Courses and Sections Reports in Connexus®: A Comprehensive ... · Section with Details by Grade...

Courses and Sections Reports in Connexus®: A Comprehensive Guide

Contents

Reports Overview ................................................................................................................................. 3

Accessing Reports in Connexus® .......................................................................................................... 4

Assessments Objectives Performance by Section ................................................................................ 5

Input Criteria ............................................................................................................................................................... 5

Report Details ............................................................................................................................................................. 6

Table: User and Course Information Fields ................................................................................................................. 6

Table: Reading Objective Data in the Assessments Objectives Performance Report .................................................. 7

Viewing Tips ................................................................................................................................................................ 8

Recommendations ...................................................................................................................................................... 8

Institutional Student Performance Export ........................................................................................... 8

Input Criteria ............................................................................................................................................................... 8

Report Details ............................................................................................................................................................. 9

Table: ISPR Student and Course Identification Fields .................................................................................................. 9

Table: ISPR Progress Data Fields ............................................................................................................................... 10

Data .......................................................................................................................................................................... 10

Description ................................................................................................................................................................ 10

Viewing Tips .............................................................................................................................................................. 11

Recommendations .................................................................................................................................................... 11

Section Activity Report ....................................................................................................................... 11

Input Criteria ............................................................................................................................................................. 11

Table: Student & Course Identification Fields ........................................................................................................... 12

Table: Access and Completion Fields in the Section Activity Report ......................................................................... 14

Viewing Tips .............................................................................................................................................................. 14


Section Log Entry Report .................................................................................................................... 15

Input Criteria ............................................................................................................................................................. 15

©2015 Connections Education LLC. This training is intended to be used in the format provided. It may not be edited, altered, or redistributed, without the written consent of Connections Education LLC. Any requests to modify the training materials should be directed to School Support.

Courses and Section Reports

Table: Student and Course Identification Fields ........................................................................................................ 16

Table: Section Log Entry Data Fields ......................................................................................................................... 17

Viewing Tips .............................................................................................................................................................. 17


Section with Courses Summary Report .............................................................................................. 17

Input Criteria ............................................................................................................................................................. 17

Table: Course Identification Fields ............................................................................................................................ 18

Table: Student Identification Fields ........................................................................................................................... 19

Table: Course Completion and Assessment Fields .................................................................................................... 20

Viewing Tips .............................................................................................................................................................. 21

Section with Details by Grade Book Weight Type Report .................................................................. 21

Input Criteria ............................................................................................................................................................. 21

Table: Student and Course Information Fields .......................................................................................................... 22

Table: Assessment Type Information Fields .............................................................................................................. 23

Table: Additional Student Information ..................................................................................................................... 24

Viewing Tips .............................................................................................................................................................. 24

Section with Details by Grade Book Weight Type Report For Semester ........................................... 25

Input Criteria ............................................................................................................................................................. 25

Table: Student and Course Information Fields .......................................................................................................... 26

Table: Assessment Data Fields .................................................................................................................................. 27

Viewing Tips .............................................................................................................................................................. 28



Reports Overview As the Program Coordinator you have the ability to run reports that provide information about student

progress and performance.

The reports listed below can be run by users with the Program Coordinator role at any time during the

school year. This group of reports provides information about student performance within the

sections they are enrolled in.

Report Name Description

Assessments Objectives Performance by Section Displays student performance on each objective

within a course.

Institutional Student Performance Export Provides an overview of student progress and

performance in each enrolled course.

Section Activity Report Displays a detailed record of work a student has

completed in each course over a 7 day period.

Section Log Entry Report Displays the number of log entries created for a

student in each course.

Section with Courses Summary Report Displays information to help track total number

of lessons completed for a course.

Section with Details by Grade Book Weight Type

Report

Displays the percentage of each assessment type

the student has completed for the year.

Section with Details by Grade Book Weight Type

Report for Semester

Displays the percentage of each assessment type

the student has completed for a semester.



Accessing Reports in Connexus® All of these reports can be accessed from your Employee Home Page in Connexus.

From the Employee Home Page

1. Select the Reports link from the Miscellaneous Tools area on the right.

2. Select the desired report from the list of reports.



*Please note that all reports will open in Microsoft® Excel®. For the best experience,

make sure you have a current version of Excel installed on your computer.

Assessments Objectives Performance by Section The Assessments Objectives Performance by Section report displays how each student in a section is performing on the objectives within that course. This report is available for Language Arts, Math, and Science courses.

Input Criteria

Your school will show as the default location. Check the box next to Sub-locations in the blue area.

Next to the School Year field, use the drop-down to select the current school year.

Next to the Students field, it is recommended to leave the selection at “Include only Students who are currently active.” However, if you needed to see previous performance for a student that has been withdrawn, you would want to select the option to “Include all Students.”

Next to the Courses field, use the drop-down arrow to select the course you wish to view data for.

Leave the Objective Group field to “All.”



Select Generate Export and a link will appear to gain access to your report.

Select the link and you will be prompted to either open or save your report. The spreadsheet will open

to the Overview tab. Select the Data tab from the bottom to view the report.

Report Details

Each student in the course will have their own row of data in the report. Columns A through J provide basic identification information.

Table: User and Course Information Fields

Data Description

idWebuser The user’s unique identification number within Connexus.

Last Name The student’s last name as entered in Connexus.

First Name The student’s first name as entered in Connexus.

Location This field will display the name of your program.

Final Grade The grade level the student is enrolled in.

Current Homeroom

Teacher

The name of the teacher responsible for the Advisory or Homeroom section.

Some programs do not utilize Homeroom/Advisory sections and N/A will be

displayed.

Section Name This is the name of the course section as seen by the student.

User Start Date The date the student was set to In Progress in the course. Often this will be

the same as the program start date. Students cannot submit course

assessments until they are In Progress.



User Finish Date The date the term ends for the student and by which coursework must be

completed.

Course Name The name of the course as it appears within the Connexus system. This name

is used for internal organizational purposes.

Starting in column K, it is helpful to look at the column headings in groups of 3. In the example below, there are 114 assessment items that measure the Cluster: Craft and Structure. The student has completed 6 of the 114 items and has scored 50% proficiency on those 6 items.

Table: Reading Objective Data in the Assessments Objectives Performance Report

Data Description

Row 1-

Cluster/Objective

The top row of the report will list the name of the objective cluster or the

specific objective.

Assigned The number of assessment items in the course that measure the cluster or

objective.

Completed The number of assessment items the student has completed in the course

thus far.

Score How the student has performed on the completed items for that cluster or

objective.



Viewing Tips

It may be helpful to color code the three columns that show mastery for each objective. One way to do so is to select the three columns (ex. N, O, P) and open the Cell Styles menu from the Home Excel toolbar. Then select the highlight or style color that will make this group stand out.

Recommendations

This report can be used to identify which objectives students in each section are struggling with. This may be helpful for programs that need to prepare for state testing.

Institutional Student Performance Export The Institutional Student Performance Export report, or ISPR, provides a general overview of how far students have progressed in their courses and how well they are performing.

Input Criteria


Next to the School Year field, confirm that the current school year is displayed.

Leave both the Active and Course Category fields set to the “Any” option.


Select the link and you will be prompted to either open or save your report. The report will open to the Overview tab. Select the Data tab at the bottom to view the report.



Report Details

Columns A through J provide information to identify the student and course.

Table: ISPR Student and Course Identification Fields

Data Description

User ID The user’s unique identification number within Connexus.

First Name The student’s last name as entered in Connexus.

Last Name The student’s first name as entered in Connexus.


Section ID The identification number assigned to a section of a course in Connexus.


Teacher The name of the teacher assigned to the section the student is enrolled in.

User Start The date the student was set to In Progress in the course. Often this will be

the same as the program start date. Students cannot submit course


User Finish The date the term ends for the student and by which coursework must be

completed.

Section Role Stage This shows where the student is in their progress through the course.

Enrolled will display before the course start date and then change to In

Progress as the student is working. They will move to Pending Complete

when they complete all the course material or when the section end date

arrives. A Complete status indicates the student has finished all work and the

teacher has reviewed it and marked their grade as final.



Columns K through Q will show how far along a student is in the course and their score.

Table: ISPR Progress Data Fields

Data Description

% Complete The percent of the course the student has completed.

Expected %

Complete

The percent of the course the student is expected to have completed based

on the start and end dates for the course.

Course Participation

Metric

If your program participates in Escalation, this is one metric that is provided.

The participation metric is the student’s rate of lesson completion based on

where a student should be by a given date.

Completion Status Based on the difference between the % Complete and Expected % Complete

fields, the status will indicate if a student is On Track, Behind, if there are

Serious Concerns

Overdue Lessons The number of lessons behind the student is based on lessons assigned on

their planner in Connexus.

Score This reflects the student’s overall grade for the course based on the

assessments the student has completed to that point.

Score Status This field will display one of a few options. Passing, In Danger of Failing,

Failing, or N/A. If the student has not completed any course work the field

will show as N/A.



Viewing Tips

The Institutional Student Performance Export has one row for each course a student is enrolled is and shows all students in your program. To make this report easier to view, you can sort or filter the student data. By default, the data is organized in alphabetical order by Section Name.

One way to view the data is to sort the students in alphabetical order by last name so that all of a student’s sections will appear together. To do this, select the Last Name column and choose Sort A to Z from the Sort & Filter menu in the Home Excel toolbar.

Alternatively, you may wish to view data for all students in a particular course. You can filter the Section Name column and select just those sections you wish to view. Select the cell titled Section Name and then select Filter from the Sort & Filter menu in the Home Excel toolbar.

Recommendations

Running this report at regular intervals during the term will help you keep track of which students are completing their lessons to finish their coursework on time and which students you may need to reach out to. It is best to intervene early on if students begin falling behind so that adjustments can be made to ensure their success.

Section Activity Report This report provides a detailed look at the work students are completing in their courses for a 7 day

period.

Input Criteria

Your school will show in the Location field.

The Students and Activeness in the section fields should be left to their default selections.

In the Start Date and End Date fields, use the calendar icons to select a range of days that does not exceed 7 days. The clock icons should be used if your program is not in the Eastern Standard Time Zone and you want to capture an exact range of dates.

Finally, select your program’s Time Zone using the drop-down menu.





Columns A through P provide identifying information about the student and course.

Table: Student & Course Identification Fields

Data Description




Grade Level The grade level the student is enrolled in.

Student Stage The student’s enrollment stage. Only students with a stage of Enrolled are

able to access and complete coursework. You may also see Archived, Pre-

Approved or Approved.

Enrollment Date This is the date that the student was enrolled in Connexus.



Withdrawal Date The name of the teacher assigned to the section the student is enrolled in.

User Start The date the student was set to In Progress in the course. Often this will

be the same as the program start date. Students cannot submit course



completed.

Location ID The unique identification number given to your program in Connexus.

Location Name This field will display the name of your program.

Course ID The identification number assigned to a course in Connexus.

Course Display Name The name of the course as displayed to users.



Teacher(s) The name of the teacher assigned to the section the student is enrolled in.

Columns Q through T provide specific data on what the student has completed in the 7 day period specified in the report criteria.



Table: Access and Completion Fields in the Section Activity Report

Data Description

Lesson Access This field will show a date for each day in the specified period that a

student accessed a lesson in the specified course. The number in

parentheses shows how many “clicks” the student made within the

course.

Lesson Completion A date and time will show for each lesson the student marked as

complete within the 7 day period.

Assessment Completion A date and time will show for each assessment that was submitted

within the 7 day period.

Student Orientation

Complete

Displays if the student has completed the Student Orientation Course or

not.

Viewing Tips

The data is listed in alphabetical order by student name. All of a student’s enrolled courses will be listed together. If you only want to see information for one student at a time, you can filter by student name. Select the First Name column and open the Sort & Filter menu from the Home Excel toolbar. Select Filter from the drop-down menu and then select the student name you wish to focus on from the filter icon.

Another way to view the data is to focus on students that did not complete a lesson or did not complete an assessment in the 7 day period. This can be done by filtering the Lesson Completion or Assessment Completion columns to show blank entries. A blank entry indicates that a student did not complete the specified work.

Recommendations

Running the Section Activity Report regularly can help you identify students that may be falling behind. This report can be compared to the All Attendance Records report as a measure of student accountability. You can create a folder on your computer and save a copy of the report to this folder weekly for easy reference.



Section Log Entry Report The Section Log Entry Report displays the most recent log entry that was created as well as the total number of log entries that have been created for a particular student.

Input Criteria

There are several input fields, but most will be left to their default setting.

Leave all of the fields under the Report Filters heading at their default settings. (Your school should show as the location and the current school year should show by default.)

Under the Count Filters heading, leave the Log Entry System field set to the default of Any. Use the calendar icons to enter the Start Date and End Date to set the date range that you want to view log entry data for.

Select the appropriate Time Zone for your program using the drop-down menu.





There are several columns that identify the section and course information that are used within the system.

Table: Student and Course Identification Fields

Data Description








Section Teacher(s) The name of the teacher(s) assigned to the section the student is enrolled

in.


Use columns J, M, N, O, & P to see the courses for which students have log entries for.



Table: Section Log Entry Data Fields

Data Description

Course Display Name The name of the course as displayed to users.

Course Subject Area The curriculum area under which the course is categorized.

Course Subject The general curriculum area under which the course is categorized.

Count The number of log entries that have been created for the student in the

course.

Date of Most Recent

Contact

Displays the date and time of the last saved contact.

Contact Name The name of the Connexus user that created the most recent log entry.

Viewing Tips

There is one row of data for each course a student is enrolled in. The data is grouped so that all a student’s courses appear together. To view data for just one student at a time, you can filter the spreadsheet. Highlight the First Name column and open the Sort & Filter menu from the Home Excel toolbar. You can then use the filter menu for that column to select the student of focus.

Recommendations

This report can be helpful in making sure that students are staying in contact with their teachers.

Section with Courses Summary Report The Section with Courses Summary Report provides information about the lessons within a course and the student’s progress in completing those lessons.

Input Criteria





Leave the radio button for the Users field set to Only students. Leave the Active and Course Category fields to their default settings.

Select the middle radio button for the Results field that reads “Detailed – Return individual user information (include lesson, assessment and scoring data).”



Columns A through J provide information about the Course and Section the student is enrolled in.

Table: Course Identification Fields

Data Description



Section Location This is the name of the program where the section is available.




Base Course ID The identification number assigned to the original course from which

course was created.

Course Name The name of the course as it appears within the Connexus system. This

name is used for internal organizational purposes.

Course Display Name The name of the course as displayed to users in the Course Placement Tool.

Grading Effort This field displays a value for the level of effort required of the teacher to

grade assessments within the course.

Teaching Effort This field displays a value for the level of effort required of the teacher to

engage and teach students in the course.

Overall Effort This is the combined value for the Grading and Teaching Effort columns.

Columns K through R display the identification information for the student and their status in the course.

Table: Student Identification Fields

Data Description





User Start The date the student was set to In Progress in the course. Often this will






completed.

Section Role How the user participates in the course. Students have the Student

section role in their courses.

Section Role Stage This shows where the student is in their progress through the course.


Progress as the student is working. They will move to Pending Complete

when they complete all the course material or when the section end date

arrives. A Complete status indicates the student has finished all work and

the teacher has reviewed it and marked their grade as final.

Columns S through AB show the completion information for the student.

Table: Course Completion and Assessment Fields

Data Description

Forced? Describes if the student must take assessments in order to progress

through the course. The field will display Yes or No.

High School Credit? Tells whether or not the course is eligible for high school credit towards

graduation.

# Lessons Total number of lessons in the course.

#Skipped Lessons The number of lessons that have been skipped for the student in the

course.

#Completed Lessons Total number of lessons the student has marked complete for the

course.

Course Assessment The total number of points assigned to the assessments in a course.



Points

Dropped Assessment

Points

The total number of assessment points that were dropped as a result of

skipping a lesson or dropping an assessment.

Student Attempted

Assessment Points

The total number of points the student could have earned based on the

assessments completed so far in the course.

Assigned Assessment

Points

The total number of points assigned in the grade book for correct

assessment items.

Score This reflects the student’s overall grade for the course based on the

assessments the student has completed to that point.

Viewing Tips

Data in this report is organized in alphabetical order by the Section Name. To see all courses for a

single student, you can filter the spreadsheet. Highlight the First Name column and open the Sort &

Filter menu from the Home Excel toolbar. You can then use the filter menu for that column to select

the student of focus.

Section with Details by Grade Book Weight Type Report The Section with Details by Grade Book Weight Type report allows you to view how all students are

progressing on certain assessment types in one report.

Input Criteria



Leave the Users, Active and Course Category fields set to the default options.





The report will have one row for each section a student is enrolled in. Columns A – L display information that identifies the student and course they are enrolled in.

Table: Student and Course Information Fields

Data Description













Course Display Name The name of the course as displayed to users in the Course Placement

Tool.

User Start Date The date the student was set to In Progress in the course. Often this will



User Finish Date The date the term ends for the student and by which coursework must

be completed.

Columns M – Z display the completion percentage for the types of assessments listed in the grade book. There are 2 entries for each assessment type. The first set is for the first half of the course and the second entries are for the second half of the course.

It is important to cross reference these assessment types with the student’s grade book as not all courses use every assessment type. For example, if the course does not use Skills Checks, this column will show 0%.

Table: Assessment Type Information Fields

Data Description

Test Completion1 The percentage of tests the student has completed out of the total

number for the first half of the course.

Quiz Completion1 The percentage of quizzes the student has completed out of the

total number for the first half of the course.



Skills Check Completion1 The percentage of skills checks the student has completed out of

the total number for the first half of the course.

Portfolio Completion 1 The percentage of portfolio assignments the student has

completed out of the total number for the first half of the course.

Quick Check Completion 1 The percentage of quick checks the student has completed out of

the total number for the first half of the course.

Discussion Completion 1 The percentage of discussion assignments the student has

completed out of the total number for the first half of the course.

Score 1 The student’s average score on the first half of their assignments.

Test Completion 2 – Score 2 The columns are repeated to show the percentage of each

assessment type completed for the second half of the course.

The final three columns, AA through AC provide additional information about the student.

Table: Additional Student Information

Data Description

IEP This field will display “IEP” if it has been indicated in Connexus that the

student has an IEP.

Enrollment Date The date the student was enrolled in Connexus.

Teacher Displays the last name of the teacher for that course section.

Viewing Tips

There is one row of data for each course a student is enrolled in. The data is grouped so that all a

student’s courses appear together. To view data for just one student at a time, you can filter the

spreadsheet. Highlight the First Name column and open the Sort & Filter menu from the Home Excel



toolbar. You can then use the filter menu for that column to select the student of focus. Similarly, you

can filter the Section Name column if you want to view all students taking a particular subject at once.

Section with Details by Grade Book Weight Type Report For Semester The Section with Details by Grade Book Weight Type Report for Semester displays course progress for

all students in your program in each major assessment type. Each category is displayed just once for a

look at the semester as a whole.

Input Criteria



Leave the Users, Active, and Course Category fields set to the default options.





The report will have one row for each section a student is enrolled in. Columns A – R display information that identifies the student and course they are enrolled in.

Table: Student and Course Information Fields

Data Description





School District This field will display the name of any school district associated with

the student. If this is not applicable to your program the field will be

blank.


IEP Displays if a student has an IEP noted in Connexus.

Enrollment Date This is the date that the student was enrolled in Connexus.

Section ID The identification number assigned to a section of a course in

Connexus.


Section Teacher The teacher assigned to the course section.

Homeroom Teacher For programs that utilize an advisory or homeroom course, this is the

teacher assigned to that class.






Course Display Name The name of the course as displayed to users in the Course Placement

Tool.

User Start Date The date the student was set to In Progress in the course. Often this

will be the same as the program start date. Students cannot submit

course assessments until they are In Progress.

User Finish Date The date the term ends for the student and by which coursework must

be completed.

Section Stage This shows where the student is in their progress through the course.


Progress as the student is working. They will move to Pending

Complete when they complete all the course material or when the

section end date arrives. A Complete status indicates the student has

finished all work and the teacher has reviewed it and marked their

grade as final.

Columns S – AC display the percentage of assessments complete for the assessment categories displayed. It is important to cross reference these assessment types with the student’s grade book as not all courses use every assessment type. For example, if the course does not use Skills Checks, this column will show 0%.

Table: Assessment Data Fields

Data Description

Test Completion The percentage of tests the student has completed out of the total

number for the course.

Quiz Completion The percentage of quizzes the student has completed out of the total

number for the course.

Skills Check Completion The percentage of Skills Checks the student has completed out of the



total number for the course.

Portfolio Item Completion The percentage of portfolios the student has completed out of the


Quick Check Completion The percentage of Quick Checks the student has completed out of the


Discussion Completion The percentage of discussion assignments the student has completed

out of the total number for the course.

Practice Completion The percentage of practice assignments the student has completed out

of the total number for the course.

Final Exam Completion This indicates if the student has completed the final exam if there is

one for the course.

End of Course Exam

Completion

This indicates if the student has completed the end of course exam if

there is one for the course.

Participation Completion The percentage of participation assignments the student has

completed out of the total number for the course.

Score The student’s average grade for the semester.

Viewing Tips

There is one row of data for each course a student is enrolled in. The data is grouped so that all of a

student’s courses appear together. To view data for just one student at a time, you can filter the

spreadsheet. Highlight the First Name column and open the Sort & Filter menu from the Home Excel

toolbar. You can then use the filter menu for that column to select the student of focus. Similarly, you

can filter the Section Name column if you want to view all students taking a particular course at once.


Courses and Sections Reports in Connexus®: A Comprehensive ... · Section with Details by Grade...

Documents

Transcript of Courses and Sections Reports in Connexus®: A Comprehensive ... · Section with Details by Grade...