Councillor Information Bulletin · Effective community leadership and good governance by the...

Councillor Information Bulletin

Tuesday 22 March 2016

- Issue 11/16

Any feedback or queries?

Contact the Councillor HelpDesk on 9952 8200 or [email protected]

COUNCILLOR INFORMATION BULLETIN

22 March 2016 - Issue 11/16

Tuesday 22 March 2016

- Issue 11/16

COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page

1 CALENDAR OF EVENTS ................................................................................. 1

2 CITY OF RYDE PROCUREMENT .................................................................... 3 3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............... 5 4 COUNCILLOR HELPDESK PERFORMANCE - February 2016 ..................... 10

5 LOCAL GOVERNMENT NSW COUNCILLORS' WEEKEND .......................... 12 6 MACQUARIE PARK FORUM 18 FEBRUARY 2016 MINUTES AND

PRESENTATIONS .......................................................................................... 16 7 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE 10

FEBRUARY 2016 - MINUTES & PRESENTATIONS ...................................... 17

8 NATIONAL DISABILITY INSURANCE SCHEME (NDIS) INFO EXPO ........... 18 9 COMMUNITY INFORMATION EXPO ............................................................. 20 10 MAYOR'S DIARY FOR THE PERIOD 17 FEBRUARY TO 15 MARCH

2016 ................................................................................................................ 26

mailto:[email protected]


8 March 2016 - Issue 09/16

1 CALENDAR OF EVENTS

TUESDAY, 22 MARCH 2016

5.00pm Workshop: Budget - 2016-2020: Delivery Plan Civic Centre, Level 5, Room 2

Contact: Roy Newsome, Acting Director Corporate and Community Services – 9952 8011

6.00pm Briefing prior to Council Meeting NB. Working dinner during Briefing

7.00pm Council Meeting Civic Centre Level 6 Council Chambers

WEDNESDAY, 23 MARCH 2016

5.00pm Access Advisory Committee Civic Centre, Level 5, Room 2

Contact: Gunjan Tripathi, Senior Coordinator Community Projects – 9952 8194 Chairperson: Councillor Pendleton

THURSDAY, 24 MARCH 2016

9.30am Celebrating Interculturalism – Community Information EXPO 2016 Eastwood Plaza, Eastwood

6.00pm Community Harmony Reference Group Meeting Eucalyptus Meeting Room, Level 1A, Pope Street, Ryde

Contact: Jonathan Nanlohy, Community Projects Coordinator – 9952 8300 Chairperson: Councillor Yedelian

TUESDAY, 29 MARCH 2016

No Meetings

WEDNESDAY, 30 MARCH 2016

4.00pm National Disability Insurance Scheme (NDIS) Information EXPO Ryde Public School, Pope Street, Ryde

6.00pm Ryde Youth Council Meeting Civic Centre, Level 5, Room 2

Contact: Michael Paine, Community Projects Officer, Young People – 9952 8248

THURSDAY, 31 MARCH 2016

11.30am Business @ Lunch with John Alexander OAM MP The Grand Pittwater Function Centre, North Ryde RSL Community Club

MONDAY, 4 APRIL 2016

5.00pm Audit and Risk Committee Meeting Civic Centre, Level 5, Room 1

Contact: John Schanz, Manager – Audit, Risk and Governance – 9952 8022

TUESDAY, 5 APRIL 2016

No Meetings WEDNESDAY, 6 APRIL 2016

8.30am Link Housing: Affordable Housing Forum Northside Conference Centre, Corner Oxley Street and Pole Lane, Crows Nest

6.15pm Sport and Recreation (including

Wheeled Sports) Advisory Committee Meeting Civic Centre, Level 5, Room 3

Contact: Simon James, Senior Coordinator Sportsgrounds and Recreation – 9952 8092 Chairperson: Councillor Maggio

MONDAY, 11 APRIL 2016

6.00pm Bicycle Advisory Committee Meeting Civic Centre, Level 5, Room 3

Contact: Harry Muker, Senior Coordinator Traffic, Transport and Development – 9952 8116 Chairperson: Councillor Perram


17 March 2016 - Issue 11/16


5.00pm Planning & Environment Committee

Meeting Civic Centre Level 5 Rooms 2 & 3

6.00pm Ryde Civic Hub Committee Meeting

Civic Centre Level 5 Rooms 2 & 3 WEDNESDAY, 13 APRIL 2016

8.00am Granny Smith Festival Sub-

Committee Meeting Eastwood Women’s Rest Centre, Hillview Road, Eastwood


5.00pm Works & Community Committee

Meeting Civic Centre Level 5 Rooms 2 & 3

6.00pm Finance and Governance

Committee Meeting Civic Centre Level 5 Rooms 2 & 3

WEDNESDAY, 20 APRIL 2016

8.00am Prayer Breakfast Task Force Meeting Banksia Meeting Room, Level 1A Pope Street, Ryde

6.00pm Heritage Advisory Committee

Meeting Civic Centre, Level 5, Room 2

Contact: Michael Edwards, Heritage Officer – 9952 8321 Chairperson: Councillor Perram

THURSDAY, 21 APRIL 2016

5.00pm Centenary of ANZAC and World War 1 Committee Meeting Eucalyptus Meeting Room, Level 1A Pope Street, Ryde

Contact: Liz Berger, Acting Manager – Communications, Customer Service and Events – 9952 8082 Chairperson: The Mayor


5.00pm Workshop: Macquarie Park Parking Civic Centre, Level 5, Room 2

Contact: Liz Coad, Acting Director City Strategy and Planning – 9952 8190

5.30pm Workshop: Sport and Recreation Strategy Civic Centre, Level 5, Room 2

Contact: Liz Coad, Acting Director City Strategy and Planning – 9952 8190

6.00pm Briefing prior to Council Meeting NB. Working dinner during Briefing

7.00pm Council Meeting Civic Centre Level 6 Council Chambers

WEDNESDAY, 27 APRIL 2016

6.00pm Ryde Youth Council Meeting Civic Centre, Level 5, Room 2

Contact: Michael Paine, Community Projects Officer, Young People – 9952 8248

6.00pm Ryde Business Forum: West Ryde Chamber of Commerce Networking Event hosted by West Ryde Easter Parade and Fair Committee West Ryde Hotel

THURSDAY, 28 APRIL 2016

6.30pm Citizenship Ceremony Civic Hall, 1 Devlin Street, Ryde

Contact: Liz Berger, Acting Manager – Communications, Customer Service and Events – 9952 8082

TUESDAY, 3 MAY 2016

No Meetings THURSDAY, 5 MAY 2016

4.00pm Macquarie Park Forum Civic Centre, Level 5, Room 2

Contact: John Brown, Place Manager – Major Centres – 9952 8185

6.00pm NSROC Ordinary Meeting

Ku-ring-gai Council

Councillor Information Bulletin Page 3


22 March 2016 - Issue 11/16

2 CITY OF RYDE PROCUREMENT

The ATTACHED report on formal procurement at the City of Ryde provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for Quotation) or exceeding $150k inc GST (Request for Tenders).

Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works.

Contact:

Name: John Schanz

Position: Manager - Risk, Audit and Governance

Contact No: 9952 8022

Attachments

1 Formal Procurement - 22 March 2016

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22 March 2016 - Issue 11/16

3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS

ATTACHED for your information are the following documents:

A list of development applications received during the period 3 March 2016 to 9 March 2016.

A list of development applications determined during the period 3 March 2016 to 9 March 2016.

Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking

Contact:

Name: Liz Coad

Position: Acting Director - City Strategy and Planning


Attachments

1 Development Applications Received by ward - 3 March 2016 to 9 March 2016

2 Development Applications Determined by Ward - 3 March 2016 to 9 March 2016

http://eservice.ryde.nsw.gov.au/DATracking/Modules/Common/Default.aspx?page=disclaimer

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22 March 2016 - Issue 11/16

4 COUNCILLOR HELPDESK PERFORMANCE - February 2016

The following information is provided to Councillors with regard to HelpDesk requests received in February 2016:

Total Total Number of Requests 125

By Ward Number Percentage

Central Ward 26 21%

East Ward 74 59%

West Ward 25 20%

125 100%

Days to complete Number Percentage

Completed within 5 days 117 94%

Completed outside of 5 days 8 6%

125 100%

Councillor requests Number Percentage

Deputy Mayor, Clr Maggio 58 46.4%

Clr Pendleton 12 9.6%

The Mayor, Clr Laxale 11 8.8%

Clr Perram 11 8.8%

Clr Chung 7 5.6%

Clr Salvestro-Martin 6 4.8%

Clr Stott 6 4.8%

Clr Li 4 3.2%

Clr Yedelian OAM 4 3.2%

Clr Simon 3 2.4%

Clr Pickering 2 1.6%

Clr Etmekdjian 1 0.8%


ITEM 4 (continued)


22 March 2016 - Issue 11/16

Category Percentage

Councillor Service Requests 29 23.20%

Development Applications 13 10.40%

Information Technology 13 10.40%

Roads and Traffic 11 8.80%

Parks (maintenance) 9 7.20%

Planning Controls 9 7.20%

Parking 8 6.40%

Trees (Public) 6 4.80%

Maintenance 5 4.00%

Waste 4 3.20%

Fees and Charges 4 3.20%

Environment 4 3.20%

Trees (Private) 3 2.40%

Events 2 1.60%

Council Buildings / Land 2 1.60%

Parks (use) 1 0.80%

Sporting Groups 1 0.80%

Animal Control 1 0.80%

125 100.00%

It is noted that in February 2015, the HelpDesk received 102 requests. When compared to the number of requests made in February 2016, this represents an increased volume of 22.5%.

Contact:

Name: Councillors HelpDesk




22 March 2016 - Issue 11/16

5 LOCAL GOVERNMENT NSW COUNCILLORS' WEEKEND

On 26 and 27 February 2016, Councillor Stott attended the Local Government NSW Conference for Councillors. Councillor Stott’s report on the conference is given below.

Local Government NSW Councillor Weekend, 26 & 27 February 2016

Six Councillors from across NSW attended the two-day program held at Local Government House, 28 Margaret Street, Sydney. There were four sessions each day led by a range of presenters. DAY 1 SESSION 1 - WELCOME Councillor Denise Osborne, Director – Regional/Rural LG NSW welcomed participants and gave insight into her experience when Greater Hume Shire was formed in 2004 through the amalgamation of Culcairn Shire, the majority of Holbrook Shire and part of Hume Shire. SESSION 2 - UNDERSTANDING THE ROLE OF A COUNCILLOR Presenter: Graham Sansom gave a summary of the implications of Local Government Act review:

Current statements regarding responsibilities of Councillors and Mayors in NSW lack substance.

Proposed amendments are intended to strengthen the position of elected members vis-à-vis management, and clarify and improve relationships between governing body, councillors, mayors and GMs.

Professional development for councillors to assist them in their leadership roles.

Role of Mayor to be described in more detail. Mayor as civic leader – formulating a vision; leading community engagement and strategic planning; forging partnerships; ensuring good governance; guiding the GM.

Elected representatives to be seen as the governing body rather than an appendage of council’s working staff.

SESSION 3 - WORKING STRATEGICALLY WITH INTEGRATED PLANNING AND REPORTING (IP&R) Presenters: Graham Sansom and Sarah Artist gave a summary of benefits of IP&R:

Leadership role for elected members

Improved collaboration between councillors and staff

Better asset and financial management

Streamlining existing plans and policies

Regular opportunities to review services and match them to changing community needs

https://en.wikipedia.org/wiki/Culcairn,_New_South_Wales

https://en.wikipedia.org/wiki/Holbrook,_New_South_Wales


ITEM 5 (continued)


22 March 2016 - Issue 11/16

Engagement of more staff in strategic planning and policy issues, thereby improving awareness of issues, trends and longer term priorities

Enhance council’s credibility, public image and community support.

SESSION 4 - WORKING WITH THE GM AND STAFF Presenter: Glenn Ingliss What makes an effective Councillor?

Four words – roles, responsibilities, relationships and realism.

Effective community leadership and good governance by the Council depends heavily on good working relationships at the highest levels.

Effective relationships between Councillors themselves and Councillors and the staff, underpin the level of cooperation and goodwill that is necessary to make Council effective.

Role of a Councillor

Role of a Councillor defined in Section 232 LGA 1993 (the Act).

Two parts: 1. As a ‘member of the governing body’ and 2. As an ‘elected person’.

The wording of the Act reveals evident tensions in the Councillors’ role.

There is a need to sharpen the distinction between the functions of the governing body in which Councillors must act collectively and the roles and responsibilities of an individual Councillor. Current review of the Local Government Act is doing just that.

Of all the many roles and responsibilities financial management is supreme.

Role of the Mayor

The Mayor has a few extra responsibilities over and above the Councillor role.

Role of Mayor is poorly defined.

Current review of the Local Government Act is looking closely at this problem of clarity.

Role of the General Manager

Implement all Council decisions without undue delay and carry out any functions imposed by legislation.

The General Manager provides critical link between Councillors and staff.

Realism

It can be a jungle out there and there is a need to be mindful of local government realities.

Local government is not a perfect world and it never will be.

Blending bureaucracy and democracy makes civic life unpredictable and at times frustrating.


ITEM 5 (continued)


22 March 2016 - Issue 11/16

DAY 2 SESSION 1 - KNOW YOUR PLANNING Presenter: Jennifer Dennis discussed Planning Reform There is an ongoing drive for reform of the planning system that crosses political lines in NSW. General themes under debate are around:

Simplifying the plan making system that has resulted in layers of plans that have unnecessarily increased the complexity of the system.

Introducing more standardization around planning controls across the sector to increase clarity for the user.

Improving the efficiency of the development assessment process to facilitate speedier decisions on development and better outcomes.

Questioning the role of the Councillor as the decision maker in relation to certain types of DAs and the associated discussion around the use of independent expert planning panels at a local, regional and state level.

Emerging Issues

Ageing population – one quarter of the population will be over 65 by 2050 – ‘ageing in place’, downsizing?

Agricultural change.

Tourism.

Affordable housing.

Other local issues.

SESSION 2 PRINCIPLES OF GOOD GOVERNANCE Presenter: Norm Turkington discussed the new Model Code of Conduct

Adopted by councils on 1 March 2013 – updated November 2015.

Required under Section 440 LG Act.

General conduct obligations

Fairness and equity

Respect

Managing conflicts of interest

Reportable donations

Inappropriate interactions

Personal benefits

Information management.


ITEM 5 (continued)


22 March 2016 - Issue 11/16

SESSION 3 ENGAGING WITH YOUR COMMUNITY Presenter: Sarah Artist led a discussion on Summary of Community Governance – How can it be done?

A genuine commitment from Councillors and senior managers to achieving outcomes of value to the community.

General Managers, Mayors and other leaders within the Council building strong relationships, a culture of inclusiveness, opportunities to collaborate and commitment to team decisions.

Allowing time for reflective learning and deliberation, enabling people to understand complex issues and build innovative solutions.

Having a clear understanding of and commitment to community needs and priorities among Councillors and over-riding the ‘numbers game’ in making decisions.

Sharing design of community engagement processes Councillors and practitioners.

Systems of shared communication and co-operation across the organisation.

A detailed understanding of the demographic make-up of local communities and their unique needs.

Contact:

Name: Councillor Helpdesk




22 March 2016 - Issue 11/16

6 MACQUARIE PARK FORUM 18 FEBRUARY 2016 MINUTES AND PRESENTATIONS

The Macquarie Park Forum met on 18 February 2016 at the Ryde Civic Centre.

The presentations and ‘Minutes & Actions’ from that meeting can be viewed at http://www.ryde.nsw.gov.au/macquarieparkforum

Contact:

Name: Liz Coad



http://www.ryde.nsw.gov.au/macquarieparkforum



22 March 2016 - Issue 11/16

7 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE 10 FEBRUARY 2016 - MINUTES & PRESENTATIONS

The Economic Development Advisory Committee met on 10 February 2016 at the Ryde Civic Centre.

The presentations and ‘Minutes & Actions’ from the meeting can be viewed at

http://www.ryde.nsw.gov.au/Council/Committees/Advisory-Committees/Economic-Development

Contact:

Name: Liz Coad







22 March 2016 - Issue 11/16

8 NATIONAL DISABILITY INSURANCE SCHEME (NDIS) INFO EXPO

Councillors are informed about the upcoming National Disability Insurance Scheme (NDIS) Information Expo scheduled on Wednesday 30 March at Ryde Public School. This is the second information session hosted by Council in partnership with key stakeholders, following the success of the first session held on 3 December 2015. The NDIS Info Expo will provide essential information for carers, families and people living with a disability. Members of the community will be able to find out more about the NDIS, what it means for them, participate in group and one-on-one discussions and visit the expo to converse with service providers to prepare for the transition. Over 15 NDIS service providers, including Royal Rehab, Lifestart, Achieve Australia, Carers NSW and Ability Options will be participating in the expo to showcase their services and engage in conversations with the local community. The program includes a breakout information session from 4pm to 5pm, an Expo viewing session from 5pm to 6pm and another breakout information session from 6pm to 7pm for working families/community members. The breakout sessions have been broken up into four age/target groups including the Early Year, School Years, Transition to Work and Carers/General NDIS and will be facilitated by experts in that space. EVENT DETAILS: Date: Wednesday, 30 March 2016 Time: 4.00 – 7.00pm Location: Ryde Public School, Pope Street, Ryde 2112 Cost: Free In three weeks of advertising, 75 participants expressed interest and registered for the event. This indicates a strong need in the community as the rollout date of 1 July 2016 is approaching fast. Councillors who wish to attend the NDIS Info Expo please let us know via the Councillor Help Desk.

Contact:

Name: Liz Coad

Position: Acting Director - City Strategy & Planning


Attachments

1 NDIS Info Expo Flyer - 30 March 2016


ITEM 8 (continued) ATTACHMENT 1


22 March 2016 - Issue 11/16



22 March 2016 - Issue 11/16

9 COMMUNITY INFORMATION EXPO

Councillors are informed about the upcoming annual Community Information Expo scheduled on Thursday, 24 of March 2016 from 9:30am to 12:30pm at the Eastwood Plaza. For the last four years, City of Ryde has been supporting Relationships Australia to host the annual expo as part of the Harmony Week celebrations. The expo aims to celebrate and promote community harmony, interculturalism and social inclusion. It provides a platform for service providers and all residents, especially from the Culturally and Linguistically Diverse (CALD) communities and people with a disability, to have a one to one conversation regarding services provided to families living in the Ryde Local Government Area. Over 55 stallholders will provide information on wide range of topics including legal, health, employment, education/training, volunteering, aged and disability, family and settlement services. The expo will also include a Welcome to Country, several cultural performances, children’s activities and Chai time for all. Bilingual volunteers in community languages, including Korean, Mandarin, Cantonese, Singhalese and Persian, will be made available on the day to provide language support to the CALD community. Councillors who wish to attend the Community Info Expo should let us know via the Councillor Helpdesk.

Contact:

Name: Liz Coad

Position: Acting Director - City Strategy & Planning


Attachments

1 Community Info Expo Flyer - English

2 Community Info Expo Flyer - Korean

3 Community Info Expo Flyer - Simplified Chinese

4 Community Info Expo Flyer - Traditional Chinese

5 Community Info Expo Flyer - Persian




22 March 2016 - Issue 11/16



22 March 2016 - Issue 11/16

10 MAYOR'S DIARY FOR THE PERIOD 17 FEBRUARY TO 15 MARCH 2016

ATTACHED is the Mayor’s Diary containing a list of events and functions attended by the Mayor for the period 17 February to 15 March 2016.

Contact:

Name: Linda Smith

Position: EA to the Mayor and Councillors


Attachments

1 Mayor's Diary for the period 17 February to 15 March 2016




22 March 2016 - Issue 11/16

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