COUNTY of KANE PURCHASING DEPARTMENT KANE COUNTY GOVERNMENT CENTER Theresa Dobersztyn, C.P.M., CPPB 719 S. Batavia Ave., Bldg. A, 2nd Floor Director of Purchasing Geneva, Illinois 60134 Telephone: (630)232-5929 Fax: (630) 208-5107

May 20, 2015

ADDENDUM 1

Bid No. & Title: 24-015 Mill Creek Refuse Removal The attention of bidders is called to the following changes, clarifications and/or additions/deletions to the original bid document and they shall be taken into account in preparing the BID and shall be part of the contract.

The following questions were submitted before the deadline of May 20, 2015 and are listed below in no particular order with the responses in blue. 1. Purpose Page 1 of Statement of Work (SOW) - It is estimated that Mill Creek includes 2,045 disposal

units is that the total number of homes in the subdivision. Do you have the breakdown of single family homes vs. multi-family units? There have been several parcels built out since our list was updated in 2013 but evidently no record exists of those addresses. So this is the number we are estimating. There are no multi-family buildings currently served under this contract.

2. Garbage, Refuse, Rubbish, Solid Waste, trash and Waste, page 2 SOW, Multi Family - Can you provide

the dumpster size, number of containers and frequency of service for these locations? The only commercial building to be serviced under this contract will be the Mill Creek Water Reclamation District building at 39W889 Wellington Way, Geneva, IL 60134. They have a 6-yard trash dumpster serviced 1x/wk.

3. Section 13 Day(s) of Collection, page 9 SOW - What is the current service day for service in Mill Creek

subdivision? Wednesdays for all materials; refuse, yard waste, and recycling. 4. Section 22 Public Education, page 13 SOW - Could you provide a sample of what is currently sent out to

residents of Mill Creek? See QuadFoldMillCreekBrochure

5. Section #27 Data Collection and Reporting, page 14 SOW and a required for Bid #21-010 - The contractor must submit annual reports for stickers sold, disposal history, white goods collected.

a) Can you provide a breakdown of the total disposal stickers sold by month for the last five years or

the total stickers sold for the last five years? 2010 45,000 2011 39,500 2012 41,000 2013 38,000 2014 41,500

b) Can you provide the breakdown of the yard waste stickers sold by month for the last five years? 2010 20,500 2011 20,000 2012 18,500 2013 19,000 2014 23,000

c) Can you provide the number of homes currently using the refuse cards? Yes, there are currently a total of 1309 homes utilizing trash carts, for which they are billed a flat rate, quarterly (based on a monthly charge). The rest of the homes are using the sticker program and their own bins. d) Can you provide the volumes in tons for trash, recycling and yard waste collected for the last five years on a monthly or annual basis?

See Mill Creek Report 2010-2014 e) Can you provide the total number of white goods collected annually for the last five years on an annual basis?

This has not been tracked.

6. Section 36 Cart, page 18 SOW, Carts used for yard waste - How many yard waste carts are currently being used, and what is the current cost of the yard waste cart? There are currently 30-yard waste carts being rented. Currently $24.30/ month for 65 gallon yard waste containers. All others are using Kraft bags with stickers.

7. Section 38 Recycling Containers, page 19 SOW - Please clarify if a new hauler is approved will the

hauler need to deliver new recycling bins to the community? Please explain the purpose of the sticker that displays the Mill Creek subdivision logo that must be affixed onto each recycling cart? Yes, the hauler (if different from the current hauler) will have to deliver new recycling bins to the community. That section concerning the logo sticker was old language. In the current time, this measure is deemed unnecessary.

8. Can you provide an updated map of the Mill Creek subdivision?

See Map_MillCreek_StreetNames 9. Tires: page 3 SOW Refuse definition, page 13 Sow Section 21 Tires banned for landfill and page 14 Sow

Section 24 Special Pickups truck or tractor tires collected - Please clarify if tires are to be collected at the curb as part of this refuse program. No, tires are not to be collected at the curb as part of this program. Residents are able to deliver those to tire retailers for recycling, as per the Kane County Recycles webpage on tires: http://www.countyofkane.org/Recycling/pages/tires.aspx

10. Offer to Contract Form Page 2 – How many stickers were sold in 2013 & 2014?

See above answer to Q5a & Q5b.

11. Offer to Contract Form Page 2 – How many tons of refuse, recycling and yard waste were collected in 2013 & 2014? Please provide individual totals. See above answer to Q5d.

12. Offer to Contract Form Page 2 – Please clarify the “Refuse Cart or Yard Waste Bag” under Single Family

Home. Is there a description of this in the bid? This was a mistake. It should read REFUSE CART Monthly Flat Rate. Yard waste carts may be made available for a flat rate as well or for a monthly rental fee. Recycling carts may also made available for an additional monthly rental fee. Please specify these prices in your bid separately if you choose.

13. Offer to Contract Form Page 2 – Is there a current monthly flat rate option that includes a refuse cart? If

so, how many residents are on this program? See above answer to Q5c.

14. Offer to Contract Form Page 2 – May an alternate bid be submitted?

We are open to reviewing an alternate bid, but you will have to indicate what the exceptions are to the bid format as presented. Please note that the County is not obligated to consider an alternate bid because that option was not specified.

15. SOW Page 1 – How many of the “2045 disposal units” are single family and multi-family? What is the

multi-family type (i.e. townhomes, apartments, etc.)? Is the multi-family collection service residential curbside or commercial? See above answer to Q2.

16. SOW Page 18 #33 – Please clarify the following: “Service charge and/or deposits associated with toter

service shall remain in effect throughout the term of the contract”. This provision states that any deposit or service fee for toters or carts that is charged to the resident by the hauler is not allowed to be raised during the term of the contract.

17. SOW Page 18 #36 – Please clarify the mention of yard waste cart and refuse card. Can residents rent

cards from the contractor? If so, are they stickered or is there a monthly flat rate option? See above answer to Q5c & Q6.

18. SOW page 19 #38 – What is the 64G recycling cart color? Do the current recycling carts have stickers

with the subdivision logo? Recycling carts are blue. See above answer to Q7, regarding the logo.

19. The bid documents mention “multi-family refuse collection”. However, they do not describe what that

means or what addresses or streets that refers to. Also there is not a map to show where those properties are located. See above answer to Q1 & Q2. See Map_MillCreek_StreetNames

20. The county is soliciting for bids on behalf of Mill Creek, so does that mean all previous bids are subject to

FOIA? If so, where can I find the form to request those figures? The FOIA information can be found on the Kane County web site at www.kane.il.us under county bids at the bottom of the page FOIA. Requests for previously awarded bids should be sent to the Finance FOIA Officer.

21. The bid documents mention that reports shall be submitted for the volumes of all waste streams to Mill

Creek. If those exist, why are they not included so that bidders can use those figures to establish the current volumes, rather than guess as to what they might be based on similar contracts? See Mill Creek Report 2010-2014

Please respond accordingly and confirm your receipt of Addendum 1 on Page 2 of the bid document. Sincerely,

Maria C. Calamia Maria C. Calamia, CPPB Assistant Director of Purchasing

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Mill Creek Subdivision

Kane CountyDevelopment and Community

Services DepartmentTJM - 5/15

1 inch = 1,000 feet$

Important Change-New Truc

aa

VEOLIA will be using a new truck that corn Ines he collection of both garbage andrecycling materials in a single tmck.

Residential Guide For

Dumping area is enclosed and divided with one area for garbage an one for recycling.

Driver dum s the garbage and then hipsthe recycling.

4Ji 0 VEOLIACNVIRONMENTALSERVICES

RECYCIi NC

Q VEO

Waste & RecyclingCOLLEC ION

Effective September I, 2005

ree

tB‘aA

A

em c anized de cc a plate and dumps

SQL’GUIDELINES

Refuse Sticker ProgramThe following items are considered one disposa unit,

and require a pre-paid bright green refuse disposalsticker.

~, Waste containers or generic plastic bagsno larger than 32 gallons in capacity.limited to 50 pounds of waste.

Bundles of debris such as carpeting andwood should be no larger than 4 feet inlength or w&gh over 50 pounds.

~ Large household items such as any itemof furniture or appliances.

Special Pick-ups and ExceptionsLarge amounts of demolition and construction debris

can be collected by a special pickup. Please contactVEOLIA to arrange for pick-up.

Toxic and hazardous wastes such as car batteries,acids, caustics, flammable or explosive materials andpotentially harmiul wastes cannot be collected.

RECYCLINGGUIDELINES

Each residence will receive one 65-gallon blue recycling cart at the beginning of the contract. This bluerecycling cart is to be used for recycling only, NOT FORREFUSE. If refuse is mixed with recycling in the bluecart, the cart will NOT be serviced until all refuse isremoved.

It is not necessary to sort recyclable materials; all recyclables may be placed together in the recycling cart. Thefollowing items are accepted in the recycling program.

Paper Products Rigid ProductsNewspapers (and all inserts) Aluminum Cansjunk Mail Steel CansMagazines Plastic Milk jugsChipboard Glass Bottles and Jars

Office Paper Tin CansTelephone Books Paint Cans (empty)

Paper Grocery Bags Soda BottlesCorrugated Cardboard Aerosol Cans (empty)(3’ x 3’ maximum

Plastic as Follows:a~3 PETE - soft dnnk bottles, peanut butter jars

HDPE - milk jugs, laundry detergent iugsPvc - window cleaner bottles, vegetable oil bottles

LDPE - dry cleaning bags, bread bags, six-pack rings

0 PP - yogurt cups,shampoo bottles, margarine tubsOther - microwavable serving ware

Items not accepted:Containers for motor oil, pesticides or chemicals.

GENERALGUIDELINES YAP

GUIDELINES h*’MiliCreek residents may choose to participate in i

either the volume based program or flat monthly raterefuse cart service.

Participation in one of the programs in mandatory. Therevenue from waste collection funds the recycling pro- I,

gram. Yard Was e is collectedfrom Apri until November

With either program each residence will receive on 65- 30.gallon blue recycling cart at the beginning of the newcontract for recycling. This cart is not to be used for Yard waste cannot be mixed with normal waste for colrefuse collection. lection Plastic bags or cans cannot be used

Pre-paid refuse tags are available at the following The following items are considered one disposal unitretailers: Each 50# kraft paper yard waste bag requires a pre-paid

bright orange Yard Waste Program Sticker affixed whereJewel Foods Dominlcks VEOLIA Waste Service visible to the driver for pick-up.1195. Randall Rd. 2000 N. Randall Rd. 1210 Lyon RoadBatavia Geneva Batavia Kraft paper bag limited to 50 pounds of

Meijer Jewel Foods yard waste.855 S. Randall 2070 Praire Bundles of brush or branches no longer~t. cnaries St. cnaries than 4 feet in length or weighing over 50

To arrange for refuse cart service please contact pounds. Branches cannot exceed 3 inchVEOLIA at 630-587-8282. es in diameter

Please have all material out for collection by 6:00 AM. Christmas Trees

Co-collection vehicles are used for both solid waste Yard waste cart service is available.and recycling. There are separate compartments, and Please call (630) 587-8282.both the recyclables and waste are kept separate at alltimes from collection to end processing.

Recycling Info for Other Items:• Books and electronics (computers, TV’s, phones, etc.) —

• Household Hazardous Waste ‘I—i

Please call the Kane County Recycling Office:(630)208-3841

‘S

If you have any questions call

A CONVENIENT

COLLECTION SCHEDULE

MillCreek collection for refuse,recycle andyard wastewill be onWednesdays.

Please have all

collection- - itemsoutby

6:00 AM.

VEOLIA 630-587-8282

Holiday CollectionHoliday collection will be delayed oneday for each day of collection throughoutthe week following a holiday.

The following holidays affect the collectionschedule:

New Years Day

Memorial Day

July 4th

Labor Day

Thanksgiving

Christmas

4

;ncnrrnn.-;nn n.,n~I~kI. nt ......... fl. ~

Refuse Jan-14 Feb-14 Mar-14 Apr-14Tons 149.83 124.67 124.8 184.03Volume 134.85 99 99 198Transfer Station Batavia TS Batavia TS Batavia TS Batavia TS

Yardwaste Jan-14 Feb-14 Mar-14 Apr-14Tons 8.84 NA NA 21.71Transfer Station Batavia TS N/A N/A Batavia TS

Recycling Jan-14 Feb-14 Mar-14 Apr-14Tons 93.61 60.65 81.82 94.81Volume 513 480 447 574Processing Facility Resource Mgmt Resource Mgmt Resource Mgmt Resource Mgmt

May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14169.38 162.29 193.37 150.73 189.07 183.31

165 99 198 231 330 132Batavia TS Batavia TS Batavia TS Batavia TS Batavia TS Batavia TS

May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-1458.14 39.65 36.39 20.43 36.67 31.9

Batavia TS Batavia TS Batavia TS Batavia TS Batavia TS Batavia TS

May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-1478.15 76.44 86.35 68.26 71.25 87.66

259 282 452 325 297 508Resource Mgmt Resource Mgmt Resource Mgmt Resource Mgmt Resource Mgmt Resource Mgmt

Nov-14 Dec-14169.43 196.97

297 231Batavia TS Batavia TS

Nov-14 Dec-1425.98 NA

Batavia TS Batavia TS

Nov-14 Dec-1468.07 105.53

452 700.74Resource Mgmt Resource Mgmt