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Transcript of County of Peterborough Presentation to Cavendish Community Ratepayers Association Inc. Saturday,...
County of PeterboroughPresentation to Cavendish Community
Ratepayers Association Inc.
Saturday, August 20th, 2011
Gary King, CAO
Municipal Service Delivery… in a two tier system
County of Peterborough
• Provincial legislation and regulation dictate both the composition of and service delivery responsibilities for municipalities – ie: Regional Municipalities, Separated Municipalities, Single Tier, Counties, Townships, Towns and Villages
• The Municipal Act. R.S.O. 2001 sets out most of the division of responsibility (Section 11 – Spheres of Jurisdiction – see following chart)
Sphere of Jurisdiction Part of Sphere Assigned Upper-tier Municipality (ies) to which Part of Sphere assigned
Exclusive or Non-Exclusive Assignment
1. Highways, including parking and traffic on highways Whole sphere All upper-tier municipalities Non-exclusive
2. Transportation systems, other than highways Airports All upper-tier municipalities Non-exclusive
Ferries All upper-tier municipalities Non-exclusive Disabled passenger transportation systems Peel, Halton Non-exclusive
Whole sphere, except airports and ferries Waterloo, York Exclusive
3. Waste management Whole sphere, except waste collection Durham, Halton, Lambton, Oxford, Peel, Waterloo, York
Exclusive
4. Public utilities Sewage treatment All counties, Niagara, Waterloo, York Non-exclusive
Durham, Halton, Muskoka, Oxford, Peel Exclusive
Collection of sanitary sewage All counties, Niagara, Waterloo, York Non-exclusive
Durham, Halton, Muskoka, Oxford, Peel Exclusive
Collection of storm water and other drainage from land
All upper-tier municipalities Non-exclusive
Water production, treatment and storage All upper-tier municipalities except counties Exclusive
Water distribution Niagara, Waterloo, York Non-exclusive Oxford, Durham, Halton, Muskoka, Peel Exclusive
5. Culture, parks, recreation and heritage Whole sphere All upper-tier municipalities Non-exclusive
6. Drainage and flood control, except storm sewers Whole sphere All upper-tier municipalities Non-exclusive
7. Structures, including fences and signs Whole sphere, except fences and signs Oxford Non-exclusive
8. Parking, except on highways Municipal parking lots and structures All upper-tier municipalities Non-exclusive9. Animals None None 10. Economic development services Promotion of the municipality for any purpose by
the collection and dissemination of informationDurham ExclusiveAll counties, Halton, Muskoka, Niagara, Oxford, Peel, Waterloo, York
Non-exclusive
Acquisition, development and disposal of sites for industrial, commercial and institutional uses
Durham ExclusiveHalton, Lambton, Oxford Non-exclusive
11. Business licensing Owners and drivers of taxicabs, tow trucks, buses and vehicles (other than motor vehicles) used for hireTaxicab brokersSalvage businessSecond-hand goods business
Niagara, Waterloo Exclusive
Drainage business, plumbing business York ExclusiveLodging houses, septic tank business York Non-exclusive
Spheres of Jurisdiction (Section 11)
Municipal Service Delivery… in a two tier system continued
County of Peterborough
• However, there are hundreds of other pieces of legislation that also apply to determine the types of services and the standards for service that are delivered• ie: Planning Act, Homes for the Aged Act, Police
Services Act, Consolidated Municipal Service Manager legislation, Social Housing Reform Act, Ambulance Act, Environmental Assessment Act, Drainage Act, Ontario Works Act, Highway Traffic Act, Municipal Elections Act, etc.
Municipal Service Delivery… in a two tier system continued
County of Peterborough
• Within the Peterborough area we have• The County of Peterborough – upper tier• The City of Peterborough – separated City• 8 Townships – lower tier:
i. Asphodel-Norwoodii. Cavan-Monaghaniii. Douro-Dummeriv. Galway-Cavendish and Harvey
v. Havelock-Belmont-Methuenvi. North Kawarthavii.Otonabee-South Monaghanviii.Smith-Ennismore-Lakefield
Municipal Service Delivery… in a two tier system continued
County of Peterborough
• Every 4 years in October the Townships conduct a municipal election for Council
• The Reeve and Deputy Reeve (or Mayor and Deputy Mayor) elected within each of the 8 Townships automatically have a seat on County Council for the same 4 year term
• Every 2 years the County Councillors elect a Warden from amongst the Council membership
Municipal Service Delivery… in a two tier system continued
County of Peterborough
• The division or sharing of service delivery responsibility can occasionally be determined based upon historical involvement and agreement between the two different tiers (ie: in some Counties it may differ!)
In our area
County of Peterborough
County Townships CityLand Ambulance Fire Social Services (CMSM)Planning-GIS-Land Division Parks & Recreation Social Housing (CMSM)Public Works Public Works Provincial Offenses (CMSM) - Arterial Roads & Bridges - Local Roads Children’s Services (CMSM)Environmental Services Waste Management Landfill (50/50 with County) - Landfill (50/50 with City) - May own a landfill Economic Development - Recycling - Garbage collection (GPAEDC with County)Lang Pioneer Village Local Official PlansEmergency Planning/911 & ZoningAdmin (Finance/HR/Clerk) Local Tourism &Economic Development Economic Development (GPAEDC with City) Admin (Finance/Clerk)Fairhaven Home for Aged
Review of 2010 Accomplishments...
County of Peterborough
Some of the more prominent projects completed and/or advanced during 2010 include:
• Completion of the Weaver Shop construction at Lang Pioneer Village after 3 years of planning, preparation and funding delays
• Implementation of the EMS-Buckhorn Pilot project – seasonal placement of Ambulance helped improve response times and reduce cross-border reliance
• Complete development of Trip-Click tourism mapping product – partnered with Peterborough & Kawartha Tourism
Review of 2010 ...continued
County of Peterborough
• A record number and value of capital road and bridge projects for a single fiscal year were completed in 2010. (18 projects with combined value of $8.3 million)
• Conversion of IT hardware to blade server system for improved security, redundancy and capacity
• Commencement of construction of the Eastern Ontario Regional Broadband Network (EORN) after a 2 ½ year application/negotiation process involving senior governments and private sector partners – estimated project value: in excess of $200 million
Review of 2010 ...continued
County of Peterborough
• Completion of asset valuation and implementation of PSAB (Public Sector Accounting Board) principles for financial management
• Conclude the Official Plan Growth allocation conformity exercise required under the Places to Grow Act
• Council approval to commence re-alignment and consolidation of Blue Box recycling collection routes– Improve efficiency and enhance waste diversion– Implementation date – April 4th, 2011
2011 Budget Highlights
County of Peterborough
Gross Budget $53,972,996
County of Peterborough
• How or where the budget is proposed to be spent• Based upon initial “Draft” presented February 25th, 2011• Shows Dollar expenditure and Percentage of budget by Department
Admin/Corp/Bldg, $4,645,304, 8.61%
Assessment, $1,340,527, 2.48%
Emergency/Other, $228,015, .42%
Public Works, Transit, POA $14,235,465,
28.23%
Landfill/Recycling, $6,851,637, 12.69%
EMS, $12,836,859, 23.78%
Health, $2,676,950, 4.96%
Social Services/Housing, $7,544,158, 13.98%
Tourism/ Broadband /Economic,
$1,878,421, 3.48%Planning,
$735,660, 1.36%
Expenditures
Gross Budget $53,972,996
County of Peterborough
• Sources of funds (by Dollar amount and Percentage)• Based upon initial “Draft” presented February 25th, 2011
Taxes (plus PIL),
($31,766,717), 59%
Province / Federal,
($6,380,181), 12%
Municpal, ($6,354,254),
12%
Fees/Other, ($2,824,360),
5%
POA, ($506,912), 1%
Reserves, ($6,140,572),
11%
Revenues
The County of Peterborough CHANGES IN TAX REQUIREMENT BY DEPARTMENT
TAX REQUIREMENT BY DEPARTMENT 2010 BUDGET 2011 BUDGET Tax $ Increase/ % of Total Tax
(decrease) Change
UNALLOCATED (495,717)$ (438,825)$ 56,892$ 0.1842%
GENERAL GOVERNMENT 365,850$ 413,009$ 47,159$ 0.1527%
GENERAL ADMINISTRATION 1,378,479$ 1,453,376$ 74,897$ 0.2425%
ARMOUR ROAD FACILITY 147,216$ 147,216$ -$ 0.0000%
CORPORATE 638,410$ 732,212$ 93,802$ 0.3037%
GIS 253,300$ 283,300$ 30,000$ 0.0971%
ASSESSMENT 1,296,170$ 1,340,527$ 44,357$ 0.1436%
EMERGENCY MEASURES 123,430$ 123,925$ 495$ 0.0016%
9-1-1 33,761$ 36,209$ 2,448$ 0.0079%
PROVINCIAL OFFENCES (600,000)$ (506,912)$ 93,088$ 0.3013%
TRANSIT 32,500$ 37,500$ 5,000$ 0.0162%
ROADS 10,084,950$ 10,574,650$ 489,700$ 1.5853%
BRIDGES 947,750$ 1,076,300$ 128,550$ 0.4161%
LANDFILL PROPORTIONATE SHARE 295,370$ 295,370$ -$ 0.0000%
ENVIRONMENTAL SERVICES 1,327,575$ 1,258,500$ (69,075)$ -0.2236%
E.M.S. 2,779,190$ 2,881,429$ 102,239$ 0.3310%
P.R.H.C. 1,216,650$ 1,216,650$ -$ 0.0000%
HEALTH UNIT 718,916$ 740,110$ 21,194$ 0.0686%
FAIRHAVEN 342,700$ 401,600$ 58,900$ 0.1907%
SOCIAL SERVICES 3,093,901$ 2,296,970$ (796,931)$ -2.5798%
CHILDREN'S SERVICES 451,008$ 461,818$ 10,810$ 0.0350%
SOCIAL HOUSING 4,624,046$ 4,785,370$ 161,324$ 0.5222%
LANG PIONEER VILLAGE 492,370$ 653,350$ 160,980$ 0.5211%
TOURISM 5,400$ 5,400$ -$ 0.0000%
PLANNING 435,740$ 461,800$ 26,060$ 0.0844%
ECONOMIC DEVELOPMENT 614,983$ 685,432$ 70,449$ 0.2281%
GRANTS AND DONATIONS 17,167$ 17,167$ -$ 0.0000%
BROADBAND 269,807$ 187,439$ (82,368)$ -0.2666%
TOTAL REQUIREMENT 30,890,922$ 31,620,892$ 729,970$ 2.36%
Downloaded services 0.66%
External Boards 0.49%
All Other Departments 1.22%
Assessment Growth 2010 (Estimate) -1.02%
Total Requirement Increase Net of Assessment Growth 1.34%
County of Peterborough
• If your assessment was $100,000 for 2010, you paid $356.65 for the County portion of your tax bill
• If your assessment was $100,000 for 2010 and increased by 7% to $107,000 for 2011 (the approximate County-wide reassessment phase-in), you will pay $363.99 for the County portion of your tax bill... An increase of $7.34
2010 2011
County CountyAssessment Taxes Taxes
$100,000 $356.65 $340.16$107,000 $381.62 $363.97$110,000 $392.32 $374.17$125,000 $445.81 $425.20$150,000 $534.98 $510.24$175,000 $624.14 $595.28$200,000 $713.30 $680.31$214,000 $763.23 $727.94$250,000 $891.63 $850.39$275,000 $980.79 $935.43$300,000 $1,069.95 $1,020.47$325,000 $1,159.12 $1,105.51$350,000 $1,248.28 $1,190.55$375,000 $1,337.44 $1,275.59$400,000 $1,426.60 $1,360.63
County of Peterborough
TaxesComparison of
County Residential Property Taxes –
Includes: General, Hospital and
Curbside Levy
2011 Corporate Objectives and Priorities
By Department
County of Peterborough
General AdministrationOffice of the CAO/Clerk/Strategic Services
County of Peterborough
• Attendance/participation at various meetings: Council, Management Team, Joint Services and other committees, GPA EDC Board, Lang Pioneer Village, Accessibility Advisory, EOWC, EORN Board, etc. as necessary or scheduled
• Work as Secretary-Treasurer of the Eastern Ontario Wardens’ Caucus for 2011 (attend meetings, Agendas and Minutes, arrange delegations and correspondence/communications)
• Continue support for EORN Regional Broadband as EOWC co-lead for the project, and through EORN purchase of service agreement with County
General Administration...continued
County of Peterborough
• Assist in development and presentation of post-election Council Orientation package
• Assist with Labour Relations when necessary/appropriate (ie for 2011: HR Director recruitment, Collective Bargaining – CUPE 4911 and CUPE 1306, performance management, grievances/arbitrations)
• Implement Phase 1 of Ontario Municipal Records Management System (TOMRMS) Electronic Document Management
• Accessibility legislation – policy development , reporting and training
General Administration...continued
County of Peterborough
• Communication of projects/priorities to Management Team, internal staff, Townships and external organizations/stakeholders
• Continue development of web-based incident/accident/claims management system
• Completion of County Forest Management Plan• Work with Kawartha Cooperative Purchasing Association to
identify and secure group/bulk purchasing savings
Human Resources Department
County of Peterborough
• Health & Safety Audit: complete policy and procedure development as follow-up to audit recommendations and arrange for on-going training
• Labour Relations / Union negotiations– Performance management/grievances/arbitration/ corporate
training/payroll & benefit administration/Health & Safety• Analysis of costs and services relating to a Disability
Management Program – to control/minimize WSIB costs
Finance Department Treasury & IT
County of Peterborough
• Utilize newly acquired Tangible Capital Asset data to modify asset life cycle costing model and long-term funding strategy
• Complete Finance Department conversion to TOMRMS document management system
• Redesign internal financial reporting to reflect PSAB guidelines
• Annual Budget, Year End, Audit, Departmental Budget to Actuals, Tax By-laws, Investment Reports, etc.
Finance Department...continued
County of Peterborough
• Perform corporate update to Office 2010• Provide technical direction and input for
redesign of County website• Technical support to Eastern Ontario Regional
Broadband project through Purchase of Service agreement
Public WorksRoads, Bridges & Environmental Services
County of Peterborough
• Complete update of County Transportation Plan• Completion of Airport Road Environmental
Assessment• Negotiate transfer (uploading) of University Road• Participate in and monitor City of Peterborough
Transportation Plan process• Roads/Bridge inspection and preparation of
2012-2016 Five-Year Forecast
Public WorksOperations – efficiency improvements
County of Peterborough
• Assess/develop Equipment Replacement program• Installation of automated fuelling system• Beaver Dam Management Program – develop and
ongoing monitoring• Review and implementation of policies/work
procedures dealing with Health & Safety standards and work place audit
• Implementation of TOMRMS (records management)
County of Peterborough
Construction and Resurfacing ProjectsFive-Year Capital Forecast
2011 - 2015
Construction and Resurfacing ProjectsFive-Year Capital Forecast
2011 - 2015
County of Peterborough
RoadType of Work
Township 2011 2012 2013 2014 2015 TotalService Life Extension (km-years)
Description
40 Resurf DD 1,210,000 1,210,000 60 CIR from Rotten Lake south for 5.0 km
42 Resurf AN 650,000 650,000 60 Overlay from CR45 east for 5 km
46 Pres. HBM 200,000 200,000 40 Micro from 3.5 km north of CR44 north for 5 km
48 Rehab HBM 450,000 450,000 90 Pulverize/DST ffrom Freemans Corners west for 5 km
56 Rehab NK 700,000 700,000 72 Pulverize/pave from FR10 east for 4 km
507 Rehab. GCH 900,000 900,000 90 Pulverize/pave from CR 36 north for 5 km
620 Pres. NK 240,000 240,000 52 Micro from CR 54 north for 6.5 km
620 Rehab. NK 500,000 500,000 30 Reconst. from CR 620A to Balmer Rd (1.2 km)
TOTAL COST 2,600,000 2,814,000 2,635,000 3,950,000 2,625,000 14,624,000 - -
TOTAL SERVICE LIFE EXTNESION (km-years)
330 347 354 371 227 - 1,629 -
Supplementary Schedule
Projects Not in Five-Year Forecast
RoadType of Work
Township Cost Description
52 Rehab. NK $ 255,000 Pulverize, restore cross section and DST (5.2km)
31 Rehab. OSM $ 260,000 Pulverize, restore cross section and DST (5.4km)
8 Rehab. DD/AN $ 450,000 Pulverize, restore cross section and DST from Cottesloe to CR 40 (8.5km)
504 Rehab. NK $ 280,000 Pulverize, restore cross section and DST (from Glen Alda south for 4.0km)
TOTAL $ 1,245,000
Bridge and Culvert Rehabilitation and ConstructionFive-Year Capital Forecast
2011 - 2015
County of Peterborough
Structure No. Name Location Scope of Work 2011 2012 2013 2014 2015 Total
2002 Keene Bridge OSM Rehabilitate 45,000 625,000 670,000
2004 Davidson' Bridge OSM Rehabilitate 45,000 550,000 595,000
8002 Oakdale Bridge DD Rehabilitate 30,000 400,000 430,000
9002 Wards Bridge CM Rehabilitate 30,000 425,000 455,000
99029 Alma St. Bridge AN Rehabilitate 550,000 550,000
620003 Crowe River Bridge NK Rehabilitate 35,000 500,000 535,000
36002 Deer Bay Culvert GCH Replace 1,000,000 1,000,000
46001 North River Bridge HBM Rehabilitate 25,000 250,000 275,000
99012 McNeil's bridge OSM Replace 800,000 800,000
99019 Birdsall Bridge AN Replace 20,000 900,000 920,000
99023 Boland's Bridge AN Replace 100,000 100,000
23001 & 23002Lower Buckhorn Lake & Trent Canal Bridges
SEL/GCH Rehabilitate 75,000 750,000 825,000
Misc. Various VariousDeck Condition Survey
25,000 25,000 25,000 25,000 25,000 125,000
- James Gifford Causeway SEL Design/ Approvals 50,000 30,000 80,000
Total $1,590,000 $1,675,000 $1,470,000 $1,350,000 $1,275,000 $ 6,085,000
Transportation Plan ImplementationFive-Year Capital Forecast
2011 - 2015
County of Peterborough
Project Classification 2011 2012 2013 2014 2015 Total
Bridgenorth By-Pass County Road Enhancement 50,000 50,000 100,000
Ward St. Widening County Road Enhancement 50,000 50,000
Signalization CR28/CR21 Optimization & Safety Improvement 30,000 200,000 230,000
Signalization of Ward/Wilcox Optimization & Safety Improvement 245,000 245,000
Intersection CR 29 & Conc. Optimization & Safety Improvement 45,000 275,000 320,000
CR 18 Widening Optimization & Safety Improvement 150,000 150,000
CR 20 Upgrade from CR18 to Selwyn County Road Upgrade 50,000 50,000 500,000 1,200,000 1,800,000
CR 30 Upgrade/Reconst. County Road Upgrade 60,000 1,240,000 1,300,000
Total 400,000 1,595,000 250,000 550,000 1,400,000 4,195,000
Public WorksEnvironmental Services
County of Peterborough
• Commence update to Waste Management Master Plan (18 month process)
• Develop Municipal Household & Special Waste (MHSW) Efficiency Plan
• Implementation of Routing Efficiency for Recycling Collection (new routes and pick-up dates commencing April 4th, 2011!)
• Expand Promotion & Education Program at Public Events
EMS / Emergency Management / 911 Administration
County of Peterborough
• Further planning and development of new Response Time Standards to be implemented in 2012
• Monitoring of Galway-Cavendish & Harvey pilot project, off-load delays and off-load nurse initiative for 2011/2012 fiscal years
• Planning and implementation of staff tranining to mitigate costs (Bill 168) and injury costs (WSIB)
• Maintenance of the Public Access Defibrillator Program and apply to Ontario Heart and Stroke for enhancement funding
EMS / Emergency Management / 911 Administration
...continued
County of Peterborough
• Complete updates to County Emergency Plan, including annual exercise and training component
• Ongoing maintenance and updates to County-wide Personal Emergency Report System (911)
Planning / GIS / Land Division
County of Peterborough
• Undertake Update to Development Charges Study and By-law
• Analyze and provide County input regarding various Provincial matters (Provincial Policy Statement review, Growth Plan Projections)
• Undertake negotiations with Health Unit regarding Septic System Approvals (expires April 2011)
• Commence Electronic reporting for commenting agencies for Consent Applications
GIS
County of Peterborough
• Maintain and update as necessary: parcel fabric mapping, road network/911 mapping, Official Plan and Zoning By-law mapping information
• Manage Trip-Click Tourist mapping site and provide training and promotion
• Design and oversee completion of database migration and web-GIS renewal
Lang Pioneer Village
County of Peterborough
• Complete “inside” construction and develop exhibit and educational programs for new Weaver’s Shop
• Extend museum’s participation on local Tourism Advisory Committee and within the new Regional Tourism Organization (RTO 8 includes Peterborough, Kawartha Lakes and Northumberland)
County Forest• Complete and publicize new Forest Management Plan (2010-
2019)• Continuing forest road maintenance / undertake white pine
reforestation planting
Questions ???
County of Peterborough