COUNTY OF ALAMEDA · Web viewOn page 28, the last sentence reads: “Bidders are advised that in...

COUNTY OF ALAMEDAGENERAL SERVICES AGENCY-PURCHASING

ADDENDUM No. 1to

RFP No. 900360For

MSA Tobacco Control Community Contracts

Specification Clarification/Modification and Recap of the Networking/Proposers ConferencesHeld on May 5, 2008 and May 6, 2008

_________________________________________________________________________

NOTICE TO BIDDERS

THIS COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY (GSA), RFP ADDENDUM HAS BEEN ELECTRONICALLY ISSUED TO POTENTIAL BIDDERS VIA E-MAIL. E-MAIL ADDRESSES USED ARE THOSE IN THE COUNTY’S SMALL LOCAL EMERGING BUSINESS (SLEB) VENDOR DATABASE OR FROM OTHER SOURCES. IF YOU HAVE REGISTERED OR ARE CERTIFIED AS A SLEB PLEASE ENSURE THAT THE COMPLETE AND ACCURATE E-MAIL ADDRESS IS NOTED AND KEPT UPDATED IN THE SLEB VENDOR DATABASE. THIS RFP ADDENDUM WILL ALSO BE POSTED ON THE GENERAL SERVICES AGENCY (GSA) CONTRACTING OPPORTUNITIES WEBSITE LOCATED AT HTTP://WWW.ACGOV.ORG/GSA/PURCHASING/BID_CONTENT/CONTRACTOPPORTUNITIES.JSP .

The following Sections have been modified to read as shown below. Changes from the version that was originally included with the RFP are indicated in strikeout for deletions and bold for additions as shown below.

RFP, EXHIBIT M – RESPONSE CONTENT AND SUBMITTALS COMPLETENESS CHECKLIST Check List has been amended to read:

Section “C”, 5). Bidder’s Federal Tax Identification Number and verification of non profit status if applicable;

D. Letter of Transmittal: Bid responses shall include a description of Bidder’s approach in providing its goods and/or services to the County in one or two three (3) pages or less stating its understanding of the work to be done and a positive commitment to perform the work as specified.

1401 LAKESIDE DRIVE, SUITE 907, OAKLAND, CALIFORNIA 94612510 208 9600 FAX 510 208 9626 www.acgov.org/gsa

/tt/file_convert/5ae5ca6c7f8b9a29048cb6ce/document.doc

http://www.acgov.org/gsa/purchasing/bid_content/ContractOpportunities.jsp

County of Alameda, General Services Agency – PurchasingAddendum No. 1, RFP No. 900360 – MSA Tobacco Control Community Contracts

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E. Executive Summary: A brief synopsis of the highlights of the Proposal and overall benefits of the Proposal to the County. This synopsis should not exceed three (3) two (2) pages in length and should be easily understood.

F. Bidder’s Qualifications and Relevant Experience:

Provide a description of Bidder’s capabilities pertaining to this RFP. This description should not exceed five (5) two (2) pages and should include a detailed summary of Bidder’s experience relative to RFP requirements described herein, including references.

H. Key Personnel - Qualifications and Experience:

Bid responses shall include a complete list of and resumes for all key personnel associated with the RFP. This list must include all key personnel who will provide services/training to County staff and all key personnel who will provide maintenance and support services. For each person on the list, the following information shall be included: (1) the person’s relationship with Bidder, including job title and years of employment with Bidder; (2) the role that the person will play in connection with the RFP (3) address, telephone, fax numbers, and e-mail address; (4) the person’s educational background; (5) the person’s relevant experience; and (6) relevant awards, certificates or other achievements. This section of the bid response should include no more than two (2) pages of information.

J. Description of the Proposed Services and Implementation Plan and Schedule:

Bid response shall include a description of the terms and conditions of services to be provided during the contract term including response times. The description shall contain a basis of estimate for services including its scheduled start and completion dates, the number of Bidder’s and County personnel involved, and the number of hours scheduled for such personnel. The description must: (1) specify how the services in the bid response will meet or exceed the requirements of the County; (2) explain any special resources, procedures or approaches that make the services of Bidder particularly advantageous to the County; and (3) identify any limitations or restrictions of Bidder in providing the services that the County should be aware of in evaluating its Response to this RFP.

The bid response shall include an implementation plan and schedule to be included in Proposed Services. In addition, the plan shall include a detailed schedule indicating how Bidder will ensure adherence to the timetables set forth herein for the goals, objective, program plan, monitoring, and evaluation of services for each module bid. Description of Services and Implementation Plan and Schedule combined shall not exceed a total of ten (10) pages.

K. Implementation Plan and Schedule: Section K been added to Section “J”, as stated above.


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The bid response shall include an implementation plan and schedule. In addition, the plan shall include a detailed schedule indicating how Bidder will ensure adherence to the timetables set forth herein for the goals, objective, program plan, monitoring, and evaluation of services for each module bid. This plan shall not exceed two (2) pages.

L Cost: Budget and Budget Justification (maximum 3 pages)

The bid response shall include cost of staff time and materials, a proposed budget that accurately reflects the bidder’s efforts to meet requirements and objectives, and includes budget justification for direct and indirect cost

N. Bid Form, Exhibit B:

Pricing for the procurement of goods and services by the County shall include all taxes, freight and all other costs, or credits, associated with the procurement and delivery to the County of Bidder’s goods and services. Refer to “PRICING” under Section IV designated “TERMS AND CONDITIONS”. Submit one EXHIBIT B for each module bid. Each module is to be bid separately.

RFP Section III INSTRUCTION TO BIDDERS is amended as follows:

C. CALENDAR OF EVENTS is amended to read:

Event Date/LocationRequest Issued April 18, 2008Written Questions Due BY 12:00 noon on April 28 , 2008Networking/Bidders Conference

MAY 5, 2008 AT 10:00AM AT : General Services Agency 1401 Lakeside Drive, Conference Rm. 201, Oakland, CA 94612

Networking/Bidders Conference

MAY 6, 2008 AT 2:00PM AT : Public Works Agency4825 Gleason DriveDublin, CA 94568

Addendum Issued May 12, 2008 May 15, 2008Response Due MAY 27 , 2008 MAY 28, 2008 BY 2:00 p.m.Evaluation Period MAY 28- JUNE 19, 2008.Board Letter Issued JUNE 20, 2008Board Award Date JULY 8, 2008Contract Start Date JULY 14, 2008


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K. SUBMITTAL OF BIDS is amended to read:

2. Bidders are to submit, for each module bid, an original plus five (5) copies of their proposal. and one (1) Electronic copy (in word format on a CD) and enclosed for the sealed bid. Original proposal is to be clearly marked and is to be either loose leaf or in a 3-ring binder, not bound.


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Responses to Written Questions

Q1) Is it correct that each module requires a bid from a nonprofit organization?) The modules state “seeking non profit organization.” The bids are not limited to non

profit organizations. Any organization who meets all of the requirements is encouraged to bid. Non profits were mentioned due to the stringent requirements under II STATEMENT OF WORK, Vendor Qualifications, No. 6.

Q2) Can a nonprofit partner with a for-profit agency such as a social marketing or training firm?) Yes.

Q3) If a nonprofit and a SLEB are partnering, should the nonprofit be named as Prime?) Either one may be named as prime however, if the nonprofit is not a SLEB, they will not

receive the bid preferences available to the SLEB.

Q4) The RFP has a great deal of information regarding bids from SLEBs. There is no requirement for nonprofits to work with SLEBs; nonprofits just need the 501c3 designation. Can a SLEB partner with a nonprofit, and will the nonprofit get the 5% credit for working with a SLEB?

) If the SLEB is prime, the bid will receive the 10% preference (5% Local and 5% Small/Emerging). If the nonprofit is prime and local, but not a SLEB they will receive a 5% local preference.

Q5) If we partner with a nonprofit, should we still include items such as Exhibit G, request for preference?

) Yes, all items listed in Exhibit M must be included in you bid proposal.

Q6) Exhibit I states Exceptions, Clarifications, Amendments. When would a bidder make such a request for exception/clarification?

) A bidder would use Exhibit I when taking any exception or requesting an amendment to an item in the RFP or one of the Exhibits. If no exceptions or clarifications are requested the Bidder should state “None,” sign Exhibit I and submit with the required proposal documents.

Q7) On page 28, the last sentence reads: “Bidders are advised that in the evaluation of cost it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension.” An extension of what? Please clarify.

) The extension is an extended price, which is equal to the unit price multiplied by the quantity [extended price = unit price x quantity]. If for any reason the extended price is miscalculated, the County will assume the unit price is correct and will re-calculate the extended price.


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Responses to Verbal Questions

Q8) Approximately how much time does it take to become a certified SLEB?) Approximately 40 days. If submitting a completed application and documents to BOCO,

you should contact BOCO to confirm receipt of your application and documents, and let BOCO know your application is in conjunction with a current bid. That will help BOCO expedite processing of your certification.

Q9) Non-profits are not required, but may apply to become a SLEB. Is it correct that those non-profits that become a SLEB will receive the SLEB 10% preference?

A9) Non-profits are not required to become SLEBs and they are not required to partner. . If a non-profit is also a certified SLEB, then they are eligible to receive the maximum 10% preference points. For-profit agencies may either become a certified SLEB or they are required to sub-contract at least 20% to a certified SLEB.

Q10) With regards to the bid due date, is the County open on Monday, May 26, 2008 to receive bids?

) No.

Q11) Regarding Question 7 above, does that apply to salaries as well?) Yes.

Q12) Can a vendor be disqualified for an incorrect or inaccurate extended salary?) A vendor would not be disqualified for an incorrect or inaccurate extended salary. As

stated in Answer # 7 above of this Addendum, the County will use the hourly rate to recalculate the correction.

Q13) If a vendor calculates the salary on a staff member correctly, but ends up going over the bid limit, will the County adjust the salary, say by reducing the hours or the rate, so it does not go over the bid limit?

) The County will not make any adjustments to cost that are totaled correctly. Cost is one of the evaluation criteria. If your salary calculations go over the stated limits, then that will be factored into the evaluation of cost.

Q14) The way that salaries are generally calculated is the annual salary times a percentage of the FTE. In that case, there is no hourly salary per staff to notate. Is there a format we are supposed to use to demonstrate the hourly rate?

) Bidders may calculate salaries at an hourly rate, a monthly rate, an annual rate, or a calculation based on a percentage of full time staff.


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Q15) In this RFP, bidders are only required to provide a maximum 2-page document for qualifications of key staff. Is that correct? Should résumés be submitted?

) Résumés should not be submitted. The requirement is to provide a maximum 2-page document regarding the qualification of key staff. Whether the staff size is two people or twenty people, proposal responses should adhere to the 2-page maximum.

Q16) On Exhibit M, page 2, Item H, Key Personnel – Qualifications and Experience, it states, “Bid responses shall include a complete list of and résumés for all key personnel associated with the RFP.” Just to clarify, are résumés required or not?

) Résumés will not be required. That portion of the RFP has been amended in this Addendum.

Q17) The County is requesting an electronic version of the bid response on a disc. How does the County want this done?

) RFP, Section III Instructions to Bidders, Sections K, No.2 has been a mended. An electronic copy is no longer required.

Q18) Did you want a two-year budget submitted, or a one-year budget?) It is a 2-year contract. Bid responses are to include a 2-year budget.

Q19) As I understand, the first year is only 11½ months, and the second year is 12 months. Is that correct?

) Both years are to be bid for 12 months.

Q20) The award for this contract is schedule for mid-July 2008 correct? The Calendar of Events on page 25 of the RFP lists the Contract Start Date as July 14, 2008.

) The contract is scheduled to be awarded in mid-July 2008. Please base your bid cost on a 24 month contract.

Q21) The Board Award Date is July 8, 2008. How will the bidders know to have staff ready to begin in July?

) Vendors receiving an award will be sent a Notice of Award Letter two weeks before the Board of Supervisors Meeting, approximately June 20, 2008. However the contract period does not start until it is signed and the PO is issued.

Q22) Under the actual modules themselves, when we write out the “Description of Proposed Program Plan,” does the County want this done by a, b, c, d, etc.? Or does the County want it addressed in a narrative format that will cover a, b, c, d, etc.?

) Bidders can respond in any format that gives the clearest description of the project and covers all items in the Module.


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Q23) Each module has a list of Required Proposal Components as well additional contract or activity requirements (e.g., Description of Proposed Program Plan, Organizational Capacity, Collaboration/Coordination, Evaluation, etc.). Are all of these to be addressed in the 6-page document referenced in Exhibit M, page 3 of 5, Item J – Description of Proposed Services? And how is this different than the 10-page document referenced in the Evaluation Criteria (page 32 of 83, Item H, Description of the Proposed Plan and Timelines)?

A23) RFP, Exhibit M, Section J and K have been combined and together shall not exceed a maximum of 10 pages. Description of Proposed Program Plan and Timelines in the RFP Section M. EVALUATION CRITERIA and EXHIBIT M, Section J. Description of Proposed Services are the same.

Q24) In the Evaluation Criteria section of the RFP, page 30 of 38, Item E – Relevant Experience states it should only be a 2-page maximum. However, in Exhibit M, Item F – Bidder’s Qualifications and Experience, it states it should not exceed 5 pages. These appear to be the same thing but have different page limits. Which one is correct?

) Both sections refer to the same thing, and should only be 2 pages maximum.

Q25) The page limit for the Letter of Transmittal also differs. Page 31 of 83, Item F states a maximum of 3 pages. But Exhibit M, Item D states one or two pages only. Could you please clarify?

) The Letter of Transmittal should be a maximum of three (3) pages.

Q26) Exhibit M, Item F – Bidder’s Qualification and Experience states to include references. Is that an addition to the references asked for in Exhibit M, Item M – References?

) No. Exhibit M, Item M refers to the information a bidder must provide regarding the stated references on Exhibit D1 and D2. The references indicated on Exhibit M, Item F may be omitted.

Q27) Since we have a current contract with Tobacco Control, can we give Tobacco Control as a reference?

) Yes. If possible please list more than one contact person as a reference for the current contract.

Q28) When submitting an Exhibit B for each module, the County also requires a separate bid response for each module, correct?

) Yes. Each module requires its own separate complete bid response.

Q29) Do bidders have to use the revised Exhibit B? Can the old one be used if we cross out the incorrect data?

) Bidders MUST use all revised Bid Forms and Exhibits. The revised Exhibit B should state “Revised” on it. Please note Exhibit B may not be modified in any way.


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Q30) On Exhibit M, Item B – Table of Contents requires that tabs separate each individual section. Does the County want a tab marked “A,” a tab marked “B,” and then for “C”, for items 1-8?

) Items 1-8 of the cover letter can all be under the tab marked “C.”

Q31) The County asked for the Original proposal to be loose leaf or in a 3-ring binder, not bound. Would a binder clip be acceptable?

) A binder clip or a 3-ring binder is acceptable. The County does not want proposals to have a spiral, combed or glued binding, or any other binding that would otherwise prevent the proposal from being loose.

Q32) Do the copies of the proposals need tabs as well?) Tabs are requested to assist the Evaluation Committee, but are not required.

Q33) For tabs, can sticky notes with neat writing be used instead?) Yes, that would be acceptable.

Q34) On Exhibit M, Item G – Financial Statements requests the bidder’s most recent Dun & Bradstreet Supplier Evaluation Report. Does that apply to non-profits (501c3) as well?

) Non-profits must submit proof of non-profit status; Dun & Bradstreet is not required.

Q35) The Bidders Conference is the County’s deadline for questions pertaining to this bid. What if clarification is needed during preparation of the bid response? For example, if our Finance Department needs to clarify the County’s financial requirements.

) Questions and answers that may or could affect bid responses need to be addressed in an Addendum. Question(s) regarding response format, or information already contained in the RFP specifications, terms and conditions or in the Addendum can most likely be answered by Nancy Bishop, Contracts Specialist II, any time up to the submission of the proposal.

Q36) If a bidder is awarded two modules with two separate budgets and those contracts are executed, will Tobacco Control be combining those two budgets into one budget in terms of invoicing and workability of the budget for the fiscal year at the start of the contract?

) This may be possible but should be negotiated with the Public Health Department once the contract has been awarded.

Q37) Are community based organizations, schools of higher learning, universities, etc. SLEB exempt?

) Yes, See the RFP, Section V-County Provisions, Item 2, Page 38 of 83


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Q38) How does the County define a SLEB?) The definition and requirements for being a SLEB are listed in the RFP beginning on

page 36 of 83 (Section V – County Provisions, Item 2 – Small and Emerging Locally Owned Business).

For further information regarding the SLEB or First Source programs, you may contact Linda Moore, Business Outreach Officer via e-mail at [email protected].

As an alternate, you may also contact Ashley Hobson at [email protected].

Q39) Can a non-profit be eligible for SLEB certification?) Yes, a non-profit that meets the requirements for becoming a SLEB can submit their

application to BOCO (Business Outreach and Compliance Office) for certification as a SLEB.

Q40) If a prime bidder is a for-profit company that is not a certified SLEB, must they subcontract at least 20% of the contract value to a certified SLEB?

) Yes.

Q41) Should the Executive Summary be no more than 2 pages? ) The Executive Summary should be no more than 2 pages.

Q42) Will the Addendum be posted as a Word document?) Yes.

Q43) Will the contractors be required to convene and facilitate meetings?) It is not currently a requirement. Most likely, that decision will be made after the

contract is awarded.

Q44) Should convening and facilitating meetings be included in the bid response?) You may include it, but it is not a requirement.

Q45) For agencies that are submitting multiple modules, is it best to submit each module as its own proposal? So Exhibit M applies to each module?

) Yes, each module requires its own bid response and is to be submitted as a separate proposal. Each module will be evaluated separately and must contain all required elements in Exhibit M RESPONSE CONTENT AND SUBMITTALS COMPLETENESS CHECKLIST.

mailto:[email protected]



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Q46) Do you want a separate box for each bid response for each module?) If a bidder submits a bid response package for Module 5 as well a separate bid response

package for Module 9, both bid responses may be placed in the same box, labeled and sealed.

Q47) On page 27 of 83, Item 8, it states: “Only one (1) bid response per module will be accepted….” Is it acceptable to submit alternate budgets or alternate plans?

) You may include a suggested alternative such as an alternate location or substituted activity but not an alternate set of plans. Only one complete bid response per module.

Q48) After funding is received for a specific budget, can adjustments be made?) No changes or adjustments can be made during the RFP bidding process. Once the

contract(s) is awarded it might be possible to make minor adjustments of funds within the modules depending on the specific set of circumstances.

Q49) Is the online contract compliance system new? The Elations System?) Yes. The Elations System is a reporting system for prime vendors who have SLEB

subcontractors.

Q50) Right now we submit our invoices to groups within Public Health. Will the Elations System change that?

) No. You will still submit your invoices in the same manner as before, or as directed to under the new contract. The Elations System means you will have to go online and verify payments made to and received by SLEB sub-contractors. If you are not required to partner with a SLEB, then you do not need to use the Elations System.

Q51) Are all of the modules based on the best practices for Tobacco Control?) Module 9, addresses health inequities that may be stronger than the best practices

approach. Module 9 would not be considered a best practice for tobacco control. The intent is that it will be a best practice for health inequities and that it will have an effect on tobacco use and the risk factors associated in those communities.

Q52) On page 3 of Exhibit M, References, can bidders include funders as references? ) Yes. Funders and collaborators are fine.

Q53) When will the County be calling the references? A53) During the evaluation period.

Q54) How many references does the County require? ) The RFP requests the bidder to provide a list of (4) Current References and (4) Former

References (for a total of 8 references).


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Q55) Regarding references, does the County want organizations versus individuals? ) They can be either one. Any organizations or agencies listed should include a contact

person that can be reached. The County strongly recommends all bidders to contact their references to verify their contact information is correct.

Q56) When providing references, does the County want references that have to deal with the organization itself, or for the particular project within an organization?

) Bidders should list the references that are most applicable to this RFP. The County would like to see references that have done similar work in scope and detail as is outlined in this RFP.

Q57) On page 6 of 83, it states: “Bidders shall show their understanding of how inequities in power in our communities have led to tobacco related health inequities and are to incorporate solutions into their proposals as required in II STATEMENT OF WORK, E. SPECIFIC REQUIREMENTS.” Could you please clarify which section this is?

) This is in reference to RFP, page 7 of 83, Item E – SPECIFIC REQUIREMENTS AND LIST OF MODULES.

Q58) Can current and former references be the same? ) Bidders are requested to list different references for Current and for Former.

Q59) We have long relationships with our clients. So our current references are also our former references. How do we list those?

) If all of your references are both current and former use Exhibit I to clarify there are no former client/customer references listed due to the long term relationships you have maintained with your current clients.

Q60) Are these Alameda County goals and outcome objectives or outcome objectives for the grantees to attain within a two year period?

A60) Yes, the outcome objectives are to be attained within a two year period.


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The following participants attended the Bidders’ Conferences:

Company Name Representative Contact InformationALAC1900 Powell StreetEmeryville, CA 94608

Mosun Onipede Phone: 510 893-5474E-Mail: [email protected] Contractor: Subcontractor: XCertified SLEB:

ALAC1900 Powell StreetEmeryville, CA 94608

Serena Chen Phone: E-Mail: [email protected] Contractor: Subcontractor: XCertified SLEB:

ALAC1900 Powell StreetEmeryville, CA 94608

Phone: 510-892-5474E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:

TV HC22331 Mission BLVD Hayward, CA 94541

Phone: E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:

Thunder Road390 40th Oakland, Ca 94609

Phone: E-Mail: Prime Contractor: Subcontractor: Certified SLEB:

Family Service of San Leandro2208 San Leandro Blvd.San Leandro, Ca 94577

Phone: 510-483-6715 ext333E-Mail: [email protected] Contractor: XSubcontractor: Certified SLEB:

Fischer Communications2140 Shattuck Ave Suite 808 Berkeley, CA 94704

Bobbi Fischer Phone: 925 366-5173E-Mail: bobbiofischercommunications.comPrime Contractor: Subcontractor: XCertified SLEB:

Community Recovery Service2201 BroadwayOakland, CA 94612-3028

Edward Kikumoto Phone: 510-251-251-2492E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:

American Lung Association1900 Broadway Suite 201 Emeryville, CA 94608

Rabb Morales Phone: 510-893-5474E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:


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Company Name Representative Contact InformationCommunity Counseling Education Center3775 Beacon AveFremont, Ca 94538

Aaryn Church Phone: 792-4964E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:

La Clinica de la Raza, IncP.O. Box 22210 Oakland, Ca 94623-2210

Ignacio Ferrey Phone: 510-535-2909E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:

Thunder Road390 40th Oakland, Ca 94609

Phone: 653-5040 x-315E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:

Alameda COEHayward, Ca

Phone: 510-670-4589E-Mail: Prime Contractor: Subcontractor: Certified SLEB:

URSA Institute Communities Under Siege390 4th St. San Francisco, Ca 94107

Phone: E-Mail: Prime Contractor: Subcontractor: XCertified SLEB:

Elijah Clayton 360 22nd St Suite 688Oakland , Ca


Glad Tidings NCCD1027 W. Tennyson Hayward, CA

Phone: 510-487-6551E-Mail: [email protected] Contractor: XSubcontractor: Certified SLEB:



COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY-PURCHASING EXHIBIT A – BID ACKNOWLEDGEMENT

RFP No. 900360, Addendum No. 1MSA Tobacco Control Community Contracts

The County of Alameda is soliciting bids from qualified vendors to furnish its requirements per the specifications, terms and conditions contained in the above referenced RFP number. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfilled.1. Preparation of bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and

corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFP. No alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total.

2. Failure to bid: If you are not submitting a bid but want to remain on the mailing list and receive future bids, complete, sign and return this Bid Acknowledgement and state the reason you are not bidding.

3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFP, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c) Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate.

4. Award: (a) Unless otherwise specified by the bidder or the RFP gives notice of an all-or-none award, the County may accept any item or group of items of any bid. (b) Bids are subject to acceptance at any time within thirty (30) days of opening, unless otherwise specified in the RFP. (c) A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

5. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

6. Samples: Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may upon request (made when the sample is furnished), be returned at the bidder’s expense.

7. Rights and remedies of County for default: (a) In the event any item furnished by vendor in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same, and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should vendor fail, neglect or refuse so to do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase order and the actual cost thereof to the County. In the event that vendor fails to make prompt delivery as specified for any item, the same conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the vendor. (c) The rights and remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFP, or from date correct invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the County warrant check.

9. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

10. No guarantee or warranty: The County of Alameda makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded in on this order.

THE undersigned acknowledges receipt of above referenced RFP and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFP and Bid Acknowledgement.

Firm:Address:State/Zip

By:_______________ ________________________________________________ Date____________ Phone_____________________

Printed Name Signed Above:_______________________________________________________________________________________

Title:__________________________________________________________________________________________________________

EXHIBIT B (Revised 5/14/08)COUNTY OF ALAMEDA

RFP No. 900360for

MSA Tobacco Control and Community Contracts

BID FORM

Cost shall be submitted on Exhibit B as is. No alterations or changes of any kind are permitted. Bid responses that do not comply will be subject to rejection in total. The cost quoted below shall include all taxes and all other charges and is the cost the County will pay, not to exceed the grand total lump sum cost, for the three (3) two (2) year term of any contract that is a result of this bid.

Important Note: If you are bidding on more than one (1) module, you must complete a separate Bid Form B for each module proposal submitted. Each module is to be bid separately. Failure to complete a separate form for each module bid may result in your proposal failing and receiving no additional consideration.

1. Agency Name:_____________________________________________________________

2. Circle applicable Module number (circle only one and submit a separate Exhibit B for each proposal):

No. 1 and 2 No. 3 No. 4 No. 5 No. 6 No. 7 No. 8 No. 9

3. Module Title:______________________________________________________________

4. Amount bid for services for this module (in dollars): ____________________________

5. Is agency willing to accept a partial award? Check only one: [ ] Yes, or No [ ]

6. Address: ______________________________ City: ____________________Zip:_______

7. Phone Number: ( ) __________________ Fax: ( ) ______________________

8. Email Address: ____________________________________________________________

9. Is Agency a non-profit Community Based Organization? Check only one: [ ] Yes, or No [ ] If yes, you must provide proof of your tax status with each proposal as stated in "U COUNTY

PROVISIONS No. 2 on page 37”.

Bidder agrees that the price(s) quoted are the maximum they will charge during the term of any contract awarded.FIRM: ____________________________SIGNATURE:________________DATE:_______

PRINTED NAME: _____________________TITLE:___________________________

RFP No. 900360

EXHIBIT LRFP VENDOR BID LIST

Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI # 900360 and/or been issued a copy of this RFP. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business partnering relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program (described within this RFP). For additional information regarding the SLEB Program, please visit our website at http://www.acgov.org/gsa/sleb/ and/or contact Linda Moore, Business Outreach Officer, at [email protected], or (510) 208-9717.

Vendors who attended the Networking/Bidders Conferences have been added to the Vendor Bid List. Please see the RFP sections entitled ‘Calendar of Events’ and ‘Networking/Bidders Conferences’ for additional information. The Networking/Bidders Conferences scheduled for all current projects are posted on the GSA Calendar of Events website at http://www.acgov.org/gsa/Calendar.jsp. This RFP Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.

RFP No. 900360 – MSA Tobacco Control Community

Business Name Street Address CityStat

e Contact NamePhone Number Email

100 Black Men of the Bay Area, Inc. 1638 12th Street, Oakland, CA Daryle Whyte(510) 763-3661 [email protected]

Health & Human Resource Education Center 2288 Fulton Street #103 Berkely, CA Anne Bacon

(510) 549-5990 [email protected]

Health Through Art Signs of Recovery 2288 Fulton Street #103 Berkeley, CA Tisha Kenny(510) 549-5990 [email protected]

Asians For Job Opportunities in the Bay Area, Inc

1911 Addison Street, 2nd Floor Berkeley, CA Tony Leong


Eastmont Wellness Center 6955 Foothill Blvd. #100 Oakland, CA Audrey Lindahl(510) 567-5718 [email protected]

ACPHD-MCAH - Smoke Free Families1000 San Leandro Blvd #216B

San Leandro CA Amanda Chan


St. Marys Preschool Center PO Box 28178 Oakland, CA Barbara Ellis [email protected]

American Cancer Society 1700 Webster Street Oakland, CA Amy Jones

(510) 452-5229 ext. 325 [email protected]

Tri-Valley Haven 3663 Pacific Avenue Livermore CA Ann King(510) 449-5845 [email protected]

AIDS Project of the East Bay 499 5th Street, Suite 306 Oakland CA Alvan Quamina(510) 663-7950 [email protected]

Thunder Road 390 40th Street Oakland CA Judy Gerard(510) 653-5040 [email protected]

WEE Poets 64 Las Moradas Cir San Pablo, CA Adnan Touma(510) 848-6905 [email protected]

California Health Kids & Resource Center 313 West Winton Ave. Hayward, CA Anita Waldron(510) 670-4595 [email protected]

Alameda County Tobacco Control Program 1000 Broadway Suite 500 Oakland, CA Barbara Lewis


Alameda County Friday Night Live 3775 Beacon Ave 2nd Floor Fremont, CABarbara Humphries

(510) 792-4964 x390 [email protected]

Asian Pacific Psychological Services 255 International Blvd Oakland, CA Beatrice Lee(510) 835-2777 [email protected]

Fischer Communications 2140 Shattuck Ave., Ste 808 Berkeley CARoberta Fischer


Paul Gibson and Associates 519 17th Street, Suite 500 Oakland CABrightstar Ohlson


IAQ Testing Consultants P.O.Box 681 Oakland, CA Carl Rose(510) 860-6600 [email protected]

Treetop Coaching 835 Peralta Avenue Berkeley, CACatherine, Campaigne [email protected]

Eastlake YMCA 1612 - 45th Avenue Oakland, CA Chris Chatman(510) 534-7441 [email protected]

(51) 471-580

http://www.acgov.org/gsa/Calendar.jsp


http://www.acgov.org/gsa/sleb/

8471 Aster Ave Oakland, CACherry Campbell


Fremont Unified School District 4210 Technology Drive Fremont, CA Cindy Gentry


Human Outreach Agency 22425 Flagg St Hayward, CA Cherise Abel(510) 582-1172 [email protected]

First 5 Alameda County1100 San Leandro Blvd., Suite 120

San Leandro, CA Christine Hom


Tiburcio Vasquez Health Center, Inc. 33255 9th Street Union City, CA Carlos Londono(510) 471-5907 x1120 [email protected]

The URSA Institute 390 Fourth StSan Francisco, CA

Carol McGruder


Alameda Unified School District, Room 306 E 2200 Central Avenue Alameda, CA Carol Menz


American Lung Association 3953 Fernwood WayPleasanton, CA 94588 CA Cynthia Corbett


Boys & Girls Club of Oakland PO Box 23203 Oakland CA Vicki Cosgrove(510) 444-8211 [email protected]

Kaiser Permanente, Oakland 75 Ashbrook Place Moraga CADavid Moyer MD


Native American Health Center 3124 International Blvd. Oakland CA Debra Ting(510) 535-4460 [email protected]

Oakland Headstart 813 Poppy Ct Richmond CA Tammy Trujillo(510) 544-3821 [email protected]

The Home of Comfort 3205 West St Oakland CADevaki Chandra


The Kids' Breakfast Club 22542 Second Street Hayward, CA Mark Salinas(510) 754-8358 [email protected]

Native American Health Center 3124 International Blvd. Oakland, CA Diane Williams(510) 535-4400 [email protected]

Alta Bates Summit Medical Center 350 Hawthorne Ave Oakland, CAMichelle Donnell


American Indian Child Resource Center 522 Grand Avenue Oakland, CA Donny Adolph(510) 208-1870 x320 [email protected]

Alameda Unified School District 2200 Central Avenue Alameda, CADebbie Opperud


Highland Hospital 1411 East 31st St Oakland, CA Diana Thamrin


Davis Street Family Resource Center 3081 Teagarden StSan Leandro, CA Dawn Valadez


PRTA 360 22nd Street, Suite 688 Oakland CA Elijah Clayton510-444-6288 x25 [email protected]

Valley High School 6901 York Dr. Dublin CA Linda Flanagan(925) 829-4322 x7911 [email protected]

Asian & Pacific Islander Health Forum 450 Sutter St. Suite 600San Francisco, CA Edgar Ednacot


Community Recovery Services 2201 Broadway Suite 208 Oakland CA Ed Kikumoto(510) 251-2492 [email protected]

Project REDY PO Box 5416 Oakland CA Mary Lance(510) 317 6017 [email protected]

East Oakland Boxing Association/Smartmoves 816 - 98th Avenue Oakland CA

Elizabeth Friedler


Family Emergency Shelter Coalition22245 Main Street, Room 104 Hayward CA Nancy Schluntz


Heinold's First & Last Chance Saloon48 Webster St in Jack London Sq. Oakland CA

Carole Brookman


Thunder Road 390 40th Street Oakland CA Judy Gerard(510) 653-5040 [email protected]

KCCEB4390 Telegraph Avenue, Suite A Oakland, CA CJ Lee


El Camino Hospital 463 Carneros Ave. #1 Sunnyvale, CA Gloria Labrador(408) 324-3989 [email protected]

Coalition of Lavender Americans on Smoking & Health 1748 Market St, Suite 201

San Francisco, CA Gloria Soliz


Mandana CRC-Horizon Services Inc. 3989 Howe Street Oakland, CA Gwen Ferro(510) 985-0523 [email protected]

Kaiser Permanente 951 - 61st Street Oakland, CA Heike Schmid(510) 655-9914 [email protected]

Faith Ringgold Art & Technology School 1859 Cedar St Hayward, CAGloria Holleman


United for Health 342 - 49th Street Oakland, CAHope McDonnell


Alameda County Medical Center1411 East 31st St QIC 22116 Oakland, CA Irene Casanova


LAMBDA Project 22646 Second Street Hayward, CA Karen Andrews(510) 784-5865 [email protected]

Community Health Education Institute 1932 McGee Ave Berkeley, CA Tim Moder(510) 841-8686 [email protected]

C.U.R.A. 4510 Peralta Blvd. Ste 1 Fremont CA Joseph Locaria(510) 713-3202 [email protected]

Alameda County Tobacco Control Program 1000 Broadway Suite 500 Oakland, CA Janice Louie


American Cancer Society 1700 Webster Street Oakland, CAJanice Woodward


Sing Tao Daily 215 Littlefield Avenue South San CA Joyce Chen(650) 872-2299 [email protected]

AJOB 1911 Addision Street Berkeley, CA Jean Jacob(510) 548-6700 [email protected]

Alameda County Sheriff's Office 15001 Foothill Blvd.San Leandro, CA John Grasso


Hill & Company Communications, Inc. 111 Broadway, Suite 101 Oakland CA James Hill(510) 663-6155 [email protected]

Peralta District PTA 5521 Calico Lane Pleasanton CA Jamie Hintzke(925) 876-2380 [email protected]

743 Stratford Road Oakland CA Juliette Linzer(510) 625-1661 [email protected]

Alcohol Policy Network 2201 Broadway Suite 208 Oakland CA Joan Kiley(510) 548-9822 [email protected]

UC Berkeley, School of Public Health 140 Warren Hall Berkeley CA Joel Moskowitz(510) 643-7314 [email protected]

C.U.R.A. 4510 Peralta Blvd. Ste 1 Fremont CA Joseph Locaria(510) 713-3202 [email protected]

Office of Scott Haggerty 1221 Oak St Oakland CA Josh Thurman(510) 272-6691 [email protected]

West Oakland Health Council 700 Adeline Street Oakland CA Joyce Riley

(510) 835-9610 ext.3628 [email protected]

Foothill Highschool 4375 Foothill Rd Pleasanton CAJennifer Rousch


Hayward Unified Schools 24411 Amador St Hayward CAJoyce Sturdivant


362 W. Mac Arthur Blvd. Oakland CA Julie Waters [email protected]

The Edge, LGBTQ Community Center 39188 State St Fremont CAJulio Cesar Soriano


Girls Inc 1724 Santa Clara Avenue Alameda CA Kristin Butler(510) 521-1743 [email protected]

AAPCHO/APPEAL300 Frank Ogawa Plaza, Suite 620 Oakland CA Kristy Chin


American Heart Association 426 -17th Street, Suite 300 Oakland CA Keisha Nzewi(510) 904-4000 [email protected]

Berkeley Youth Alternatives 1255 Allston Way Berkeley CA Kevin Williams(510) 845-9010 [email protected]

American Lung Association of California1900 Powell Street, Suite 800 Emeryville CA Karen Fulton


Lao Family Development, Inc. 1551 23rd Avenue Oakland CAKhanmalee Rattanasith


Livermore Police Department 1110 South Livermore Ave Livermore CA Keith McKelvey(925) 371-4707 [email protected]

Keys to Life 5221 Central Ave, Suite 100 Richmond CA (510) 525-0500 [email protected]

Highland General Hospital Internal Medicine

1411 East 31st Street Oakland CA Lyn Berry (510) 437-

[email protected]

Comm Pre 1558 B St, Suite 201 Hayward CA Linda Pratt(510) 885-8743 [email protected]

American Lung Association of California1900 Powell Street, Suite 800 Emeryville CA Lisa Knox


The Edge, LGBTQ Community Center 39188 State St Fremon CA Lee Staub(510) 713-6690 [email protected]

Alameda County Access to Care 1320 Harbor Bay Parkway, Alameda CA Luella (510) 769- [email protected]

Collaborative Suite 250 Penserga 2243

Magnolia Women's Recovery Program 682 Briergate Way Hayward CA Linda Stewart(510) 487-2910 [email protected]

Telecare Gladman 2633 East 27th Street Oakland CAMarilyn Anderson


Blue Cross of California 433 - 14th Street Oakland CA Marta Bernal(510) 986-2400 [email protected]

American Indian Child Resource Center 522 Grand Avenue Oakland CAMary Trimble Norris


Tri-City Homeless Coalition 588 Brown Road Fremont CAMarybeth McCarthy


Latino Commission 3209 Galindo St. Oakland CA Marco Azucena(510) 532-5995 [email protected]

Options Recovery Services 1931 Center Street Berkeley CA Michael Boykin(510) 666-9552 [email protected]

City of Emeryville 4300 Dan Pablo Ave Emeryville CA Melinda Chinn(510) 596-4314 [email protected]

Boys and Girls Clubs of Oakland 3300 High Street Oakland CA Maribel Corral(510) 535-9461 [email protected]

216 Tharp Drive Moraga CA Marie Kahn(925) 376-5346 [email protected]

NCCC - NCI/CIS Program 2201 Walnut Ave, Suite 300 Fremont CAMichelle Moseley


Thunder Road 390 40th Street Oakland CA Roslyn Moya(510) 653-5040 [email protected]

Thunder Road - ATOD Provider Network 390 40th Street Oakland CA Rosalyn Moya(510) 653-5040 [email protected]

Council for Responsible Public Investment 405 14th Street, Suite 209 Oakland CA (510) 208-0400 [email protected]

The Way Christian Center 1305 University Ave Berkeley CAMichael McBride


La Familia Counseling Services 26081 Mocine Ave Hayward CA Hector Mendez(510) 881-5921 x111 No Email

Schuman-Liles Clinic10850 MacArthur Blvd., #300 Oakland CA Letha Barnett

(510) 569-9334 No Email

Lawrence Hall of Science, UC Berkeley UC Berkeley Berkeley CA Naomi Stein(510) 642-1055 [email protected]

Oakland Community Organizations 7200 Bancroft Ave Oakland CA Ron Snyder(510) 639-1441 [email protected]

Alameda Health Consortium1320 Harbor Bay Parkway, Suite 250 Alameda CA Patricia Barrera


Salvation Army 430 A Street Hayward CAMajor C. Patrick Granat

(510)249-8654 [email protected]

Alameda County Office of Education 2009 Castro StreetSan Francisco CA Ira Sachnoff


Tobacco-Related Disease Research Prgm300 Lakeside Drive, 12th Floor Oakland CA

Dr. Phil Gardiner


Pleasanton Gardens 251 Kottinger Dr Pleasanton CA Bruce Fiedler(925) 846-3050 [email protected]

PPSI/PCTD 101 Lucas Valley Rd #210 San Rafael CA Fred Mayer(415) 479-8628 [email protected]

La Lucha Unida del Jornalero 2501 International Blvd Oakland CA Hector Rangel

(510) 437-1554 ext.122 [email protected]

Alameda County Office of Education 313 West Winton Ave Hayward CA Ralph Cantor(510) 670-4589 [email protected]

Alameda County Office of Education 313 West Winton Ave Hayward CA Ralph Cantor(510) 670-4589 [email protected]

Alameda County Tobacco Control Program 1000 Broadway Suite 500 Oakland CA

Regina Romer-Valdez


BUSD 1055 Kains Ave Apt #1 Albany CA Romila Khanna(510) 644-6663 [email protected]

Interfaith Network27287 Patrick Avenue, Suite 9 Hayward CA Ralph Morales


Project Eden 22646 Second St Hayward CARochelle U. Collins, MSW


DMR Management 26953 Hayward Blvd, #106 Hayward CA Ron Carino(510) 676-7367 [email protected]

Alameda County Sheriff's Office 2000 150th StreetSan Leandro CA Roger Power [email protected]

Girls Inc of Alameda County 13666 E.14 StSan Leandro CA Rachel Sing


Ohlone College 43600 Mission Blvd. Fremont CA Sally Bratton(510) 659-6258 [email protected]

Alameda County Youth Development Inc 1651 Adeline Street Oakland CARichard de Jauregui


American Lung Association of California1900 Powell Street, Suite 800 Emeryville CA Serena Chen


1175 Joel Court, San Pablo CA Shannon Banks(510) 253-6448 [email protected]

RIDE Project 678-13th Street, Suite 103 Oakland CA Stella Jun(510) 452-1234 [email protected]

American Lung Association of California1900 Powell Street, Suite 800 Emeryville CA Susan Miranda


Tiburcio Vasquez Health Center, Inc.27035 Whitman St, Room A-1 Hayward CA

Sergio J. Morales


Asian Health Services 818 Webster Street Oakland CA Tina Diep(510) 986-6830 x372 [email protected]

Options Recovery Services 1931 Center St Berkeley CA Tom Gorham(510) 666-9552 [email protected]

Thunder Road 390 40th Street Oakland CACathy McDonald


Alameda County Friday Night Live 3775 Beacon Ave 2nd Floor Fremont CA Leticia Antonio(510) 792-4964 x195 [email protected]

Northern California Community Development 27745 Tyrell Ave Hayward CA

Theressa Macklin


7170 Emerald Avenue Dublin CATom McCormick


Creative Growth Art Center 355 24th Street Oakland CA Tom di Maria(510) 836-2340 [email protected]

USA Kung Fu Studios Inc. 1711 Webster St Alameda CASam Deng Zhen


The Center for Tobacco Policy & Organizing 921 11th Street, Suite 619

Sacramento CA

Vanessa Marvin


Tri-City Homeless Coalition 40849 Fremont Blvd Fremont CA Vivian Wan [email protected]

East Bay Asian Youth Center 1926 -19th Ave Oakland CASamantha Blackburn


Bay Area Black United Fund 1212 Broadway, Suite 720 Oakland CA Woody Carter(510) 763-7270 [email protected]

Kaiser Permanente 40779 Vaca Drive Fremont CAGarrett Cowenhoven


Triumph Ministries 1315 - 102nd Ave Oakland CA Will Yancy(510) 636-4111 [email protected]

Family Services Counseling and Community Resourse Center 2208 San Leandro Blvd.

San Leandro CA Eowyn Gorman

(510)483-6715 [email protected]

American Lung Association 1900 Broadway, Suite 201 Emeryville CA Ralph Morales(510) 893-5474 [email protected]

Community Counseling & Education Center 3775 Beacon Ave 2nd Floor Fremont CA Aaryn Church


La Clinica de la Raza, Inc. PO Box 22210 Oakland CA Ignacio Ferrey(510) 535-2909 [email protected]

Alameda COE 1515 Quintara StreetSan Francisco CA Ira Sachnoff


Communities Under Siege 390 4th StreetSan Francisco CA Julie Waters


Elijah Clayton 360 22nd Street, Suite 688 Oakland CA Elijah Clayton [email protected]

GLAD Tidings / NCCD 1027 W. Tennyson Hayward CA (510) 487-6551 [email protected]

ALAC1900 Powell Street, Suite 800 Emeryville CA Mosun Onipede


TVHC 22331 Mission Boulevard Hayward CA (510) 471-5880 [email protected]

Thunder Road 390 40th Street Oakland CACathy McDonald


COUNTY OF ALAMEDA · Web viewOn page 28, the last sentence reads: “Bidders are advised that in...

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Transcript of COUNTY OF ALAMEDA · Web viewOn page 28, the last sentence reads: “Bidders are advised that in...