Staff Council Minutes

February 26, 2010

The Staff Council meeting was called to order at 9:35 a.m. by President Shirley Sellers. Those in attendance were: Shirley Sellers, Joyce Webb, Cathy Archer, Terri Butler, Nancy Larkin, Linda Bielewicz, Nicole Houston, LuAnn Name, Cheryl Little, Betty Hillman, Kathleen Mills, Sheryl Phillips, Gail Daggett, Rita Martin, and Susan Wilson.

Minutes from January 28, 2010 were approved with no changes.

TREASURERS REPORT: Shirley gave the Treasurers Report in Evas absence:

University Account #23-630-17 as of 1/31/10 S/A: $13,921.14

Income $1.12 tax reimbursement

Expenses N/A

Foundation Account #38RT04067 as of 2/19/10: $26,780.55

SCARECROW EVENT: No report

S&S FOR HR DIRECTOR: Shirley gave Tim Sehr six names of people who volunteered to sit on the Search & Screen Committee for a new Human Resources Director. Tim will choose one person and will notify Shirley.

BUDGET INFORMATION FOR IU STAFF COUNCIL ACCOUNTS: Shirley shared Evas notes from her Budget Information Meeting with Tim Sehr.

(a) SC needs clarification on paying student helpers, Ambassadors, Sorority, etc. when it comes to the IUK Staff Council Craft Show

(b) In the future, stipends will need to be processed for SC officers instead of gift cards

(c) Grants transfer money over to operating account.

(d) Refreshments need to be kept under $30. Discussion on whether to continue this monthly cost or just during holidays

(e) Do not use the word donation. Instead use support.

(f) Staff Appreciation Luncheon needs approval from IUB

THANK YOU NOTES: Shirley shared notes from Marcia Andersen (retirement), Patty Havens and Richard/Marcia Sandy (loss of a relative).

SC BUDGET COMMITTEE: SC received thank-you notes from the following projects: Kathy Parkison ($800 Korean trip), Cathy Clearwater ($100 Escape Debt workshop), and Karla Stouse ($1100 England trip).

CQI INITIATIVE: Currently, CQI Initiative for years of service stops at 30 years. Shirley sent an amendment request to Jerre Fercho, HR Director, to increase the initiative. Mr. Fercho will take to Tim Sehr, who in turn will take to Cabinet. Tim anticipates that Cabinet will not have a problem approving the request.

WATER FOR GRADUATION: SC has 657 bottles of water for the 2010 graduation ceremony. A committee is needed for set-up and clean-up. Personal time may have to be taken for clean-up. Do we want to sell water? Shirley will chair, and Terri & Rita will help. The 2010 Graduation has been moved to the S/M Parking Lot.

CONFLICT RESOLUTION: SC will wait for new HR Director to be hired before going forward.

DISCUSSION ON CHANCELLOR GREENS COMMENTS: Policy and procedures have to be followed. Stuart has done his best to keep SC informed and included.

NOMINATING COMMITTEE: Please send any nominations for officers to Cathy Archer and Tara Halbrook.

Staff Council Minutes

Page 2

February 26, 2010

FLOWERS COMMITTEE: Needs a replacement for Oleatha Love. Please let Eva, Sheryl, or Susan know if you are interested.

REPORT FROM AD COUNCIL MEETING: Shirley reported what she learned from the recent Ad Council meeting she attended.

(1) Hope to have a new Chancellor named by Spring Break.

(2) Next Stop Campaign open house to bring in new people. Hosted by OCM.

(3) Enrollment is up 43%.

(4) Budget is still operating but declining. Stuart wants all jobs saved at IUK.

(5) Purchasing has gone thru centralization. Accounts Payable is next.

(6) University Public Safety will tax each campus.

(7) Salary Policy has not been determined.

(8) Fringe benefit costs will go up for health care, which makes our rates go up.

(9) Jobs may be changed to stop any elimination.

(10) There will be cuts in the R&R Fund. An estimate of $22 million is needed to repair/fix all problems for the Main Building. There is also a need to replace the boilers in the Main Building (three out of seven boilers are not working). S/M Building will have work done on the cooling tower during Spring Break.

(11) Health & Wellness Center is still on the hold.

(12) The Ad Council was impressed with our outreach to the community.

(13) FoE is going well. Reviews will continue.

CRAFT SHOW REPORT: Cathy Archer sent letters to vendors two weeks ago and 10 have come back. She will meet with the Committee on March 5th. They will discuss (a) unloading of vendor trailers, (b) changing set-up time to 5:30-9pm nothing after 9pm, (c) IU Trademark, and (d) Booth rent. Gayle will serve as Craft Show Assistant to Cathy, replacing Susan.

Meeting adjourned at 10:25 a.m.

Submitted by Susan Wilson

Secretary of Staff Council

3/22/10