Day Two:

Committee of the Whole Minutes - August 12, 2015

GODERICH, ONTARIO

COMMITTEE OF THE WHOLE DAY 2 – MEETING MINUTES

Goderich, Ontario August 12, 2015

The Committee of the Whole Day 2 met in the Court House Council Chambers in Goderich on the 12th day of August 2015.

1. Call To Order: All members of Council were present. Chair Morrison called the meeting to order at 9:00 a.m. 2. Approval of Agenda: Chair Morrison stated that there was an amendment to agenda item 10.2 circulated yesterday by email and a copy placed on each Councillor’s desk. MOTION: Moved By: Councillor Frayne and Seconded By: Councillor Ginn THAT: The Committee of the Whole Day 2 Agenda for August 12, 2015 be accepted and all reports included in the Agenda be received as amended.

CARRIED 3. Declaration of Pecuniary Interest and the General Nature Thereof: There were no declarations of Pecuniary Interest stated. 4. Delegations/Petitions/Presentations: 4.1 Rob Van Aaken, General Manager Tuckersmith Communications Co-operative

Ltd. and Jonathan Holmes, Executive Director of Independent Telecommunications Providers Association were in attendance and presented the “South Western Ontario Broadband Plan”.

5. Councillor’s Issues: Councillor MacLellan informed members that he was in contact with Deb Matthews, MPP regarding the reduction of the Ontario Municipal Partnership Funds. Councillor MacLellan suggested that a presentation, involving all Huron County municipalities, be prepared for the OGRA/ROMA Conference. CAO Orchard stated that this is a topic for inclusion at the upcoming shared services workshop. The report by Municipal Tax Equity Consultants received at Huron County Council in February 2015 would be a resource. Councillor Vincent stated he has Huron County Plowing Match banquet tickets.

6. Consent Agenda – (Items 6.1 through 6.5) Items listed under the Consent Agenda are considered routine and may require discussion but no action on the part of Council. Consent Agenda items are received in one motion. Council members may request that one or more item be removed for further action.

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6.1 Social and Property Services Update: (prepared by Barb Springall, Michele

Gaynor and Barbara Hall) ACTION: Received for information. 6.2 Homes for the Aged Information Update: (prepared by Barb Springall) ACTION: Received for information. 6.3 Emergency Services Update: (prepared by Jeff Horseman)

ACTION: Received for information. 6.4 Ontario Works Service Plan: (prepared by Michele Gaynor) ACTION: Received for information. 6.5 Accounts and Financial Statements:

Accounts up to and including July 20, 2015 were reviewed.

DEPARTMENT ACCOUNT Buildings 102,473.18 Social Housing 405,374.29 Homes for the Aged 371,031.25 Highways 2,370,934.93 Fleet 154,174.57 EMS 149,438.27 Financial statements for the period ending June 30, 2015 were reviewed. REVENUE EXPENDITURES COUNTY

CONTRIBUTION YTD

Actual YTD

Budget YTD

Actual YTD

Budget YTD

Actual YTD

Budget Buildings 851,523 921,078 1,141,322 1,119,331 289,799 198,253

Social Housing 1,761,514 1,587,990 3,097,933 2,790,949 1,336,419 1,202,959

Social Services 6,396,807 6,446,334 8,730,180 8,545,397 2,333,373 2,099,063

Homes 6,662,401 6,665,040 7,952,440 8,209,407 1,290,039 1,544,367

Highways 512,375 1,365,864 7,557,734 7,065,863 7,045,359 5,699,999

Fleet 1,136,285 1,205,232 1,003,808 1,168,335 (132,477) (36,897)

EMS 2,881,689 2,689,776 5,598,467 5,812,345 2,716,778 3,122,569

ACTION: THAT: The accounts up to and including July 20, 2015 and the financial statements as of June 30, 2015 be received. Consent Agenda: Councillor Fergusson requested information regarding next steps for the Skills Gap Study. Councillor MacLellan will be making a presentation to the Economic Development Board on this topic. Recommendations will be forwarded to Council. MOTION: Moved By: Councillor Versteeg and Seconded By: Councillor Fergusson

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THAT: Items 6.1 through 6.5 be approved with the actions as noted. CARRIED 7. Social and Property Services:

7.1 Delegate Certain Power of Authority – Housing Corporation Annual Insurance:

(presented by Barbara Hall) MOTION: Moved By: Councillor Watt and Seconded By: Councillor Ginn THAT: The recommendation of Barbara Hall, Manager, Housing and Property Services, that the Council of the County of Huron provide approval for the Warden and/or County Clerk to sign the documents pertaining to the annual procurement of insurance coverage for the Huron County Housing Corporation properties, which include Decision to Obtain Alternate Coverage and Intention to Obtain Alternate Coverage, and may include other forms, as required, be approved.

CARRIED 7.2 RFQ (HPS) 2015-09 – Life Safety Systems Audit – Huron County Housing

Corporation: (presented by Barbara Hall) MOTION: Moved By: Councillor Van Diepenbeek and Seconded By: Councillor Ginn THAT: The recommendation of Barbara Hall, Manager, Housing and Property Services, that RFQ (HPS) 2015-09 be awarded to the qualified, low bidder, Allan Avis Architects Inc., for the supply of all labour, materials and equipment for the Life Safety Systems Audit of the Huron County Housing Corporation apartment buildings (15 in total), be approved.

CARRIED 7.3 Accessibility – Housing Services: (presented by Barbara Hall). Information

provided in this report was requested at the Huron County Accessibility Advisory Committee meeting of June 22, 2015.

MOTION: Moved By: Councillor Hessel and Seconded By: Councillor Frayne THAT: The Council of the County of Huron receive the report from Barbara Hall, Manager, Housing and Property Services, dated July 21, 2015 entitled “Accessibility – Housing Services”, as presented for information; AND FURTHER THAT: This report be forwarded to the Huron County Accessibility Advisory Committee for information.

CARRIED 8. Homes for the Aged: none. 9. Emergency Services:

9.1 Amendment to ZOLL Medical Tablet ePCR Agreement: (presented by Jeff

Horseman and Steven Lund)

MOTION:

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Moved By: Councillor Steffler and Seconded By: Councillor Versteeg THAT: The recommendation of Jeff Horseman, Acting Emergency Services Chief and Steven Lund, Director of Operations, that the Council of the County of Huron approve the Amendment to Application Service Provider Agreement with ZOLL Medical Canada, be approved; AND FURTHER THAT: A by-law be prepared to amend Huron County By-law 2-2011 authorizing the Warden and the Clerk to execute all required documents.

CARRIED 10. Public Works Department: 10.1 Delay on Delivery of Two (2) Replacement Ford Pickups: (presented by Walter

Johnston) MOTION: Moved By: Councillor Fergusson and Seconded By: Councillor Watt THAT: The Council of the County of Huron approve the recommendation of Walter Johnston, Fleet Manager, that the County’s Public Works Department wait until late in 2015 or early 2016 for the delivery of two (2) new Ford pickups from Leslie Motors Ltd.

CARRIED 10.2 RFQ 15-310 – Milling and Hot Mix Patching / Paving: (presented by Mike

Campbell) MOTION: Moved by: Councillor Vincent and Seconded By: Councillor MacLellan THAT: The Council of the County of Huron cancel Contract RFQ 15-310 Milling and Hot Mix Patching/Paving and re-tender in 2016 adhering to the procurement policy. CARRIED 11. Administration, Policies & Other Issues: 11.1 Optional Tools for New to Class / New Construction Properties: (presented by

Michael Blumhagen) MOTION: Moved By: Councillor Ginn and Seconded By: Warden Gowing The Council of the County of Huron approve the optional tools for the purpose of administering the limits within the limits of Section 331 (New Construction) for the Commercial, Industrial and Multi-Residential properties presented in the report dated August 12, 2015 by Treasurer Michael Blumhagen entitled “Optional Tools for New to Class / New Construction Properties”; AND FURTHER THAT: A by-law be passed to adopt the optional tools for New to Class / New Construction Properties.

CARRIED 11.2 Huron County Economic Development Collaborative Strategic Planning Core

Team: (presented by Natasha Fritzley) MOTION:

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Moved By: Councillor Steffler and Seconded By: Councillor Watt THAT: That Council of the County of Huron appoint the Warden, Councillor MacLellan, a member of the Huron County Economic Development Board and two County Economic Development staff to Huron County’s five person team that will participate in the collaborative economic development strategic planning train the trainer process.

CARRIED 11.3 Terms of Reference – County-wide OPP: (presented by Brenda Orchard) MOTION: Moved By: Councillor Vincent and Seconded By: Councillor Ginn THAT: The Council of the County of Huron tables the attached Terms of Reference regarding County-wide OPP service until the completion of the Ministry of Community Safety and Correctional Services Review of OPP governance scheduled for 2016.

CARRIED 11.4 Coyote Compensation/Control Program: (presented by Susan Cronin) MOTION: Moved By: Councillor Van Diepenbeek and Seconded By: Councillor Vincent THAT: The Council of the County of Huron receive the “Coyote Compensation/Control Program” report, prepared by the Clerk, for information; AND FURTHER THAT: A by-law be prepared for consideration at the September 2, 2015 Council meeting to amend the Coyote Compensation/Control Program.

CARRIED 12. Correspondence: 12.1 Randy Pettapiece, MPP Perth-Wellington re: Resolution for Fairness in Provincial

Infrastructure Funds. MOTION: Moved By: Councillor Frayne and Seconded By: Councillor Ginn THAT: The Council of the County of Huron support Randy Pettapiece, MPP private member’s resolution as follows: That, in the opinion of this House, the government should guarantee that

government-held ridings and opposition-held ridings be given equal and transparent consideration on infrastructure funding, and that when funding decisions are made, should guarantee that all MPPs, whether in government or opposition, be given fair and equal advance notice of the official announcement.

CARRIED 12.2 Haldimand County resolution re: Vacancy Rebate Program. MOTION: Moved By: Councillor Van Diepenbeek and Seconded By: Councillor Vincent THAT: The Council of the County of Huron accept correspondence not specifically dealt with, for information.

CARRIED

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13. Closed to the Public Session: MOTION: Moved By: Councillor Vincent and Seconded By: Warden Gowing THAT: The Committee do now go into a “Closed to the Public Session” at 9:53 a.m. under Section 239 of the Municipal Act, 2001 as amended; to discuss an item that relates to:

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local Board;

Personal matters about an identifiable individual, including municipal or local Board employees – Health Unit employees;

AND FURTHER THAT: CAO Brenda Orchard, Senior Manager of Human Resources Jane Anderson and Clerk Susan Cronin remain in attendance.

CARRIED Council recessed at 9:53 a.m. and resumed at 10:08 a.m. MOTION: Moved By: Councillor Van Diepenbeek and Seconded By: Councillor Watt THAT: The Committee rise from the “Closed to the Public Session” at 10:35 a.m.

CARRIED

Reporting out: MOTION: Moved By: Councillor Watt and Seconded By: Councillor Cole THAT: Staff proceed as per direction given in the Closed to the Public Session of August 12, 2015.

CARRIED 14. Next Meeting: The next meeting of Committee of the Whole Day 2 will be in Goderich on Wednesday, September 23, 2015 at 11:00 a.m. 15. Adjournment: MOTION: Moved By: Councillor Frayne and Seconded By: Councillor Fergusson THAT: The meeting adjourn at 10:38 a.m.

CARRIED Chair Kevin Morrison Clerk Susan Cronin