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Creating Your Project Scope

Lessons from the QUEST Honors ProgramNicole M. Coomber

September 13, 2011

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What are your concerns about scoping?

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Goals for Today & Next Week

Creating a Strong TeamUnderstanding your ClientStatement of WorkDealing with Scope Creep

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First Steps

PurposeTeam

◦Myers-Briggs Type Indicator◦Strong Interest Inventory◦StrengthsQuest

Team CharterStatement of Work

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Team Charter Elements

Commitments & responsibilitiesConflict managementDemonstrating respectMaintaining a positive attitudeCommunication planDesired learning

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Visioning

Initial meeting of 1-2 hours“Data Dump”Understanding your clientCommunicating team skills & assetsFacilitative listening

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Topics for Initial Meeting

Organizational historyBackground, purpose, philosophyOrganizational cultureLeadership structureStakeholders (internal/external)Example: Creating an oral history for an

academic organization

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Visioning Exercise

What is your vision for the oral history to be presented at the 20th anniversary celebration of your organization?

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Gap Analysis

Current State [GAP] Ideal

State

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Force Field Analysis

Forces that

hinder

Forces that help

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Statement of Work

Key questionsPrimary tasks (Rec: 3-5)Final deliverableDatesAnticipated person hours

(internal/external)

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Scope Creep

Initial conversation keyTask prioritizationCreate a strong SOWRefer to SOWUnderstanding of “known” important tasksReplace tasks or extend contract with

client

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Questions?

Nicole M. Coomber3337 Van Munching Hall

ncottre@umd.edu301-405-8732

Office Hours: Mon, 3-5pm