COVER SHEET FIRE RISK ASSESSMENT Employer or … · comprehensive systems for disabled evacuation,...

COVER SHEET FIRE RISK ASSESSMENT

Employer or other Responsible Person: University of Kent; Vice Chancellor; Director of Kent Hospitality

Address of Property: Rutherford College

(excludes Extension)

Person(s) Consulted: Reception, Housekeeping & Estates staff; various residents; Master & Assistant;

Rob Sherwood (Fire Safety Officer, Kent Fire & Rescue Authority)

Assessor: Andrew Briggs, TechIFSM, MIIRSM

Date of Fire Risk Assessment: 16th November 2007 - 29th February 2008

Date of Previous Fire Risk Assessment: 20th February 2006 - SHOULD BE READ IN CONJUNCTION WITH THIS REVIEW.

Suggested Date for Review: February 2010, or as per UoK SHEU official schedule, or in event of significant change

Document dated 29th February 2008

8th October 2008 - 16.6 amended/updated

13th February 2009 - 10.2 amended/updated

Fire Risk Assessment in accordance with Publicly Available Standard PAS 79 (British

Standards Institute): Fire Risk Assessment - Guidance and a recommended methodology

GENERAL BUILDING DESCRIPTION FIRE RISK ASSESSMENT

1.0 The Building

1.1 Number of floors Five

1.2 Approximate floor area: Not reviewed

1.3 Construction Details: Predominantly concrete/block - robust fire performance

1.4 Occupancy: Not reviewed

2.0 The Occupants

2.1 Approximate maximum number: Not reviewed

2.2 Maximum number of staff at any one time: Not reviewed

2.3 Maximum number of members of public: Not reviewed

(Add more detail by area or room as appropriate)

3.0 Occupants at Special Risk

3.1 Sleeping occupants: 305 student study bedrooms

3.2 Occupants with disabilities: Disabled access to levels 2, 3 & 4.

3.3 Occupants in remote areas: Some 11 corridors are dead-end conditions containing excessive travel distances.

3.4 Others: Nil significant

4.0 Fire Loss Experience

4.1 Fires in past 12 years: 11, all relatively minor and rapidly extinguished. See summary on file (SHEU).

GENERAL BUILDING DESCRIPTION FIRE RISK ASSESSMENT

5 of above fires originated in residential kitchenettes.

4.2 Cost of fire losses: Not reviewed

5.0 Other Relevant Information

5.1 Detail: N/A

6.0 Relevant Fire Safety Legislation

6.1 Statutory provisions: Regulatory Reform (Fire Safety) Order 2005 & referred Official Guidance

FIRE HAZARDS FIRE RISK ASSESSMENT

INDEX DETAIL YES NO N/A CONTROL MEASURES

7.0 Electrical Sources of Ignition

7.1 Reasonable measures taken to prevent fires of

electrical origin?

X Continue to maintain safe separation distance of ½ metre between appliances

and combustible materials throughout building . Switch equipment off at the end

of the working day.

7.2 Fixed installation periodically inspected and

tested? Portable appliance testing carried out?

Suitable policy regarding use of personal

electrical appliances? Suitable limitation of

trailing leads and adaptors?

X One item found missed from Portable Appliance Testing (iron in W2.3 laundry) -

PAT generally fully implemented but all staff should be trained to remain vigilant

as to status and condition of appliances.

7.2 suppl. Recommendation to consider Portable Appliance Testing of student-owned

appliances.

8.0 Smoking

8.1 Reasonable measures taken to prevent fires as a

result of smoking? Prohibited where appropriate?

Arrangements for smokers? Evidence of

breaches?

X Ensure University smoking policy continues to be implemented and enforced

insofar as possible.

9.0 Arson

9.1 Does basic security against arson by outsiders

appear reasonable? Fire load available for

ignition by outsiders?

X

10.0 Cooking & Heating

10.1 Are reasonable measures taken to prevent fires

as a result of cooking & heating? Is all essential

maintenance up to date and recorded?

X Ensure ban on additional cooking and other appliances in residences continues

to be enforced insofar as possible. Portable electrical heaters with open

elements, such as fan or convector heaters, must not be used.

10.2 Are filters changed and ductwork cleaned

regularly?

X Ductwork apparently not cleaned since 1994. Clean urgently and implement

regular maintenance programme, to include fire dampers.

10.3 Are suitable extinguishing appliances available? X

11.0 Lightning


11.1 Does the building have a lightning protection

system?

X

12.0 Other Significant Ignition Sources

12.1 Are there other significant ignition sources

present?

X Ensure ban on candles, joss sticks etc continues to be enforced insofar as

possible.

13.0 Housekeeping Note: some office & academic areas contain relatively high fire loadings which

should be reduced.

13.1 Is the standard of housekeeping adequate? X Standard of housekeeping in S3-1 and 'rag store' is unacceptable (see 13.3

below) and must be corrected.

13.2 Are combustible materials separated from ignition

sources?

X Continue to maintain safe separation distance of ½ metre between appliances

and combustible materials throughout building .

13.3 Is there an avoidance of unnecessary

accumulation of combustible materials or waste?

X S3-1, S3-3 and the 'rag store' off the E1S stairwell contain very high fire loading.

Combustibles content must be reduced significantly and kept in an orderly

manner so as to minimise flame spread in the event of a fire.

13.4 Is there appropriate storage of combustible

materials?

X

13.5 Is there avoidance of inappropriate storage of

combustibles materials?

X

14.0 Outside Contractor and Building Works

Hazards14.1 Is there satisfactory control over works carried out

in the building by outside contractors?

X

14.2 Are adequate fire safety conditions imposed on

outside contractors?

X

15.0 Dangerous Substances

15.1 Have the hazardous properties of dangerous

substances been considered?

X

15.2 Is there adequate information on safety provided

by the supplier on any relevant safety data sheet?

X

15.3 Has account been taken regarding:


● the special, technical and organisational

measures and the substances used and their

possible interactions.

X

● the amount of the substance involved X

● where the work will involve more than one

dangerous substance, the risk presented by such

substances in combination

X

● the arrangements for the safe handling, storage

and transport of dangerous substances and of

waste containing dangerous substances

X

● any other measures introduced as a result of the

RRO X

15.4 Are there safe systems of work for maintenance,

where there is the potential for a high level of

risk? X

15.5 Are sufficient control measures in place to counter

the likelihood that an explosive atmosphere will

occur and its persistence including adjacent

areas? X

15.6 Are sufficient control measures in place to counter

the likelihood that ignition sources, including

electrostatic discharges, will be present and

become active and effective X

15.7 Has account been taken regarding the scale of

the anticipated effects? X

15.8 Is sufficient additional safety information available

to enable the assessment to be completed?

X

FIRE PROTECTION FIRE RISK ASSESSMENT


16.0 Means of Escape

16.1 Is it considered that the building is provided with

reasonable means of escape in case of fire?

X

16.2 Is there adequate provision of exits? (Calculate

for room and premises occupancy numbers &

types, where relevant.)

X Exits/widths/occupancies not recalculated at this time (except for Rutherford Bar)

but, based on previous Fire Risk Assessment and approximate visual

confirmation, appear satisfactory. Verification should be planned for next fire risk

assessment review.

16.3 Are exits easily and immediately openable where

necessary? (Alarm-linked features such as

electronic door release mechanisms to be verified

as compliant, functional and suitably failsafe)

X Satisfactory on sampled basis, not practicable to verify exhaustively.

16.4 Do escape exits open in the direction of escape

where necessary?

X Double fire doors near W4W/W4N should be reversed or made double swing.

16.5 Are there satisfactory means for securing exits? X Break-glass hammer for S4E alternative exit missing, to be replaced.

16.6 Are there reasonable travel distances where there

is a single direction of travel?

X Dead end conditions exist in a number of corridors; travel distances grossly

exceed guidance values, representing a high risk to sleeping occupants without

further mitigating features. Top priority must be given to reducing risk to tolerable

levels - recent and continuing improvements are in hand at time of writing (Oct

08) including specific planning meetings.

16.7 Are there reasonable travel distances where there

is an alternative means of escape?

X


16.8 Is there suitable protection of escape routes? X (1) Many fire doors are in poor condition having grossly excessive gaps and

ineffective seals, and some are binding on floor/failing to self-close, etc - to be

checked throughout, adjusted/repaired/corrected and appropriate intumescent

and/or smoke seals fitted. (2) Self-closers found missing from W2S & W4W

corridor fire doors - to replace. (3) New double fire doors from common room

adjacent Rutherford Bar - self closer defective, to repair. (4) Alarm-linked

automatic holdback devices must be fitted to fire doors between servery and

kitchen (1 single, 1 double) and washing-up area (1 single) and the self-closing

action of these doors corrected. Similar devices are very strongly recommended

for the rear kitchen double doors. (5) Designated fire doors must not be propped

or wedged open. Every effort must be made to stop the practice of wedging fire

doors, e.g. of residential kitchenettes.

16.9 Are all escape routes unobstructed? X (1) The alternative exit from the Upper Senior Common Room is habitually

obstructed, and the alternative exit from W3.2 Lecture Room 2 is particularly

prone to obstruction; signage must be corrected/enhanced and its impact

maximised, to control these situations. (2) Vending machines considerably

obstruct the escape route corridor adjacent Rutherford Bar (and furthermore

should not be present as a potential source of ignition) and should be removed to

a suitable location. (3) One leaf of 'old' double door exit from common room

adjacent Rutherford Bar was found bolted - both leaves of all such exit route

doors must be maintained immediately available at all times. (a) All such

bolts/locks should be removed, and (b) in the meantime clear and reliable

management responsibilities and procedures should apply.

16.10 Is the building provided with reasonable

arrangements for means of escape for occupants

with disabilities?

X Powered door openers to several W2 residential corridors were inoperative at

time of inspections, and at least one corridor (W2S) is equipped at the entrance

but not at the alternative exit - openers must be fully provided/repaired if any

persons with disabilities are in residence.

16.10 supplementary: Basic existing arrangements for assisting the evacuation

of all disabled persons from the building in the case of fire should be developed

further and a system of PEEPs introduced. (Greater provision of technical,

physical, organisational and human resources is necessary to provide

comprehensive systems for disabled evacuation, in connection with campus-wide

developments.)

17.0 Fire Spread and Development Limitation


17.1 Is it considered that there is compartmentation of

a reasonable standard? (Including e.g. dampers

in ductwork; fire-stopping of service penetrations)

X (1) Repair displaced/poor fire stopping above door frame of quiet study room

adjacent S3-1. (2) Question as to adequate fire resistance of panels above

residential corridor fire doors - to be identified, established and replaced as

necessary. (3) Service penetrations though panels above corridor & other fire

doors (especially Level 1 and e.g. N3W and store adjacent W2-3) - fire stopping

to be applied throughout. (4) Level 1 plant room and two rooms adjacent, Rag

store & Trunk store - numerous service penetrations in walls, ceilings & above

doors to be fire-stopped to half hour resistance; all vents to stairwell must be

sealed to same standard or intumescent seals fitted. (5) Laundry W2.3 - vent to

corridor must be sealed with half hour fire resisting material or intumescent seals

fitted. (6) Georgian wire glass vision panel in S2E corridor door has dropped

leaving a gap - to correct. (7) Similar conditions are highly likely to exist

elsewhere - audit must be conducted and remedial fire stopping etc undertaken

throughout.

17.2 Is it considered that there is reasonable limitation

of linings that may promote fire spread?

X Postering of walls in corridor N3W is nearing excessive extent, in terms of area

potential for fire spread.

18.0 Escape Lighting

18.1 Is a reasonable standard of escape lighting

provided?

X

19.0 Fire Safety Signs and Notices NOTE: Fire Action Notices must continue to be posted in all residential rooms,

especially for the information of short-duration visitors.


19.1 Does the building have a reasonable standard of

fire safety signs and notices?

X (See also 16.9 item 1 and 20.1 item 2). (1) Escape route signage is inadequate

in many areas (variously missing, interfered with, inadequate, incorrect [e.g. (3)

below] or noncompliant - needs overall review & correction (to include

emergency illumination and disabled signage), noting recent Fire Service

instructions. (2) Many fire exit doors are not marked 'keep clear', e.g. most

alternative exits from residential corridors - these must be fitted throughout (most

critical cases corrected via Estates Helpdesk but many not yet addressed). (3)

Disabled muster point signs are incorrectly used in place of directional signs at a

number of locations. (4) Entry from roof into Plant Room 4 (alternative escape

route from Upper Senior Common Room): "Break Glass" sign to be fitted. (5)

Cloister seminar rooms & garden: the need to evacuate via building escape

routes is particularly unclear, leaving potential for persons to remain in the garden

area; special attention to signage is required here. (6) Redundant signage (e.g. to

former call point outside N4-9) must be removed throughout.

20.0 Fire Warning Arrangements Note - flip-up call point covers are to be fitted, contrary to BS5839 but with clear

"lift up" indication visible, as a necessary measure to combat malicious

activations.

20.1 Is a reasonable manually operated electrical fire

alarm system provided?

X (1) Call points should be provided at Final Exits from staircases serving

residential corridors etc. (2) In the meantime additional signs are required to

direct persons to call points on landings above.

20.2 Is automatic fire detection provided in building? X Smoke detection should be present in the lobby of the film production suite (level

2 W) - to be verified or corrected.

20.3 Is the fire alarm system audible or perceptible

throughout the building?

X Appears adequate, subject to ongoing verification by Estates that 75dB is

attained at every bedhead.

20.4 Is there a remote transmission of alarm signal? X

21.0 Portable Fire Extinguishing Appliances

21.1 Is the provision of portable fire extinguishers

reasonable?

X Additional 13A water and 2kg CO2 extinguishers to be provided at far end of

each dead end corridor (see 16.6).

21.2 Are hose reels provided? X Fire hose reels should be removed and, in locations with no alternative portable

extinguisher provision in accordance with official guidance, relaced with same.

22.0 Automatic Fixed Systems


22.1 Is there a suitable sprinkler or water based

system that is adequate for the risk present?

X

22.2 Is there a suitable gaseous local application or

total flooding provided that is adequate for the

risk?

X

Other Fixed Systems

22.3 Are there suitable smoke control facilities for the

risk present?

X

23.0 Luminous Discharge Tubes

23.1 Has notice been given to the fire and rescue

authority regarding luminous discharge tubes cut-

off switch, its colouring and marking.

X


NOTES

Example of

travel distance to

place of relative

safety (applying

2/3 rule within

study bedroom)

is 25m, as

against guidance

maximum of

18m.

MANAGING FIRE SAFETY FIRE RISK ASSESSMENT


24.0 Procedures and Arrangements

24.1 Appropriate fire procedures in place (including

calling the fire service)?

X Provide, resource and implement a written Fire Emergency Plan covering

all appropriate procedures, responsibilities and features of the building.

The Plan should include arrangements to assist disabled persons; for

academic staff etc to take responsibility for the evacuation of students in

their presence; to conduct a full coordinated sweep of the building to

confirm full evacuation or otherwise; and to provide clear instructions for

liaising with the fire brigade on arrival and notifying them of any special

risks or conditions.

25.0 Training and drills See 19.1 item 5 - a means should be devised of providing extra

information & instruction regarding evacuation from the cloister seminar

rooms and garden, probably via special signage.

25.1-2 Are all staff given instruction on induction, and

periodic refresher training at suitable intervals?

> > > Ensure full & appropriate induction information and training is provided to

all employees, with suitable refresher information and training at not less

than three year intervals.

25.1-2

suppl.

Are all students and visitors given suitable

information and instruction?

> > > Ensure adequate fire safety information and briefing is given to all students

and visitors. Fire safety awareness and behaviour should be enhanced by

any available means.

25.3 Do key staff have suitable competence &

training? (Responsible & competent persons, fire

marshals etc, nominated fire extinguisher users,

academic staff, etc)

X (1) Sufficient fire marshals etc are not available and should be appointed

in order to facilitate evacuation (see 24.1) during staffed times, and for

other fire safety requirements such as inspections. (2) Insufficient persons

are nominated and trained in the use of fire extinguishers. Management of

all departments occupying and operating in the building must cooperate

and coordinate in making such provisions.

26.0 Inspection, Testing and Maintenance

26.1 Adequate maintenance and checking of

workplace and fire safety features?

X Ensure that a system of monthly checks of fire extinguishers and other fire

safety features is implemented, and records kept. Checks should take

account of behavioural aspects such as abuse of fire safety provisions.


26.2 Weekly testing and periodic servicing of fire

detection and alarm system?

X

26.3 Monthly, six-monthly and annual testing routines

for emergency lighting?

X

26.4 Annual maintenance of fire extinguishing

appliances?

X

26.6 Weekly testing and periodic inspection of

sprinkler installations?

X

26.7 Other relevant inspections or tests: (including

e.g. ductwork dampers, fire shutters, venting

systems, door holdback devices, electronic door

release systems)

X

27.0 Records

27.1 Are appropriate records kept for fire training? > > > Ensure appropriate fire safety training records are kept.

27.2 Are appropriate records kept for fire alarm tests? X

27.3 Are appropriate records kept for escape lighting

tests?

X

27.4 Are appropriate records kept for the maintenance

and testing of other fire protection systems?

X

28.0 Young Persons

28.1

Have the following matters been taken into

particular account in risk assessment in respect

of young persons:

28.2

the inexperience, lack of awareness of risks and

immaturity of young persons> > >

Consider providing enhanced comprehensive induction training package to

raise awareness levels of young persons (e.g. summer school students).

28.3 the fitting-out and layout of the premises X


28.4the nature, degree and duration of exposure to

physical and chemical agents X

28.5the form, range, and use of work equipment and

the way in which it is handled; X

28.6 the organisation of processes and activities Consider re-evaluating the activities and supervision of young persons.

28.7the extent of the safety training provided or to be

provided to young persons

As 28.2

28.8

risks from agents, processes and work listed in

the Annex to Council Directive 94/33/EC on the

protection of young people at work X


NOTES

(Extra note)

Cannot generalise response - mostly 'yes'

but inevitably variable by department

Cannot generalise response - inevitably

variable by department

Cannot generalise response - inevitably

variable by department


Response field left blank - mostly 'yes'

but inevitably variable by department

Cannot generalise response -

QUESTIONABLE


Ditto

Ditto

FIRE RISK ASSESSMENT FIRE RISK ASSESSMENT

This simple risk level estimator is based on a more general health and safety risk level estimator in BS 8800:

Potential consequences of fire ► Slight harm Moderate harm Extreme harm

Fire hazard ▼

Low Trivial risk Tolerable risk Moderate risk

Medium Tolerable risk Moderate risk Substantial risk

High Moderate risk Substantial risk Intolerable risk

Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the

hazard from fire (probability of ignition) at this building is:

Low / highly unlikely X - following completion of recommendations of this fire risk assessment

Medium / unlikely X - prior to completion of recommendations of this fire risk assessment

High / likely

Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements

observed at the time of this risk assessment, it is considered that the consequences for life safety in the event of fire would be:

Slight harm X - following completion of recommendations of this fire risk assessment

Moderate harm X - prior to completion of recommendations of this fire risk assessment

Extreme harm X - certain occupants only, at present - see 16.6

In this context, a definition of the above terms is as follows:

Slight harm: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant

sleeping in a bedroom in which a fire occurs).

Moderate harm: Outbreak of fire could result in injury of one or more occupants, but it is unlikely to involve multiplefatalities.

Extreme harm: Significant potential for serious injury or death of one or more occupants.


Accordingly, it is considered that the risk to life from fire at this building is:

Trivial

Tolerable X - following completion of ALL recommendations of this fire risk assessment

(INCLUDING consigning all rooms with excessive travel distances to unoccupied uses)

Moderate X - prior to completion of ALL recommendations of this fire risk assessment

Substantial X - certain occupants only, at present - see 16.6

Intolerable

A suitable risk-based control plan should involve effort and urgency that is proportional to risk. The following risk-based

control plan is based on one advocated by BS 8800 for general health and safety risks:

Risk Level Action and Timescale

Trivial No action is required and no additional detailed records need be kept.

Tolerable No major additional controls required. However, there may be a need for consideration

of improvements that involve minor or limited cost, and various corrective actions may

be required.

Moderate It is essential that efforts are made to reduce the risk. Risk reduction measures should

be implemented within a defined time period.

Where moderate risk is associated with consequences that constitute extreme harm, further

assessment may be required to establish more precisely the likelihood of harm as a basis

for determining the priority for improved control measures.

Substantial Considerable resources may have to be allocated to reduce the risk. If the building is

unoccupied, it should not be occupied until the risk has been reduced. If the building is

occupied, urgent action should be taken.

Intolerable Building (or relevant area) should not be occupied until the risk is reduced.


Any significant change, occurrence, finding or development should be reported immediately to the University’s Safety, Health & Environment Unit so that mitigating action

can be taken and this Fire Risk Assessment reviewed and updated.


(INCLUDING consigning all rooms with excessive travel distances to unoccupied uses)

ACTION PLAN FIRE RISK ASSESSMENT

ORGANISATION: University of Kent

BUILDING: RUTHERFORD COLLEGE

ASSESSOR: Andrew Briggs, TechIFSM, MIIRSM

DATE: 16th November 2007 - 29th February 2008 & 13th February 2009

ACTION PLAN It is considered that the following recommendations should be implemented

in order to reduce fire risk to the following level: TOLERABLE

REFERENCE ACTION REQUIRED TO ELIMINATE OR CONTROL SIGNIFICANT HAZARDS PRIORITY * RESPONSIBILITY TARGET DATE

7.0 Electrical Sources of Ignition

7.2 suppl. Recommendation to consider Portable Appliance Testing of student-owned

appliances.

3A/B Kent

Hospitality/Estates

10.0 Cooking & Heating

10.2 Ductwork apparently not cleaned since 1994. Clean urgently and implement

regular maintenance programme, to include fire dampers.

1A/B,

URGENT

Kent Hospitality/

Estates

(TBA)

13.0 Housekeeping

13.3 S3-1, S3-3 and the 'rag store' off the E1S stairwell contain very high fire loading.

Combustibles content must be reduced significantly and kept in an orderly manner

so as to minimise flame spread in the event of a fire.

1A/B Kent Union

16.0 Means of Escape

16.4 Double fire doors near W4W/W4N should be reversed or made double swing. 2A Estates

16.5 Break-glass hammer for S4E alternative exit missing, to be replaced. 1A HDWR175142


16.6 Dead end conditions exist in a number of corridors; travel distances grossly exceed

guidance values, representing a high risk to sleeping occupants without further

mitigating features. Top priority must be given to reducing risk to tolerable levels -

recent and continuing improvements are in hand at time of writing (Oct 08)

including specific planning meetings.

1A Kent

Hospitality/Estates

16.8 (1) Many fire doors are in poor condition having grossly excessive gaps and

ineffective seals, and some are binding on floor/failing to self-close, etc - to be

checked throughout, adjusted/repaired/corrected and appropriate intumescent

and/or smoke seals fitted. (2) Self-closers found missing from W2S & W4W

corridor fire doors - to replace. (3) New double fire doors from common room

adjacent Rutherford Bar - self closer defective, to repair. (4) Alarm-linked

automatic holdback devices must be fitted to fire doors between servery and

kitchen (1 single, 1 double) and washing-up area (1 single) and the self-closing

action of these doors corrected. Similar devices are very strongly recommended

for the rear kitchen double doors. (5) Designated fire doors must not be propped or

wedged open. Every effort must be made to stop the practice of wedging fire

doors, e.g. of residential kitchenettes.

2A (1) Estates

(2) HDWR175061

(3) Kent Union

(4) Estates/Kent

Hospitality

(5) Kent Hospitality

& all departments

NB other specific

HDWRs apply to (1)

16.9 (1) The alternative exit from the Upper Senior Common Room is habitually

obstructed, and the alternative exit from W3.2 Lecture Room 2 is particularly prone

to obstruction; signage must be corrected/enhanced and its impact maximised, to

control these situations. (2) Vending machines considerably obstruct the escape

route corridor adjacent Rutherford Bar (and furthermore should not be present as a

potential source of ignition) and should be removed to a suitable location. (3) One

leaf of 'old' double door exit from common room adjacent Rutherford Bar was found

bolted - both leaves of all such exit route doors must be maintained immediately

available at all times. (a) All such bolts/locks should be removed, and (b) in the

meantime clear and reliable management responsibilities and procedures should

apply.

2A (1) Estates (2) Kent

Hospitality (3a)

Estates (3b) Kent

Hospitality & all

departments

16.10 Powered door openers to several W2 residential corridors were inoperative at time

of inspections, and at least one corridor (W2S) is equipped at the entrance but not

at the alternative exit - openers must be fully provided/repaired if any persons with

disabilities are in residence.

1A/2A Estates/Kent

Hospitality

(HDWR175145 also

applies)

17.0 Fire Spread and Development Limitation


17.1 (1) Repair displaced/poor fire stopping above door frame of quiet study room

adjacent S3-1. (2) Question as to adequate fire resistance of panels above

residential corridor fire doors - to be identified, established and replaced as

necessary. (3) Service penetrations though panels above corridor & other fire

doors (especially Level 1 and e.g. N3W and store adjacent W2-3) - fire stopping to

be applied throughout. (4) Level 1 plant room and two rooms adjacent, Rag store &

Trunk store - numerous service penetrations in walls, ceilings & above doors to be

fire-stopped to half hour resistance; all vents to stairwell must be sealed to same

standard or intumescent seals fitted. (5) Laundry W2.3 - vent to corridor must be

sealed with half hour fire resisting material or intumescent seals fitted. (6)

Georgian wire glass vision panel in S2E corridor door has dropped leaving a gap -

to correct. (7) Similar conditions are highly likely to exist elsewhere - audit must be

conducted and remedial fire stopping etc undertaken throughout.

2A Estates

(1) HDWR175059,

others not on

HDWRs

19.0 Fire Safety Signs and Notices

19.1 (See also 16.9 item 1 and 20.1 item 2). (1) Escape route signage is inadequate in

many areas (variously missing, interfered with, inadequate, incorrect [e.g. (3) below]

or noncompliant - needs overall review & correction (to include emergency

illumination and disabled signage), noting recent Fire Service instructions. (2)

Many fire exit doors are not marked 'keep clear', e.g. most alternative exits from

residential corridors - these must be fitted throughout (most critical cases corrected

via Estates Helpdesk but many not yet addressed). (3) Disabled muster point signs

are incorrectly used in place of directional signs at a number of locations. (4) Entry

from roof into Plant Room 4 (alternative escape route from Upper Senior Common

Room): "Break Glass" sign to be fitted. (5) Cloister seminar rooms & garden: the

need to evacuate via building escape routes is particularly unclear, leaving potential

for persons to remain in the garden area; special attention to signage is required

here. (6) Redundant signage (e.g. to former call point outside N4-9) must be

removed throughout.

2A Estates

(some specific

aspects covered by

HDWRs)

20.0 Fire Warning Arrangements

20.1 (1) Call points should be provided at Final Exits from staircases serving residential

corridors etc. (2) In the meantime additional signs are required to direct persons to

call points on landings above.

2A Estates


20.2 Smoke detection should be present in the lobby of the film production suite (level 2

W) - to be verified or corrected.

2A Estates

21.0 Portable Fire Extinguishing Appliances

21.1 Additional 13A water and 2kg CO2 extinguishers to be provided at far end of each

dead end corridor (see 16.6).

2A Estates

21.2 Fire hose reels should be removed and, in locations with no alternative portable

extinguisher provision in accordance with official guidance, relaced with same.

3A Estates

24.0 Procedures and Arrangements

24.1 Provide, resource and implement a written Fire Emergency Plan covering all

appropriate procedures, responsibilities and features of the building. The Plan

should include arrangements to assist disabled persons; for academic staff etc to

take responsibility for the evacuation of students in their presence; to conduct a full

coordinated sweep of the building to confirm full evacuation or otherwise; and to

provide clear instructions for liaising with the fire brigade on arrival and notifying

them of any special risks or conditions.

1A Safety Unit & Kent

Hospitality

25.0 Training and drills

25.1-2 suppl. Ensure adequate fire safety information and briefing is given to all students and

visitors. Fire safety awareness and behaviour should be enhanced by any available

means.

2A Kent Hospitality &

Safety Unit

25.3 (1) Sufficient fire marshals etc are not available and should be appointed in order to

facilitate evacuation (see 24.1) during staffed times, and for other fire safety

requirements such as inspections. (2) Insufficient persons are nominated and

trained in the use of fire extinguishers. Management of all departments occupying

and operating in the building must cooperate and coordinate in making such

provisions.

2A All departments

25 suppl. See 19.1 item 5 - a means should be devised of providing extra information &

instruction regarding evacuation from the cloister seminar rooms and garden,

probably via special signage.

2A Estates/Kent

Hospitality/SHEU

28.0 Young Persons

28.2 Consider providing enhanced comprehensive induction training package to raise

awareness levels of young persons (e.g. summer school students). 2A Kent Hospitality


28.6 Consider re-evaluating the activities and supervision of young persons. 2A Kent Hospitality

HDWR = Helpdesk Work Request

* PRIORITY (N.B. to Fire Service College Fire Safety Engineering Division scale, not PAS 79)

Category A. Fire Risk to Persons:

1A - A serious life safety risk and/or a major or serious contravention of current fire safety legislation.

This matter requires immediate attention and must be given high priority.

2A - An important life safety issue and/or a contravention of current fire safety legislation and/or official guidance, that may lead to enforcement action if not addressed.

This matter requires attention with the minimum of delay.

3A - A significant life safety issue which, in combination with other significant findings, may result in an increased risk to persons.

Advised to implement programme of work or action in accordance with good fire safety practice.

4A - A life safety issue recommended for consideration in accordance with good fire safety practice.

Advised to implement action or programme of work as appropriate.

Category B. Fire Risk to Property, Business Continuity, Environment, Amenity, Heritage etc.

1B - A serious risk of damage by fire (with possible legal implications, depending on the enforcing authority involved).

This matter requires immediate attention and must be given high priority.

2B - An important potential fire damage issue (with possible legal implications, depending on the enforcing authority involved).

This matter requires attention with the minimum of delay.

3B - A significant potential fire damage issue which, in combination with other significant findings,may result in an increased risk to the property.

Advised to implement programme of work or action in accordance with good fire protection/prevention practice.

4B - A property protection issue recommended for consideration as a medium of longer term objective in accordance with good fire prevention/protection practice.

Advised to implement action or programme of work as appropriate.


COMPLETE or √ =

transferred to

Estates

spreadsheet

√

√

√


√

√ where

Estates

√ where

Estates


√

√


Effectively

yes

√


2A - An important life safety issue and/or a contravention of current fire safety legislation and/or official guidance, that may lead to enforcement action if not addressed.

3B - A significant potential fire damage issue which, in combination with other significant findings,may result in an increased risk to the property.

4B - A property protection issue recommended for consideration as a medium of longer term objective in accordance with good fire prevention/protection practice.

COVER SHEET FIRE RISK ASSESSMENT Employer or … · comprehensive systems for disabled evacuation,...

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