Creating More Effective PowerPoint Presentations.

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Creating More Effective PowerPoint Presentations

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  • Creating More Effective PowerPoint Presentations

  • Todays GoalsUsing PowerPoint as a presentation aidUsing good design principlesSelecting bells and whistlesCreating the right finished product

  • Criticisms of PowerPointBullet points reduce complex ideas to oversimplified, dumbed-down bits.Microsofts templates and add-ins make presentations generic, annoying, and too sales-pitchy.PowerPoint = teleprompter?Add your own: ________________

  • As you prepare, ask:Is PowerPoint the most appropriate medium for this talk?StructureOne-way communicationPhysical arrangement of roomAlternatives

  • More questionsHow much time do I have for the presentation?Information OverloadPrioritizing and OutliningSlides/minuteSpontaneous learning

  • More questionsHow much information needs to be displayed on the screen? How much can I just talk about?Reading slidesIntended interruptionsEvocative images, words

  • More questionsWhat is the best way to help my audience visualize what Im trying to communicate? Graphs/ChartsPhotosText in bullet points or paragraphsSound

  • DesignMatching format to contentConsistency EmphasisReadability

  • Fonts40 point Sans-serif (Tw Cen MT)20 point Sans-serif40 point Serif (Times New Roman)20 point SerifLight blue text on blue backgroundBlack text on blue background

  • Black Serif Font on White Background"On the Decline of Oracles by Sylvia Plath Sylvia Plath (1932-1963) was born in Boston, and her work reflects both her New England heritage and the landscape of England where she later lived with her husband, poet Ted Hughes. What Hughes called her "crackling verbal energy" is apparent in her poems' biting precision of word and image. Gestures in her life of defiance and ecstasy, love or despair, are reimagined in brilliant archetypal patterns. In the year before her suicide, she was writing the poems that secured her fame -- poems about her children and her failed marriage, about death and her imagination.

  • November 2004 State Cross-Industry estimates

    STOCC_CODEOCC_TITLETOT_EMPH_MEANA_MEANMA00-0000All Occupations312909021.7845290MA11-0000Management occupations20769046.5896880MA11-1011Chief executives2117067.78140980MA11-1021General and operations managers5043048.61101100MA11-2011Advertising and promotions managers163044.2692050MA11-2021Marketing managers773054.41113170MA11-2022Sales managers1107051.90107950MA11-2031Public relations managers192045.0493690MA11-3011Administrative services managers862034.9772750MA11-3021Computer and information systems managers1117051.30106690MA11-3031Financial managers2025047.4098590MA11-3041Compensation and benefits managers202046.5096730MA11-3042Training and development managers118045.6594950MA11-3049Human resources managers, all other175046.1696010MA11-3051Industrial production managers400042.7088820MA11-3061Purchasing managers252040.7884830

  • Abraham Lincolns Biography "I was born Feb. 12, 1809, in Hardin County, Kentucky. My parents were both born in Virginia, of undistinguished families--second families, perhaps I should say. My mother, who died in my tenth year, was of a family of the name of Hanks.... My father ... removed from Kentucky to ... Indiana, in my eighth year.... It was a wild region, with many bears and other wild animals still in the woods. There I grew up.... Of course when I came of age I did not know much. Still somehow, I could read, write, and cipher ... but that was all."

  • "I was born Feb. 12, 1809, in Hardin County, Kentucky. My parents were both born in Virginia, of undistinguished familiessecond families, perhaps I should say. My mother, who died in my tenth year, was of a family of the name of Hanks.... My father ... removed from Kentucky to ... Indiana, in my eighth year.... It was a wild region, with many bears and other wild animals still in the woods. There I grew up.... Of course when I came of age I did not know much. Still somehow, I could read, write, and cipher ... but that was all."

  • The Presidency of LincolnUntilThe South Secedes!

  • How to Polish the PresentationMaster SlidesNotesRehearsal HandoutsSaving

    **An aid, not a crutch nor a liability.Basics of good design for readability, understandability, and maybe even creativity.Avoid falling into the trap of overusing those slide transitions, animation, font schemes, templates, etc. How to selectively use them for emphasis. How to create a consistent design.Adding the polish that makes your presentation flow better, suit its purpose well.*-Oh, the irony of using bullet points to decry the use of bullet points. Discuss Tufte and Cognitive Style of PPt. Hand out his Wired article. Bullet points and graphs. Give example of NASA & Columbia flight.-Ugly templates. Mention Godins How to Avoid Bad PPt.-Reading from the slides! The agony!-Anyone want to add anything here?*Do I need the rigid structure of ppt? Or would it stifle my presentation? Is it even a useful framework for my topic? Example of sentence fragments obscuring dangers of NASAs space shuttles.PPt encourages one-way, speaker-centered lecture. Is this appropriate for my topic? How can I break out of that model to wake up the audience? Tufte calls ppt model hegemonic & authoritarian. Model your presentation instead on good teaching.Is the room where Ill present well-suited to this kind of presentation? Will I be forced to stand behind a podium the whole time? Will audience members have to strain their necks to see the screen?What are my other options? Handouts, poster, roundtable discussion, small group discussions, web site, formal paper**Too much information means that little/none gets absorbed. In planning, allow enough time to filter, edit. Cut first draft in half. Less is often more.Ppt can help you organize your thoughts. Like creating an outline before writing a paper. Dont let its format guide you toward overfilling the presentation with minutiae.How many slides will you cover per minute (or minutes/slide)? May depend on topic. A few minutes per slide.Allow time for questions, non-sequitors, discussion, and other planned or not planned interruptions.

    *You dont have to display everything you talk about!!!Use notes to help you remember what you want to cover. Dont just read the slides! Create handouts with space for notes, then give the audience something to write down. Many people learn better this way anyway!Create break-out activities to break up the monotony of watching a ppt. Insert a small-group discussion in the middle. Go out to a web site. Turn off the display to get audience to look at you. Consider using single words/phrases, photos, quotations to evoke your point, then make the point with your own words. Ppt neednt always be used literally, or to be the sole means of communicating in your presentation.*Will a simple pie chart get the point across? Do the numbers speak for themselves? Should you show examples of your point? Are bullet points appropriate or should the text be actual sentences? Quotations? Tuftes concerns about charts oversimplifying ideas/numbers. Misinterpretation of statistics. Slide layout menu for easy insertion of new slides. All manipulatable.*Not content to format! Ask: do graphics add or detract from my presentation?Tufte: Thin content leads to boring presentations. To make them unboring, PPPhluff is added, damaging the content, making the presentation even more boring, requiring more Phluff.If content does not fit ppt (for large data tables, etc.), find another way to display the information (handout?)Using master slides or templates for uniform look. (Show View Master Slides. Background, fonts, image, text boxes.)Using special effects for emphasis, selectively. Animation, slide transitions, audio, different fonts.Readability: keeping ppt format from being distracting. Choosing colors w/ contrast for readability. Avoiding colorblind problems. Dark background w/ light text preferred for projection. Clear fonts. Text at least 24 point. *Is this readable? If this amount of detail needs to be communicated, a handout would serve much better. Powerpoint is simply not useful for complex data matrices. A simple graph displays well, but does it communicate what you need to say?Is the template distracting?*This is a lot of text, but it may speak for itself. A good speaker may use this as a change of pace moment, to let the audience read it. How readable is it? (Used template but changed the font name only).Does animation add anything to it?

    **Using animation for emphasis, not for kicks.Leads to image with more information*Could be a prompt to describe the specifics of who seceded & when, etc.*Show notes printouts on Elmo.Using rehearsal timing to gauge length of presentation (Slide Show/Rehearse Timings). Do not record unless presentation should run alone.Creating handouts for note-taking (3 slides/page) or not (6-9 slides/page)Saving whole presentation to disk (Package for CD)Saving to html pros/consSaving both to ensure it will run in a new place!