSchool.

3. Distribution A copy of our plan has been distributed to:

Name

Lucy Welsted

Inés Lopez Perez

Inés Lopez Perez

Irene Trenas

Javier Rodriguez

Denise Prestes

Irene Trenas

Elizabeth Manica

Jesus Ronaldo Casas

Rosa Rodriguez

Eduardo Lasarte

Manuel Galán

The purpose of this Emergency Management Plan is to provide a detailed plan of how Montessori Córdoba InternationalSchool will prepare and respond to emergency

applies to all educators, children, visitors, contractors and volunteers at Montessori Córdoba InternationalSchool.

A copy of our plan has been distributed to:

Position Title and Organisation Name

Date Sent

Incident Controller

(Chief Warden)

Oct 2017

Operations

Officer

Officers

(Warden)

Oct 2017

Communications

Officer/Operations Officer

Planning Officer/First

Aid Officer

Oct 2017

Montessori Córdoba

International School

staff

Oct 2017

School Board of

governers

Oct 2017

4

The purpose of this Emergency Management Plan is to provide a detailed plan of how espond to emergency

applies to all educators, children, visitors, contractors and volunteers at

PART 1–– EMERGENCY RESPONSE

5

EMERGENCY RESPONSE

4. In Case ofEmergency

In an Emergency

Call

Police, Ambulance, Fire Services

For Advice call your

School ManagerOr

Head of Admin

Head of Admin

Incident Management Team

In Case ofEmergency

In an Emergency

Call

Ambulance, Fire Services

112

For Advice call your

School Manager Or

Head of Admin

Lucy Welsted685 321844

Head of Admin

Inés Lopez Perez

957 270678417543

Convene your Incident Management Team

6

112

Welsted685 321844

Inés Lopez Perez 957 270 120 678417543

Incident Management Team

5. EmergencyContacts

5.1 EmergencyServices

In an emergency requiring Police, Ambulance and

Or phone directly:

POLICE

AMBULANCE

FIRE

5.4 Local/Other Organisations

Police Station

Hospital/s

Gas Electricity

Water Corporation

Facility Plumber

Facility Electrician

Local Government

SES (flood, storm and earthquake)

EmergencyContacts

Police, Ambulance and Fire Service attendance call

091

061

080

5.4 Local/Other Organisations

Phone

5728 1032

Beechworth Health Service

5728 0200

North East Health Wangaratta

5722 0111

N/A

TRU Energy

133 466

North East Water

1300 361 644

Pritchard Plumbing

0411 644 624

Stuart Pearce

0458 040 046

Indigo Shire Council

03 5728 8112

SES (flood, storm and earthquake) 132 500

7

attendance call 112.

Phone

Beechworth Health Service

North East Health Wangaratta

6. Incident ManagementTeam

6.1 Incident Management TeamStructure

6.2 Incident Management Team (IMT) ContactDetails

IMT

Role/Activities

Incident Controller (Chief Warden)

Name

Phone/Mobile

Planning tasks will be performed by:

Name

Phone/Mobile

Operations (Area Warden) tasks will be performed by:

Name

Phone/Mobile

Communications tasks will be performed by:

Name

Phone/Mobile

Logistics(Warden) Name

JavierRodrig

uez

DenisePreste

s

Irene Trenas

Elizabeth

Manica

Jesus

Ronaldo

Casas

Rosa

Logistics

(Warden)

School Director:

Incident ManagementTeam

Incident Management TeamStructure

Incident Management Team (IMT) ContactDetails

Primary Contact

Name Lucy Welsted Name

Phone/Mobile 685 321844 Phone/Mobile

Name Irene Trenas Name

Phone/Mobile 662666488 Phone/Mobile

Name Denise Fernandez Name

Phone/Mobile 673783528

Phone/Mobile

Name Inés Lopez Perez Name


Name Phone/Mobile

Planning Officer

Incident Controller

School Director: Lucy Welsted

9

Back Up Contact

Irene Trenas

662666488

Denise Fernandez

673783528

Elizabeth Manica

674571014

Clara Dobladez

699580050

Operations Officer

Communications

Officer

Inés Lopez Perez

tasks will be performed by:

First Aid tasks will be performed by:

Name

Phone/Mobile

7. Incident Management TeamResponsibilities

Incident Controller (Chief Warden)

Pre-Emergency • Maintain current contact details of IMTmembers.• Ensure children/staff with special needs list and staff trained in first aid list are up todate.• Conduct regularexercises/drills.• Ensure our emergency response procedures are • Ensure staff on the plan are aware of theirresponsibilities.

During Emergency • Attend the emergency controlpoint.• Ascertain the nature and scope of theemergency.• Ensure that the emergency services have beennotified.• Ensure the appropriate response has beenactioned.• Convene our IMT as required.• Initiate evacuation of affected areas/lock• Brief the incoming emergency services and respond to theirrequests.

Post- Emergency • When the incident is rendered

IMT members to have staff and children return to normaloperations.• Organise debrief with the IMT and, where appropriate, with any attending emergency

Service. • Report serious incidents to the relev

regulatory requirements.

Planning

Pre- Emergency • Assist the IncidentController.• Identify resourcesrequired.• Participate in emergencyexercises/drills.

Denise Prestes

Irene Trenas

Elizabeth Manica

Name Irene Trenas Name


Incident Management TeamResponsibilities

(Chief Warden)

Maintain current contact details of IMTmembers. Ensure children/staff with special needs list and staff trained in first aid list are up todate.Conduct regularexercises/drills. Ensure our emergency response procedures are keptup-to-date.

are aware of theirresponsibilities.

Attend the emergency controlpoint. Ascertain the nature and scope of theemergency. Ensure that the emergency services have beennotified.

response has beenactioned. as required.

Initiate evacuation of affected areas/lock-down/lock-out/shelter-in-place asrequired.Brief the incoming emergency services and respond to theirrequests.

When the incident is rendered safe or the emergency services returns control, notify the IMT members to have staff and children return to normaloperations. Organise debrief with the IMT and, where appropriate, with any attending emergency

Report serious incidents to the relevant Regulatory Authority in accordance with relevant

Assist the IncidentController. Identify resourcesrequired. Participate in emergencyexercises/drills.

10

Elizabeth Manica

674571014

Ensure children/staff with special needs list and staff trained in first aid list are up todate.

place asrequired.

safe or the emergency services returns control, notify the

Organise debrief with the IMT and, where appropriate, with any attending emergency

ant Regulatory Authority in accordance with relevant

During Emergency • Attend the emergency controlpoint.• Ascertain the nature and scope of theemergency.• Report any changes in the situation to the IncidentController.• Act as directed by the IncidentController.• Plan forcontingencies.

Post- Emergency • Collect and evaluate information • Identify recovery needs and develop a recovery plan (ifrequired).

Operations (Area Warden)

Pre- Emergency • Regularly check and report on deficiencies of emergency equipment andkits.• Coordinate Safety practices (e.g. clear egress

extinguishers and disposal of rubbish) by wardens throughout theirareas.• Participate in emergencyexercises/drills.

During Emergency On hearing alarm or becoming aware of an emergency, the Operations Warden

• Attend the emergency controlpoint.• Communicate with the Incident Controller by whatever means available and act on

instructions. • Implement the emergency response procedure relevant to the floor or area and ensure that

the Incident Controller isnotified.• Direct logistics officer (wardens) to check the floor or area for any abnormalsituation.• Commence evacuation if the circumstances on their floor or area warrantthis.• Control the movement ofpeople.• Co-opt persons as required to assist a logistics • Confirm that the logistics officer’s (warden) activities have been completed and report this to

the Incident Controller or a senior officer of the attending emergency services if the Incident Controller is not contactable.

Post Emergency • Compile report of the actions taken during the emergency for thedebrief.

Communications

Pre- Emergency • Assist the IncidentController.• Attend training in the use of the service’s communication system asappropriate.• Maintain records and logbooks and make them available for emergencyresponse.• Ensure emergency and parent contact details areup• Participate in emergencyexercises/drills.

During Emergency • Attend the emergency controlpoint.• Ascertain the nature and location • Confirm that emergency services have beennotified.• Notify appropriate IMTmembers.

emergency controlpoint. Ascertain the nature and scope of theemergency. Report any changes in the situation to the IncidentController. Act as directed by the IncidentController.

Collect and evaluate information relating to theemergency. Identify recovery needs and develop a recovery plan (ifrequired).

Operations (Area Warden)

Regularly check and report on deficiencies of emergency equipment andkits.Coordinate Safety practices (e.g. clear egress paths, access to first attack equipment e.g. fire extinguishers and disposal of rubbish) by wardens throughout theirareas.Participate in emergencyexercises/drills.

On hearing alarm or becoming aware of an emergency, the Operations Warden

Attend the emergency controlpoint. Communicate with the Incident Controller by whatever means available and act on

Implement the emergency response procedure relevant to the floor or area and ensure that notified.

Direct logistics officer (wardens) to check the floor or area for any abnormalsituation.Commence evacuation if the circumstances on their floor or area warrantthis.Control the movement ofpeople.

opt persons as required to assist a logistics officer (wardens) during anemergency.Confirm that the logistics officer’s (warden) activities have been completed and report this to the Incident Controller or a senior officer of the attending emergency services if the Incident

contactable.

Compile report of the actions taken during the emergency for thedebrief.

Assist the IncidentController. Attend training in the use of the service’s communication system asappropriate.

records and logbooks and make them available for emergencyresponse.Ensure emergency and parent contact details areup-to-date. Participate in emergencyexercises/drills.

Attend the emergency controlpoint. Ascertain the nature and location of the emergency. Maintain up to dateinformation.Confirm that emergency services have beennotified. Notify appropriate IMTmembers.

11

Regularly check and report on deficiencies of emergency equipment andkits. paths, access to first attack equipment e.g. fire

extinguishers and disposal of rubbish) by wardens throughout theirareas.

On hearing alarm or becoming aware of an emergency, the Operations Warden will:

Communicate with the Incident Controller by whatever means available and act on

Implement the emergency response procedure relevant to the floor or area and ensure that

Direct logistics officer (wardens) to check the floor or area for any abnormalsituation. Commence evacuation if the circumstances on their floor or area warrantthis.

officer (wardens) during anemergency. Confirm that the logistics officer’s (warden) activities have been completed and report this to the Incident Controller or a senior officer of the attending emergency services if the Incident


Attend training in the use of the service’s communication system asappropriate. records and logbooks and make them available for emergencyresponse.

of the emergency. Maintain up to dateinformation.

• At the direction of the Incident Controller provide instruction and information to staff, children and parents asrequired.

• Keep a log of events that occurred during theemergency.• Act as directed by the IncidentController.

Post- Emergency • Collate logs of events completed by all IMT members during the emergency for the debrief

and ensure they are secured for• Contact parents asrequired.

Logistics (Warden)

Pre- Emergency • Ensure staff are aware of the emergency responseprocedures.• Carry out safety practices (e.g. clear egress paths, access to first attack equipment e.g. fire

extinguishers and disposal ofrubbish).• Participate in emergencyexercises/drills.

During Emergency Persons selected to perform as Logistics Warden will carry out activities as set out in the emergency response procedures and as directed by the Operations Warden (Area Warden

Activities may include the following:• Attend the emergency controlpoint.• Operate the communication system inplace.• Check that any fire doors and smoke doors are properlyclosed.• Close or open other doors in accordance with the emergency responseprocedur• Search the floor or area to ensure all people have evacuated. This function is of greater

importance than a later physical count of thoseevacuated.• Ensure orderly flow of people into protectedarea.• Assist occupants withdisabilities.• Act as lead of groups moving to nominated assemblyareas.• Report status of required activities to the operations officer (area warden) on theircompletion.• Act as directed by the IncidentController.

Post- Emergency • Compile report of the actions taken during the emergency

At the direction of the Incident Controller provide instruction and information to staff, children

Keep a log of events that occurred during theemergency. Act as directed by the IncidentController.

Collate logs of events completed by all IMT members during the emergency for the debrief and ensure they are secured for futurereference. Contact parents asrequired.

Ensure staff are aware of the emergency responseprocedures. Carry out safety practices (e.g. clear egress paths, access to first attack equipment e.g. fire

disposal ofrubbish). Participate in emergencyexercises/drills.

Persons selected to perform as Logistics Warden will carry out activities as set out in the emergency response procedures and as directed by the Operations Warden (Area Warden

Activities may include the following: Attend the emergency controlpoint. Operate the communication system inplace. Check that any fire doors and smoke doors are properlyclosed. Close or open other doors in accordance with the emergency responseprocedurSearch the floor or area to ensure all people have evacuated. This function is of greater importance than a later physical count of thoseevacuated. Ensure orderly flow of people into protectedarea. Assist occupants withdisabilities.

groups moving to nominated assemblyareas. Report status of required activities to the operations officer (area warden) on theircompletion.Act as directed by the IncidentController.


12

At the direction of the Incident Controller provide instruction and information to staff, children

Collate logs of events completed by all IMT members during the emergency for the debrief

Carry out safety practices (e.g. clear egress paths, access to first attack equipment e.g. fire

Persons selected to perform as Logistics Warden will carry out activities as set out in the emergency response procedures and as directed by the Operations Warden (Area Warden).

Close or open other doors in accordance with the emergency responseprocedures. Search the floor or area to ensure all people have evacuated. This function is of greater

Report status of required activities to the operations officer (area warden) on theircompletion.

for thedebrief.

8. Communication Tree

Class teachers

Early Childhood

Elementary

Receptionist

Directors

Contact Assistants

Communication Tree – use staff contact detailssheet

Specialists

Head of

Administration

School Director

Refer to parent

contact information

13

use staff contact detailssheet

Parents Refer to parent

contact information details

112

Emergency

Services

Parents

Refer to parent

contact information

details

9. Staff Trained in First

Staff Member

Refer to staff first aid register as

distributed

Elizabeth Manica

Lucy Welsted

Irene Trenas

Denise Fernandez

Mari Alejandre

Staff Trained in First Aid

Training

aid register as

April 2018

June 2016

April 2018

October 2017

April 2018

14

10. Emergency ResponseProcedures

10.1 On-Site Evacuation Procedure

When it is unsafe for children, staff and visitors to remain inside the facility’s building the Incident Controller (Chief Warden) onManagement Team if necessary.

• Call 112and inform emergency services of the nature• Evacuate children, visitors and staff out of the building to the main carparkonsite.• Take the child attendance list, staff attendance list, your Emergency Kit/First Aid Kit

and this Plan. • Once at the assembly point, check all children, st• Ensure communications with emergency services is maintained. Wait for emergency

services to arrive or provide furtherinformation.• Contact parents ifrequired.• Maintain a record of actions/decisions undertaken and times.• Confirm with emergency service personnel that it is safe to return to normal

operations.

Actions After On- Site Evacuation Procedure

• Determine whether to activate your parent re• Determine if there is any specific information staff,

(e.g. parent reunification process or areas of the facility toavoid).• Print and issue pre-prepared parent letters asappropriate.• Ensure any children, staff or visitors with medical or other needs aresupported.• Undertake operational debrief with staff and Incident Management Team to review

the on-site evacuation and procedural changes that may berequired.• Complete your Post Emergency Record form (refer to Appendix 4 of the

Guide). • Report serious incidents to the relevant Re

with relevant regulatory requirements in the event of a serious incident.

Emergency ResponseProcedures

Site Evacuation Procedure

is unsafe for children, staff and visitors to remain inside the facility’s building the Incident Controller (Chief Warden) on-site will take charge and activate the Incident Management Team if necessary.

and inform emergency services of the nature of theemergency.Evacuate children, visitors and staff out of the building to the main carparkonsite.Take the child attendance list, staff attendance list, your Emergency Kit/First Aid Kit

Once at the assembly point, check all children, staff and visitors are accountedfor.Ensure communications with emergency services is maintained. Wait for emergency services to arrive or provide furtherinformation. Contact parents ifrequired. Maintain a record of actions/decisions undertaken and times. Confirm with emergency service personnel that it is safe to return to normal


Determine whether to activate your parent re-unificationprocess. Determine if there is any specific information staff, children and visitors need to know (e.g. parent reunification process or areas of the facility toavoid).

prepared parent letters asappropriate. Ensure any children, staff or visitors with medical or other needs aresupported.

perational debrief with staff and Incident Management Team to review site evacuation and procedural changes that may berequired.

Complete your Post Emergency Record form (refer to Appendix 4 of the

Report serious incidents to the relevant Regulatory Authority in accordance with relevant regulatory requirements in the event of a serious incident.

15

is unsafe for children, staff and visitors to remain inside the facility’s building the site will take charge and activate the Incident

of theemergency. Evacuate children, visitors and staff out of the building to the main carparkonsite. Take the child attendance list, staff attendance list, your Emergency Kit/First Aid Kit

aff and visitors are accountedfor. Ensure communications with emergency services is maintained. Wait for emergency

Confirm with emergency service personnel that it is safe to return to normal

children and visitors need to know

Ensure any children, staff or visitors with medical or other needs aresupported. perational debrief with staff and Incident Management Team to review

site evacuation and procedural changes that may berequired. Complete your Post Emergency Record form (refer to Appendix 4 of the

gulatory Authority in accordance with relevant regulatory requirements in the event of a serious incident.

10.2 Off-Site Evacuation Procedure

If it is unsafe for children, staff and visitors to remain on the facility’s grounds the Incident Controller (Chief Warden) onTeam if necessary.

• Call 112and inform emergency services of the nature of theemergency.• Identify which off-site assembly point you will evacuate staff, children and vi• Evacuate staff, children and visitors to the • Take the children attendance list, staff attendance list, your Emergency Kit/First Aid

kit and thisPlan. • Once at assembly point, check all children, st• Ensure communications with emergency services is maintained. Wait for emergency

services to arrive or provide furtherinformation.• Maintain a record of actions/decisions undertaken and times.• Contact parents ifrequired.• Confirm with emergency service personnel that it is safe to return to normal

operations.

Actions After Off- Site Evacuation Procedure

• Determine whether to activate the parent re• Determine if there is any specific information staff,

(e.g. areas of the facility to avoid or parent reunificationprocess).• Print and issue pre-prepared parent letters asappropriate.• Ensure any children, staff or visitors with medical or other needs aresupported.• Undertake operational debrief with staff and Incident Management Team to review

the off-site and procedural changes that may berequired.• Complete your Post Emergency Record form (refer to Appendix 4 of the

Guide). • Report serious incidents to the relevant Regulatory

with relevant regulatory requirements in the event of a serious incident.


If it is unsafe for children, staff and visitors to remain on the facility’s grounds the Incident Controller (Chief Warden) on-site will take charge and activate the Incident Management

and inform emergency services of the nature of theemergency.site assembly point you will evacuate staff, children and vi

Evacuate staff, children and visitors to the corner of C/Sansueña and Take the children attendance list, staff attendance list, your Emergency Kit/First Aid

Once at assembly point, check all children, staff and visitors are accountedfor.Ensure communications with emergency services is maintained. Wait for emergency services to arrive or provide furtherinformation. Maintain a record of actions/decisions undertaken and times. Contact parents ifrequired. Confirm with emergency service personnel that it is safe to return to normal


Determine whether to activate the parent re-unificationprocess. Determine if there is any specific information staff, children and visitors need to know (e.g. areas of the facility to avoid or parent reunificationprocess).

prepared parent letters asappropriate. Ensure any children, staff or visitors with medical or other needs aresupported.

perational debrief with staff and Incident Management Team to review site and procedural changes that may berequired.



16

If it is unsafe for children, staff and visitors to remain on the facility’s grounds the Incident site will take charge and activate the Incident Management

and inform emergency services of the nature of theemergency. site assembly point you will evacuate staff, children and visitorsto.

corner of C/Sansueña and C/Arquitecto Juan Ochoa. Take the children attendance list, staff attendance list, your Emergency Kit/First Aid

aff and visitors are accountedfor. Ensure communications with emergency services is maintained. Wait for emergency

Confirm with emergency service personnel that it is safe to return to normal

children and visitors need to know

Ensure any children, staff or visitors with medical or other needs aresupported. perational debrief with staff and Incident Management Team to review


Authority in accordance with relevant regulatory requirements in the event of a serious incident.

10.3 Lock- Down Procedure

When an external and immediate danger is identified and it is determined that the children should be secured inside theWarden) on-site will take charge and activate the Incident Management Team if necessary.

• Call 112and inform emergency services of the nature of theemergency.• Announce the lock-down and provide

windows, sit below window level or move intocorridors.• Check that all external doors (and windows if appropriate) arelocked.• If available, allocate staff to be posted at locked doors to allow children,

visitors to enter if lockedout.• Seek advice from your Service Manager or your DEECD regional Manager,

Operations and Emergency Management ifrequired.• Divert parents and returning groups from the facility ifrequired.• Ensure a telephone line is kep• Keep main entrance as the only entry point. It must be constantly monitored and no

unauthorised people allowedaccess.• If it is safe to do so, have a delegated staff member wait at the main entry to the

facility to guide emergency servicespersonnel.• As appropriate, ascertain that all children, staff and visitors are accountedfor.• Maintain a record of actions/decisions undertaken and times.• Where appropriate, confirm with emergency services personnel that it is safe to return

to normaloperations. • Contact parents asrequired.

Actions After Lock- Down Procedure

• Determine whether to activate the parent re• Determine if there is any specific information staff, children and visitors need to know

(e.g. areas of the facility to avoid or • Print and issue pre-prepared parent letters asappropriate.• Ensure any children, staff or visitors with medical or other needs aresupported.• Undertake operational debrief to review the lock

berequired. • Complete your Post Emergency Record form (refer to Appendix 4 of the

Guide). • Report serious incidents to the relevant Regulatory Authority in accordance

with relevant regulatory

Down Procedure

When an external and immediate danger is identified and it is determined that the children should be secured inside the building for their own safety the Incident Controller (Chief

site will take charge and activate the Incident Management Team if

and inform emergency services of the nature of theemergency.down and provide instructions to staff e.g. close internal doors and

windows, sit below window level or move intocorridors. Check that all external doors (and windows if appropriate) arelocked.If available, allocate staff to be posted at locked doors to allow children, visitors to enter if lockedout. Seek advice from your Service Manager or your DEECD regional Manager, Operations and Emergency Management ifrequired. Divert parents and returning groups from the facility ifrequired. Ensure a telephone line is keptfree. Keep main entrance as the only entry point. It must be constantly monitored and no unauthorised people allowedaccess. If it is safe to do so, have a delegated staff member wait at the main entry to the facility to guide emergency servicespersonnel. As appropriate, ascertain that all children, staff and visitors are accountedfor.Maintain a record of actions/decisions undertaken and times. Where appropriate, confirm with emergency services personnel that it is safe to return

Contact parents asrequired.

Down Procedure

Determine whether to activate the parent re-unificationprocess. Determine if there is any specific information staff, children and visitors need to know (e.g. areas of the facility to avoid or parent reunificationprocess).

prepared parent letters asappropriate. Ensure any children, staff or visitors with medical or other needs aresupported.Undertake operational debrief to review the lock-down and procedural changes that may



17

When an external and immediate danger is identified and it is determined that the children building for their own safety the Incident Controller (Chief

site will take charge and activate the Incident Management Team if

and inform emergency services of the nature of theemergency. instructions to staff e.g. close internal doors and

Check that all external doors (and windows if appropriate) arelocked. If available, allocate staff to be posted at locked doors to allow children, staff and

Seek advice from your Service Manager or your DEECD regional Manager,

Keep main entrance as the only entry point. It must be constantly monitored and no

If it is safe to do so, have a delegated staff member wait at the main entry to the

As appropriate, ascertain that all children, staff and visitors are accountedfor.

Where appropriate, confirm with emergency services personnel that it is safe to return

Determine if there is any specific information staff, children and visitors need to know

Ensure any children, staff or visitors with medical or other needs aresupported. down and procedural changes that may


Report serious incidents to the relevant Regulatory Authority in accordance event of a serious incident.

10.4 Lock- OutProcedure

When an internal immediate danger is identified and it is determined that children should be excluded from buildings for their safety the Incident Controller (Chief Warden) ontake charge and activate the Incident Management T

• Call 112and inform emergency services of the nature of theemergency.• Announce lock-out with instructions about what is required. Instructions may include

nominating staff to: • lock doors to prevententry• check the premises for anyone left• obtain EmergencyKit

• Go to the designated off• Check that children, staff and visitors are all accounted for.• Maintain a record of actions/decisions undertaken and times.• Where appropriate, confirm with emergency services

to normaloperations. • Seek advice from your Service Manager or your DEECD regional Manager, Operations

and Emergency Management ifrequired.

Actions After Lock- Out Procedure

• Determine whether to activate the parent re• Determine if there is any specific information staff, children and visitors need to know

(e.g. areas of the facility to avoid or parent reunificationprocess).• Ensure any children, staff or visitors with medical or other needs are• Print and issue pre-prepared parent letters asappropriate.• Prepare and maintain records anddocumentation.• Undertake operational debrief to review the lock

berequired. • Complete your Post Emergency Record form (

Guide). • Report serious incidents to the relevant Regulatory Authority in accordance


OutProcedure

When an internal immediate danger is identified and it is determined that children should be excluded from buildings for their safety the Incident Controller (Chief Warden) ontake charge and activate the Incident Management Team if necessary.

and inform emergency services of the nature of theemergency.out with instructions about what is required. Instructions may include

lock doors to prevententry check the premises for anyone leftinside obtain EmergencyKit

Go to the designated off-site assembly point. Check that children, staff and visitors are all accounted for. Maintain a record of actions/decisions undertaken and times. Where appropriate, confirm with emergency services personnel that it is safe to return

Seek advice from your Service Manager or your DEECD regional Manager, Operations and Emergency Management ifrequired.

Out Procedure

Determine whether to activate the parent re-unificationprocess. Determine if there is any specific information staff, children and visitors need to know (e.g. areas of the facility to avoid or parent reunificationprocess). Ensure any children, staff or visitors with medical or other needs are

prepared parent letters asappropriate. Prepare and maintain records anddocumentation. Undertake operational debrief to review the lock-out and procedural changes that may



18

When an internal immediate danger is identified and it is determined that children should be excluded from buildings for their safety the Incident Controller (Chief Warden) on-site will

eam if necessary.

and inform emergency services of the nature of theemergency. out with instructions about what is required. Instructions may include

personnel that it is safe to return

Seek advice from your Service Manager or your DEECD regional Manager, Operations

Determine if there is any specific information staff, children and visitors need to know

Ensure any children, staff or visitors with medical or other needs aresupported.

out and procedural changes that may

refer to Appendix 4 of the

Report serious incidents to the relevant Regulatory Authority in accordance event of a serious incident.

10.5 Shelter-In- PlaceProcedure

When an incident occurs outIncident Controller (Chief Warden) determines the safest course of action is to keep children and staff inside a designated building in the facility (as evacuation might reasonablyexposepeopletoagreIncident Controller on-site will take charge and activate the Incident Management Team ifnecessary.

• Call 112and inform emergency services of the nature of theemergency.• Move all children, staff and

room,director’s office, bathrooms and reception• Take the children’s attendance list, staff attendance list, your Emergency Kit/First Aid

kit and thisPlan. • Seek advice from your Service Manager or you

and Emergency Management ifrequired.• Ascertain (as possible) if all children, staff and visitors are accountedfor.• Ensure communications with emergency services is maintained. Wait for emergency

services to arrive or pr• Maintain a record of actions/decisions undertaken and times.• Contact parents as required and provide notification if the shelter

extend beyond the service hours of operation.• Where appropriate, confirm with em

normaloperations.

Actions After Shelter- In

• Determine whether to activate the parent re• Determine if there is any specific information staff, children and

(e.g. areas of the facility to avoid or parent reunificationprocess).• Ensure any children, staff or visitors with medical or other needs aresupported.• Print and issue pre-prepared parent letters asappropriate.• Prepare and maintain rec• Undertake operational debrief to review the shelter

may berequired. • Complete your Post Emergency Record form (refer to Appendix 4 of the

Guide). • Report serious incidents to the relevant Regulatory


PlaceProcedure

When an incident occurs outside the children’s service and emergency services or the Incident Controller (Chief Warden) determines the safest course of action is to keep children and staff inside a designated building in the facility (as evacuation might reasonablyexposepeopletoagreaterlevelofdangeruntiltheexternaleventishandled), the

site will take charge and activate the Incident Management Team

and inform emergency services of the nature of theemergency.Move all children, staff and visitors to your pre-determined shelter-

director’s office, bathrooms and reception. Take the children’s attendance list, staff attendance list, your Emergency Kit/First Aid

Seek advice from your Service Manager or your DEECD regional Manager, Operations and Emergency Management ifrequired. Ascertain (as possible) if all children, staff and visitors are accountedfor.Ensure communications with emergency services is maintained. Wait for emergency services to arrive or provide furtherinformation. Maintain a record of actions/decisions undertaken and times. Contact parents as required and provide notification if the shelter-inextend beyond the service hours of operation. Where appropriate, confirm with emergency services personnel that it is safe to return to

In-Place Procedure

Determine whether to activate the parent re-unificationprocess. Determine if there is any specific information staff, children and visitors need to know (e.g. areas of the facility to avoid or parent reunificationprocess). Ensure any children, staff or visitors with medical or other needs aresupported.

prepared parent letters asappropriate. Prepare and maintain records anddocumentation. Undertake operational debrief to review the shelter-in-place and procedural changes that



19

side the children’s service and emergency services or the Incident Controller (Chief Warden) determines the safest course of action is to keep children and staff inside a designated building in the facility (as evacuation might

aterlevelofdangeruntiltheexternaleventishandled), the site will take charge and activate the Incident Management Team

and inform emergency services of the nature of theemergency. -in-place: staff

Take the children’s attendance list, staff attendance list, your Emergency Kit/First Aid

r DEECD regional Manager, Operations

Ascertain (as possible) if all children, staff and visitors are accountedfor. Ensure communications with emergency services is maintained. Wait for emergency

in-place is going to

ergency services personnel that it is safe to return to

visitors need to know

Ensure any children, staff or visitors with medical or other needs aresupported.

place and procedural changes that


Authority in accordance event of a serious incident.

11. Emergency Response Procedures for SpecificThreats

11.1 Building Fire

• Phone 112 or 080 to notify the emergency services and seekadvice.• If appropriate, follow the • Report the emergency immediately to the Incident Controller (Chief Warden) who

will convene the IMT ifnecessary.• Remain calm. • Extinguish the fire (only if safe to doso).• Evacuate to the main carpark, closing all doors andwindows.• Check that all areas have been cleared and notify the IncidentController.• Check that all children, staff, visitors and contractors are accountedfor.

11.2 Forest Fire

• Phone 112 or 080 to notify the emergency • If appropriate, follow the procedure for• Report the emergency immediately to the Incident Controller (Chief Warden) who

will convene the IMT ifnecessary.• Identify if any buildings need to be evacuated. Permane

option than portable/demountablebuildings.• If threat exists decide appropriate action e.g. move to shelter

the room/s, closing all doors andwindows.• Turn off power andgas.• Check that all children, staff and • Ensure staff/children do not hinder emergency services or put themselves at risk by

going near damaged buildings or trees.

11.3 Major External Emissions/Spill (includes gasleaks)

• Phone 112to notify the emergency • Report the emergency immediately to the Incident Controller (Chief Warden) who

will convene the IMT ifnecessary.• Turn off gassupply. • If the gas leak is onsite, notify your gasprovider.• If safe to do so, evacuate staff, children, vi

the main carpark or the corner of C/Sansueña and C/Arquitecto Juan Ochoa.• Check children, staff, visitors and contractors are accountedfor.

.

Emergency Response Procedures for SpecificThreats

to notify the emergency services and seekadvice.If appropriate, follow the policy for Fire and evacuation (Autoprotección)Report the emergency immediately to the Incident Controller (Chief Warden) who will convene the IMT ifnecessary.

(only if safe to doso). o the main carpark, closing all doors andwindows.

Check that all areas have been cleared and notify the IncidentController.Check that all children, staff, visitors and contractors are accountedfor.

to notify the emergency fire services and seekadvice.If appropriate, follow the procedure forShelter-In-Place . Report the emergency immediately to the Incident Controller (Chief Warden) who will convene the IMT ifnecessary. Identify if any buildings need to be evacuated. Permanent buildings may be a safer option than portable/demountablebuildings. If threat exists decide appropriate action e.g. move to shelter-in-place or evacuate the room/s, closing all doors andwindows. Turn off power andgas. Check that all children, staff and visitors contractors are accountedfor.Ensure staff/children do not hinder emergency services or put themselves at risk by going near damaged buildings or trees.

Major External Emissions/Spill (includes gasleaks)

to notify the emergency services and seekadvice. Report the emergency immediately to the Incident Controller (Chief Warden) who will convene the IMT ifnecessary.

If the gas leak is onsite, notify your gasprovider. If safe to do so, evacuate staff, children, visitors and including contractors to either

the corner of C/Sansueña and C/Arquitecto Juan Ochoa.Check children, staff, visitors and contractors are accountedfor.

20

Emergency Response Procedures for SpecificThreats

to notify the emergency services and seekadvice. Fire and evacuation (Autoprotección) .

Report the emergency immediately to the Incident Controller (Chief Warden) who

Check that all areas have been cleared and notify the IncidentController. Check that all children, staff, visitors and contractors are accountedfor.

fire services and seekadvice.


nt buildings may be a safer

place or evacuate

visitors contractors are accountedfor. Ensure staff/children do not hinder emergency services or put themselves at risk by


sitors and including contractors to either the corner of C/Sansueña and C/Arquitecto Juan Ochoa..

• Await ‘all clear’ advice from emergency services or normal serviceactivities.

11.4 Intruder/PersonalThreat

• Phone 112to notify the emergency services and seekadvice.• Report the emergency immediately to the Incident Controller (Chief Warden) who

will convene the IMT ifnecessary.• Do not do or say anything to the person to encourage irrationalbehaviour.• Initiate action to restrict entry to the building if possible and confine or isolate the

threat from buildingoccupants.• Determine if evacuation or lock

considered if safe to doso.• Contact your Service Manager or the DEECD regional Manager, Operations and

Emergency Management for advice and support ifrequired.

11.5 Bomb/ChemicalThreat

• Phone 112to notify the emergency services and seekadvice.• Report the emergency immediately to the Incident Controller (Chief Warden) who

will convene the IMT ifnecessary.• If a bomb/chemical threat is received bytelephone:

o do not hang upo refer to the bomb threatchecklist.

• If a bomb/chemical threat is received byo avoid handling of the letter orenvelopeo place the letter in a clear bag orsleeveo inform the Policeimmediately.

• If a bomb/chemical threat is received electronically or through the schoolo do not delete themessageo contact policeimmediately.

• Ensure the service’s doors are leftopen.• Do not touch any suspicious objectsfound.• If a suspicious object is found or if the threat specifically identified a given area,then

evacuation may be considered.• Notify your region and seek advice from your regional

Emergency Management if required.

Await ‘all clear’ advice from emergency services or further advice before resuming normal serviceactivities.

Intruder/PersonalThreat

to notify the emergency services and seekadvice. Report the emergency immediately to the Incident Controller (Chief Warden) who will convene the IMT ifnecessary.

o not do or say anything to the person to encourage irrationalbehaviour.Initiate action to restrict entry to the building if possible and confine or isolate the threat from buildingoccupants.

evacuation or lock -down is required. Evacuation only should be considered if safe to doso. Contact your Service Manager or the DEECD regional Manager, Operations and Emergency Management for advice and support ifrequired.

Bomb/ChemicalThreat

to notify the emergency services and seekadvice. eport the emergency immediately to the Incident Controller (Chief Warden) who

will convene the IMT ifnecessary. If a bomb/chemical threat is received bytelephone:

hang up refer to the bomb threatchecklist.

If a bomb/chemical threat is received bymail: avoid handling of the letter orenvelope place the letter in a clear bag orsleeve inform the Policeimmediately.

If a bomb/chemical threat is received electronically or through the schooldo not delete themessage contact policeimmediately.

sure the service’s doors are leftopen. Do not touch any suspicious objectsfound. If a suspicious object is found or if the threat specifically identified a given area,then

may be considered. Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required.

21

further advice before resuming


o not do or say anything to the person to encourage irrationalbehaviour. Initiate action to restrict entry to the building if possible and confine or isolate the

only should be

Contact your Service Manager or the DEECD regional Manager, Operations and

eport the emergency immediately to the Incident Controller (Chief Warden) who

If a bomb/chemical threat is received electronically or through the school’swebsite:

If a suspicious object is found or if the threat specifically identified a given area,then

Manager, Operations and

ACTIONS:

REPORT CALL TO:

Was the caller familiar with the area?If so, who do you think it was? Did you recognise the voice? Manner (calm, emotional, etc.) Dictation (clear, muffled, etc.) Speech (fast, slow etc.) Voice (loud, soft, etc.) Speech impediments Accent if any Estimated age Sex of caller

CHARACTERISTICS

11.6 Bomb/Substance ThreatChecklist

This checklist should be distributed to all persons who regularly accept incoming telephone calls.

CALL TAKER

Name

Phone Number

Signature

Complete the following for a BOMB THREAT

QUESTIONS

When is the bomb going to explode?Where did you put the bomb? What does the bomb look like? What kind of bomb is it? What will make the bomb explode?Did you place the bomb? What is your name? Where are you going? What is your address?

Complete the following for a SUBSTANCE THREAT

QUESTIONS When will the substance be released?Where is it? What does it look like? When did you put it there? How will the substance be released?Is the substance liquid, powder or gas?Did you put it there?

ACTIONS

EATEXACT WORDING OF THR

Was the caller familiar with the area?

CHARACTERISTICS OF THE CALLER

Bomb/Substance ThreatChecklist


CALL TAKER CALL TAKEN

Date of Call:

Call Start/End Time

Number of Caller

Complete the following for a BOMB THREAT

RESPONSES

When is the bomb going to explode?

What will make the bomb explode?

Complete the following for a SUBSTANCE THREAT

RESPONSESWhen will the substance be released?

How will the substance be released?

Is the substance liquid, powder or gas?

[ ] Abusive [ ] Well Spoken[ ] Incoherent

[ ] Other (Specify)

BACKGROUND [ ] Music [ ] Machinery

[ ] Aircraft

22


CALL TAKEN

RESPONSES

RESPONSES

LANGUAGE [ ] Taped

] Well Spoken [ ] Irrational ] Incoherent [ ] Message read

by caller ] Other (Specify)

BACKGROUND NOISE [ ] Local call

] Machinery [ ] Long Distance Call

[ ] Other (specify)

11.7 InternalEmission/Spill

• Phone 112to notify the emergency services and seekadvice.• Report the emergency immediately to the Incident

convene your IMT ifnecessary.• Move staff/children away from the spill to a safe area and isolate the affectedarea.• Seek advice with regards to clean up requirements, and if safe to do so, the spill

can be cleaned up by staff. Personal Protective Equipment should be worn as per the requirements of the Material Safety Data Sheet and Safety WorkProcedure.

11.8 Severe Weather / Storms and

• Phone 112to notify the emergency services and seek advice ifnecessary.• Store or secure loose items external to the building, such as outdoorfurniture.• Secure windows (close curtains & blinds) and external doors. If necessary, tape

windows and glass entrances. Utilise boards and sandbags ifrequired.• Protect valuables and disconnect electrical equipment

equipment away from windows.• During a severe storm, remain in the building and keep away from windows. Restrict

the use of telephone landlines to emergency calls only, particularly during a thunderstorm.

• After storm passes, evaluate the need to evacuate if uncontrolled fires, gas leaks, or structural damage has occurred as a result of thestorm.

• Report any matter concerning theto the Incident Controller (ChiefWarden).

• Listen to local radio or TV on battery

11.9 Earthquake

• Phone 112to notify the emergency services and seekadvice.• The Incident Controller (Chief Warden) will convene the IMT ifnecessary.• Contact your Service Manager or the DEECD regional Manager, Operations and

Emergency Management for advice and support ifrequired.

If Outside Instruct staff and children to:

• Stay outside and move away from buildings, streetlights and utilitywires.• DROP, COVER and HOLD

• DROP to theground• Take COVER by covering your head and neck with their arms andhands• HOLD on until the shakingstops.

If Inside Instruct staff and children to:

• Move away from windows, heavy objects, shelves etc.• DROP, COVER and HOLD

InternalEmission/Spill

to notify the emergency services and seekadvice. Report the emergency immediately to the Incident Controller (Chief Warden) who will convene your IMT ifnecessary. Move staff/children away from the spill to a safe area and isolate the affectedarea.

regards to clean up requirements, and if safe to do so, the spill can be cleaned up by staff. Personal Protective Equipment should be worn as per the requirements of the Material Safety Data Sheet and Safety WorkProcedure.

Severe Weather / Storms and Flooding

to notify the emergency services and seek advice ifnecessary.Store or secure loose items external to the building, such as outdoorfurniture.Secure windows (close curtains & blinds) and external doors. If necessary, tape

ss entrances. Utilise boards and sandbags ifrequired.Protect valuables and disconnect electrical equipment – cover and/or move this equipment away from windows. During a severe storm, remain in the building and keep away from windows. Restrict

telephone landlines to emergency calls only, particularly during a

After storm passes, evaluate the need to evacuate if uncontrolled fires, gas leaks, or structural damage has occurred as a result of thestorm. Report any matter concerning the safety and wellbeing of children, staff and visitors to the Incident Controller (ChiefWarden). Listen to local radio or TV on battery-powered sets for weather warnings andadvice.

to notify the emergency services and seekadvice. ident Controller (Chief Warden) will convene the IMT ifnecessary.

Contact your Service Manager or the DEECD regional Manager, Operations and Emergency Management for advice and support ifrequired.

Instruct staff and children to: and move away from buildings, streetlights and utilitywires.

DROP, COVER and HOLD DROP to theground Take COVER by covering your head and neck with their arms andhandsHOLD on until the shakingstops.

Instruct staff and children to: windows, heavy objects, shelves etc.

DROP, COVER and HOLD

23

Controller (Chief Warden) who will

Move staff/children away from the spill to a safe area and isolate the affectedarea. regards to clean up requirements, and if safe to do so, the spill

can be cleaned up by staff. Personal Protective Equipment should be worn as per the requirements of the Material Safety Data Sheet and Safety WorkProcedure.

to notify the emergency services and seek advice ifnecessary. Store or secure loose items external to the building, such as outdoorfurniture. Secure windows (close curtains & blinds) and external doors. If necessary, tape

ss entrances. Utilise boards and sandbags ifrequired. cover and/or move this

During a severe storm, remain in the building and keep away from windows. Restrict telephone landlines to emergency calls only, particularly during a

After storm passes, evaluate the need to evacuate if uncontrolled fires, gas leaks, or

safety and wellbeing of children, staff and visitors

powered sets for weather warnings andadvice.

ident Controller (Chief Warden) will convene the IMT ifnecessary. Contact your Service Manager or the DEECD regional Manager, Operations and

and move away from buildings, streetlights and utilitywires.

Take COVER by covering your head and neck with their arms andhands

• DROP to theground.• Take COVER by getting under a sturdy table or other piece of furniture or go

into the corner of the building covering their faces and head in theirarms.• HOLD on until the shakingstops.

After the Earthquake

• Evaluate the need to evacuate if there are uncontrolled fires, gas leaks or structural damage to the building you arein.

• If you evacuate, watch out for fallen trees, power lines, and stay clear of any structures that maycollapse.

• Arrange medical assistance where required and help others if youcan.• Report any matter concerning the safety and wellbeing of children, staff and

visitors to the Incident Controller (ChiefWarden).• Tune in to the radio if you can and fo

DROP to theground. Take COVER by getting under a sturdy table or other piece of furniture or go into the corner of the building covering their faces and head in theirarms.

until the shakingstops.

Evaluate the need to evacuate if there are uncontrolled fires, gas leaks or structural damage to the building you arein. If you evacuate, watch out for fallen trees, power lines, and stay clear of any

es that maycollapse. Arrange medical assistance where required and help others if youcan.Report any matter concerning the safety and wellbeing of children, staff and visitors to the Incident Controller (ChiefWarden).

radio if you can and follow any emergencyinstructions.

24

Take COVER by getting under a sturdy table or other piece of furniture or go into the corner of the building covering their faces and head in theirarms.

Evaluate the need to evacuate if there are uncontrolled fires, gas leaks or

If you evacuate, watch out for fallen trees, power lines, and stay clear of any

Arrange medical assistance where required and help others if youcan. Report any matter concerning the safety and wellbeing of children, staff and

llow any emergencyinstructions.

11.10 InfluenzaPandemic

For comprehensive guidelines and information on emergency responses to an influenza pandemic go to: Human Influenza Pandemic Response Procedures

Description - No novel strain detected (or emerging strain under initial detection)

Category

Hygiene measures

� Promote basic hygienemeasures� Provide children and staff with information about the importance of handhygiene

(more information is available at� Provide convenient access to water and liquid soap and/or alcohol� Educate staff and children about covering their cough to prevent the spread ofgerms

RESPONSE STAGE

Description - Sustained community person

Category

EMP preparation

In April, (or at the time of the overseas detection if earlier):• Prepare to enact pandemic response section of emergency management planwith

stakeholders and prepare to activate Incident ManagementTeam• Identify minimum requirements and key staff for continued operations(including

planning for the absence of thedirector)

Hygiene measures

Continue to: • Promote basic hygienemeasures• Review cleaning procedures and determine whether frequency or other processes

shouldchange• Provide convenient access to water and liquid soap and/or alcohol

sanitiser • Educate staff and children about covering their cough to prevent the spread ofgerms• Communicate the risk of influenza and how to identify cases of possible influenza

based on the current up to date case definition by the Chief Health Officer,Department of Health

Communications • In November, (or at the time of the overseas detection if earinformation is displayed (refer to Staying Healthy in Childcare(2005))

• In late May, (or at the time of the overseas detection if earlier), considerproviding information sessions for staff and parentsabout:

• pandemic influenzasymptoms• preferred hygienic practices• vulnerablechildren

• Follow Department of Health/Department of Health advice providedand distribute consistent messaging to staff, children andparents/carers.

• Communicate status/situation, personal hygiene measures, containment mnecessary), availability of vaccinations to staff and parents/carers as appropriate (especially those people/families at a greater risk ofinfection)

InfluenzaPandemic

For comprehensive guidelines and information on emergency responses to an influenza Human Influenza Pandemic Response Procedures

PREPAREDNESS STAGE

No novel strain detected (or emerging strain under initial detection)

Key Actions

Promote basic hygienemeasures Provide children and staff with information about the importance of handhygiene (more information is available atBetterHealth) Provide convenient access to water and liquid soap and/or alcoholEducate staff and children about covering their cough to prevent the spread ofgerms

RESPONSE STAGE - STANDBY

Sustained community person -to-person transmission detected overseas

Key Actions

In April, (or at the time of the overseas detection if earlier): Prepare to enact pandemic response section of emergency management planwith stakeholders and prepare to activate Incident ManagementTeamIdentify minimum requirements and key staff for continued operations(including planning for the absence of thedirector)

Promote basic hygienemeasures cleaning procedures and determine whether frequency or other processes

shouldchange Provide convenient access to water and liquid soap and/or alcohol

Educate staff and children about covering their cough to prevent the spread ofgermsCommunicate the risk of influenza and how to identify cases of possible influenza based on the current up to date case definition by the Chief Health Officer,Department

, (or at the time of the overseas detection if earlier), ensure hygiene information is displayed (refer to Staying Healthy in Childcare(2005))In late May, (or at the time of the overseas detection if earlier), considerproviding information sessions for staff and parentsabout:

pandemic influenzasymptoms preferred hygienic practices vulnerablechildren

Follow Department of Health/Department of Health advice providedand distribute consistent messaging to staff, children andparents/carers. Communicate status/situation, personal hygiene measures, containment mnecessary), availability of vaccinations to staff and parents/carers as appropriate (especially those people/families at a greater risk ofinfection)

25

For comprehensive guidelines and information on emergency responses to an influenza

No novel strain detected (or emerging strain under initial detection)

Provide children and staff with information about the importance of handhygiene

Provide convenient access to water and liquid soap and/or alcohol-based handsanitiser Educate staff and children about covering their cough to prevent the spread ofgerms

person transmission detected overseas

Prepare to enact pandemic response section of emergency management planwith stakeholders and prepare to activate Incident ManagementTeam Identify minimum requirements and key staff for continued operations(including

cleaning procedures and determine whether frequency or other processes

Provide convenient access to water and liquid soap and/or alcohol-based hand

Educate staff and children about covering their cough to prevent the spread ofgerms Communicate the risk of influenza and how to identify cases of possible influenza based on the current up to date case definition by the Chief Health Officer,Department

lier), ensure hygiene information is displayed (refer to Staying Healthy in Childcare(2005)) In late May, (or at the time of the overseas detection if earlier), considerproviding

Follow Department of Health/Department of Health advice providedand distribute

Communicate status/situation, personal hygiene measures, containment measures(if necessary), availability of vaccinations to staff and parents/carers as appropriate

Description

Category

EMP enactment • Enact emergency management plans wherenecessary• Activate Incident Management Team

Communications • Follow the advice from the Department and distribute information aboutindividual protective measures and cleaningprocedures

• Communicate status/situation, necessary), availability of vaccinations to staff and parents/carers as appropriate (especially those people/families at a greater risk ofinfection)

Containment � Follow the advice of the Department of Heaand exclusion periods for infectiousdiseases

� Identify a designated area to keep sick children quarantined from others until theycan be taken home byparents

� Inform carers of their obligations duringclosures

Management of service workforce

• Encourage staff who develop flucompletelywell

• Ensure staff who develop influenzaattention

RESPONSE STAGE

Description – Virus no longer presents a major public health thre at

Category

Recovery • Implement recovery plan to help regain education of children and stabilize familiesand the communityincluding::

• staff availability• procedures to re• provision of counselling (ifrequired)• monitoring cumulative effects of pandemic and identifying andsupporting

those who may need assistance

RESPONSE STAGE - ACTION Description

Key Actions

Enact emergency management plans wherenecessary Activate Incident Management Team Follow the advice from the Department and distribute information aboutindividual protective measures and cleaningprocedures Communicate status/situation, personal hygiene measures, containment measures(if necessary), availability of vaccinations to staff and parents/carers as appropriate (especially those people/families at a greater risk ofinfection)

Follow the advice of the Department of Health and DEECD including serviceclosures and exclusion periods for infectiousdiseases Identify a designated area to keep sick children quarantined from others until theycan be taken home byparents Inform carers of their obligations duringclosures

Encourage staff who develop flu-like symptoms during a pandemic to stay awayuntil completelywell Ensure staff who develop influenza-like illness to leave immediately and seekmedical

RESPONSE STAGE – STAND DOWN

Virus no longer presents a major public health thre at

Key Actions

Implement recovery plan to help regain education of children and stabilize familiesand the communityincluding::

staff availability procedures to re-open (ifapplicable) provision of counselling (ifrequired) monitoring cumulative effects of pandemic and identifying andsupportingthose who may need assistance

26

Follow the advice from the Department and distribute information aboutindividual

personal hygiene measures, containment measures(if necessary), availability of vaccinations to staff and parents/carers as appropriate

lth and DEECD including serviceclosures

Identify a designated area to keep sick children quarantined from others until theycan

like symptoms during a pandemic to stay awayuntil

like illness to leave immediately and seekmedical

Virus no longer presents a major public health thre at

Implement recovery plan to help regain education of children and stabilize familiesand

monitoring cumulative effects of pandemic and identifying andsupporting

• Incident controller to dedebrief(s)

• Review effectiveness of Emergency Management Plans and update as appropriate involve relevant staff and others eg SchoolNurses

• Replenish personal protective equipment (if required) Replenish personalprotective equipment (ifrequired)

• Be aware that multiple waves of the virus may occur and that review and revision ofthe plan may be required betweenwaves

Incident controller to de-activate Incident Management Team and conductfinal

Review effectiveness of Emergency Management Plans and update as appropriate involve relevant staff and others eg SchoolNurses Replenish personal protective equipment (if required) Replenish personalprotective equipment (ifrequired)

that multiple waves of the virus may occur and that review and revision ofthe plan may be required betweenwaves

27

activate Incident Management Team and conductfinal

Review effectiveness of Emergency Management Plans and update as appropriate –

Replenish personal protective equipment (if required) Replenish personalprotective

that multiple waves of the virus may occur and that review and revision ofthe

12. Parent / Family ContactInformation

Child’s Name

Parent/Guardian

Refer to Emergency

Contact Details for each

classroom as distributed

13. Children and Staff with SpecialNeeds

Name Room /

Refer to Emergency Contact

Details for each classroom as

distributed

Name

Room /

N/A

Parent / Family ContactInformation

Parent/Guardian Phone/ Mobile Number

After Hours Number

Children and Staff with SpecialNeeds

Children

Room / Area

Condition Assistance needed

during an emergency

Staff

Room / Area

Condition

Assistance needed during an emergency

30

After Hours Number

Alternate Contact

needed during an emergency

Who will be responsible?

Assistance needed during an emergency

Who will be responsible?

PART 2 – EMERGENCY PREPARDNESSEMERGENCY PREPARDNESS

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EMERGENCY PREPARDNESS

14. Children’s Service FacilityProfile

14.1 GeneralInformation

Children’s Service & Primary School Name

Physical Address

Operating Days

Operating Hours

Phone

Email

Fax

Number of buildings

Shelter-In-Place Location

Number of Children

Total Number of Staff

14.2 Other Services/Users of Site

Service / Usage Name

Location

Children

Operating Hours/Days

Emergency Contact Name

Phone Number

Mobile Number

Children’s Service FacilityProfile

Children’s Service & Primary Montessori Córdoba InternationalSchool

C/Sansueña 66 Córdoba 14012

Monday - Friday

7.00am – 5.00pm

957 613 935

[email protected]

N/A

1

Internal rooms with limited window accessStaffroom, Director’s office, Bathrooms

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12

Other Services/Users of Site

N/A

32

Montessori Córdoba InternationalSchool

limited window access – Bathrooms

14.3 Building InformationSummary

Telephones (Landlines):

Location

Main line to office Classrooms have extensions and lines out but not direct numbers

Alarms:

Location

Fire

Intrusion Director’s Office

Other

Utilities:

Location

Gas / Propane Kitchen Girl’s bathroom (cleaning cupboard)

Water

Electricity Circuit Boards:Reception Kitchen

Sprinkler System: Control Valve Location

Shutoff Instructions Location Building and Site Hazards:

Hazard Description

Cleaning materials

Building InformationSummary

Number Location

957 613935

n/a

Location

Monitoring Company

Location of ShutoffInstructions

Director’s Office Securitas Direct Director’s Office

Location

Service provider


N/A At bottle

EMACSA Mains

Circuit Boards: ENDESA Circuit Boards:ReceptionKitchen

N/A

N/A

Hazard Description Location

Cleaner’s store in Girl’s bathroom

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Number


Director’s Office


At bottle

Circuit Boards: Reception Kitchen

Location

in Girl’s bathroom

15. RiskAssessment

This table lists the identified threats and hazards to our children’s service, assessment of the risks we reduce their impact.

1. Identified Hazards

and Potential Threats

2. Description of Risk

3. Current Risk Control Measures Implemented

at our Service

Forest Fire

- Risk of death/injury fromburns

or smokeinhalation.

- Risk of property damageor

property loss.

- Risk of psychologicalinjury.

- Liaise with local fire services to

determine potential

clearing trees, buildingsafety

- Ensure EMP is up to date

including identification of shelter

in place and evacuationpoints

- Schedule and practice

emergency evacuation drills

-

Fire

- Risk of injury from burns or

smokeinhalation


property loss

- Ensure fire safetyequipment

(fire hose reels, fire

extinguishers, hydrants) is

tested & tagged as per

Standards.

-

This table lists the identified threats and hazards to our children’s service, assessment of the risks associated with those threats and hazards and how

3. Current Risk Control Measures Implemented

at our Service

4. Risk Rating 5. Treatments to be

Implemented

Measures to be taken by our service to eliminate or reduce impact of the risk

Consequence

Likelihood

Risk Level

Liaise with local fire services to

determine potential controlseg.

clearing trees, buildingsafety

Ensure EMP is up to date

including identification of shelter

in place and evacuationpoints

Schedule and practice

emergency evacuation drills

Severe Unlikely Extreme Evacuation drills

Term 3

Ensure fire safetyequipment

(fire hose reels, fire

extinguishers, hydrants) is

tested & tagged as per local

Major Unlikely Medium CFA check fire

equipment once

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associated with those threats and hazards and how

5. Treatments to be Implemented

Measures to be taken by our service to eliminate or reduce impact of the risk

6. Revised Risk Rating

After implementing Treatments

Consequence

Likelihood

Risk Level

Evacuation drills Moderate Possible Medium

once a year

Moderate Rare Low

- Ensure all electrical equipment

is in good working order

frayed, damaged equipment

isdisposed of in the

appropriatemanner

Severe

- Risk of roofdamage

- Risk of propertydamage

- Risk ofinjury

- Ensure roof, gutters & drains

areclean

- Liaise with LGA & SES to

identify potentialrisk

- Develop contingency for the

storage of equipment/materials

ifnecessary

- Testcommunication

- Ensure there is abusiness

continuity plan inplace

weather,

storms and

flooding

Intruders/pe

rsonal threat

- Physical or psychological injury

could occur to staff, students,

visitors or contractors if

threatened or physically

assaulted by anintruder

- there is a risk thatproperty

could bedamaged

- Ensure that visitors and

contractors sign in through the

office area when they firstarrive

onsite -

Earthquake

- Risk ofinjury


property loss

- Ensure EMP is up todate

- Training of staff and studentsin

emergency responseprocedures

Ensure all electrical equipment

in good working order& that

frayed, damaged equipment

isdisposed of in the

appropriatemanner

Ensure roof, gutters & drains

Liaise with LGA & SES to

identify potentialrisk

Develop contingency for the

storage of equipment/materials

Testcommunication

Ensure there is abusiness

continuity plan inplace

Major Unlikely Medium

Ensure that visitors and

contractors sign in through the

office area when they firstarrive

Moderate Rare Low

Ensure EMP is up todate Training of staff and studentsin

emergency responseprocedures

Severe Rare Medium

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Bomb Threat


could occur to staff, students,

visitors or contractors

- Ensure each

threat checklistavailable

- Practice emergency evacuation

drills asscheduled

- Implement and followbomb

threat response procedure

(located in EMP)

Vehicle

Incident/

School bus

accident

- Risk of death or injury - Liaise with bus companies

ensure safety checks are in place,

drivers have current license, are

regularly checking local road

conditions and updated weather

reports

Pandemics

and

communicable

diseases

- Risk to health and possible

death (in extreme cases)

- Ensure relevant staff are

familiar with

- Ensure basic hygiene measures

are in place and posters are

displayed at the beginning ofthe

flu season(November

- Ensure there is convenient

access to water and liquid

and/or alcoholsanitiser

Ensure staff and students are

educated about covering their

cough to prevent the spread of

germs

Ensure each phone has abomb

threat checklistavailable

Practice emergency evacuation

drills asscheduled

Implement and followbomb

threat response procedure

(located in EMP)

Severe Unlikely High

bus companies to

ensure safety checks are in place,

drivers have current license, are

regularly checking local road

conditions and updated weather

Major Possible High

Ensure relevant staff are

familiar with Pandemics Plan

Ensure basic hygiene measures

are in place and posters are

displayed at the beginning ofthe

November)

Ensure there is convenient

access to water and liquidsoap

and/or alcoholsanitiser

Ensure staff and students are

educated about covering their

cough to prevent the spread of

Severe Possible Extreme

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Major

Medical

emergency

- There is a risk to health and

possibly death

- First Aid Officer isappointed

and trained and up todate

- Staff are aware ofemergency

procedures

- Exposure to certain liquids and - Follow chemical gases may be hazardous to management procedures

Hazardous health - Develop and implement safe

Substance work procedures for handling

Release: chemicals

Inside and - Obtain Material Safety Data

Outside Sheets (MSDA) for all dangerous

Facility goods and hazardous substances

Grounds on site from the supplier/manufacture

Threat of a

snake/scorp

ion in the

school

grounds


could occur to staff, students or

visitors

- Ensure safety of children,staff

and visitors by moving away

from thethreat

- Contact a vet

the animal if safe

the animal isremoved

- if anyone comes in contactwith

the animal, call an ambulance

immediately

Aid Officer isappointed

and trained and up todate

Staff are aware ofemergency

Major Possible High Staff to be trained in

first aid and complete a

two-yearly update

Follow chemical Major Rare Medium The school has a policy

management procedures of using environmentally

Develop and implement safe friendly cleaning agents

work procedures for handling

Obtain Material Safety Data

Sheets (MSDA) for all dangerous

goods and hazardous substances

on site from the

supplier/manufacture

Ensure safety of children,staff

and visitors by moving away

from thethreat

vet and keep track of

if safeto do so until

isremoved

if anyone comes in contactwith

, call an ambulance

Moderate Rare Low

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Staff to be trained in

first aid and complete a

yearly update

Major Unlikely Medium

The school has a policy Moderate Rare Low

of using environmentally

friendly cleaning agents

16. Emergency Response DrillsSchedule

Drill

1

2

3

4

Emergency Management Plans are required to be tested regularly.

*An ‘Emergency Drill Observer’s Record’ is required to be completed after each drill. An ‘Emergency Drill Observer Record’ template is provided at Appendix 3 of the Guide.

Emergency Response DrillsSchedule

Person Responsible

Date Drill was

Performed

Emergency Management Plans are required to be tested regularly.

*An ‘Emergency Drill Observer’s Record’ is required to be completed after each drill. An ‘Emergency Record’ template is provided at Appendix 3 of the Guide.

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Date Drill was Performed

Observer’s Record

Completed* �

*An ‘Emergency Drill Observer’s Record’ is required to be completed after each drill. An ‘Emergency

17. Emergency KitChecklistOur Emergency Kit Contains:

Children’s data and parent contact information

Children and staff with special needs list including identification and medications

Emergency Contact folder for parent contact information

Staff contact information

Evacuation bags/ Emergency kits (* see below for list of contents)

Facility keys

Charged personal mobile phone

Charged school mobile phone

Standard portable First Aid Kit.

Emergency Management Plan

Portable battery powered radio

Visitor Register

Photo of Sign in Staff Board

Water bottles – if practical and time allows

Evacuation Bag Contents: - Torch and replacementbatteries- Whistle - Sunscreen - SafetyVest - Portable non

and energybars- Plastic garbage bags andties- Toiletry supplies and toiletrolls- Rope (for Cycle 1) ifrequired- Water & Cups

Date Emergency Kit checked:

Next check date:

Emergency KitChecklist

Children’s data and parent contact information

needs list including identification and medications

Emergency Contact folder for parent contact information

if practical and time allows

Torch and replacementbatteries

Portable non-perishable snacks such as sultanas, dried fruits and energybars Plastic garbage bags andties Toiletry supplies and toiletrolls Rope (for Cycle 1) ifrequired Water & Cups (for Cycle1)

Specify term drilldates

Next drill date for eachterm

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�

Director’s office

Director’s office

Directors, Administration

Director’s office,

Administration, Principal

Directors, Administration,

Principal

ALL

ALL

School Director

Disabled bathroom

Director’s office

Director’s office

Administration

Administration

Students under staff direction

perishable snacks such as sultanas, dried fruits

18. Emergency Management Plan CompletionChecklist This Emergency Management Plan Completion Checklist has been developed you to confirm that you have completed all the components of your EMP.

Please note that it is your responsibility to identify potential local hazards to your facility, assess the risks these pose and develop measures to reduce or mitigate the risks to your children’s service community.

Final CheckCompletedby:

Component

Cover page

Manager/Director name, service address, EMP issue date, EMP review date, BARR status, fire district have been specified.

Distribution list

Distribution list has been completed.

Contact numbers and Communications Tree

Appropriate key local community contact numbers have been added e.g. Fire, Ambulance, Police, local government, nearest hospital.

Key contact numbers for internal staff have been added.

Service Manager and DEECD regional contact numbers are included.

Communications Tree detailing process for contacting emergency services, staff and parents included.

Incident management team

An Incident Control structure has been identified, with appropriate persons assigned and contact details provided.

Responsibilities are clearly defined and back up names included for each position on the IMT.

Evacuation, lockdown, lockout and procedures

Procedures that are specific to the children’s service processes have been completed for:

Evacuation onsite

Evacuation offsite

Lockdown

Lockout

Shelter-in-place

Emergency response procedures

Localised emergency response procedures have been developed for specific emergencies inhazards/threat identified in the risk assessment.

Staff trained in first aid

Staff trained in first aid list is included.

Area map and evacuation diagram

Emergency Management Plan CompletionChecklist

This Emergency Management Plan Completion Checklist has been developed for use as a ‘final check’ to assist you to confirm that you have completed all the components of your EMP.

Please note that it is your responsibility to identify potential local hazards to your facility, assess the risks these o reduce or mitigate the risks to your children’s service community.

✓ Action

Manager/Director name, service address, EMP issue date, EMP review date, BARR status, fire district have

Contact numbers and Communications Tree

Appropriate key local community contact numbers have been added e.g. Fire, Ambulance, Police, local

numbers for internal staff have been added.

Service Manager and DEECD regional contact numbers

detailing process for contacting emergency services, staff and parents included.

Incident Control structure has been identified, with appropriate persons assigned and contact details

Responsibilities are clearly defined and back up names included for each position on the IMT.

Evacuation, lockdown, lockout and shelter-in-place

Procedures that are specific to the children’s service

emergency response procedures have been developed for specific emergencies in-line with the hazards/threat identified in the risk assessment.

Staff trained in first aid list is included.

Area map and evacuation diagram

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for use as a ‘final check’ to assist

Please note that it is your responsibility to identify potential local hazards to your facility, assess the risks these o reduce or mitigate the risks to your children’s service community.

Date:

The area map is clear and easy to follow.

The area map has: two evacuation assembly areas on site

external evacuation routes

surrounding streets and safe exit points marked

emergency services access points marked

Evacuation diagram

The evacuation diagram is clear and easy to follow

The evacuation diagram has: a pictorial diagram of the floor or area (at least 200mm x 150mm in size, A3)

a title e.g. EVACUATION DIAGRAM

the ‘YOU ARE HERE’ location

the designated exits, which shall be in green

hose reels, marked in red

hydrants, marked in red

extinguishers, marked in red

designated shelter-in-place location

date plan was validated

location of primary and secondary assembly areas

a legend.

Parent contact information

Parent contact information has been obtained and is upto-date.

Children and staff with special needs list

Children and staff with special needs have been identified and strategies put in place for these persons where they require assistance in the event of an emergency.

Profile

Profile has been populated and reflects the service’s buildings, utilities etc.

Risk assessment

Potential local hazards/threats have been identified.

Risks have been rated and risk assessments included.

Local mitigations/controls have been specified.

Emergency drill schedule

Drills have been scheduled once per types of emergencies

Emergency kit checklist

Emergency Kit Checklist has been developed with children’s service requirements.

The area map is clear and easy to follow.

two evacuation assembly areas on site

surrounding streets and safe exit points marked

emergency services access points marked

The evacuation diagram is clear and easy to follow

a pictorial diagram of the floor or area (at least 200mm x

designated exits, which shall be in green

location of primary and secondary assembly areas

Parent contact information has been obtained and is up-

Children and staff with special needs list

Children and staff with special needs have been identified persons where they

require assistance in the event of an emergency.

Profile has been populated and reflects the service’s

Potential local hazards/threats have been identified.

rated and risk assessments included.

Local mitigations/controls have been specified.

Drills have been scheduled once per year for different

been developed with

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