Creating an Effective PowerPoint Presentation

byMary Ann Chaitoo

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Overview• Why Use a PowerPoint?• Planning• Slide Layout and Content• Text and Fonts• Colour and Background• Animations • Sound and Slide Transitions• Clip Art and Graphics• Conclusion

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Why Use a PowerPoint?

Determine the Relative Advantageof using a PowerPoint Presentation.

PhotoStory 3

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Planning

• Outline the Topic.

• Do your research ahead of time.

• Know your Audience.

• Create a Storyboard.

• Start with a Title Slide.

• Keep it Simple.

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Slide Layout and Content

• Put a title at the top of each slide.

• Use bulleted points and avoid long

sentences.

• Follow outline for your presentation.

• Place main points on outline slide.

• Use numbers for lists with sequences.

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Text and Fonts

• Text should be Big.

• Text contrasts with background.

• All caps are hard to read.

• Avoid abbreviations and acronyms.

• Limit punctuation marks.

• Use few fonts & use them consistently.

• Fancy fonts can be difficult to read.

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Colour and Background

• Use colours that contrast.

• Use simple design templates or create

your own.

• Use the same design for all of your slides.

• Avoid complex patterns and exotic colors.

• Use complementary colours.

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Animations

• Use special effects that support your content.

• Restrict animations to certain slides.

• Use animations for special emphasis.

• Some animations make text harder to read.

• Animations can be used to demonstrate how

something works.

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Sound and Slide Transitions

• Stick with one or two transitions.

• Use sounds only when absolutely

necessary.

• Avoid distracting and flashy slide

transitions.

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Clip Art and Graphics

• Should balance the slide.

• Images should be large enough for

people to see from a distance.

• Enhance text, not overwhelm.

• Use when text needs visual explanation.

• No more than two graphics per slide.

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Conclusion

• Summarize and Review Ideas.

• Ensure that the Presentation room is

prepped.

• Practice your presentation.

• Speak comfortably and clearly.

• Time your presentation.

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