Course ILT Spreadsheet structure Unit objectives Enter labels and values; select a range; replace...
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Transcript of Course ILT Spreadsheet structure Unit objectives Enter labels and values; select a range; replace...
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ILT
Spreadsheet structure
Unit objectives Enter labels and values; select a
range; replace cell contents; undo or redo actions; and move, copy or delete data
Find specific data, replace found data, and sort data
Insert rows or columns; change column widths and row heights; and insert, move, copy, delete, or rename worksheets
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Topic A
Topic A: Entering and editing data Topic B: Finding, replacing, and
sorting data Topic C: Worksheet manipulation
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Labels and values
Label:– Identifies data– Can be:
Text Text with numbers
Value:– Number– Date– Time– Formulas and functions
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Cell and range
Cell– Single block of data
Range – Two or more cells, rows, or columns
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Selecting cells
Contiguous (adjacent) ranges1. Point to the first cell
2. Drag to the last cell
Non-contiguous ranges1. Select the first cell or range
2. Hold Ctrl and select addition range(s)
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Inserting or replacing data
Insert or replace:1. Select a cell
2. Type the data
Replace only part:1. Select a cell
2. Press F2
3. Edit the data
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Undo and Redo
Undo:– Choose Edit, Undo– Click – Press Ctrl + Z
Redo:– Choose Edit, Redo– Click – Press Ctrl+Y
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Clipboard
Special memory area Stores copied data Data is removed when pasted
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Copying data
1. Select the data
2. Copy the data:– Choose Edit, Copy– Click – Press Ctrl + C
3. Select the destination
4. Paste the data– Choose Edit, Paste– Click – Press Ctrl + V
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Using the fill handle
1. Select the data
2. Point to the fill handle– Mouse pointer changes to + symbol
3. Drag over adjacent cells
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Moving data
1. Select the data
2. Cut the data:– Choose Edit, Cut– Click – Press Ctrl+X
3. Select the destination
4. Paste the data
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Deleting ranges
1. Select the range
2. Choose Edit, Delete
3. Specify where to shift the cells
4. Click OK
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Topic B
Topic A: Entering and editing data Topic B: Finding, replacing, and
sorting data Topic C: Worksheet manipulation
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Finding and replacing data
Finding:1. Choose Edit, Find
2. Type the word to find
3. Click the Find Next button
Replacing1. Find a word in Find or Replace dialog
box
2. In Replace with box, enter new data
3. Click the Replace button
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Sorting lists
1. Select any cell in the list
2. Choose Data, Sort
3. Under Sort by:1. Select a column heading
2. Select a sort order
4. Under Then by, select a column heading and a sort order
5. Click OK
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Topic C
Topic A: Entering and editing data Topic B: Finding, replacing, and
sorting data Topic C: Worksheet manipulation
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Inserting rows and columns
1. Select row or column where you want to insert
2. Right-click and choose Insert
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Resizing rows and columns
Drag the row or column border Double-click the row or column border Format menu:
– Format, Row, Height– Format, Column, Width
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Inserting worksheets
Choose Insert, Worksheet Right-click worksheet tab, choose
Insert, select Worksheet Press Shift+F11
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Deleting worksheets
Choose Edit, Delete Sheet Right-click the sheet tab and choose
Delete
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Rearranging worksheets
Drag worksheet tab to new location Use the Move and Copy command
1. Select the worksheet
2. Choose Edit, Move or Copy Sheet
3. Select new location
4. If you want to copy, check Create a copy
5. Click OK
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Methods of renaming worksheets
Double-click the tab Right-click the tab and choose
Rename Choose Format, Sheet, Rename
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Unit summary
Entered labels and values; learned several methods of selecting a range; replaced cell contents; undid and redid actions; and moved, copied, and deleted data
Found specific data, replaced that found data, and sort data by the information in a particular column
Inserted rows or columns; changed column widths and row heights; and inserted, moved, copied, deleted, and renamed worksheets