CPOutlook

CPOutlook Archive

Our Mission:

We plan, develop and deliver physical environments to support and enhance the University’s mission.

January 2009 Bulletin #2009-01

2008 - A Remarkable

Year "The past year went by

in the blink of an eye and now, with the benefit of 20/20 hindsight, it is easy to see what a terrific year it really was for the Capital Projects Office..."

"Living our Vision Everyday"

Once we developed our Mission and Vision statements, we came up with the idea of having an article written each month

showing how activities or project elements relate to our vision statements.

Our project groups will take turns writing this vision article.

TEAMWORK INTEGRITY INNOVATION COMMITMENT LEGACY

Acting with Integrity

―Integrity‖ is one of CPO‘s signature words that defines our vision as an organization.

It‘s hard to pick up the newspaper without reading about some new scandal in either business or politics in which the lack of integrity is at the core of the new revelation. We hear about plans to sell a Senate seat, voting fraud, ponzi schemes, and embezzlement. Most recently, we‘ve read about questionable contracting practices at the Port of Seattle in which individuals took certain actions that lacked integrity.

People have written volumes on the meaning of integrity and the ethical choices we make. One of these people is Stephen L. Carter, a professor of law at Yale University who wrote a book with a simple title: Integrity.

Rather than writing a long article on the importance of integrity in our management and delivery of capital projects, I want to summarize three things that Carter identifies in his book as important steps that define integrity:

Discerning what is right and what is wrong

Acting on what you have discerned, even at personal cost

Saying openly that you are acting on your understanding of right from wrong

It‘s a good list of things to reflect on as we go about our daily work, and try to embed integrity into all of our actions and the actions of CPO as an organization.

Mike Purdy Contracts Manager

A Year to Remember! "Those of us in the Special Projects Group appreciate the irony of the curse ‗May you live in interesting times‘..."

South Projects Group

2008 in Review

2008 Central Group Projects in Review

Project Management on

Upper Campus

Contracting Updates "Change is constant, and there are a number of pending changes to various standard CPO contracts that we hope to finalize soon..."

A/EPP – CPO Building Partnerships with the

A/Es We Hire "Well, as we

start 2009, it is a good time to look back at the Architect/Engineer Partnership Program (A/EPP)..."

Sales Tax Increase Advisory!

Profiles January Service

Anniversaries

Fred Ward Troy Stahlecker Shelly Marriott Don Main Michele Everett Alan Nygaard Travis White Amy Engel

Years 25 18 17 12 11 8 6 5

'The Frolic Architecture

of the Snow' Photos by Sara Voogt

2009 Safety Poster

Contest Winner!

January

Birthdays

Bob Baldwin Travis White Nathan Moore Mike Grose Gina Zagala Vina Lorenzo Donald Ho John Barker John Templin

1/2 1/4 1/5 1/12 1/16 1/18 1/21 1/30 1/31

2009 Safety Poster - '12 & Under' Winner

Sponsored UW NetIDs -

A Reminder!

Safety Corner

CPOutlook

2008 – A Remarkable Year

Richard Chapman

The past year went by in the blink of an eye and now, with the benefit of 20/20 hindsight, it is easy to see what a terrific year it really was for the Capital Projects Office. Just a few of the notable milestones from 2008 include:

We weathered a 5-year construction escalation period which saw local construction costs rise more than 50% without any catastrophic impacts to projects.

We completed over 100 special projects which in aggregate came in under their approved budgets.

We completed the Harborview Inpatient Expansion Building hospital tower, completed the H and G Wings renovation project and completed the Phillip Hall project in Tacoma.

The UW Tower was renovated floor-by-floor and departments from all locations of the University successfully moved into their new areas.

The Gerberding Bells became a reality which will be heard for generations to come across Red Square.

We completed development of core competencies for our project managers, construction managers and supervisors.

We continued to increase the already formidable abilities of our entire organization with training opportunities such as CPO University, University training courses and outside seminars.

We were able to bring on board several new and experienced personnel in all of our departments which is already adding to our collective effectiveness.

The Sound Transit Light Rail System from Seattle to the University was approved by the Board of Regents following more than 10 years of work.

Our safety efforts continue to get better and our resulting statistics are significantly better than the State-wide and Federal averages.

We ended 2008 with more capital dollars under active project management than at any time in the University‘s history with new major projects such as the Husky Stadium renovation, student housing, HUB renovation, Ethnic Cultural Center, and numerous special projects all being approved during the year.

2009 promises to be a very real challenge with the economic downturn, credit markets in turmoil, and economic stimulus packages. We are a versatile, experienced, capable and flexible organization that will respond with excellence irrespective of the twists and turns ahead. I look forward to experiencing this journey with all of our CPO team.

Richard

CPOutlook

A Year To Remember! Kathleen Yumang (with contributions from most of SPG!)

Those of us in the Special Projects Group appreciate the irony of the curse ‗May you live in Interesting times‘. Without challenges, life would be pretty boring and none of us were bored this past year.

One of the projects that came our way grabbed a lot of attention from the entire campus community. The Gerberding Bells, superbly photographed by Sara Voogt (and subsequently taken up by UWeek). The project was expertly guided through the pitfalls any endeavor of this magnitude engenders by Ivan Turner. The result is truly magnificent. The University reinstates a venerable tradition, the School of Music gains a rare resource and the campus community will enjoy the bells for decades to come.

Ivan went from this pinnacle of public accolades to a complete washout – the Big Beef Emergency Flood Repairs was another successful project that required complex coordination with numerous agencies to complete. Ivan‘s life has been particularly interesting in 2008!

After a long permitting effort and some unexpected pile driving challenges, Jon Lebo and Jeff Angeley's Boat Street Marina project opened to a lot of excitement and fanfare. The marina quickly filled with boaters eager to use the new facilities. Steven Agnew, Marina Manager, sent us a photo of another important ‗end user'– a great blue heron, along with a note “This is a good sign, folks. Since these guys eat fish, it is really great to see this fellow in the marina a couple of times recently. It shows that the new marina is already on its way to settling in to becoming habitat.”

CPO‘s realignment in 2008 brought the departure of Jon Lebo to the Housing/Student Life Group and new challenges for Brad Spencer, Amy Engel and their PMs. The UW Tower sign altered the public ‗face‘ of the UW and the photos taken by Jeff Angeley and Mark Pruitt (FS) have left many of us with permanent vertigo.

Not all of our projects provide great photo opportunities. Several of Steve Harrison‘s projects contributed to the ongoing maintenance, modernization, and expansion of the campus electrical distribution system and related features. Nine buildings received better and safer primary switches and/or transformers. Roughly 12,000 feet of new or replacement high-voltage cable was strung through the tunnels, and Kane Hall, the home of UW TV and other critical demands, received an essential new switchboard. The tunnels were also made safer by the abatement of over 33,000 feet of asbestos-containing materials associated with the many cable trays that line the tunnel system. Not pretty (to anyone other than an engineer!) but truly essential! Jeff Johnson earned the title of ―Tunnel Rat‖ by being the Construction Manager on

the above projects and spending a good amount by his working day underground.

Andy Casillas, the project manager for the Ben Hall Tenant Improvements, reports that the last two major tenants are on board and with both having resolved budget issues are on track to start construction early in the new year. Tenant Improvement contracting continues utilizing the design-build process with tenants paying for work through grant funding. After these two labs are complete, Applied Physics Lab and Institute for Advanced Materials Technology (iAMT), few areas will remain unfinished. Lab needs are being identified for these small unfinished areas with the anticipation they will be moved forward in 2009 to fully build out all usable space.

UW Bothell requested Ivan's expert PM services for help with a few of their local projects, so he was relocated to their campus for three days a week. Bothell #1 had their only elevator in one of their buildings fail, so Ivan came to the rescue to get a new one installed in record time.

Everett Spring and Becki Eatch completed a new facility at Sand Point for the UW Libraries to consolidate the storage of offsite volumes in a single, environmentally controlled location, and delivered on the promise that the neighbors would not hear noise from the new equipment. Troy Stahlecker, who has since moved over to the Central Group, dealt with the complexities of biohazard research spaces. Phil Smart was the ACM on the controversial 5th floor teaching space remodel. Here the School of Medicine used vibrant blues and greens in a sea and woodland motif to define a lounge and teaching area for SOM students. A rather bright addition to an otherwise dull lab and teaching building.

John Templin and his team have been instrumental in making the JOC (Job Order Contracting) processes highly successful. They moved a new tenant into Gerberding Hall in record time for CIDR. Two new employees were hired in ‗08 to assist John with the smaller projects: Mike 'G' Grose and just as talented with projects as Kenny G is with his sax) and Duncan Chalmers, who continually amazes us with how easy he makes it all look. Becki Eatch continued to impress us all with her team building skills and the amount of work she managed. Nancy Cooke‘s super administrative skills helped get the JOC paperwork completed in a timely manner, especially the closeout phase. Robert Hsueh also completed a number of JOC projects that were small in size but large in importance for our clients, as well as coordinating the installation of Sensaphone systems that remotely monitor conditions in sensitive research areas.

Fred Ward, dubbed ―Mr. Up and Down‖, completed a number of less glamorous projects having to do with elevators and roofs. The building occupants no longer stopped between floors and can now work without fear of the elements coming from above to ruin their work. Dick Dunham, the CM for SPG CPO related projects at the UWMC, continued to solidify his reputation as Mr. ―Go To/Get the Project Done‖ at UWMC. He managed numerous SPG Projects from reception area renovations to completing a remodel of the Radiation Oncology Suite, with its lead lined walls and the installation of foreign-built equipment. The staff at UWMC is beginning to believe he could ―walk on water‖ if he tried.

Pirayeh Long discovered the rewards of working special projects at the UWMC - the small projects share many of same complexities as large projects and can be much less forgiving in the face of technical challenges, but make huge differences in the lives of many of our user groups. Along similar lines, with the Brooklyn Building Demolition project, Everett Spring discovered that demolishing a building can be as complex as building one.

Barbara Post and Travis White continue to impress the staff at Harborview. Backfill projects continue to surface to keep them busy. They have nearly completed the renovation of all the radiology programs imaging suites and are in the process of doing significant upgrades to the kitchen, burn unit, and laboratory. They were able to bring a higher level of quality to construction by the use of the Bidders

Responsibility clause used in their contracts.

Given the volatile fluctuation of energy prices, SPG has been busy completing campus energy conservation projects in 2008. Norm Menter is the project manager for five projects completed this year using the ESCO (Energy Services Company) performance based contracting process. ESCO is a cost effective and time efficient alternative project delivery method that promotes energy conservation without requiring allocation of scarce capital funds. ESCO projects leverage future energy savings to fund the capital improvement through state treasury loans. The five projects completed in 2008 will save the UW $300,000 in utility costs annually, $40,000 annually in reduced maintenance costs, and 3,800,000 kWh of electricity over the 10-15 year life of the improvements. The completed projects run the spectrum of project types and include retro-commissioning and HVAC control system replacement for the Chemistry Building, HVAC demand control ventilation improvements for the Bank of America Arena, lighting system retrofit for the UW Tower properties and the first phase installation of pressure independent control valves for the Campus Chilled Water loop. While much of this work is invisible to the larger UW community, these improvements incrementally reduce the university‘s annual energy cost and thereby free up scare state operating funds for support of the university‘s core teaching and research mission. Stay tuned for more great energy conservation projects, as currently six more ESCO projects are in development to be completed in 2009.

SPG Construction staff moved to new quarters in the Guggenheim Annex – and their safety equipment moved with them – it forms an impressive entry as you enter the Annex. SPG (in the person of Don Romain) hosts the biannual contractor forum,- which brings together contractors, subcontractors and CPO staff. The contractor forum is one of the few opportunities for our construction team partners to get together and explore some of the issues we hold in common. 2008 saw the implementation of a new contractor evaluation form which was the focus of much discussion. Outstanding work by our team partners is recognized on our Contractor Recognition webpage. Safety is of primary importance and the projects listed are examples of how attention to safety translates into success.

Developing alternative project delivery methods has been a major interest this year and Olivia has spending considerable time in and about Olympia, working with CPARB to streamline ways for the University to procure construction. 2009 will be our testing ground for her mantra of "better, faster, cheaper" in all aspects of project management. The challenges before us are considerable - and a great opportunity for change and success.

CPOutlook

CPOutlook

2008 Central Group Projects in Review

John Palewicz' group, aka the Central Group, has steered a plethora of interesting projects through the project management process. No two projects are the same (with perhaps the exception of Lewis and Clark Halls?) and this diversity greatly enriches the campus community and challenges his staff.

Here are some of the Central Group projects -

Lewis Hall Renovation Lewis Hall is a $25M project and includes a complete renovation to the 1899 building. The building was one of the original dormitories and since 1935 it has been used as offices for various programs. The project will be the new home of the Information School and will include a 9,700 sf addition. Major uses for the iSchool include: administrative department offices, faculty offices, classrooms, computer labs, conference rooms, and informal collaboration spaces. In 2008, the project progressed through Schematic Design phase and is currently heading towards the completion of Design Development phase in February 2009.

House of Knowledge (longhouse style) Building The House of Knowledge is in the early formulation of planning and fundraising for the project. The budget for the project is $12.5M and funding is being sought from a variety of sources including government, tribal, private, and community in order to make the facility a reality. The project is an approximately 19,000 sf multipurpose meeting facility that will house a 300 capacity gathering hall, student center focused on Native students, meeting rooms, administrative and student offices, and a resource room and computer lab. The facility will be constructed with northwest longhouse style architecture honoring the Northwest Tribes‘ building style. In 2008, CPO assisted with a site selection process; preliminary programming, scheduling, and estimating; preliminary architectural renderings for fundraising a brochure; and a funding request to the state.

Bank of America ICA Golf Training Center The on campus home of the men and women golf teams will be located in a new state of art golf training facility in the Bank of America Arena. The project is $2M and will include an area for video/computer swing analysis, putting green practice and video/computer analysis, club repair, team lockers, team lounge, and meeting office. In 2008, the project completed design and permitting;construction is scheduled for completion in April 2009.

IMA Exercise Room This project completes a ground level space that was constructed as a part of the IMA Expansion project but was never improved. The space adds 9,500 sf of additional exercise weight training to the building. The project budget was $1.142M. In 2008 the project completed design, permitting, bidding, and construction.

Husky Stadium Renovation The University of Washington desires to renovate and make improvements to venerable Husky Stadium, the home of Washington Husky Football. The project will entail demolition and relocation of the stadium's original lower seating bowl and significant renovation and upgrades to other areas of the stadium following the principles outlined in the ICA Master Plan completed in October 2006. In addition, the Project will include development of a Football Operations Support Building. The primary goal of the Project is to improve the fan and student experience by bringing all stadium services up to today's industry standards, while ensuring that the stadium retains its iconic features and continues to serve both the University and the State of Washington as it has for the last eight decades. The University of Washington will achieve the maximum delivery of scope possible for a not to exceed $300M figure. In October 2008, the developer model project began schematic design with completion of the phase in January 2009.

Molecular Engineering Building The first of a planned two-phase project, this $78.5M, 77,000 gross square foot laboratory and office facility will be the home of interdisciplinary researchers in chemistry, biochemistry, and microbiology from across campus and will feature a large amount of extremely low-vibration instrumentation lab space. The building will be a prominent feature at the campus entry off of NE 41st Street at Stevens Way and will form a new courtyard with Johnson Hall and the Atmospheric Sciences buildings. Cunningham Hall will be relocated to a new site on campus and the Johnson Hall Annex will be demolished to make way for this important new building. The project is through 50% Design Development as of the end of 2008 and is looking to fast-track to start construction as soon as May of 2009!

Clark Hall was built 113 years ago in 1896, and the completed renovation (30,000 sf) will be done in early spring of 2009. Beginning in late November of 2007, the four levels of the building interior were demolished, including most of the wood floors/joists. To keep the exterior walls from moving while the wooden flooring structure was replaced, exterior shoring was attached to the brick walls, and anchored to temporary concrete ―anchors‖ around the building. The building was seismically retrofitted with concrete shear walls on 3 sides, and structural steel sway frame bracing surrounding the main stairway. An elevator was installed, the roof was replaced, new wood beams and flooring were installed, 8 large skylights were cut into the roof, and new high efficiency windows were installed. The lower floors are well into the finish process, with painting, ceiling grid and flooring work in progress, and the upper floors are ready for the finish work to begin. The 4th level, previously used only for storage, is now the highlight of the building with large student study areas for each branch of the ROTC.

The Michael G. Foster School of Business – Paccar Hall Project broke ground in October, 2008. Since then, excavation for the 133,000sf building at the corner of Memorial Way and Stevens Way is nearly completed, 14 auger cast piles to protect the existing utility tunnel were installed, and foundation work on the deepest part of the building is in progress. The deep storm and sanitary piping systems were installed, connecting the new building to the existing campus utilities. A 150‘ high tower crane was installed on the site in November. When completed in the fall of 2010, the building will include breakout rooms; faculty, departmental, and administrative offices with support spaces; and a student commons area. The project is designed to achieve Leadership in Energy and Environmental Design (LEED) Silver certification.

The West Campus Parking Garage expansion project is a five-level addition to the east side of the existing 660-stall West Campus Parking Garage. The project will add 326 new parking spaces using its existing internal ramps for all vertical vehicular circulation. The project also includes shell and core for approximately 12,000 gross square feet of future office space to be handled as a separately funded project. The viable building site immediately south of the project site will be preserved for a future academic building. The construction cost for the project is approximately $10M and the schedule should be thirteen months with completion scheduled for March 2009. Construction began in February 2008. The general contractor is Ferguson Construction of Seattle, Washington. The project architect is LMN Architects and the landscape architect is The Berger Partnership, both of Seattle, Washington.

Savery Hall, a $61.5M renovation project, located in the southwest corner of the Liberal Arts Quad was originally constructed in two phases—1917 and 1920. It has retained its original collegiate-gothic character. Savery Hall is a major instructional and office building currently being renovated during 2007-2009. Gross area is 102,105 square. It houses the College of Arts and Sciences‘ Departments of Economics, Philosophy, and Sociology and Center for Social Science Computation and Research (CSSCR)—a computer resource center. Over 35 percent of its assignable area is for general classroom use. Construction starting in Fall 2007 is proceeding well. All of the major building demolition and structural upgrading are completed. The majority of new interior work is now at the mid point of completion. The project is on track for completion and re-occupancy for the Fall Quarter 2009.

Business School Phase 2 (Balmer Hall) is a $46.8M project will replace the existing Balmer Hall and develop a second new facility for the Michael G. Foster School of Business, primarily housing undergraduate classrooms. The current program includes an observation lab; student organization offices; undergraduate, MBA, and executive education program offices; specialized program offices with support spaces; and a multipurpose/dining room and catering kitchen. Foster Library book stack space will be rebuilt in the new building. The current scheme will provide approximately 59,940 gross square feet. This project follows, and connects to, the privately-funded, first-phase PACCAR Hall project proposed between Balmer and Denny Halls. The project is currently in schematic design.

Denny Hall: Constructed in 1895, Denny Hall is the oldest building on the Seattle campus and is listed in the Washington State Heritage Register. Denny Hall has been prioritized as part of the University‘s ongoing ―Restore the Core‖ renovation program to restore and modernize buildings in greatest need of renovation. The last major structural and interior renovation of this 100-year-old building occurred in 1956-57. (The slate roof was replaced and the cupola restored in 2005.) The 89,745 gross square foot facility currently houses offices and programs for the College of Arts and Sciences, including the Departments of Anthropology, Classics, Germanics, Near Eastern Languages and Civilization, as well as the College‘s Language Learning Center. Denny also houses 12,000 square feet of general assignment classrooms totaling 765 seats. The project scope includes upgrading all major building systems, correcting seismic deficiencies, improving accessibility, and abating hazardous materials. In accordance with the requirements of the state of Washington, the project will be designed to achieve Leadership in Energy and Environmental Design (LEED) Silver certification. Thomas Hacker Architects (THA), Portland, Oregon, is the architect, BN Builders, Seattle, is the general contractor/construction manager (GC/CM) and SiteWorkshop, Seattle, is the landscape architect.

Floyd and Delores Jones Playhouse Theatre: The recently renamed Floyd and Delores Jones Playhouse Theatre, constructed in 1931 and renovated in 1968, originally was a one-story brick building with a small partial basement, totaling 12,940 gross square feet. With seating for 200+, the theatre is assigned to the School of Drama, one of the most renowned drama departments in the United States. The facility is a mainstay of the school‘s teaching program and offers students an intensively used venue to stage student productions. The project scope included upgrading all major building systems; correcting accessibility, seismic deficiencies, computing/communication infrastructure and life/safety code conditions; performing asbestos abatement; restoring the building envelope; and updating facilities for instruction and performance programs. The scope was enhanced by the pledge of donor funding to include: a) raising the roof of the theatre auditorium for improved seating, acoustics, and lighting; b) improving the lobby and entrances; and c) providing additional theatrical equipment essential for training students in modern theatrical technology. The purpose of the project was to completely renovate and preserve the core facility while improving the current academic space. The project achieved substantial completion October 31, 2008. The architect was LMN Architects, and the landscape architect was SiteWorkshop, both of Seattle, Washington. The general contractor was Wick Construction of Bellevue, Washington.

CPOutlook

Project Management on Upper Campus

John Wetzel

In my short career at the Capital Projects Office I have had the opportunity to work on a wide variety of projects ranging from animal facilities, lab remodels, office renovations, and, including the very challenging Fialkow Pavilion Air Intakes. Since by trade I am a landscape architect, with expertise in parks and athletic field design, this new ―variety‖ of work has truly been a learning experience for me!

But you know what they say ―when you least expect change… change is on the way‖. With that quote in the back of my mind, I was reassigned to two major capital projects on upper campus in late October, the Ethnic Cultural Center Expansion and Hall Health Primary Care Center Renovation. I continue to learn more about these two projects as the days pass and will attempt to provide a quick status update of the projects.

Ethnic Cultural Center Expansion The existing Ethnic Cultural Center (ECC) was first constructed in 1970 as a result of student protests in the late 1960‘s. The original building was remodeled in 2001 to capture additional space for student groups. Since the early days when there were just five minority student groups housed in the ECC, the need for additional space has grown exponentially. There are currently 62 student organizations looking for their ―piece‖ of ECC footprint, with undoubtedly more on the way. With these space demands in mind, the Office of Minority Affairs & Diversity requested the preparation of a feasibility study for expansion in October 2007. This study was completed in May 2008 and is the basis for our current project.

Norm Menter was the project manager until recently and he did an excellent job of getting the project off to a solid start. I am doing my best to fill Norm‘s shoes in the eyes of both the client and the student population. What has become most apparent to me during my short tenure with the project is the true excitement the students have for the project and how important the facility is to them. The students are actively engaged in the process and have provided valuable input to both the ECC Planning Committee and our design team. In fact, the project has adopted the motto that the new ECC will be a facility ―by the students, for the students and of the students‖.

As usual, there have been a few odd twists as we race to complete the predesign by the end of January, such as considering two different building locations. However, I look forward to having a site selected soon and moving forward into the schematic design phase.

Hall Health Primary Care Center Renovation The Hall Health Primary Care Center (HHPCC) project is providing me with a unique challenge. Not due to the fact it is a medical facility, I had some experience with that during my Health Sciences tenure, but because it must remain fully operational during construction. On the majority of the capital projects we typically manage this situation by suspending a portion of the operation, timing construction to happen when students are on break, or through the utilization of ―surge‖ space. Since Hall Health serves students, faculty and staff throughout the calendar year this is not feasible. Phasing for the project will be both complicated and extensive.

Another coordination issue for the project is that the building has occupants other than just the Primary Care Clinics, mainly Environmental Health & Safety. In an effort to simplify the construction phasing and future operations, several space swaps will be accomplished early in the process to consolidate the tenants onto specific floors.

A small area of approximately 2,6000 SF of new construction will be constructed on the south side of the building, between the original 1937 brick structure and the more recent late 1970‘s concrete addition. This will provide some much needed assignable space and help sort out some of the major circulation issues plaguing the facility. We will also be incorporating a fire alarm upgrade and improvements to the loading dock area next to the UW Club.

The previous PM‘s, Will Smith and Pirayeh Long, successfully guided the project through the initial feasibility study and architect selection process respectively and I hope to carry on from where they left off.

What the Future Holds Hopefully the students will support both of these projects when they come before the Services and Activities Fee Committee in May 2009. If they do, and the Board of Regents concurs in June, we will be begin working on the construction documents post haste with a goal of having the facilities completed and ready for operation in 2011; on time and under budget of course!

CPOutlook

Change is constant, and there are a number of pending changes to various standard CPO

contracts that we hope to finalize soon. We

have posted online a useful and revised contract report. Read all about it here.

Mike Purdy Contracts Manager

Upcoming Revisions to General Conditions: I have been meeting with the State Department of General Administration (GA) for over a year now on a project designed to reconcile GA‘s version of the General Conditions with the version used by the University. As part of this process, we have tentatively agreed on a number of other changes to the General Conditions. In early December, I met with a number of CPO project managers and construction managers to discuss the changes and to solicit feedback. I will be going to Olympia soon to have a similar meeting with GA staff. From these meetings we will take the revised General Conditions to a statewide committee for final discussion and decisions.

Proposed Changes to Attachment A to the A/E Contract: This attachment to our A/E and Professional Services contracts is the place where we document our negotiations of the consultant‘s billable hourly rates, multiplier, and markup on sub-consultant services. I have developed a revision to Attachment A and have asked for feedback from the architectural/engineering consultant community through the quarterly AEA Committee (Architects, Engineers, Agencies). I hope to have feedback from the group in January. In the meantime, if you are interested in reviewing a draft of the proposed changes, please let me know.

Contract Report Now Available Online: The very helpful report diligently produced by Cindy Magruder in Contracts on Accepted and Substantially Complete Contracts, is now online on CPO‘s Intranet. You can find it under the link that states ―Contractor Performance Evaluations.‖ Cindy has added columns to the report to reflect the contractor‘s performance evaluation scores under the new Contractor Performance Evaluation program that was recently adopted.

Bid Opening Times: If your project is estimated to cost $1 million or more, the Subcontractors List must be included in the bidding documents. Bidders must submit their bids by 2:00 p.m. on the day designated in the Advertisement for Bids, and the Subcontractors List by 3:00 p.m. The bids and the Subcontractors Lists should both be opened together (by the Purchasing Department who handles our bid openings for us) at 3:00 p.m. If the bids are opened at 2:00 p.m., prior to submission of the Subcontractors List, it may provide some bidders with an unfair competitive advantage. In other words, a bidder could submit a very low bid and then decide after bid opening whether they wanted the project or not. If they thought their bid was too low, they would just not submit the Subcontractors List and they would automatically be declared non-responsive. Likewise, bidders who bid high could decide not to submit the Subcontractors List, thus generating many non-responsive bids. The intent of the Legislature in adopting RCW 39.30.060 is that all bidders would be treated on an equal basis. As a reminder, you should not schedule your bid openings for Mondays or Fridays.

CPOutlook

A/EPP – CPO BUILDING PARTNERSHIPS WITH THE A/Es WE HIRE Doug Jennings Program Manager of the Architect/Engineer Partnership Program

INTRODUCTION Well, as we start 2009, it is a good time to look back at the Architect/Engineer Partnership Program (A/EPP) and review where it has been and where it will be going. A/EPP was launched about a year and a half ago with the mission of improving our partnerships with the Architects and Engineers (A/Es) we hire including a focus on increasing the participation of MWBE firms, small firms, and firms who have not yet provided services to CPO but wish to.

WHAT HAS HAPPENED SO FAR Thanks to all of CPO for your support of the A/EPP and its mission. Although much of the focus of the A/EPP has been outside of CPO to the A/E design community, your support of the program has been great and has gone a long way toward building and improving the relationships with our A/Es. Many of you have helped by facilitating and attending our Networking Events, supported our MWBE outreach efforts, participated in A/E orientation meetings, and have been available for resource input about the A/E firms we hire. This support has been invaluable.

Several of the specific initiatives of A/EPP during the first year and a half include:

1. NETWORKING EVENTS – An A/E Networking Event on November 30, 2007 was an opportunity for A/Es (primarily MWBE firms) to meet with and present qualifications to representatives from UW and Washington State Department of General Administration. The September 16, 2008 Prime-Sub A/E Networking Event was an opportunity for subconsultants (primarily MWBE firms) to meet the prime consultants that work for the UW and several other public agencies. Both events have proved successful in encouraging MWBE firms to seek and obtain work at UW. Thanks to all the CPO folks who helped make these events so successful.

2. A/E INTERVIEWS AND REPORT – The report ―Building Partnerships With the Design Community‖ was the result of interviews with 19 firms who provide A/E services to CPO. The interviews focused on what the A/Es felt could be done to improve our working relationships. The report includes many suggestions for improving the CPO-A/E partnerships and is currently being reviewed by CPO leadership.

3. A/E PROFILES ARTICLES – Articles featuring MWBE, small, and new firms are published in CPOutlook to introduce these firms to the CPO staff. Hopefully, this has been helpful input for the consultant selections we do.

4. INTRODUCTORY MEETINGS – Numerous meetings and phone interviews have been held with A/E firms interested in obtaining work at UW. These meetings introduce the firms to how we select consultants, how we advertise, how to submit qualifications for the Roster File, etc. This effort encourages firms to pursue work at CPO and increases the transparency of the A/E selection process. I have appreciated that so many of you have referred A/Es to me for these introductory meetings – please continue to do so in the future.

5. ORIENTATION MEETINGS – Several firms who have been selected for work at UW for the first time have been invited to Orientation Meetings. The meetings typically include the CPO Project Manager, the Associate Director, me, and the A/E. The topics are listed in an agenda and cover things that will help the A/E to easily and efficiently adapt to work at UW. If you have a new A/E starting work here, contact me and I can set up an Orientation Meeting.

6. METRICS – Methods for tracking MWBE participation for both prime consultants and subconsultants were established. These methods show the trending for these statistics and can be used for continued examination.

7. PUBLICITY ABOUT A/EPP – Articles in the American Institute of Architects (AIA) publications, the Daily Journal of Commerce, and University Week have helped to deliver the message about the partnership mission of the A/EPP to both the outside design community and within UW and CPO. The diversity outreach of A/EPP was submitted for recognition in the AIA Diversity Recognition Program, and a description of the A/EPP was submitted to the Society for College and University Planning (SCUP) as a potential topic for discussion at SCUP‘s upcoming national conference. These submittals have the potential of reaching a broad audience that could benefit from the experiences of the A/EPP and, in turn, the A/EPP could benefit from the shared experiences of other institutions.

8. PARTNERSHIPS WITH OTHER ORGANIZATIONS – I have increased my participation in numerous professional organizations and reached out to other public agencies. This has increased the visibility of CPO to A/Es, various organizations, and to other public agencies including AIA, SCUP, Architects Engineers & Agencies Committee (AEA), African American Partners for Prosperity (AAPP), the UW Business Diversity Program, Washington State Department of General Administration, King County, City of Seattle, and Seattle Public Schools.

WHAT WILL HAPPEN IN THE FUTURE

As mentioned above, the early focus of A/EPP has been predominantly outside of CPO to the A/E design community. Upcoming efforts will increase the focus more internally within CPO and the ways the A/EPP can assist CPO in its effort to build and improve its working relationships with our A/Es. Although most of the initiatives above will continue (some with modifications), look for the following new efforts in the near future:

1. A/EPP AS A RESOURCE TO CPO – The Orientation Meetings and Introductory Meetings mentioned above have been very well received by the A/Es. With all the outreach efforts of A/EPP, I have been able to gather a lot of useful information on many of the A/Es who want to work with us. Feel free to contact me for references, for input on A/Es as your selection committees evaluates A/Es, to set up Orientation Meetings with new A/Es, or to refer any A/E interested in working at the UW to me for an Introductory Meeting.

2. POLICY AND PROCEDURAL CHANGES – As CPO‘s leadership continues to review and evaluate the recommendations in the report on ―Building Partnerships with the Design Community,‖ look for various policy and procedural changes that will help improve how we select and interact with A/Es.

3. PROJECT MANAGER INPUT – CPO Project Managers have a wealth of ideas of what we could do to improve our partnerships with A/Es. Just like the A/E interviews and report mentioned above gathered input from A/Es, similar input will be solicited from our PMs. This could lead to many improvements in our partnerships with the A/Es we hire.

Thanks again for all your support of the A/EPP. As we begin 2009, I‘m looking forward to the next phase of the program. I am always looking for ideas for improving our partnerships with our A/Es so please share any ideas you have on this topic with me.

CPOutlook

SALES TAX INCREASE ADVISORY

Kristine Erickson

We currently anticipate that the sales tax increase passed in the recent election will take effect April 1, 2009.

The rate in Seattle and Bothell will increase from 9.0% to 9.5%. In Tacoma, the rate will increase from 8.8% to 9.3%.

Project Managers, please use the new rate in all C-100‘s. Also, be alert to the impact of this increase on existing cost forecasts for projects with construction starting in 2009 and beyond. When updating forecasts, please remember to adjust any equipment sales tax as well.

CPOutlook

'The frolic architecture of the snow' Photos by Sara Voogt

CPOutlook

2009 Safety Poster

Capital Projects has completed it‘s annual SAFETY POSTER CONTEST! Many great and creative entries were submitted, but only one can be the Safety Poster for 2009. This year, the winning entry was submitted by the Special Projects Group (Thanks Jeff, Becki, and Jeff!):

Our thanks again to all who submitted this year.

Ron Fouty

CPOutlook

2009 "Under 12" CPO Safety Poster

Mikayla Dewid is the winner of the 2009 CPO 'Under 12' Safety Poster contest. She is a prolific and talented artist whose work can be seen on a number of our office doors! Congratulations, Mikayla - you do great work!

CPOutlook

Sponsored UW NetIDs - A Reminder!

All sponsored and supplemental UW NetID account requests should to go through CPO IT. Contact Chris Coyle (or Mike Long, his back-up). PM's, CM's, ACM's, and any other CPO staff should not request these accounts directly.

CPO IT keeps a comprehensive e-mail file of these accounts, so that if UWTech has a problem with one of the accounts, or an account needs to be renewed or closed, there is one point of contact - and that contact is not affected by project driven staff changes, etc.

If you have obtained UW Net IDs directly from UW Tech, please forward this information to Mike Long.

CPOutlook

Safety Corner Ron Fouty

HAPPY NEW YEAR!

I don‘t know how many of you have noticed, but the weather seems to have turned a bit wintery lately! It sure is beautiful to see our lovely city blanketed in snow, but getting around on the roads has certainly proven to be a challenge. The Washington State Department of Transportation had provided some safe driving tips, and these are always good to review this time of year:

Drive with your headlights on.

Drive for conditions. Don't get overconfident with four-wheel drive. It won't help you stop any faster.

Winter road conditions often result in longer stopping distances. Drivers should allow additional room between their vehicles and others.

Slow down when approaching intersections, off-ramps, bridges or shady spots. These all have potential to develop black ice that makes driving hazardous.

Avoid abrupt actions while steering, braking or accelerating to lessen the chances of losing control of the vehicle.

Look farther ahead in traffic. Actions by other drivers will alert you to problems and give you extra time to react.

Trucks take longer to stop. Don't cut in front of them.

Avoid using cruise control or overdrive. Don't let your car make a bad decision for you.

Stopping on snow and ice without skidding requires extra time and distance. If you have anti-lock brakes, press the pedal down firmly and hold it. If you don't have anti-lock brakes, gently pump the pedal. Either way, give yourself plenty of room to stop.

Snowplows are usually spreading anti-icing materials from the back of the truck and may need to stop or take evasive action to avoid stranded vehicles. If you find yourself behind a snowplow, stay behind it or use caution when passing. The road behind a snowplow will be safer to drive on.

Don't crowd the plow. Snowplows plow far and wide-sometimes very wide. The front plow extends several feet in front of the truck and may cross the centerline and shoulders during plowing operations.

Plows turn and exit the road frequently. Give them plenty of room. Stay back at least 15 car lengths (200 feet).

On multiple lane roads, watch for snowplows operating in either lane.

Snowplows can throw up a cloud of snow that can reduce your visibility to zero in less time than you can react. Drive smart. Never drive into a snow cloud - it could conceal a snowplow.

A snowplow operator's field of vision is restricted. You may see them but they may not see you.

Additional winter information: Learn about winter travel strategies, weather forecast, chain requirements, and see how WSDOT maintenance crews clear the roads at: www.wsdot.wa.gov/winter

WSDOT Newsroom: Follow media releases, read the WSDOT blog and sign up for WSDOT's listserv and RSS feeds, see WSDOT picture on Flickr and videos on YouTube at www.wsdot.wa.gov/news/

Highway Cameras: www.wsdot.wa.gov/traffic/

Traffic Alerts and Slowdowns: www.wsdot.wa.gov/traffic/trafficalerts

Mountain Pass Reports : http://www.wsdot.wa.gov/traffic/passes

Weather : www.wsdot.wa.gov/traffic/weather

Washington's Tire and Chain Requirements: www.wsdot.wa.gov/commercialvehicle/chain_req.htm

Road Temperatures: www.wsdot.wa.gov/traffic/roadtemps/

Commercial Vehicle Services: www.wsdot.wa.gov/commercialvehicle/

Washington State Patrol: www.wsp.wa.gov

On Your PDA/Small Screen Device: Get information on mountain pass road conditions, Seattle traffic and ferry schedules at: www.wsdot.wa.gov/small/

On Your Phone: Call 5-1-1 for travel info, construction updates, and mountain pass conditions. This information is updated frequently.

In Your Vehicle:

Program your radio to 530 AM and 1610 AM before you leave. WSDOT highway message signs and radio advisories offer specific, location-based information.

Here‘s wishing you all a safe, happy and Injury Free New Year!

Ron