Creative Europe Culture eReports; - eacea.ec.europa.eu · Creative Europe Culture Sub-Programme...

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Creative Europe Culture Sub-Programme

Cooperation projects

Interim – Final eReport template

Part 1

Disclaimer This document is aimed at informing beneficiaries of projects funded under the Creative

Europe Culture sub-programme. The online Culture eReport, accessible via the beneficiaries space

of the Creative Europe website, differs in terms of presentation from this example. Interim and final

reports must be prepared and submitted via the EACEA eReporting system under the Participant

Portal.

Version: 1.0 [25 July 2018]

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Table of Contents

INTRODUCTION ........................................................................................................................................ 4

A. GENERAL INFORMATION ................................................................................................................. 6

B. CONTRACTUAL DATA ........................................................................................................................ 6

B.1 Dates and Beneficiaries ......................................................................................................................... 6

B.2 Legal Representative ............................................................................................................................. 6

B.3 Contact Person ....................................................................................................................................... 7

C.1 PUBLIC SUMMARY OF THE PROJECT AND ITS RESULTS ..................................................... 9

C.2 OTHER INFORMATION .................................................................................................................... 9

D. PROJECT IMPLEMENTATION [TAB 1] ......................................................................................... 10

D.1 Additional organisations in the project ............................................................................................... 10

D.2 Staff and turnover of partnership......................................................................................................... 11

D.3 Other EU grants [Option: All schemes] .............................................................................................. 12

D.3.1 Details of other EU grants .......................................................................................................... 12

D.4 Creative Europe Culture Sub-Programme Priorities [Option: All schemes] ....................................... 13

D.5 Equal opportunity themes.................................................................................................................... 13

D.6 Cultural and creative sectors ............................................................................................................... 14

D.7 Thematic sectors .................................................................................................................................. 15

D.8 Interdisciplinary and/or cross-sectoral approach(es) ........................................................................... 15

E. PROJECT ACTIVITIES [TAB 2] ........................................................................................................ 16

E.1 Cultural and creative participation in project activities ....................................................................... 16

E.1.1 Project management activities .................................................................................................... 16

E.1.2 Cultural activities ........................................................................................................................ 17

E.1.3 Communication and Support activities ....................................................................................... 18

E.1.4 Type of cultural & creative participants by cultural and other fields .......................................... 18

E.2 Digital Shift ......................................................................................................................................... 20

E.3 Mobility of artists and/or cultural - creative participants between countries ....................................... 20

F. COMMUNICATION, DISSEMINATION & BRANDING ................................................................ 21

F.1 Activities, products and tools ............................................................................................................... 21

F.2 Audience reach .................................................................................................................................... 22

F.3 Communication, dissemination & branding effects ............................................................................. 22

G. RESULTS AND IMPACTS [TAB 3] ................................................................................................... 23

G.1 Project results ...................................................................................................................................... 23

G.2 Details of project results ...................................................................................................................... 23

G.2.1 Cultural / creative works and services ........................................................................................ 23

G.2.2 Methods, practices and business models .................................................................................... 25

G.2.3 Other results................................................................................................................................ 25

G.2.4 Sustainability of results .............................................................................................................. 25

G.2.5 Qualitative evidence ................................................................................................................... 26

G.3 Capacity building and learning experiences ........................................................................................ 26

G.4 Transnational circulation of cultural and creative works .................................................................... 28

G.7 Cultural, creative and economic impacts............................................................................................. 29

G.7.1 Artistic and business development ............................................................................................. 29

G.7.2 Target groups .............................................................................................................................. 29

G.7.3 Market and professional opportunities ....................................................................................... 30

G.7.4 Job creation 30

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G.7.5 Unanticipated benefits ................................................................................................................ 31

G.7.6 Cultural or creative spin offs ...................................................................................................... 31

G.7.7 Future financing and investment ................................................................................................ 32

G.8 Access to other funding ....................................................................................................................... 32

G.9 Income and co-financing information [Option: all actions] ................................................................ 32

G.10 Third country expenses ..................................................................................................................... 33

H. FINANCIAL ASPECTS ........................................................................................................................ 34

Expenses - Income ..................................................................................................................................... 34

OPTION 1 [Cooperation projects] ....................................................................................................... 34

I. ATTACHMENTS .................................................................................................................................... 36

PART 2: INTERIM TECHNICAL REPORT .......................................................................................... 37

1. PROJECT STATUS ............................................................................................................................... 38

2. PROJECT COORDINATION............................................................................................................... 38

3. FOLLOW-UP EACEA'S REVIEW(S) ................................................................................................. 38

4. MEDIUM TERM EXPECTATIONS OF THE PROJECT ................................................................ 38

5. UPDATE THE COMMUNICATION, DISSEMINATION, BRANDING AND DISTRIBUTION

PLANS (IF APPLICABLE) ................................................................................................................. 39

6. AUDIENCE DEVELOPMENT ............................................................................................................. 39

7. IMPACTS ................................................................................................................................................ 39

8. PARTNERSHIP ...................................................................................................................................... 39

EVALUATION OF COOPERATION AMONG PARTICIPATING ORGANISATIONS ................. 40

PART 2: FINAL TECHNICAL REPORT ............................................................................................... 43

1. RELEVANCE OF PROJECT ............................................................................................................... 44

1.1 Audience Development ........................................................................................................................ 44

2. QUALITY OF ACTIVITIES CARRIED OUT .................................................................................... 44

2.1 Deviations ............................................................................................................................................ 44

2.2 Follow-up EACEA's review(s) ............................................................................................................ 45

3. COMMUNICATION, DISSEMINATION, BRANDING, DISTRIBUTION .................................... 45

4. PROJECT MANAGEMENT ................................................................................................................. 45

4.1 Evaluation of partnership by the coordinator ....................................................................................... 45

4.2 Sustainability of partnership/membership ............................................................................................ 45

4.3 Benefits and challenges of the transnational collaboration .................................................................. 46

4.5 Project management effectiveness and good practices ........................................................................ 46

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INTRODUCTION

EACEA is introducing harmonised electronic reporting across all actions, the Culture eReport.

It replaces the existing interim and final reports of projects funded by the Creative Europe

Culture subprogramme.

The purpose of the Culture eReport is to submit key data on the implementation of your

project, your achievements and acquired skills, your cultural, creative and professional

development through the projects and the areas you have focused on to meet your goals. At the

same time, this self-assessment tool will improve the service we provide to the Creative Europe

Culture sub-programme and ultimately to the cultural and creative sectors by enabling reliable

and proportionate data collection, streamlining reporting requirements and ensuring the

principle of asking project data only once, hence reducing the administrative burden on the

beneficiaries, whilst ensuring the availability of meaningful information on the performance of

the funded projects.

The Culture eReport does not change the terms and conditions for reporting, payments and

payment arrangements, which remain the same, as defined in your grant agreement.

In accordance with the provisions set out in your grant agreement, you are required to submit

final and interim reporting (when applicable) of your project within 60 days following the end

of each reporting period and the payment provisions set out in the grant agreement. The newly

introduced Culture eReport will require you to provide us with 4 annexes as described below,

next to the online Part 1 of the Culture eReport.

Before complete and submit the eReport, read carefully the Guidance on contractual project

management. We advise you to consult the simulation of the filled-in eReport about the

different tabs of the online tool and the narrative technical reports. Both documents are

available under the beneficiaries space dedicated to each call

https://eacea.ec.europa.eu/creative-europe/actions/culture_en

Structure of Interim- Final Culture eReport

The Culture eReport comprises 5 parts:

Part 1 – Technical eReport includes structured tables: basic contractual data on your project,

a project summary that will be made public on the website of the European Commission,, the results

achieved and your responses to the questionnaire, detailing how effectively and efficiently the

project was implemented with particular reference to the Creative Europe key performance

indicators and monitoring requirements. An open space provides for your feedback on the

resulting impacts, any lessons learnt from implementing your project and your own story-

telling in support of your project. Part 1 is generated by the EACEA reporting system. It must

be filled in online. It is recommended to save the submitted information frequently, even if

there is an automated backup.

Part 2- Narrative technical report covers other qualitative aspects of project implementation,

such as, the project's relevance to the Creative Europe, the quality of activities carried out, the

communication aspects and the quality of partnership along the individual partner evaluation

forms. Please upload Part 2 as a pdf document following the template of Part 2 Narrative

report.

https://eacea.ec.europa.eu/sites/eacea-site/files/1._guidance_on_contractual_project_management_coop_2016.doc

https://eacea.ec.europa.eu/sites/eacea-site/files/1._guidance_on_contractual_project_management_coop_2016.doc

https://eacea.ec.europa.eu/creative-europe/actions/culture_en

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Part 3 - Financial statement consists of the summary financial statement and dedicated excel

worksheets on different categories of costs. Please upload Part 3 as an excel document

following the templates of Part 3 Financial statement.

Part 4 – Audit Certificate (“Report of Factual Findings on the Final Financial Report –

Type I or II”). Please refer to Annex VI of your grant agreement for information on the type of

report you have to submit. The mandatory templates can be downloaded from

https://eacea.ec.europa.eu/about-eacea/document-register_en. A signed overview of the final

financial statement must be attached to the audit certificate. Please upload Part 4 as a pdf

document following the templates of report of factual finding on the final financial report –

Type I or II.

Part 5 - Declaration of Honour must be signed by the legal representative of the project.

Please upload the declaration of honour as a pdf document.

Reporting functionalities

The Culture eReport is activated at the EACEA eReporting system. It is continually open for

the beneficiaries to report, modify and follow up the development of their projects before the

final submission of the eReport to the Agency. Please be aware that access rights to the eReport

are given automatically to your partners. The coordination of their input remains a

responsibility of the coordinator. Interim and final eReports can be submitted only once.

Preparing your report

Please go into the EACEA eReporting system through the Participant portal and 'My Area'.

The eReport User Guide will provide you with detailed instructions on how to complete and

submit your project's report using the Culture eReport.

Additional guidelines on how to fill in your Culture eReport and attachments will be published

soon.

https://eacea.ec.europa.eu/about-eacea/document-register_en

http://ec.europa.eu/research/participants/portal/desktop/en/home.html

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A. GENERAL INFORMATION

Programme CREATIVE EUROPE

Sub-Programme Field completed automatically

Action Field completed automatically

Sub-action: Field completed automatically

Call for proposals Field completed automatically

Project number Field completed automatically

Project title Field completed automatically

Agreement / Decision number Field completed automatically

B. CONTRACTUAL DATA

B.1 Dates and Beneficiaries

Dates

Project Start Date Field completed automatically Project Start Date

Field completed automatically

Activities Start Date Field completed automatically Activities End Date


Project duration (months) Field completed automatically

Beneficiary data

Role PIC Organisation Name Country

Field completed

automatically

Field completed

automatically

Field completed

automatically

Field completed

automatically

B.2 Legal Representative

Organisation Legal Address

Name Field completed automatically

Street Field completed automatically

Post code Field completed automatically City Field completed automatically

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Department




Local address: Field completed automatically

Internet site: Field completed automatically

Contact person

Title Field completed automatically Function [Field completed automatically

Name Field completed automatically Surname Field completed automatically

Phone

Number 1 Field completed automatically Phone Number 2 Field completed automatically

Fax Number Field completed automatically Mobile Number Field completed automatically

Email: Field completed automatically

B.3 Contact Person

Organisation Legal Address




Department




Local address: Field completed automatically

Internet site: Field completed automatically

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Contact person

Title Field completed automatically Function Field completed automatically

Name Field completed automatically Surname Field completed automatically

Phone Number 1 Field completed automatically Phone Number 2 Field completed automatically

Fax Number Field completed automatically Mobile Number Field completed automatically

Email: Field completed automatically

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C.1 PUBLIC SUMMARY OF THE PROJECT AND ITS RESULTS

Please provide a summary (in English) of the main activities and results of your project. This text

should be clear for the broader public, thereby promoting your project and supporting the

valorisation of the Creative Europe funded projects.

This public summary of your project will be published in the Creative Europe Project results

database (http://ec.europa.eu/programmes/creative-europe/projects/). It should not exceed 4.000

characters including spaces (equivalent to 1 page).

This field must be completed online.

C.2 OTHER INFORMATION

Please describe what are the resulting impacts of your project over time, across the participants,

the audience and the sectors addressed. Demonstrate the value of your project's impacts with

specific examples.

Provide any other information that was important to your organisation and for implementing

your project that has not been covered elsewhere in this report. This could include any

experience gained or lessons learnt from the project that should be actively taken into account in

future projects by both the participating organisations and the European Commission –

EACEA.

We encourage you to share your own story-telling in support of your project below or by some

other means, such as a short video film. Subject to your agreement, the European Commission –

EACEA may publish your story with the Creative Europe label as a way of acknowledging your

confirmed commitment to the arts, promotion of cultural diversity and intercultural dialogue,

mobilisation of the cultural and creative communities, and European – international

engagement.


http://ec.europa.eu/programmes/creative-europe/projects/

http://ec.europa.eu/programmes/creative-europe/projects/

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D. PROJECT IMPLEMENTATION [TAB 1]

D.1 Additional organisations in the project

Other participation in the project [Option: All actions]

Please provide the following details, if any organisations other than the project partners were

involved in the project activities (where applicable).

No Name of

organisation Country

Core Professional

Discipline

Type of

organisations Role

1 [insert

organisation

name]

Select country

from drop

down list

Select core

professional

discipline from drop

down list

[Concert Hall -

Cultural venue

owner / exhibitor]

[Cultural and

Creative Production]

[Distribution]

[Educational

activities-

workshops-

seminars]

[Export services]

[Festival organiser]

[Government

Funding services]

[Information

dissemination]

[Library and archive

services]

[Marketing –

Promotion]

[Publishing-

Translation]

[Research-Studies-

Policy analysis-

Evaluation]

[Programme

management]

[Showcase of artists

and creators]

[Social media]

[Other]

Select the type of

organisations from

drop down list

[International

organisations]

[Profit making

cultural

organisations]

[Non-Profit making

cultural

organisations]

[Publicly funded

cultural

organisations]

[Non-publicly

funded cultural

organisations]

[Schools/universities

in the field of

cultural & creative

industries]

[Local, regional and

national institutions]

[Other]

[insert role of organisation]

The role of the other

organisation in the project

might be that of a sub-

contractor, a donor, a sponsor

or any other. Partner

organisations participating in

the project are excluded.

(*) Add as many rows as necessary

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If other, please explain below. Describe your relationship with any other organisation involved

in the implementation of project and detail their active participation in the project's activities.

This section must be completed online. In addition to the above requirement, please provide detailed information

on the organisations coming from non-participating countries in the Creative Europe Culture sub-programme.

D.2 Staff and turnover of partnership

Please state the size of the partnership (coordinator and partner organisations) based on their

annual staff (full-time equivalent1) and annual turnover or total balance sheet.

Organisation

name

Annual staff

(full time equivalent)

Annual Turnover

Or

Annual balance sheet total

Range Number Range Value

(€)

Select

coordinator or

partner

organisations

from drop

down list

Select annual staff

headcount from drop

down list

[Micro (<10)]

[Small (<50)]

[Medium sized (<250)]

[Large (≥251)]

[insert number] Select turnover or

annual balance sheet

from drop down list

[Annual Turnover:

Micro (≤ EUR 2

million )]

[Annual Turnover:

Small (≤ EUR 10

million)]

[Annual Turnover:

Medium sized (≤ EUR

50 million)]

[Annual Turnover:

Large (> EUR 50

million)]

[Annual balance sheet:

Micro (≤ EUR 2

million )]


Small (≤ EUR 10

million)]


Medium sized (≤ EUR

43 million)]


Large (> EUR 43

million)]

[insert number]


1 A full-time equivalent (FTE) is a unit to measure the workload of employed persons (full-time, part-time,

temporary and seasonal staff, owner-managers or partners) for the project. One full time equivalent is 220 working

days per year. Example: one full- time staff is counted as 1 FTE, whereas a part-time staff who has worked 110

days per year is counted as 0.5 FTE.

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D.3 Other EU grants [Option: All actions]

Have you or your partners been awarded any other European Union funding during the

eligibility period of the project?

Yes ☐ No ☐

If you ticked 'yes', provide the following information

D.3.1 Details of other EU grants [Option: All actions]

Please specify below

Organisation

name EU programmes Creative Europe

Action

If other, please

specify the EU

programme

and action

Application

N°/grant

agreement N°

Select

coordinator or

partner from

drop down list

Select EU

programme from

drop down list

[Creative Europe

Culture Sub-

Programme]

[Creative Europe

Cross-sectoral

Strand]

[Creative Europe

Media Sub-

Programme]

[Other EU

Programme]

Select action from drop down lsit

[Cooperation projects]

[European Networks]

[European Literary

Translations]

[European Platforms]

[Refugees Integration

projects]

[Audience Development]

[Capacity Building /

Training]

[Development Single

Projects]

[Development Slate Funding]

[Development Video Games]

[Distribution Automatic

support]

[Distribution Selective

support]

[Coproduction funds]

[Cinema Network]

[Festivals]

[Market Access]

[On-line distribution]

[Sales Agent support]

[Television Programming]

[Other action]

[insert the name

of EU

programme and

action]

[insert the

application

number /

agreement

number]


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D.4 Creative Europe Culture Sub-Programme Priorities [Option: All actions]

Please select the Creative Europe priorities addressed by your project. If it addresses more than

one, please rank the priorities selected by order of relevance.

Creative Europe Priorities Ranking Select Creative Europe priority from drop down list

[Audience Development]

[Transnational mobility ]

[Capacity building- Digital shift]

[Capacity building - New business models]

[Capacity building - Training and Education]

[insert number]

1,2,3,….


Please describe briefly how your project addressed the selected priorities.


D.5 Equal opportunity themes [Option: All actions]

Has the project addressed any of the following equal opportunity themes?

Yes ☐ No ☐

If so, please select all that apply and rank them by order of relevance.

Equal opportunity theme Ranking Select equal opportunity theme from drop down list

[Equal opportunity – Ageing]

[Equal opportunity - Disadvantaged groups]

[Equal Opportunity - Disability and special needs]

[Equal Opportunity- Gender M/F/TR]

[Equal Opportunity- Migrants and refugees]

[Equal Opportunity- Roma]

[Equal Opportunity- Racial and ethnic origin]

[Equal Opportunity- Religion / belief]

[Equal Opportunity- Sexual orientation]

[Other]

[insert number]

1,2,3,….


How did your project address the equal opportunity theme(s) selected? Please explain below


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D.6 Cultural and creative sectors [Option: All actions]

List the sectors with which the project might have direct links. If it addresses more than one

sector, please rank the sectors selected by order of relevance.

Sectors Ranking Select cultural & creative sectors from drop down list

[Architecture]

[Digital Cultural Heritage]

[Historical sites and buildings]

[Museums]

[Libraries and archive]

[Intangible Culture]

[Decorative arts]

[Graphic Design]

[Fashion design]

[Craftwork]

[Creative writing]

[Translation]

[Publishing]

[Circus Arts]

[Dance]

[Music]

[Opera]

[Puppetry]

[Street Art]

[Theatre]

[Painting/drawing]

[Graphic arts]

[Photography]

[Sculpture]

[Digital Arts]

[Films/Videos]

[Other]

[insert number]]

If there were any others, please specify them below and describe briefly how your project

addressed the sector(s) selected.


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D.7 Thematic sectors [Option: All actions]

List the sectors with which the project might have direct links. If it addresses more than one

thematic sector, please rank the sectors selected by order of relevance.

Sectors Ranking Select thematic sectors from drop down list

[Agriculture- rural development]

[Audiovisual]

[Culture]

[Energy]

[Employment]

[Environment- Sustainable development]

[Health]

[Humanitarian Aid]

[Knowledge Economy]

[Migration]

[Research and Innovation]

[School-Education-University]

[Science and Technology]

[Social Inclusion]

[Sports]

[Tourism]

[Urban Development]

[Youth ]

[Other]

[insert number]


If there were any others, please specify them below and describe briefly how your project

addressed the thematic sector(s) selected.


D.8 Interdisciplinary and/or cross-sectoral approach(es) [Option: All actions]

What were the aims behind this approach and what were the results and impacts. Please give a

brief explanation.


D.9 Other project information [Option: All actions]

Websites (project website and any other) [List the internet address of the project website, other

websites and social media where evidence of the EU funding

can be found.]

<< Lead beneficiary's name – Project title >>

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E. PROJECT ACTIVITIES [TAB 2]

E.1 Cultural and creative participation in project activities [Option: All actions]

Please describe the following aspects of the activities2 carried out.

E.1.1 Project management activities

Activity

Number3

Project

management

activities

Host country4 Number of

activities

Number of

participants5

PM1 Select project

management

activities from drop

down list

[Partners'

networking

activities]

[Preparatory

activities]

[Working meetings]

[Other]

Select country from

drop down list

[insert number] [insert number]

PM2 Select project

management

activities from drop

down list

Scroll-down list – all

countries


….

If there were any others, please specify them below


2 Activities represent the actions undertaken for the creation, production, distribution, exploitation or sharing a

final end: e.g. cultural and creative works, services, methods, processes, business models, etc. Cultural and

creative participants are the artists, cultural and creative professionals or any other participants contributing to

these activities. 3 Indicate the type and number of activities by using the abbreviation of the activities in question, e.g. for project

management: PM1, PM2, PM3, etc. Please ensure consistency with the type and number of activity as indicated

in your financial statement under the heading 'Activity'.

4 Host country is the country where the activity took place.

5 Participants are artists, cultural and creative professionals and others. The number of participants is those

actively contributing to the funded activities. The audience of these activities are excluded from this table.


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E.1.2 Cultural activities [Option: All actions]

Activity

Number6 Cultural activities Host country7

Number of

activities

Number of

participants8 CA1 Select cultural activities

of the project from

drop down list

[Artistic residencies]

[Concerts]

[Coproduction]

[Creative activities]

[Exhibitions]

[Festivals]

[Fairs]

[Literary Translation]

[Performances]

[Publishing]

[Rehearsals]

[Showcase of creators

and artists- member

organisations]

[Streaming services]

[Touring]

[Translation]

[Other]

Select country from

drop down list


CA2 Select cultural activities

of the project from

drop down list

Select country from

drop down list [insert number] [insert number]

…

If there were any others, please specify them below


6 Indicate the type and number of activities by using the abbreviation of the activities in question e.g. for cultural

activities: CA1, CA2, CA3, etc. Please ensure consistency with the type and number of activity as indicated in

your financial statement under the heading 'Activity'. 7 Host country is the country where the activity took place.




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E.1.3 Communication and Support activities [Option: All actions]

Activity

Number9 Support activities Host country

Number of

activities

Number of

participants10

SM1 Select communication

and support activities

from drop down list

[Communication,

Promotion and

Branding]

[Knowledge sharing-

Conferences,

workshops, laboratories

and associated events]

[Network activities]

[Research / [Study(ies)

/ Policy analysis/

Evaluation]

[Other]

Select country from

drop down list


SM2 Select communication

and support activities

from drop down list

Select country from

drop down list


……

If there were any others, please specify them below.


E.1.4 Type of cultural & creative participants by cultural and other fields [Option: All

actions]

Please detail the participants actively contributing to the implementation of your project's

activities by the cultural and other fields addressed. Selecting more than one field will show

that your project was interdisciplinary.

Cultural and other fields

Type of cultural / creative participants

Number of

Artists

Number of

Cultural

& creative

professionals

Number of

Others

Architecture [insert number] [insert number] [insert number]

9 Indicate the type and number of activities by using the abbreviation of the activities in question e.g. for

communication and support activities: SM1, SM2, SM3, etc. Please ensure consistency with the type and number

of activity as indicated in your financial statement under the heading 'Activity'.




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Select a field of Cultural Heritage from

drop down list

[Digital Cultural Heritage]

[Historical sites and buildings]

[Museums]



[insert number] [insert number] [insert number]

Select a field of Design and Applied Arts

from drop down list

[Decorative arts]

[Graphic Design]

[Fashion design]

[Craftwork]


Select a field of Literature, books and

reading from drop down list

[Creative writing]

[Translation]

[Publishing]


Select a field of Performing Arts from

drop down list

[Circus Arts]

[Dance]

[Music]

[Opera]

[Puppetry]

[Street Art]

[Theatre]


Select a field of Visual Arts from drop

down list

[Painting/drawing]

[Graphic arts]

[Photography]

[Sculpture]

[Digital Arts]

[Films/Videos]

[Other]


Select other fields from drop down list

[Project management]

[Communication – promotion]

[Technology]

[Evaluation – Analysis]

[Other]


If there were any others, please specify them below.



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Did the project involve any other participants? If so, please specify those actively contributing

to the implementation of your project's activities.

Type of participants Name of activity Number per type of participants Select other participants from drop

down list

[Children]

[People with disabilities ]

[Refugees / migrants]

[Senior people]

[Young people]

[Others]

[insert activity

name] [insert number]


If there were any others, please elaborate below.


E.2 Digital Shift [Option: All actions]

Have you adopted or developed any new11 technology for the implementation of the project?

YES NO

Please detail below the tools used to carry out particular project activities and their intended

users (e.g. general public, artists, cultural and creative professionals, children, etc).


E.3 Mobility of artists and/or cultural - creative participants between countries [Option:

All actions]

Did any of the artists or participants involved in your project work in any other country than

their own country of residence? If so, please specify them below.

Country

of

residence

Number of mobile

cultural / creative

participants

Number of

emerging artists

or creators

Number of other

participants

Number of

mobility days12

[Select

country

from drop

down list]

insert number] insert number] insert number] insert number]

[Select

country

from drop

down list]

insert number] insert number] insert number] insert number]


11 New technology means any technology not used so far by the beneficiary and/or new to the project. 12 A mobility day is more than 8 consecutive hours, excluding the travel time. Artists and/or cultural and creative

players must have undertaken specific work for the project outside their country of origin.


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Please explain the figures provided.


F. COMMUNICATION, DISSEMINATION & BRANDING

F.1 Activities, products and tools [Option: All actions]

Please list below only those activities and products that are relevant to communication,

information dissemination and the branding of the project. Do not include the activities

reported under 'Cultural and creative participation in project activities'.

Type of

implementation

Type of activities, products and

tools Country of implementation

Number of

activities or

products Select type of

implementation

from drop down

list

[Online]

[Offline]

[Both Online &

Offline]

[Other]

Select activities, products and tools

from drop down list

[Branding]

[Brokerage events]

[Newsletters]

[Promotion campaigns (press, radio,

TV, online)]

[Promotion material (brochures,

flyers, posters, press releases, etc) ]

[Publications]

[Showcases]

[Social media]

[Videos-Films]

[Website]

[Other]

Select country from drop down

list

[insert

number]

Select type of

implementation

from drop down

list

Select activities, products and tools

from drop down list

Select country from drop down

list

insert number]


If you carried our any other activity or produced any other product, please detail below.



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F.2 Audience reach [Option: All actions]

Please explain how you reached the project's target audience.

Audience reach via Target groups

Number of

cultural /

creative

professionals

Number of

artists or

creators

Number of

other

audiences

reached

Select audience reach

via drop down list

[Advertising]

[App platforms]

[Competitions]

[Distribution of

promotion material]

[Email campaigns]

[Games]

[Internet and

eCommerce sites]

[Interactive websites]

[Public relations]

[Search engine

marketing]

[Social media]

[Surveys]

[Other]

Select target group from

drop down list

[Artists]

[Cultural-creative

professionals]

[General public]

[Other]

insert number] insert number] insert number]

Select audience reach

via drop down list

Select target group from

drop down list insert number] insert number] insert number]


If you have used anything else to reach your target audience, please detail it below and

explain the figures provided above.


F.3 Communication, dissemination & branding effects

What effects have such strategies on audience development, artistic commitment, community

participation and engagement with your project at European or international levels?



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G. RESULTS AND IMPACTS [TAB 3]

G.1 Project results [Option: All actions]

Has the project successfully achieved the expected results?

YES NO Partially Exceeded initial

expectations

Please explain briefly.


G.2 Details of project results [Option: All actions]

A set of the results of the project are broadly grouped into two categories: a) works and

services and b) methods, practices and creative or business models. Please describe in the

tables below the results of the project activities that have been developed, produced, promoted

or shared.

G.2.1 Cultural / creative works and services [Option: All actions]

Have you implemented any cultural and creative works and/or services as part of your

project?

YES NO


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Please explain below.

Type of works or services Name of work or

service

Is it

new?

Total number of

tickets /

admissions/

visitors

Total number of

online audience

reach13

Select cultural, creative,

innovative works or services

from drop down list

[Advertising works or

services]

[Architectural works or

services]

[Art works (paintings/

drawings)]

[Audiovisual works (films,

multimedia, videos, video

games)]

[Books or ebooks]

[Conferences, laboratories,

seminars, forums, workshops

and associated events]

[Crafts and fashion]

[Cultural heritage,

preservation of books,

recordings and artefacts]

[Dance works]

[Design works]

[Digital Arts works ]

[Exhibitions]

[Festivals]

[Musical works & concerts]

[Newspapers / journals /

periodicals]

[Online streaming &

download services]

[Operas]

[Recordings]

[Theatrical works]

[Tech based products - apps,

demos, software, etc]

[Training]

[Translated literary works]

[Translation & publishing ]

[Other]

[insert name of work or

service]

Select

Yes/No

[Yes]

[No]



If there were any other cultural / creative works and services, please explain briefly.


13 'Online audience reach' reflects individual users or visitors accessing online content.


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G.2.2 Methods, practices and business models [Option: All actions]

Have you developed any artistic, creative or business methods, practices or models as part of

your project14?

YES NO

Please detail below

Methods, practices or business

models

Name of methods, practices or

business models Is it new?

Select methods, practices or business

models from drop down list

[Artistic - Creative methods]

[Business models]

[Creative models]

[Evaluation methods]

[Good practices ]

[Other]

[Insert name of methods, practices or

business models]

Select Yes / No

[Yes]

[No]

Select methods, practices or business

models from drop down list

[Insert name of methods, practices or

business models]

Select Yes / No


If there were any 'other methods, practices and business models ', please specify them below.

Also, explain the resulting innovation, if any. If so, how the project's beneficiaries and

audience benefited from such innovation?


G.2.3 Other results [Option: All actions]

What other results has the project achieved, if any?


G.2.4 Sustainability of results [Option: All actions]

Will any of the results of the project be sustainable and continue after its conclusion?

YES NO

14 'Cultural and creative methods' are particular ways and techniques for creation and learning, e.g. method

acting, music textbooks, etc. 'Evaluation methods' represent the systematic analysis of methods applied to

studies. 'Good practices' involve methods and techniques that produce better results than those achieved by

different means. 'Business models' reflect how organisations create value in cultural, social, economic or other

terms.


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Please fill in the following table.

No Name of activity or result

1 [Insert name of activity or result]

2 [Insert name of activity or result]

…. ……………..


Please explain briefly the sustainability of results


G.2.5 Qualitative evidence [Option: All actions]

Please submit your qualitative feedback on the above results.

Qualitative feedback may include issues such as how new artistic techniques and practices contributed

to your goals, how the business – artistic practices lead to potential artistic programming, or how the

project helped giving your organisation a higher profile and visibility or any other.

G.3 Capacity building and learning experiences [Option: All actions]

Did the project offer capacity building or learning experiences which have enhanced the skills

and improved the employability of participants?

Focus of capacity

building activities and

learning experiences

No of capacity

building

activities and

learning

experiences

Number of participants benefited

Artists

Cultural &

creative

professionals

Others


Architecture skills and

competences [insert number] [insert number] [insert number] [insert number]

Select a field of cultural

heritage from drop down

list

[Digital Cultural

Heritage]

[Historical sites and

buildings]

[Museums]



[insert number] [insert number] [insert number] [insert number]



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Select a field of design

and applied arts from

drop down list

[Decorative arts]

[Graphic Design]

[Fashion design]

[Craftwork]



Select a field of

Literature, books and

reading from drop down

list

[Creative writing]

[Translation]

[Publishing]



Select a field of

performing arts from

drop down list

[Circus Arts]

[Dance]

[Music]

[Opera]

[Puppetry]

[Street Art]

[Theatre]



Select a field of Visual

Arts from drop down list

[Painting/drawing]

[Graphic arts]

[Photography]

[Sculpture]

[Digital Arts]

[Films/Videos]

[Other]



Select other skills &

experiences from drop

down list

[Project management]

[Communication –

promotion]

[Technology]

[Evaluation – Analysis]

[Other]




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Please explain the above figures and report on qualitative aspects of the capacity building or

learning experiences. If 'other' was selected from the list, please specify below.

For instance, qualitative feedback may include a) the methodology and the results achieved by the

capacity building or learning experiences and b) testimonies of artists or other cultural & creative

professionals who have reported improved skills and competencies.

G.4 Transnational circulation of cultural and creative works [Option: All actions]

Has the Creative Europe support facilitated access to other countries for the supported artists

and professionals and their works, including translated works?

CCS artists,

creators or

professionals

Cultural or creative works Type of circulation

(online, offline, both

online and offline)

Number

[Insert type of artist,

creators or

professionals] [Artists]

[Cultural & creative

professionals]

[Others]

Select type of cultural or creative works

from drop down list

[Advertising works]

[Architectural works or services]

[Art works (paintings/ drawings)]

[Audiovisual works (films, multimedia,

videos, video games)]

[Books or eBooks]

[Crafts and fashion]

[Cultural heritage, preservation of books,

recordings and artefacts]

[Dance works]

[Design works]

[Digital Arts works]

[Musical works & concerts]

[Operas]

[Recordings]

[Theatrical works]

[Tech based works - apps, demos, etc]

[Translation and publishing]

[Other]

[Select type of

circulation from drop

down list]

[Online circulation]

[Physical circulation]

[Both online and

physical distribution]

[Other]

[insert

number]

[Insert type of artist,

creators or

professionals]

Select type of cultural or creative works from

drop down list [Select type of

circulation from drop

down list]

[insert

number]


If other, please specify below and elaborate whether the project's participants and audience

offered access to any cultural and creative works from a country or countries other than their

own country of origin?



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G.7 Cultural, creative and economic impacts [Option: All actions]

G.7.1 Artistic and business development [Option: All actions]

How has the project helped the development of your organisation and /or the partner

organisations in artistic and business terms?


G.7.2 Target groups [Option: All actions]

How has each target group made use of any benefits gained from the project?

Target groups Use of benefits from the project Total number of

recipients Select target group from drop down

list

[Artists]

[Cultural and creative professionals]

[General public]

[Others]

Use of advanced or new acquired skills in

their field

[Development of new cultural and creative

works]

[Distribution of new cultural and creative

works]

[Exhibition of new cultural and creative

works]

[International professional opportunities]

[New business opportunities]

[Programming of and creative works]

[Production of new cultural and creative

works]

[Use of advanced or new acquired skills in

their field]

[Other]

[insert number]


If other, please explain below



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G.7.3 Market and professional opportunities [Option: All actions]

How many new or enhanced market or professional opportunities has the Creative Europe

created or boosted in your country and elsewhere?


G.7.3.1 Qualitative aspects of new / enhanced market or professional opportunities [Option:

All actions]

Please elaborate further

Example: testimonies of artists or other creative professionals who have reported better professional

opportunities or new partnerships thanks to support provided under the Creative Europe programme.

Members of Networks or Platforms who have reported more international opportunities, easier access

to other than their own markets, or other benefits.

G.7.4 Job creation [Option: All actions]

Has support from Creative Europe enabled existing jobs to be linked to the project or new

jobs to be created within your organisation or partner/member organisations?

YES NO

Please provide the following information

Organisation

name

Number of full-time equivalent staff15

working on the project

Number of new full-time

equivalent staff working on the

project

Select coordinator –

partner organisations

from drop down list


15 A full-time equivalent (FTE) is a unit to measure the workload of employed persons (full-time, part-time, temporary and

seasonal staff, owner-managers or partners) for the project. One full time equivalent is 220 working days per year. Example:

one full- time staff is counted as 1 FTE, whereas a part-time staff who has worked 110 days per year is counted as 0.5 FTE.

Number of

professional

opportunitie

s

Emerging

artist or

creator?

CCS artists, creators and cultural /

creative professionals

Number of partnership

staff

[insert number] Select Yes-

No

[Yes]

[No]

Select artists,

creators or

professionals from

drop down list

[Artists]

[Cultural and

creative

professionals]

[Others]

[insert number] [insert total number of staff

of the partner organisations

that have received

professional opportunities]


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Partner 2,3,n [insert number] [insert number]


G.7.5 Unanticipated benefits [Option: All actions]

Did your project have any unanticipated benefits or deliverables?

YES NO

Please outline them here.


G.7.6 Cultural or creative spin offs16 [Option: All actions]

How many project's partners or members have introduced or are planning to introduce

cultural or creative works/services, or other spin off activities, during the project or within

three years of its conclusion?

Total number of

organisations

Total number of spin-offs

Organisations introducing works or

services to the cultural and creative

sectors


Organisations introducing cultural or

creative works and/or services only to

their organisation


G.7.6.1 Qualitative aspects of cultural or creative spin offs

Please elaborate further.


16 A cultural or creative spin-off work or service derives from an existing work or service with a particular focus

on one aspect (e.g. topic, character or event) that was not central to the original. Also, a spin off refers to a new

organisation or entity established as a result of the project.


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G.7.7 Future financing and investment [Option: All actions]

What kind of public or private financing contributions, financing, or investment will you need

to execute this phase, if any?

Type of investment Geographical level Investment

(€) Select type of investment from

drop down list

[Grants]

[Loans]

[Other investment]

[Regional]

[National]

Select geographical

level from drop down

list

[International]

[Local]

[Regional]

[National]

[Insert value in €]


If other investment, please explain further.


G.8 Access to other funding [Option: All actions]

Has the Creative Europe grant facilitated access to other sources of funding for you and your

partner organisations?

YES NO

If so, how?


G.9 Income and co-financing information [Option: all actions]

Please specify the income and co-financing about your project.

Country Name of organisation Income and self-

financing

Amount

(€) Select country

from drop list

Select coordinator or

partner organisation from

drop list

Select type of income

[Distribution of grant

between partners]

[Income]

[Financial contribution

from public sources]

[Financial contribution

from private sources]

[Self-financing]

[insert value in €]



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G.10 Third country expenses [Option: All actions]

Please specify the expenses related to third countries of your project.

Country Name of organisation Expenses Amount

(€) Select country

from drop list

[insert organisation name] Select type of expense

[Costs directly linked to the

implementation of project

activities]

[Communication,

promotion and

dissemination costs and

costs of exploitation of

results]

[Travel and subsistence

costs]

[Staff costs]

[Other]]

[insert value in €]


If other, please explain further.



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H. FINANCIAL ASPECTS

Expenses - Income

Please ensure the figures below correspond those in the Grant Agreement and your project's

final or interim financial statement.

OPTION 1 [Cooperation projects]

I. EXPENSES

Grant Agreement

(€)

Final Financial Statement

(€)

1. Costs directly linked to the

implementation of project activities Field completed automatically Field completed automatically

with contractual data [insert actual interim – final value

in €]

2. Communication, promotion and

dissemination costs Field completed automatically


with contractual data [insert actual interim – final costs

in €]

3. Travel and subsistence costs Field completed automatically



in €]

4. Staff costs: administration &

coordination Field completed automatically Field completed automatically


in €]

5. Indirect costs (max 7% of

eligible costs) Field completed automatically Field completed automatically


in €]

Total expenses Field completed automatically Field completed automatically


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II. INCOME

Grant Agreement

(€)

Final Financial Statement

(€)

1. EU grant requested Field completed

automatically


with contractual data [insert actual interim – final grant

request in €]

2. Income generated by the project Field completed

automatically


with contractual data [insert actual interim – final

income in €]

3. Self-financing by the project

leader and the partners Field completed

automatically


with contractual data [insert actual interim – final self-

financing in €]

4.1 Contribution from private and

public sources Field completed

automatically



private – public contributions in €]

Total income Field completed

automatically



income in €]


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I.ATTACHMENTS

Mandatory documents to be attached to Part 1 - Culture eReport

Part 2 – Narrative technical report doc

Part 3 – Final / Interim Financial Statement xlsx

Part 4 – Signed audit certificate and signed

overview of the final financial statement

pdf

Signed Declaration of Honour pdf


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Part 2: Interim Technical Report

Coherence between Parts 1, 2, 3 and 4 of the Culture

eReport is advised.


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1. PROJECT STATUS

Please provide details on the progress of the project implementation in accordance with the

work programme of the Grant Agreement. Present the work carried out and the status of the

project results in relation to the specific objectives and the selected priority activities of the

cooperation projects.

The text should not exceed 7.480 characters with spaces (equivalent to 2 pages).

2. PROJECT COORDINATION

Report on the status of the cooperation between the partners. Explain the tools used for

operational - financial project management and the methods employed for the active

contribution and participation of the partners to the project activities.

The text should not exceed 3.740 characters with spaces (equivalent to 1 page).

Text box

3. FOLLOW-UP EACEA'S REVIEW(S)

Specify the list of recommendations - comments made by EACEA and how these have been

followed up (if applicable). The text should not exceed 3.740 characters with spaces

(equivalent to 1 page).

Text box

4. MEDIUM TERM EXPECTATIONS OF THE PROJECT

Please report any unforeseen deviations of the project in the medium term which may affect

the planning, financing and expected results of the project. Include explanations for the tasks

not fully implemented, critical objectives not fully achieved, changes on the schedule as well

as the impacts on the use of resources. Explain the proposed corrective actions. This

information will enable the Agency's staff to provide you with the best possible assistance.


Text box


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5. UPDATE THE COMMUNICATION, DISSEMINATION, BRANDING AND DISTRIBUTION

PLANS (IF APPLICABLE)

Present whether the approved strategies and plans as described in the Grant Agreement need

to be updated and submit details, including about the results achieved.


Text box

6. AUDIENCE DEVELOPMENT

Present whether the approved strategies and plans as described in the Grant Agreement need

to be updated and submit details, including about the results achieved. The text should not

exceed 3.740 characters with spaces (equivalent to 1 page).

Text box

7. IMPACTS

Explain how the progress of your report is relevant to the anticipated contribution of the

project to the expected impacts. Clarify whether anticipated impacts need update or not. The

text should not exceed 3.740 characters with spaces (equivalent to 1 page).

Text box

8. PARTNERSHIP

How you assess your partnership so far?

Excellent ☐ Good ☐ Average ☐ Poor ☐

Please explain the above. The text should not exceed 3.740 characters with spaces

(equivalent to 1 page).

Text box


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Evaluation of cooperation among

participating organisations


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Each partner must provide a qualitative evaluation of the progress in the cooperation

between the coordinator and the partners of the project. Please note that Yes/No answers

will not be accepted.

PIC number:

[insert PIC number of partner organisation]

Organisation name:

[insert organisation name]

1. Are you satisfied with the progress of the project? Please submit your qualitative

input on the cooperation between partners.

Yes ☐ No ☐

Please explain below.

Text box

2. Summarise your organisation's contribution to the project.

Text box

3. Are you facing any difficulties with the project implementation?

Yes ☐ No ☐

If YES, please explain these difficulties and their current status.

Text box

4. Are you satisfied with the project coordination? Are the project management tools

(operational, financial & communication) sufficient?

Yes ☐ No ☐

Please explain below

Text box


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5. Please explain the short term impacts of the project on your organisation.

Text box

6. Do you think that the project's results hold the potential to have an impact at local /

regional / national / international levels?

Yes ☐ No ☐

Please explain below

Text box

7. Please submit your views, suggestions or any other feedback for the project or the Creative

Europe Culture sub-programme.

Text box


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Part 2: Final Technical Report

Coherence between Parts 1, 2, 3 and 4 of the Culture

eReport is advised.


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1. RELEVANCE OF PROJECT

Please outline how the project has contributed to the policy objectives and priorities of the

Culture Sub-Programme and the specific action as indicated at the Part 1 of this eReport and

the associated Call documentation17. Please give concrete examples based on the objectives of

the project and their implementation. The text should not exceed 7.480 characters

including spaces (equivalent to 2 pages).

Text box

1.1 Audience Development

Please explain the results of the selected strategies for audience development. The text

should not exceed 3.740 characters including spaces (equivalent to 1 page).

Text box

2. QUALITY OF ACTIVITIES CARRIED OUT

Explain the work carried out during the reporting period and the results achieved. Please

report on the quality of activities. The text should not exceed 7.480 characters including

spaces (equivalent to 2 pages).

Text box

2.1 Deviations

Explain the reasons for any deviations from the Grant Agreement and the subsequent

corrective actions. Please provide details about the tasks not fully implemented, objectives not

achieved and delays. Also, present explanations on deviations at resource level, including

unforeseen subcontracting and conflict of interest. The text should not exceed 3.740

characters including spaces (equivalent to 1 page).

Text box

17 The Guidelines and Calls for Proposals of each support scheme are available at the Agency's website under

the section for the Creative Europe Culture Subprogramme

http://eacea.ec.europa.eu/

http://eacea.ec.europa.eu/creative-europe/actions/culture_en


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2.2 Follow-up EACEA's review(s)

Specify the recommendations - comments made by EACEA and how these have been

followed up (if applicable). The text should not exceed 1.870 characters including spaces

(equivalent to 1/2 page).

Text box

3. COMMUNICATION, DISSEMINATION, BRANDING, DISTRIBUTION

Please outline the communication, dissemination, branding and distribution activities in view

of raising public awareness and visibility of the project and the Creative Europe Programme,

sharing knowledge within the sector and across borders, as well as, about the circulation of

cultural works. Give details about the visibility and publication of the creative works, as well

as, about the reaction of media, field experts and broad audience. Indicate the chosen

circulation channels and pricing (if applicable). The text should not exceed 7.480 characters

with spaces (equivalent to 2 pages).

Text box

4. PROJECT MANAGEMENT

4.1 Evaluation of partnership by the coordinator

How would you describe the partnership arrangements between the members?

Excellent ☐ Good ☐ Average ☐ Poor ☐

Please explain the above. The text should not exceed 1.870 characters including spaces


Text box

4.2 Sustainability of partnership/membership

Will you continue the collaboration with the partners after the completion of the project?

Yes ☐ No ☐


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Please explain the above. The text should not exceed 1.870 characters including spaces


Text box

4.3 Benefits and challenges of the transnational collaboration

What were the main benefits or challenges of your partnership as a result of the transnational

collaboration aspect of the project? Please describe below. The text should not exceed 1.870

characters including spaces (equivalent to 1/2 page).

Text box

4.5 Project management effectiveness and good practices

How the project management was effective? Please report on what you consider as good

practices for the management of the partnership. The text should not exceed 1.870

characters including spaces (equivalent to 1/2 page).

Text box

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