COV 457* Deferred Compensation Plan - VBgov.com...Jan 09, 2018 · Real Estate - Global Real Estate...

COV 457* Deferred Compensation Plan

Participant Presentation January 9, 2018

*Commonwealth of Virginia, Administered by Virginia Retirement System

Virginia Beach Deferred Compensation 457 Plan - Now Is the Time To Consider Our Options

• Current VB 457 contract expiring: Empower Retirement (June 30, 2018) is record keeper only—not funds manager. (Board selects funds)

• Hybrid Retirement Plan spurred evaluation of City/School 457 Plans (January

1, 2014) – All new City employees, except public safety, are automatically enrolled in the COV

457 Plan. Over time, the number of employees actively contributing to the City’s 457 Defined Contribution (DC) Plan will decline as participants retire or terminate and new employees are added to the hybrid plan; plan fees will likely increase.

• Virginia Code 51.1-603.1 authorizes a locality to enter into an agreement

with VRS to allow its employees to use the COV 457 deferred compensation plan – As of Jan 1, 2014, City Council authorized City hybrid employees to use COV 457

plan – COV 457 offers low-cost, effective fund options—significant savings to

participants on both record keeping fees as well as fund fees – Brokerage option allows participants to keep their current funds if desired.

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Virginia Beach Deferred Compensation Programs--City and Schools

City

401A

Schools

403b

COV Hybrid

457

City 457

COV 457

City of VB Employees

Non Hybrid — — — Yes ----

Hybrid — — Yes — Yes

VB Schools Employees

Non Hybrid — Yes — Yes —

Hybrid — Yes Yes — __

Sheriff Yes — — Yes —

COV=Commonwealth of Virginia, administered by VRS

Due Diligence • City 457 Plan is managed by a 10 person Board who are fiduciaries—

must act in best interest of employees. Board selects funds, makes policy, hires record keeper and advisor

• Due Diligence over last 3 years, intensely over last 7-8 months

– Consultant reviewed COV 457 Plan & Virginia Cash Match Plan – Impacts of hybrid employees on City 457 Plan

• On September 13, 2017, the City’s Deferred Compensation Board voted to move the City’s plan to the COV 457 Plan

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Finance Director

Payroll Administrator

HR Director

CBO Director

School CFO

Retiree Representative

City Council member

Employee Relations Manager

School Board member Sheriff Representative

COV 457 Plan Professionally managed, best practices • Passively managed Collective Investment Trusts v. mutual funds

Passive management is INDEX FUNDS Over the last 15 years, 82% of all U.S. funds trailed their respective benchmarks View that active managers can’t pick stocks well enough to justify their fees; Active managers that do beat their indexes can’t sustain it

• White Labeling instead of named fund Generic name for a fund, identifying it by asset class rather than the name of

the investment house Offers automatic diversification within that asset class Easy for participants to implement their investment decisions

• Fund selection is separate process from record keeping provider • Explicit fees for record keeping instead of current implicit fees • Size of funds command low fund fees as well as low record keeping

fees—COV 457 is much larger which drives fees down

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Expenses and fees • Expense Ratio—Implicit fees—Fund fees

– Annual fee that mutual funds charge their shareholders to cover the expenses incurred to operate the fund.

– Lowers the return to shareholders (the investors) – It is an implicit fee to fund investors, i.e. it is not charged directly to

participant accounts – Expense ratios of actively managed funds are larger than for passively

managed (INDEX) funds – Record keeper does not control the fund fees. They are controlled by the

fund house, and also the size of the share class.

• Record Keeping Fees—more implicit fees – Cost of maintaining the records for each individual shareholder. If Record

keepers are maintaining records on behalf of the fund, fund managers pay record keepers which is part of fund fees. Mutual fund returns are reported net of fees, so it is hard for participants to tell how much they are paying in fees

– Today, best practice is to use explicit fees for record keeping, i.e. fees charged directly to the participants account, instead of paying record keeper fees through fund fees

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Significant cost savings to the participant • VB 457 selects its own funds, and the fund fees are set by the fund

house. Currently, Empower Retirement Services is the record keeper only. The record keeper does not control the fund fees.

• Fund fees are generally lower due to the size of the COV 457 Plans and use of passively managed funds

• Over $2.95 billion under management compared to $280 million for City • Larger share classes will have lower fund fees • Plans the size of VB 457 cannot compete for the lower cost funds

• Based on NAGDCA SURVEY, average cost for our size plan is 0.55%. COV 457 with $3 Billion, average fund fees and record keeper fees are substantially less. Stand alone plans cannot compete with COV 457.

• All participants pay an explicit fee of $30.50/year/person for record keeping;

• City pays VRS an administrative fee annually based on their actual allocated costs (est. $32,000)

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Investor A Contribute $6,000/year

beginning at age 25 6% annual return on

investment 0.50% annual fee Account value at age 65:

$858,068

Investor B Contribute $6,000/year

beginning at age 25 6% annual return on

investment 1.50% annual fee Account value at age 65:

$656,195

1.00% increase in fees equals $201,873 less in account at age 65. Examples provided by Mercer for illustrative purposes only.

Why Fees Matter - Fee Example

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Comparison of Virginia Beach Lineup and Expense Ratios with COV 457

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COV 457 Equivalent Exp.% VB Fund Exp.%

Stable Value Fund .28% Va. Beach Fixed Fund .40%

Money Market Fund .08 NA

Bond – Bond Fund .04 Vanguard Total Bond Market Institutional .10

Inflation-Protected .03 NA

High-Yield Bond Fund .40 NA

Delaware Value Inst. .72

American Century Equity Growth .67

Vanguard Institutional Index .10

Stock Fund (Blackrock) .02 American Funds Growth Fund of America .68

Janus Forty 1.21

MFS Mass Investors Growth .74

Small/Mid-Cap Stock Fund

Alliance Bern Discovery Value .90

Vanguard Mid Cap Index .20

.04 Mass Mutual Select Mid Cap Growth Eq. .83

Baron Small Cap 1.32

Eagle Small Cap Growth .75

International Stock Fund .09 William Blair Int. Growth 1.42

Templeton World Fund 1.07 Real Estate - Global Real Estate Fund .11 NA

Brokerage Window varies NA

Asset Allocation:

Blackrock Target Date Funds American Funds Target Date Funds

Target Date 2010 .41

Target Date 2015 .40

2020 Portfolio .08 Target Date 2020 .42









Retirement Portfolio .08 NA

VRS Investment Portfolio .58 NA

Total Annual Fee Comparison COV 457 to Virginia Beach 457

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Account Balance Assumption 50,000$

COV 457 Equivalent Exp.% Direct Fee $$ VB Fund Exp.% $$ DifferenceCapital PreservationStable Value Fund 0.28 30.50$ 170.50$ Va. Beach Fixed Fund 0.40 200.00$ (29.50)$ Money Market Fund 0.08 30.50$ 70.50$ NABond – Bond Fund 0.04 30.50$ 50.50$ Vanguard Total Bond Market Institutional 0.10 50.00$ 0.50$ Inflation-Protected 0.03 30.50$ 45.50$ NAHigh-Yield Bond Fund 0.4 30.50$ 230.50$ NA

Delaware Value Inst. 0.72 360.00$ (360.00)$ American Century Equity Growth 0.67 335.00$ (335.00)$ Vanguard Institutional Index 0.10 50.00$ (50.00)$

Stock Fund 0.02 30.50$ 40.50$ American Funds Growth Fund of America 0.68 340.00$ (299.50)$ Janus Forty 1.21 605.00$ (605.00)$ MFS Mass Investors Growth 0.74 370.00$ (370.00)$ Alliance Bern Discovery Value 0.90 450.00$ (450.00)$ Vanguard Mid Cap Index 0.20 100.00$ (100.00)$

Small/Mid-Cap Stock Fund 0.04 30.50$ 50.50$ Mass Mutual Select Mid Cap Growth Eq. 0.83 415.00$ (364.50)$ Baron Small Cap 1.32 660.00$ (660.00)$ Eagle Small Cap Growth 0.75 375.00$ (375.00)$

International Stock Fund 0.09 30.50$ 75.50$ William Blair Int. Growth 1.42 710.00$ (634.50)$ Templeton World Fund 1.07 535.00$ (535.00)$

Real Estate - Global Real Estate 0.11 30.50$ 85.50$ NABrokerage Window varies NAAsset AllocationBlackrock Target Date Funds American Funds Target Date Funds

Target Date 2010 0.41 205.00$ (205.00)$ Target Date 2015 0.40 200.00$ (200.00)$

2020 Portfolio 0.08 30.50$ 70.50$ Target Date 2020 0.42 210.00$ (139.50)$ 2025 Portfolio 0.08 30.50$ 70.50$ Target Date 2025 0.44 220.00$ (149.50)$ 2030 Portfolio 0.08 30.50$ 70.50$ Target Date 2030 0.46 230.00$ (159.50)$ 2035 Portfolio 0.08 30.50$ 70.50$ Target Date 2035 0.47 235.00$ (164.50)$ 2040 Portfolio 0.08 30.50$ 70.50$ Target Date 2040 0.48 240.00$ (169.50)$ 2045 Portfolio 0.08 30.50$ 70.50$ Target Date 2045 0.49 245.00$ (174.50)$ 2050 Portfolio 0.08 30.50$ 70.50$ Target Date 2050 0.49 245.00$ (174.50)$ 2055 Portfolio 0.08 30.50$ 70.50$ Target Date 2055 0.50 250.00$ (179.50)$ 2060 Portfolio 0.08 30.50$ 70.50$ Target Date 2055 0.51 255.00$ (184.50)$ Retirement Portfolio 0.08 30.50$ 70.50$ NAVRS Investment Portfolio 0.58 30.50$ 320.50$ NA

Each participant pays $30.50/year regardless of the number of accounts

Overview of the COV 457 Plan, cont’d

• Fund selection and record keeper are separately managed - VRS regularly reviews record keepers and utilizes a competitive procurement

process to obtain services - Current record keeper is ICMA-RC - VRS manages investments separately from record keeper

• VRS Board of Trustees is the fiduciary for the COV 457 Plan—professionally evaluated funds • Several long term projects underway such as for target date

funds and employee education

• A dedicated representative for employee education

• Savings on existing staff time to manage the VB 457

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Overview of the COV 457 Plan, cont’d

• Fund profiles on VRS website • Additional asset classes available

through COV 457 – high-yield bond fund (actively managed), inflation protected bond fund, real estate, the brokerage window, and the VRS Investment portfolio (actively managed)

• Roth 457 option available

• myVRS member portal shows all VRS plans, including DC, in one place to provide a more holistic view of retirement

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Advantages for Managed Participants

• Cost savings—avoid 45 basis points for management paid today (in addition to the fund fees)

• Target date funds provide the “do-it-for-me” all in for 8 basis points (plus annual record keeping fee of $30.50)

• On-site representative can assist with understanding options

• Example of saving for a $50,000 portfolio: – Current average fund fee of 50 basis points plus management fee of 45 basis

points = Annual cost of $475 – Under COV 457 target date fund fee of 8 basis points plus $30.50 record

keeping fee = Annual cost of $70.50 – Annual savings of $404.50 from fees – Over 30 years the participant will have the additional value of investments of

about $74,000 over that period (assuming 6% return)

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COV 457 Investment Paths

• Investment options organized into three pathways • Designed to make it easier for participants to implement

investment decisions • Mix and match investment options within each path • Helps participants meet objectives, risk tolerance and overall

investing style

Do-It-For-Me Path

Help-Me-Do-It Path

Do-It-Myself Path 9

Do-It-For-Me Path

• Includes target-date portfolios for participants who would like a portfolio that's already diversified.

• Select funds based on your projected retirement date and individual needs.

Fund

Expense Ratio Fund

Expense Ratio

Retirement Portfolio 0.08% Target Date 2040 Portfolio 0.08%

Target Date 2020 Portfolio 0.08% Target Date 2045 Portfolio 0.08%




Expense ratios as of 5/31/2017. May change periodically. 10

Target Date Portfolios ― A Portfolio that Evolves Over Time

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Target Date Portfolios – A Simple Way to Save for Retirement

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Help-Me-Do-It Path

Offers a carefully selected menu of funds for those who prefer to take a slightly more active role in investing by assembling their own portfolio of funds.

Fund Expense Ratio Fund

Expense Ratio

Money Market Fund 0.08% Stock Fund 0.02%

Stable Value Fund 0.28% Small/Mid-Cap Stock Fund 0.04%

Bond Fund 0.04% International Stock Fund 0.09%

Inflation-Protected Bond Fund

0.03% Global Real Estate Fund 0.11%

High-Yield Bond Fund 0.40% Virginia Retirement System Investment Portfolio (VRSIP)

0.58%

Expense ratios as of 5/31/2017. May change periodically.

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Do-It-Myself Path

• For knowledgeable investors who wish to manage their investments directly

• Thousands of publicly traded mutual funds, exchange traded funds (ETFs) and individual securities are available*

• Additional fees may apply

Self-Directed Brokerage Account

*Majority of current investment options are available through the SDBA at comparable costs

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Education • COV 457 Plans offers robust

educational services - Online Tools

- Meetings, seminars, one-on-one counseling - Phone and email support - Publications

• Fully custom COV 457 Plan Website with plan-specific investment pages

• Custom DCP mobile app launched November 30, 2017

• VRS/ICMA-RC will provide

on-site representative 24

http://www.varetirement.org/dcp/investments.html




Recent Enhancements to VRS myVRS Member Portal

• A new goal-based retirement planner • A refreshed benefit estimator • A self-service purchase of prior service component • Security enhancements and new features for retirees • Financial Wellness platform

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COV 457 Plan Account Access • Custom communications and targeted messaging • Retirement income --suggestions for increasing outcomes

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myVRS

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myVRS – Retirement Income Planner

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Communication

• Member Update/School email from Media/Communications Dec 12, 2017

• Email with link to website December 13, 2017 • The Beam/Schools Benefits e-Bulletins--ongoing communications • City/School Employee Briefings January 9 & 20, 2018 • City Member Advisory Committee January 17, 2018 • City Department Leadership Meeting January 24, 2018 • City Member Conversations January 30, 2018 • City New Member Orientation meetings • February-June 2018—ICMA-RC communications and education

– Participants will be given specific information and instructions in March-June

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Path Forward Deferred Compensation Board voted to move City’s 457 Plan

to COV 457 Plan September 13, 2017 Briefings to City Council and School Board Dec 12, 2017 City Council actions February 6, 2018:

– COV 457 Adoption Agreement – Sheriff Cash Match Program (401a)

School Board authorizes VRS Adoption Agreement-February 13, 2018

Communication & education for employees/retirees – City/School information sessions – ICMA-RC outreach

Transition process expected to take four months Goal for transition to be effective no later than June 30, 2018

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COV 457* Deferred Compensation Plan - VBgov.com...Jan 09, 2018 · Real Estate - Global Real Estate...

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