Creating business advantages Business Process Outsourcing.

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Creating business advantages Business Process Outsourcing

Transcript of Creating business advantages Business Process Outsourcing.

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Creating business advantagesBusiness Process Outsourcing

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OUTSOURCING SERVICES PROVIDER

Specialized division within BDO Russia, member of BDO

International network

Regional network in Russia

Professional risksare insured with “Rosno”

Provider of business outsourcing solutions

About 200 strong accounting, payroll, HR and legal

specialists of different grades and qualifications

Over 200 outsourcing clients, including multinational

leaders

THE WINNER OF THE FIRST NATIONAL AWARD

THE ATLANTES OF BUSINESS IN FINANCIAL OUTSOURCING

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BDO INTERNATIONAL

BDO International is the largest worldwide network of independent public accounting firms:• Successful operations since 1963• 5-th largest international accounting

and consultancy organisation in the world

• Global fee income in 2008 about EUR3,65 billion

• Presence in 110 countries world wide• Human capital – about 44 000

specialists• 1000 offices• Over 30 000 clients

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OUTSOURCING SERVICES PROVIDEDBY BDO IN RUSSIA

We are specialized in outsourcing of:• Statutory accounting• Payroll processing• Tax compliance• HR documentationIncluding full spectrum of financial and administrative business support services:• Setting up accounting system and

developing functional model• Management and IAS Accounting and

Reporting• Tax planning and financial

management function

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OUR SOLUTIONSOur strength for your benefits

BDO bundles its services into packages customized for specific types of clients. Such packages help potential clients to identify most appropriate support for their businesses and to get best price for the professional services in non-core but critical areas.

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OUR SOLUTIONSBusiness start up

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SOLUTION FOR BUSINESS START UP

• One-stop-shopping at the leading provider of professional services• Wide range of narrow specialists• English speaking specialists in various areas• Wide experience in adaptation of the corporate policies to the Russian

specifics

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• Assistance in selection of the most appropriate operational scheme in view of the tax related implication

• Development and implementation of the statutory and fiscal accounting policies

• Day-to-day record keeping• Tax reporting and compliance• Representation of the Client with Russian Tax authorities• Management accounting and corporate reporting on international

accounting standards. Reconciliation with local records

BUSINESS START UP Accounting and tax compliance

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BUSINESS START UP General director function/ managing company

• Performing function of the nominal General Director at the Client’s start up stage for fiscal purposes

• Provision of legal address for Company for the start up stage• Internal administration for and on behalf of

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• Assistance in development of necessary payroll related internal regulations

• Customization of the payroll processing system, automation of the incentive policies (if applicable)

• Day-to-day payroll processing and related tax filing• Separate processing of the top managers’ payroll with special data

security measures

BUSINESS START UP Payroll processing

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• Assistance in development of necessary HR related internal regulations• Generation and legalization of all necessary HR records• Labor related consultations• Separate processing of the top managers HR records with special data

security measures

BUSINESS START UP HR records administration

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OUR SOLUTIONSExisting Russian branches and subsidaries of international companies

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SOLUTIONS FOR EXISTING RUSSIAN BRANCHES AND SUBSIDIARIES OF INTERNATIONAL COMPANIES • Experience in implementation of the

procedures for the outsourced business processes

• Local expertise with international frame of reference

• Wide range of narrow specialists• English speaking specialists in

various areas, English versions of the statutory forms

• Wide experience in adaptation of the corporate policies to the Russian specifics

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EXISTING RUSSIAN BRANCHESAND SUBSIDARIES OF INTERNATIONAL COMPANIESAccounting and tax compliance• Improvement of the existing documents flow using provider’s library of

solutions• Customization of the accounting system for Clients specifics.

Assistance in selection of the most appropriate operation scheme in view of the tax implication

• Management accounting and corporate reporting on international accounting standards. Reconciliation with local records

• Day-to-day record keeping. Tax reporting and compliance• Representation of the Client with Russian Tax authorities

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EXISTING RUSSIAN BRANCHESAND SUBSIDARIES OF INTERNATIONAL COMPANIESPayroll processing• Review of the payroll records in the closed periods for identification of

the tax and legal risks. Recalculation of the prior periods and re-submission of the tax reports if necessary

• Customization of the payroll processing system, automation of the incentive policies (if applicable)

• Day-to-day payroll processing and related tax filing• Separate processing of the top managers’ payroll with special data

security measures

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EXISTING RUSSIAN BRANCHESAND SUBSIDARIES OF INTERNATIONAL COMPANIESHR records administration • Audit of the HR records and restoration of the incorrect or missing

documents• Assistance in development of necessary HR related internal regulations• Generation and legalization of all necessary HR records on day-to-day

or ad-hoc basis• Labor related consultations• Separate processing of the top managers HR records with special data

security measures

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OUR SOLUTIONSLarge business

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SOLUTIONS FOR A LARGE BUSINESS

• Accountants in outsourcing company are very efficient due to high level of automation and optimal organization of the accounting functions

• All accounting functions are uninterrupted due to substitution of absent employees

• Day-to-day methodological support and internal audit guarantee high quality service and low error rate

• Professional indemnity

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LARGE BUSINESS Accounting and tax compliance

• Outsourcing of the selected accounting functions with high level of routine work (expense reports, billing, cost accounting, VAT accounting)

• Customization of the accounting system for the shared usage by Client’s employees and outsourcing company

• Development and regular support of the data exchange between Client’s ERP system and fiscal accounting system (if applicable)

• Review of the Client’s accounting process for identification of the risks and optimization

• Tax planning

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LARGE BUSINESS Payroll processing

• Processing of the large number of employees in unified database, including branches, subsidiaries with regional peculiarities

• Generation of various analytical reports across branches and regions• Customization of the payroll processing system on uniform basis,

automation of the incentive policies• Day-to-day payroll processing and related tax filing• Separate processing of the top managers’ payroll with special data

security measures• Payroll system can be remotely accessed by Client’s specialists with

relevant access rights for the data entry and reports generation

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LARGE BUSINESS HR records administration

• Audit of the HR records and restoration of the incorrect or missing documents

• Assistance in development of necessary HR related internal regulations• Generation and legalization of all necessary HR records on day-to-day

or ad-hoc basis• Labor related consultations• HR system can be remotely accessed by Client’s specialists with

relevant access rights for the data entry, reports generation and HR records keeping

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QUALITY ASSURANCE PROGRAM

• Existing Quality policy, that defines main principle of quality control, including self-control, control performed by managers, internal audits done by Internal quality control department

• Methodology and Quality control Department, one of its main functions is to perform Internal Quality checks

• We have a Department that is responsible for business processes standardization. There is a map of all business processes implemented within the company, all new procedures are developed and maintained according to the plan

• Technological procedures of payroll processing contain main points of processing control

• We have special algorithms for additional control of the most sensitive areas of payroll processing

• Internal Communications Policy that defines actions within BDO and with Clients in case of recognition of discrepancies

• Services Agreement manages responsibilities of the parties including fine sanctions for certain discrepancies

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CONFIDENTIALITY AND PRIVACY PRACTICES• Effective Information Security Policy • Confidentiality Information Policy that

each employee signs at the stage of employment and within the working process. Disciplinary action are taken according to Labor code

• Employees are assigned to the Client by Executive order. Each employee has access only to the Client s one is assigned to

• Electronic control of access to office facilities, all visitors are accompanied by BDO employees while in the office

• All access rights are defined according to manager’s application that need to be authorized, all access rights are defined based on the task the person performs. In case person leaves the company one’s account is immediately disabled

• Internal and external audit of our IT security system twice a year

• BDO uses only transfer of personal information through VPN, personal information archived with password for access or physical point-to-point connection

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OUR CLIENTSOutsourcing project

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•Sony Ericsson•General Motors•Аптечная сеть 36,6•Eli Lilly•Amgen•Pioneer•20th Century Fox•OBI•СИБУР – Русские шины•Google•AMDOCS

• Fujitsu Siemens Computers• YUM!Restaurants• AT&T• Nomura• Mondi• APC by Schneider Electric• Издательский Дом HACHETTE

FILIPACCHI SHKULEV• MGE UPS• Nord Stream AG• Symantec• YKK

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OUR CLIENTS ABOUT US

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“…In spite of the fact that the outsourcing services’ market in Russia has just started to establish, BDO has already become one of the leaders in this sphere. During all years of our cooperation with this company BDO has proved to be the right choice for us”OOO AMDOCS SOLUTIONS LTD.

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“…We have partnered with BDO for almost two years, including bookkeeping, HR administration and payroll. Throughout the whole period of cooperation BDO has proved itself as a reliable and honest partner…”ARIEL INTERNATIONAL CORPORATION

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“…As a result we got a very convenient and efficient tool for work optimization of the HR Division and of the branch as a whole”CLIFFORD CHANCE CIS (UK)

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“…The Business strategy of BDO is a combination of high professionalism, responsible approach to solving of tasks and the ability of all team members to promptly adopt innovative solutions needed for our company”STMIСROELECTRONIСS SA

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“…A truly accomplished and professional provider of consulting, accounting and legal services on the territory of Russia”CLS REMY COINTREAU

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REGIONAL COVERAGE

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Moscow

Tula

Vologda

Rostov-on-Don

St. Petersburg

Murmansk

Krasnodar

SaratovUfa

Perm

Chelyabinsk

Yekaterinburg

Yekaterinburg

Tumen

Novosibirsk

Irkutsk

Khabarovsk

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CONTACT INFORMATION

Outsourcing division of BDOBldg. 3, 9 Malaya Semenovskaya Str., Moscow, 107023Tel.: +7 (495) 7878-552/3Fax: +7 (495) 7878-554e-mail: [email protected]

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