Creating an Integrated Advising System for Union College Becker Integrated Advising Center.
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Transcript of Creating an Integrated Advising System for Union College Becker Integrated Advising Center.
Creating an Creating an Integrated Advising System for Union CollegeIntegrated Advising System for Union College
Becker IntegratedBecker IntegratedAdvising CenterAdvising Center
The Advising Working GroupThe Advising Working GroupJoanne Tobiessen, ChairJoanne Tobiessen, ChairDirector, CareerDirector, CareerDevelopment CenterDevelopment Center Byron Nichols,Byron Nichols,
Political Science,Political Science,Dir., ScholarshipsDir., Scholarships& Fellowships& Fellowships
Doug Klein, Economics,Doug Klein, Economics,Assoc. Dean, ITAssoc. Dean, IT
Fred AlfordFred AlfordDean of StudentsDean of Students
Terry Weiner,Terry Weiner,Political Science,Political Science,Pre-Law AdvisorPre-Law Advisor
Carol Weisse,Carol Weisse,Psychology,Psychology,Pre-Health AdvisorPre-Health Advisor
Brad Lewis, Economics,Brad Lewis, Economics,Assoc. Dean, Assoc. Dean, Undergrad. StudiesUndergrad. Studies
1999-20001999-2000
Admissions
Orientation
Minor Major
Career Pre-professional
AOP
Alumni
Study AbroadExtra-curricular
Lots of PlacesLots of Places
Freshman
Where do studentsWhere do studentsget Advice?get Advice?
Grants/Fellowships
Why Examine Advising Now?Why Examine Advising Now?
Middle StatesMiddle States
Intellectual Life in the Classroom: Depth (The Major):Intellectual Life in the Classroom: Depth (The Major):• Advising is one of several academic Advising is one of several academic “areas that could “areas that could use improvement”use improvement”
• “ “the lack of faculty advising is a the lack of faculty advising is a significant problemsignificant problem for students in their first two years” for students in their first two years” (Chapter 1, part B.3).(Chapter 1, part B.3).
Intellectual Life in the Classroom: Breadth (Gen.Ed.)Intellectual Life in the Classroom: Breadth (Gen.Ed.)• “… “… find a way to enable and perhaps require students find a way to enable and perhaps require students to fulfill their science requirement … much earlier…” to fulfill their science requirement … much earlier…” (Chapter 2, part IV)(Chapter 2, part IV)
Why Examine Advising Now?Why Examine Advising Now?Other ConcernsOther Concerns
No routine No routine audit of student progressaudit of student progress by advisors. by advisors.
There is no functioning mechanism to ensure that faculty There is no functioning mechanism to ensure that faculty advising is occurringadvising is occurring..
Inadequate Inadequate datadata provided to advisors about advisees. provided to advisors about advisees.
PoorPoor incentives incentives for either faculty or students to take for either faculty or students to take advising seriously.advising seriously.
Pre-professional students score below expectations on Pre-professional students score below expectations on standardized testsstandardized tests..
Why Examine Advising Now?Why Examine Advising Now?
Students (Students (current and prospectivecurrent and prospective) expect a higher quality ) expect a higher quality of service.of service.
Pending move of some student services into Pending move of some student services into Becker HallBecker Hall provides an opportunity to re-engineer advising at Union.provides an opportunity to re-engineer advising at Union.
What kinds of informationWhat kinds of informationwould assist advisors?would assist advisors?
• High school recordHigh school record• ActivitiesActivities• Aptitudes and interests (by test and conversation)Aptitudes and interests (by test and conversation)• Transcript / degree audit / major, minor, Gen. Ed.Transcript / degree audit / major, minor, Gen. Ed.• Record of past advisorsRecord of past advisors• AspirationsAspirations• Test scoresTest scores• Employment history (before, during, after Union)Employment history (before, during, after Union)• Other relevant commentsOther relevant comments
Solution:Solution: IIntegrated ntegrated AAdvisingdvising SSystemystem
Vision:Vision: To provide Union Students with To provide Union Students with trained, knowledgeable trained, knowledgeable advisorsadvisors at every stage at every stage of their academic career and beyond, supported of their academic career and beyond, supported by a central by a central facilityfacility and modern and modern technologytechnology..
• Underclass AdvisorsUnderclass Advisors• Departmental AdvisorsDepartmental Advisors• Pre-professional AdvisorsPre-professional Advisors• Career Development CenterCareer Development Center• Graduate Honors and Fellowship DirectorGraduate Honors and Fellowship Director• Counseling CenterCounseling Center• Central facility (Becker Hall)Central facility (Becker Hall)• New TechnologyNew Technology
forming a seamless advising network.forming a seamless advising network.
Essential Features of theEssential Features of theIIntegrated ntegrated AAdvising dvising SSystemystem
Essential FeaturesEssential Features• Underclass AdvisorsUnderclass Advisors
50 select faculty50 select faculty25 Freshman / Sophomores each25 Freshman / Sophomores each2-days of advisor training2-days of advisor trainingContact students before arriving @ UnionContact students before arriving @ UnionWork with Orientation CommitteeWork with Orientation CommitteeRegular formal & informal meetings with adviseesRegular formal & informal meetings with adviseesPre-registration advicePre-registration adviceSpring-term Freshman year progress assessmentSpring-term Freshman year progress assessmentSpring-term Sophomore year, formal Progress ReviewSpring-term Sophomore year, formal Progress ReviewRefer advisees to special programs, as neededRefer advisees to special programs, as neededCompensationCompensation
Using Using TechnologyTechnology to put the to put the PuzzlePuzzle Together Together
Sharing Information among:Sharing Information among:• AdmissionsAdmissions• Underclass Advisors Underclass Advisors • Departmental advisors Departmental advisors • Dean of Students Dean of Students • RegistrarRegistrar• Graduate; fellowship advisorsGraduate; fellowship advisors• CDCCDC• FinanceFinance• Alumni OfficeAlumni Office
How can it be done?How can it be done?
What do we have?What do we have?
What do we have?What do we have?
What else might there be?What else might there be?
What?What?Why?Why?Who and for Whom?Who and for Whom?How?How?
IntegratedIntegrated AdvisingAdvising SystemSystem
When? And….How Much When? And….How Much ($$)($$)??
Task Jan. '00 Jul. Dec. '00 Jan. '01 Jul. Jan. '02
Colleague 16 Conv.
Degree Audit
On-line Web. Reg.
Web Advising
Coll. Rel. Outlook
MPPR Program
Re-Write Program
HR System Implem.
Benefactor 6 Upgrade
Telecomm. Web
Ongoning Coll. Sup.
Ongoing Ben. Sup.
Ongoing PC Sup.
Ongoing Serv. Sup.
OCS - ADMINISTRATIVE SERVICES STRATEGIC PLANMAJOR PROJECTS FOR NEXT 2 YEARS
1. Underclass Advisor training & stipend **1. Underclass Advisor training & stipend **2. Technology conversion *2. Technology conversion *3. Technology licenses **3. Technology licenses **4. Technical training & support staff **4. Technical training & support staff **5. Building renovations *5. Building renovations *
* One-time* One-time** Recurring** Recurring
Costs Costs of an of an IIntegrated ntegrated AAdvising dvising SSystemystem
VISION:VISION: To provide Union Students with To provide Union Students with trained, knowledgeable advisors at every stage trained, knowledgeable advisors at every stage of their academic career and beyond, supported of their academic career and beyond, supported by a central facility and modern technology.by a central facility and modern technology.
Becker IntegratedBecker IntegratedAdvising CenterAdvising Center
Creating an Creating an Integrated Advising System for Union CollegeIntegrated Advising System for Union College