CREATING A POSTER EXHIBIT

For High Impact and Engagement

AgendaIdentifying Content: What to Present

Designing Presentation: Designing to get People’s Attention

Mechanics: Putting Together the Poster

Who is My Audience?

What is Showcase?

Campus Leaders and Administrators

Academic Staff

Classified Staff

Faculty

Students

Showcase is an annual event. The first Showcase was in 2000.Showcase is a time set aside to:

learn from each other,recognize efforts on campus,improve work, learning, and climate.

Schedule At-A-Glance8:00 -11:00 am Poster Exhibits - Great

Hall8:00 - 8:30 Early Bird Session8:30 - 8:45 Opening Remarks &

Welcome 9:00 - 9:45 Breakout Session A

Breakout Session B

9:00 - 10:15 Chairs Chat10:00 - 10:45 Breakout Session C

Breakout Session D

10:45 - 11:00 Closing Remarks   11:15 - 1:00 Keynote Speakers and

Box Lunch – Tripp Commons

Showcase Poster ExhibitsBreakout

SessionsKeynote Session

◦ Pecha Kucha◦ IMPORTANT – If

you would like to attend the Keynote YOU Must Register for it.  

Sample Layout of Great Hall

Registration Area

Stage

Why Present a Poster at Showcase?

Celebrate your unit’s progressReflect on elements of your successConnect with others from across campusHelp others learn from your experience to solve their challenges It’s FUN!

Criteria for an Effective Poster

Demonstrate benefits to your unit and/or across campus

Show how the approach might be applied in other units

Highlight Accomplishments

Enhanced service to students, faculty,

staff

Saved time and/or resources

Increased effectiveness and efficiency

Improved campus climate

Advanced the campus strategic

priorities

Business Services: Resources Built From Focus Groups A Case Study

► Process Improved: Travel Expense Reports and External Requisitions ► Unit (s): Division 03 - Business Services

► Customers of the Process and Their Needs: Administrative Staff Campus-Wide

► Problem/Opportunity Statement: Many of our processes, such as the those involving Travel Expense Reports and External Requisitions, can be confusing to customers because they contain many exceptions to accommodate the various business scenarios of a large campus environment. Targeting different areas of campus through focus groups allows us to get customer perspectives on exactly where certain processes become difficult.

► Changes Made: Tutorials created for Travel Expense Reports and External

Requisitions ► Results: The tutorials received an overwhelmingly positive response from

campus. Units processing these forms reported fewer errors and help calls as well.

► Lessons Learned: When building resources for our customers, it is vital to get input from all the different areas of campus as well as the job positions within those areas (ie administrators, faculty, financial specialists, LTEs, etc.).

► Next Steps: Business Services will continue to use campus input to develop resources that help customers with our processes. A Payment to Individual Report (PIR) tutorial is slated for rollout this summer.

► Contact: Name: Carl Johns Unit: Business Services Address: Room 350, A.W. Peterson, 750 University Ave. E-mail: cjohns@bussvc.wisc.edu

Phone: 265-6140

► Additional data on the process: TER Tutorial: http://www.bussvc.wisc.edu/acct/travel/ter/ter_tutorial.html External Requisition Tutorial: http://www.bussvc.wisc.edu/purch/req/ReqTutorial.html

The Best Practices/Case Study template will help you document your project/process improvement

Once completed, you have a tool to organize your poster exhibit

Best Practices/Case Study TemplateDocumenting Your Improvement

Showcase Program Format

◦ Poster Title◦ Unit◦ Poster Tagline◦ Website◦ Name / Unit /

Department / Email

(Sample page from program)

Creating a Poster TitleMake it short, attention-grabbing, and appealingExamples:1. Using Social Media to Reach Target

Audiences2. Embracing Customer Feedback to

Improve Snow Clearing3. Twitter: 140 Characters of Engagement4. Dial-up Art5. Improving the MPH Program with Student

Feedback

Creating a TaglineHighlight the innovation or lesson learnedExamples:1. How the WAA is harnessing the power of Facebook and

Twitter to reach students, job seekers, alumni chapters and all alumni in general.

2. Facing a blizzard of criticism, FP&M embraced the feedback as a catalyst to connect with customers, review processes and improve results.

3. Using Twitter to engage followers, drive traffic to online resources and collaborate with other campus partners.

4. A student-driven program that utilizes the ubiquitous cell phone to provide anytime self-guided audio tours of the Union’s art galleries.

5. Developing a simple, easy-to-use process to collect student feedback on admissions, orientation, registration, graduation and other administrative processes.

What Does a Typical Display Look Like?

Tri-Fold Table Top Displays

On 36” x 48” Foam Core

1-2 Exhibits per Table

Key ComponentsClear explanation of process, purpose or improvementVisual display of the project/process

Flowcharts or GraphsBefore & After PicturesPhotographsWebsite “snapshots”

Documentation of the impactBest Practices/Case Study formFocus on What is Transferable

Poster Templates

Poster Exhibit Design TipsKeep things simpleUse graphicsLimit the amount of textUse fonts that are easy to readFor help reformatting text, colors, and objects within the PowerPoint, refer to the handout, “Getting Creative with your Poster”For a downloadable version of theUW logo & official usage guidelines see:www.uc.wisc.edu/brand

UW-Madison Brand and Visual Identity Guidelines

Creating Your Showcase Poster Exhibit

Poster Creation at-a-glance (see handout):◦ Create and organize your poster content. ◦ Create your poster. ◦ Print your poster.◦ Purchase supplies.◦ Assemble your poster.

Additional instructions and resources are available at Exhibitor Resources on Showcase site, including:

◦ Detailed poster creation instructions◦ Poster Planning Timeline◦ Best Practices/Case Study Form◦ Tri-fold PowerPoint Poster Template

Sources for MaterialsArt Supply or Book Stores

UW Bookstore 3M Spray MountTri-Fold Displays

Office Supply StoresStaples – via MDS – add http://www.bussvc.wisc.edu/mds/mds.html

Tri-Fold Displays3M Spray Mount

On Campus Printing Services

College Library New Media Centerhttp://www.college.library.wisc.edu/technology/infolab/poster - 608-263-9889

Color Printing for 3.00/ft2

First Come, First Serve Printing

DoIT Large Format Printinghttp://www.doit.wisc.edu/printing/largeformat.asp - 608-262-3461

Color Printing for 7.90/ft2

Also offers foam core mounting for $3.80/ft2

Showcase Handout MaterialsTo keep poster content clear and concise, additional materials may be used to furtherexplain or clarify your improvement process

Example: Best Practices/Case Study Form

50-75 copiesSuggestion: have a sign-up sheet available in case you run out of materials

Showcase TechnologyWhile planning your presentation, think about if you would like to bring a laptop and/or a larger monitor, etc. As Showcase approaches, we will be sending an email questionnaire regarding this information.

If you are planning to use the Internet, you must have…

A computer with a wireless cardA valid UW Net-ID & Password

Showcase Set Up and Tear Down

DAY OF SHOWCASE: Memorial Union doors open 7:00 a.m., Wednesday, March 23, 2011ORDAY BEFORE SHOWCASE: Drop off materials on Tuesday, March 22, 3:00-5:00 p.m.,

Langdon Room, Memorial Union – 4th Floor

Exhibits should be fully setup in Great Hall, Memorial Union, by 7:30 a.m. on Wednesday, March 23

(Poster exhibits displayed 8:00-11:00 a.m.)

Take exhibit down by 2:00 p.m.

*** MATERIALS TO SUBMIT *** Poster Title (should match your poster) Poster Tagline / brief description

(25 words or less) S/C, Unit/Department Presenter/Contributor Names, Emails, S/C,

Unit/Department URL (if applicable) Digital version of your poster (ppt or pdf) Submit Materials to:

showcase@oqi.wisc.eduYou will receive an email from “Showcase” that will ask for this information.

Showcase Contacts

Kristine Fisher(608) 265-5123 kkfisher2@wisc.edu

 Bruce Harville(608) 262-9261beharville@wisc.edu

PJ Barnes(608) 262-6843

pjbarnes@wisc.edushowcase@oqi.wisc.eduOffice of Quality Improvement

ContactsNancy Thayer-Hart(608) 263-6856nthayerhart@wisc.edu

George Watson(608) 265-5122gwatson@wisc.eduKathy Luker(608) 265-3761kwluker@wisc.edu

Maury Cotter(608) 262-9313mcotter@wisc.edu

Darin Harris(608) 262-1289djharris@wisc.edu

Poster exhibit information is also available at

http://www.quality.wisc.edu/showcase.htm