Create a Vendor Master Record-XK01,FK01
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6/8/12 Create a Vendor Master Record-XK01,FK01 « SAP Peers
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Posted by Manoj Kanwar Rathore
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Create a Vendor Master Record-XK01,FK01
FEB 8
Overview
Use this transaction to create a new Vendor Master Record. Vendor Master Records contain supplier
information that defaults to a system task when you enter the vendor number. You can create a recordfrom scratch or copy an existing record.
Menu Path
From the SAP R/3 Screen, select the path:
Logistics >> Materials management >> Purchasing >>
(new menu) Master data >> Vendor >> Central >> Create
Fast Path
At the Command Line, enter:
/NXK01
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Create Vendor: Initial Screen
Key Fields (Complete or Review)
Vendor
To create a vendor master for a different purchasing organization, enter the vendor account
number. Otherwise, leave blank.
Company code
Enter CUR for MIT.
Purch. organization
Enter one of the following purchasing organization codes:
GPO General Purchasing
SUB Subcontracts
Account group
Enter one of the following account group codes:
LIEF MIT vendorKRED MIT accounts payable vendorTRAV Travel reimbursement vendorTo tie the vendor master with a reference vendor, enterinformation in the following three fields, located in the Reference Box.
Note: The information from the reference vendor defaults to the Vendor Master Record being created.
Vendor
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If using a reference vendor, enter the reference vendor number.
(F4) to access a matchcode.
Company code
If using a reference vendor, enter CUR for MIT.
Purchase organization
If using a reference vendor, enter one of the following purchase organization codes:
GPO General PurchasingSUB Subcontracts
Next Step…
(ENTER) to access the Create Vendor: Address Screen.
Create Vendor: Address Screen
Key Fields (Complete or Review)
Name
Enter the vendor’s company name.
Search term
Enter the vendor’s abbreviated or short name to be used when searching for this vendor account.
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Street
Enter the vendor’s full street address.
Note: If a foreign vendor has a street address and a PO box, enter both in the street field (e.g., enter“123 Main Street, PO Box 123″).
PO box
Enter the post office box number of the vendor.
City
Enter the vendor’s city.
Postal code
Enter the vendor’s zip code.
P. O. Box city
Enter any additional address information.
PO box PCode
Enter the postal code for the post office box if known.
Country
Enter the vendor’s abbreviated country name.
(F4) to access the full list.
Region
Enter the vendor’s abbreviated state name.
(F4) to access the full list.
Language
Enter E for English.
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Telephone1
Enter the vendor’s telephone number.
Fax number
Enter the vendor’s facsimile number if known.
Next Step…
(ENTER) to access the Create Vendor: Control Data Screen.
Create Vendor: Control Data Screen
Key Fields (Complete or Review)
Tax code 1
To create an employee or sole proprietor vendor master record, enter the individual’s Social Security
number if known.
Tax code 2
To create an employee vendor master record, enter the vendor’s Federal Employer Identificationnumber if known.
Sole proprietor
Click if the vendor is a sole proprietor.
Tax juris. code
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Enter the tax jurisdiction code for the city to which the goods are supplied if known.
(F4) to access a matchcode.
Cred. info no.
Enter the Dun & Bradstreet number as a reference for the credit agency if known.
Last ext. review
Enter the last date on which the credit data of the customer or vendor was checked externally if
known.
Next Step…
(ENTER) to access the Create Vendor: Payment Transactions Screen (Part 1).
Create Vendor: Payment Transactions Screen (Part 1)
Key Fields (Complete or Review)
Ctry
Enter the code of the country in which the vendor’s bank is located.
(F4) to access the full list.
Bank key
Enter the Federal Reserve bank code (i.e., ABA or Chips number) that uniquely identifies thevendor’s bank.
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(F4) to access a matchcode.
Bank account
Enter the vendor’s bank account number.
Reference details
Enter any additional specifications for the bank details of the customer/vendor.
Collection
To indicate there is collection authorization for customers, click the box.
Alternative payee
To have automatic payments made to a different vendor, enter an account number.
(F4) to access a matchcode.
Payee in document
To indicate that an alternate payee in the document is allowed, click.
DME indicator
Enter the data medium exchange indicator code if known.
(F4) to access the full list.
Instruction key
Enter the instruction key for data medium exchange if known.
(F4) to access the full list.
Next Step…
(ENTER) to access the Create Vendor: Accounting info. Screen.
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Create Vendor: Accounting info. Screen
Key Fields (Complete or Review)
Reconcil. acct
Enter 200010 to indicate the AP Reconciliation Account for Vendors as the vendor’s G/Lreconciliation account.
Minority indic.
Enter the code indicating whether the vendor is a small or minority-owned business.
(F4) to access the full list.
W. tax code
If the vendor is not subject to 1099 reporting, leave blank. Otherwise, enter the withholding taxcode.
(F4) to access the full list.
Exemption no.
If the vendor is exempt from any withholding tax, enter the exemption certificate number.
Otherwise, leave blank.
Wth. tx cty
If the vendor is subject to 1042 reporting and is non-exempt, enter the withholding tax countrycode. Otherwise, leave blank.
(F4) to access the full list.
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Valid until
If the vendor is exempt, enter the date on which the exemption from withholding tax runs out.
Otherwise, leave blank.
Prev. acct. no.
Enter the vendor’s previous VAPS number if known.
Next Step…
(ENTER) to access the Create Vendor: Payment Transactions Screen (Part 2).
Create Vendor: Payment Transactions Screen (Part 2)
Key Fields (Complete or Review)
Payment terms
Enter ZB00 to indicate the terms of payment being within 30 days due net.
(F4) to access the full list.
Chk double inv.
Click the box to have the system automatically check for duplicate invoices when posting is made tothe vendor account.
Payment methods
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Enter C to indicate the method used to pay the vendor is by Check.
Payment block
Enter the block for payment code for the vendor account if known.
(F4) to access the full list.
Alternat. payee
Enter the account number of the alternate payee if known.
(F4) to access a matchcode.
House bank
Enter SHAWM to indicate the ID for the house bank.
(F4) to access the full list.
Individual pmnt
Click the box to indicate that all items are to be paid separately during automatic payment
transaction.
Grouping key
Enter 01 to indicate Document Types.
Next Step…
(ENTER) to access the Create Vendor: Correspondence Screen.
Create Vendor: Correspondence Screen
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Key Fields (Complete or Review)
Dunn. procedure
Enter 0002 to indicate MIT Dunning Procedure for Accounts Payable.
Acct at vendor
Enter our account number at the vendor if known.
Account memo
Enter any additional information concerning the vendor.
Next Step…
(ENTER) to access the Create Vendor: Purchasing Data Screen.
Create Vendor: Purchasing Data Screen
Key Fields (Complete or Review)
Order currency
Enter USD to indicate US dollars as the purchase order currency.
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(F4) to access the full list.
Terms of paymnt
Enter ZB00 to indicate the terms of payment being within 30 days due net.
(F4) to access the full list.
Control of price dt.
Enter the date used in the price determination process if known.
(F4) to access the full list.
Salesperson
Enter the name of the responsible salesperson at the vendor’s office if known.
Telephone
Enter the salesperson’s telephone number if known.
Purchase group
Enter the purchasing group if known.
(F4) to access the full list.
Planned Deliv. Time
Enter the planned delivery time in days if known.
Required Selection
Click the box beside one or more of the following fields in the Control Data Box:
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GR-based inv. verif.
To indicate GR-based invoice verification.
ERS
To indicate evaluated receipt settlement.
Automatic PO
To indicate that purchase orders are to be generated automatically from purchase requisitions if therequisition has been assigned to the vendor.
Subseq. sett.
To indicate if the vendor is subject to subsequent settlement accounting.
B.vol.comp./ag.
To indicate a comparison/agreement of business volumes is necessary.
Next Step…
(ENTER) to access the Create Vendor: Partner functions Screen.
Create Vendor: Partner functions Screen
Key Fields (Complete or Review)
Partner function
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Enter the abbreviated form of the name that identifies the partner function if known.
Number
Enter the number of the business partner in the Vendor Master Record if known.
(F4) to access a matchcode.
DP
Click to indicate default partner for the particular partner function.
Next Step…
(F11) to save the Vendor Master Record. The Create Vendor: Initial Screen reappears, and a messageindicating that the vendor record has been created appears in the System Message Line at the bottom
of the screen.
Copyright © 1996, Massachusetts Institute of Technology. All rights reserved.
About Manoj Kanwar Rathore
I am Manoj Kanwar Rathore. I am a SAP FICO Consultant, Chartered Accountant, certified IFRS andcertified SOX professional. I have passion to work on SAP ERP, reading books and learning/sharingpeers/my knowledge.
View all posts by Manoj Kanwar Rathore »Posted on February 8, 2011, in SAP FI. Bookmark the permalink. Leave a Comment.
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