Creating Digital Projects with Cross- Departmental Teams Rob Withers Jenny Presnell Bob Schmidt...
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Creating Digital Projects with Cross- Departmental Teams
Rob Withers
Jenny Presnell
Bob Schmidt
Miami University Libraries
Why create digital projects?
Motivators
AccessibilityPreservationPublicity of little known resources
Team members and partners
Development Team:Miami Mysteries & Ghost Stories
Rob Withers (Electronic Info Svcs Librarian)Rob Casson (Electronic Info Svcs Librarian)John Millard (GIS Librarian)Jenny Presnell (Humanities/Social Sciences
Librarian)Bob Schmidt (Archivist)Shannon Van Kirk (Art/Architecture Librarian)Assistance from Digitizing Unit
Development Team:African-Americans at Miami
Rob Withers (Electronic Info Svcs Librarian)Pat Bullock (Multicultural Librarian)Kris Jacobson (Art/Architecture staff)Jenny Presnell (Humanities/Social Sciences
Librarian)Bob Schmidt (Archivist)Assistance from Digitizing Unit
Overview of the projects
Selection
Miami MysteriesPre-existing materials
African-AmericansExcerpts from pre-existing collection
78 records, including:20 newspaper articles20 letters17 photographs6 public records2 audio recordings1 transcript of television broadcast
374 records, including:180 newspaper articles/editorials74 newspaper articles with
photograph(s)52 letters/personal communications40 photographs15 public records5 advertisements
Arrangement of Materials
Miami MysteriesArranged by incidentIncludes explanation of documents
African-AmericansFour access pointsCross-linked subject headings
Differences in the Projects
SizeResources available/selectionNumber of access pointsBackground
Processes and Tools
Copyright
Public domain resourcesNewspapers, transcripts, audiotapes
Tools for Creating Projects
Database driven forms for adding, editing, and deleting records.
Dynamic master lists of subjects & material types.
(link)
Technical Details
Scripting languages: php, MySQLMetadata: basic Dublin Core format
Publicity
Promotional materialsTie-ins to seasonal eventsNetworking with related
organizations
What we learned
Successes
We made it!Heavy collection usageIncreased visibility for resources in
ArchivesInterest in partnering with other
groups
Areas for Improvement
Communicating expectationsDefining processes and standards
Future Directions
Miami Mysteries
Caretaker looks for new materialsGroup re-convenes to assess new
materials
African-Americans
Additional materials gathered and added each semester
Reminiscences projectOral history interviews
Contact Information
Jenny Presnell - [email protected]
Bob Schmidt - [email protected]
Rob Withers - [email protected]