COUNCIL MEETING November 7, 2017 - Brazeau County · c) Alberta Health Services, Proclamation of...

BRAZEAU COUNTY

COUNCIL MEETING

November 7, 2017

VISION: Brazeau County fosters RURAL VALUES, INNOVATION,

CREATIVITY, LEADERSHIP and is a place where a DIVERSE ECONOMY offers

QUALITY OF LIFE for our citizens.

MISSION: A spirit of community created through INNOVATION and OPPORTUNITIES

GOALS

1) Brazeau County collaboration with Canadians has created economic opportunity

and prosperity for our community. That we intentionally, proactively network with Canadians to bring ideas and initiative back to our citizens.

2) Brazeau County has promoted and invested in innovation offering incentives

diversifying our local economy, rural values and through opportunities reducing our environmental impact. Invest in green energy programs, water and waste water upgrades, encourage, support, innovation and economic growth through complied LUB, promoting sustaining small farms, hamlet investment/redevelopment.

3) Brazeau County is strategically assigning financial and physical resources to meet

ongoing service delivery to ensure the success of our greater community. Rigorous budget and restrictive surplus process, petition for government funding, balance budget with department goals and objectives.

4) Brazeau County has a land use bylaw and framework that consistently guides

development and promotes growth. Promotes development of business that is consistent for all “open for business.” Attract and retain businesses because we have flexibility within our planning documents.

5) Come to Brazeau County to work, rest and play. This encompasses all families. We

have the diversity to attract people for the work opportunities. We have recreation which promotes rest and play possibilities that are endless.

6) Brazeau County is responsive to its citizenship needs and our citizens are

engaged in initiatives. Engage in various levels - website, Facebook, newspapers, open houses.

VALUES

We recognize the benefit of diversity among our communities, resources and work to respect their uniqueness. We ensure responsible stewardship and we understand the decisions we make today will echo for generations. We believe in acting with integrity. We are open and transparent in all activities and decisions. We respect our citizens through active listening to deliver services fairly and respond appropriately.

BRAZEAU COUNTY REGULAR COUNCIL MEETING

AGENDA

DATE: 2017 11 07 TIME: 9:00 AM PLACE: COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS

________________________________________________________________________ Call to Order Present 5‐Year Long Service Award ‐ Ken Mahon, Shop Handyman

1. Addition to and Adoption of the Agenda (Pages 4 ‐ 9)

2. Adoption of the minutes of the Council Meeting of: a) October 3, 2017 Regular Council Meeting (Pages 10 ‐ 28) b) October 26, 2017 Organizational Meeting (Pages 29 ‐ 39) c) October 26, 2017 Quarterly Report (Pages 40 ‐ 45)

3. Business Arising

4. Urgent Items

5. Delegations/Appointments

9:15 am RCMP Drayton Valley and Breton Quarterly Update (Pages 46 ‐ 55)

9:30 am (30 mins) Ave Peck Outdoor Storage (Pages 184 ‐ 212) 10:00 am Public Hearing Bylaw 965‐17 (Pages 213 ‐ 226) 10:15 am Public Hearing Bylaw 962‐17 (Pages 227 ‐ 242) 10:30 am Public Hearing Bylaw 961‐17 (Pages 243 ‐ 260) 10:45 am Public Hearing Bylaw 966‐17 (Pages 261 ‐ 277) 11:00 am Public Input Session 1:00 pm (30 mins) Drayton Valley Minor Baseball Indoor Facility (Pages 56 ‐ 85) ‐ Brad Molcak 1:30 pm (30 mins) Agricultural Society ‐ Wellhouse Facility (Pages 86 ‐ 136) ‐ Tim Dunham

6. Fire Services a) Transfer of Quick Response Unit 3 Wildland Unit ‐ Request for Council Decision attached (Pages 137 ‐ 140) 7. Community Services a) Drayton Valley Municipal Library ‐ Request for Per Diem Funding ‐ Request for Council Decision attached (Pages 141 ‐ 143) b) Community Organization Funding FIN‐7 Policy Amendment ‐ Request for Council Decision attached (Pages 144 ‐ 158) c) Thank You Letters regarding Electoral Boundaries ‐ Request for Council Decision attached (Pages 159 ‐ 162)

d) Recreation Development Opportunity ‐ Request for Council Decision attached (Pages 163 ‐ 166)

8. Corporate Services a) Bank Statement Reconciliation as of September 30, 2017 (Page 167) b) Waiving of Tax Penalties ‐ Request for Council Decision attached (Pages 168 ‐ 170) 9. Public Works and Infrastructure a) Garbage Collection ‐ M. Gressler email attached (Page 171 ‐ 172) b) Roads in the County ‐ M. Gressler email attached (Page 173) c) Walking Trails Opening ‐ M. Gressler email attached (Page 174) d) Used Vehicle Donation ‐ Email from Shirley Mahan attached (Page 175) e) Strategic Transportation Infrastructure Programs for Bridge File BF13214 ‐ Request for Council Decision attached (Pages 176 ‐ 179) f) Strategic Transportation Infrastructure Program for Bridge File BF75138 ‐ Request for Council Decision attached (Pages 180 ‐ 183)

10. Planning and Development a) As‐sited Outdoor Storage ‐ Modular Camp Trailers on NE & SE 03‐49‐07‐W5M ‐ Request for Council Decision attached (Pages 184 ‐ 212)

b) Bylaw 965‐17: Redistrict Lot 3 Block 8 Plan 1989 KS in Cynthia from Recreation to Hamlet Residential ‐ Request for Council Decision attached (Pages 213 ‐ 226)

c) Bylaw 962‐17: Redistrict Part of NE 21‐48‐04‐W5M from Agricultural to Agricultural Holdings ‐ Request for Council Decision attached (Pages 227 ‐ 242)

d) Bylaw 961‐17: Redistrict Part NW 13‐49‐08‐W5M from Agricultural/Direct Control to

Direct Control District ‐ Request for Council Decision attached (Pages 243 ‐ 260) e) Bylaw 966‐17: Redistrict Lot A Plan 912 1068 within S 18‐49‐07‐W5M from Rural

Industrial to Manufactured Home Park ‐ Request for Council Decision attached (Pages 261 ‐ 277) f) Bylaw 970‐17: Redistrict NE 12‐50‐07‐W5M from Agricultural Holdings to Agricultural ‐ Request for Council Decision attached (Pages 278 ‐ 291) g) Bylaw 969‐17: Amendment to Land Use Bylaw 939‐17 Section 8.21.1 Expand Where

Storage Containers are a Permitted Use ‐ Request for Council Decision attached (Pages 292 ‐ 295) h) Alternative Land Use Services (ALUS) Partnership Advisory Committee (PAC) Members‐

at‐Large ‐ Request for Council Decision attached (Pages 296 ‐ 300) i) ALUS ‐ 1 Appendix B ‐ Guidelines for Fencing ‐ Request for Council Decision attached (Pages 301 ‐ 305) j) Municipal Development Plan ‐ Agricultural Policies Survey ‐ Update Report to Council attached (Pages 306 ‐ 311) k) Bylaw 968‐17 Amendment to Land Use Bylaw 939‐17 to Provide Clarity on Agricultural,

Extensive Definition and Permitting ‐ Request for Council Decision attached (Pages 312 ‐ 316)

11. General Matters a) Strategic Planning ‐ Short Term Action Chart b) County Survey regarding Agriculture Preservation Policy ‐ A. Heinrich 12. Question Period from the Media

13. Correspondence

a) MP, Jim Eglinski regarding the Liberal Government’s proposed tax changes for corporations (Pages 317 ‐ 322)

b) Alberta Municipal Health and Safety Association Partnerships in Injury Reduction

Certificated Recognition for Brazeau County (Page 323)

c) Alberta Health Services, Proclamation of National Addictions Awareness Week November 12 through 18, 2017 (Pages 324 ‐ 325)

d) Village of Breton regarding council members (Page 326) e) Peter Calvert regarding Range Road 83 (Pages 327 ‐ 329) f) County of Wetaskiwin No. 10 Organizational Meeting Information (Page 330)

14. Councillor Reports for September 2017

Reeve B. Guyon reported that he attended: Regular Council Meeting x 2 Mayor’s Gala Hemp Meeting CETC Agricultural Service Board

Councillor A. Heinrich reported that he attended: Regular Council meeting x 2 Municipal Planning Commission Alberta Emergency Management Meeting Lindale Hall 90th Anniversary ‐ no charge Birchwood Fire Smart Breakfast ‐ no charge Agriculture Service Board Pembina Synergy Meeting

Councillor K. Westerlund reported that she attended: Regular Council Meeting x 2 Mayor’s Gala ‐ no charge Eagle Point Blue Rapids Parks Council Municipal Planning Commission Disaster Recovery Program Training SCI Banquet ‐ no charge

Former Councillor S. Mahan reported that she attended: Regular Council Meeting x 2 ALUS Meeting Mayor’s Gala ‐ no charge Municipal Planning Commission Disaster Recovery Program

Councillor M. Gressler reported that he attended: Regular Council meeting x 2 NSWA Headwaters DV100 Speech ‐ no charge MPC Information Session ‐ no charge SDAB Hearing NSWA Board Meeting

Former Councillor R. Moir reported that she attended: Regular Council Meeting x 2 Mayor’s Gala ‐ no charge MPC Training Disaster Recover Training Session Moon Valley Cemetery Residents Meeting SDAB Hearing HCC Subcommittee Meeting Community Dialogue Breakfast on Educational Programs for CETC Homelessness and Poverty Meeting

Former Councillor M. Thompson reported that she attended: Regular Council Meeting x 2 Breton FCSS Mayor’s Gala ‐ no charge MPC Information Session PSAM Meeting Disaster Recovery Meeting Agriculture Service Board Meeting Breton Library Meeting YRL Presentation at Breton Library

15. Meeting Dates a) Climate Resilience Express Workshop December 4, 2017, McKenzie Centre 9 ‐ 4:30 p.m.

‐ Update Report to Council attached (Pages 331 ‐ 336)

b) Ratification of attendance (Marc Gressler) at Shark Park Ribbon Cutting on October 11, 2017

c) Ratification of attendance (Rita Moir) at Flag Raising Ceremony October 12, 2017 d) Invitation from the Royal Canadian Legion for the Reeve to attend Remembrance Day

Services 10:00 a.m. November 11, 2017 (Page 337) e) Alberta Land Institute ‐ Land Use 2018 May 30 ‐ 31, 2018 (Pages 338 ‐ 339) ‐ K. Westerlund f) Economic Developers Association Conference March 21 ‐ 23, 2018 (Pages 340 ‐ 341) ‐ K. Westerlund g) Breakfast with the Guys Pembina Crisis Connection November 21, 2017 (Page 342) h) AAMDC Fall Convention November 14 ‐ 17, 2017 (Page 343) i) AAMDC Fall Convention Change of Accommodations ‐ B. Guyon j) Municipal Affairs Grant Meetings at AAMDC Fall 2017 Convention (Page 344)

k) AMEC Foster Wheeler Invitation to attend reception at AAMDC Convention (Page 345) 16. In‐Private

a) Modernized Municipal Government Act Update Requirements (Pages 346 ‐ 348)

b) Recreation Cost Sharing Agreement Town of Drayton Valley ‐ FOIP Section 21 ‐ Verbal Update

c) Former Public Works Shop FOIP Section 16

d) Potential Gravel Land Purchase FOIP Section 16

e) Collective Agreement Negotiations FOIP Section 27

‐ Verbal Update

f) Proposed Tower Construction FOIP Section 16

17. Adjournment

Council Minutes 2017 10 03 Page 1 of 19

MINUTES OF THE REGULAR COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON TUESDAY, 2017 10 03

CALL TO ORDER Deputy Reeve M. Thompson called the meeting to order at 9:00 a.m. PRESENT S. Mahan, Councillor R. Moir, Councillor M. Thompson, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor M. Schoeninger, Chief Administrative Officer T. Kwirant, Executive Assistant C. Whalen, Administrative Assistant K. MacInnis, Corporate Communications Co‐ordinator ABSENT B. Guyon, Reeve LONG SERVICE AWARD 20‐Year Long Service Award was presented to Todd Sommer, Truck Driver ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda 1091/17 Moved by R. Moir to approve the agenda with the following additions:

4. Urgent Items a) In‐private ‐ legal/labour matter

6. Fire Services b) Tent City ‐ R. Moir

9. Planning g) Stop Order – process impact on landowner TWP 500

‐ A. Heinrich 11. General Matters

a) Violet Grove Transfer Station – R. Moir 35. In‐Private a) ii FOIP ‐ potential harmful to private citizen ‐ A. Heinrich

c) Council Conduct d) Bashaw Update e) Labour

CARRIED UNANIMOUSLY

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ADOPTION OF MINUTES Adoption of Minutes

1092/17 Moved by M. Gressler that Motion 1076/17 from the September 19, 2017 minutes be corrected to read file: “10S‐014” not “17S‐014.”

CARRIED UNANIMOUSLY

1093/17 Moved by S. Mahan to adopt the minutes of the September 19, 2017 Council meeting with the changes.

CARRIED UNANIMOUSLY

BUSINESS Business Arising ARISING None URGENT Urgent Items ITEMS

1094/17 Moved by K. Westerlund that the regular council meeting of October 3, 2017 go in‐private at 9:08 a.m. to discuss legal/labour matters.

CARRIED UNANIMOUSLY Reeve B. Guyon joined the meeting at 9:14 a.m. and entered the in‐private session. 1095/17 Moved by K. Westerlund that the regular Council meeting of

October 3, 2017 come out of in‐private at 9:24 a.m. CARRIED UNANIMOUSLY Deputy Reeve M. Thompson called for a recess at 9:24 a.m. and the meeting resumed at 9:29 a.m. Reeve B. Guyon resumed the chair. 1096/17 Moved by A. Heinrich to add these additions to the agenda:

11. General Matters

b) Develop Position Paper of Protecting our Autonomy c) Geothermal Project d) Legalization of Cannabis

CARRIED UNANIMOUSLY

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FIRE SERVICES Fire Services Birchwood Area Inspection

T. Thomson presented a report on the review conducted and recommendations regarding fire and safety hazards in the Birchwood area. 1097/17 Moved by A. Heinrich to receive the Birchwood report for information. CARRIED UNANIMOUSLY

Tent City

At the request of R. Moir, T. Thomson gave an update on the homeless problem in the Town of Drayton Valley and local site areas, including concerns of removal of the individuals living on the lands and the potential for these individuals to move into the County if they are removed from the Town. 1098/17 Moved by M. Thompson to accept the “tent city” update for information. CARRIED UNANIMOUSLY

COMMUNITY SERVICES Community Services

Cynthia Hall Viability and Options L. Chambers presented an update report regarding the Cynthia Community Association board and operations. 1099/17 Moved by K. Westerlund to receive the update report on the Cynthia Hall

Viability and Options for information. CARRIED UNANIMOUSLY Cynthia Outdoor Skating Rink C. Loose and L. Chambers presented an update report regarding the condition of the skating rink pad in Cynthia and verification of previous funds provided to the community. 1100/17 Moved by S. Mahan that Administration work with Cynthia and teach

them how to flood the rink properly. CARRIED UNANIMOUSLY Drayton Valley Brazeau Ski Club Mowing C. Loose presented a request from the Drayton Valley Brazeau Ski Club for annual mowing of the ski hill.

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1101/17 Moved by M. Thompson to proceed with the annual mowing of the Drayton Valley Brazeau Ski Club’s ski hill and budget approximately $2,550 in the annual operating budget for equipment and staff costs expensed to GL 02‐72‐00‐771.

CARRIED UNANIMOUSLY Festival of Trees 2017 L. Chambers presented a request for funding from the Drayton Valley Health Services Foundations for the 2017 Festival of Trees event. 1102/17 Moved by R. Moir to approve funding in the amount of $1,000.00 for the

November 18, 2017 Festival of Tree’s event from FIN‐7 for the Drayton Valley Health Services Foundation.

CARRIED UNANIMOUSLY Council ‐ 14 Memorials Policy L. Chambers presented Policy Council ‐ 14 Memorials outlining criteria for memorials in County operated cemeteries for individuals to leave a legacy for the deceased. 1103/17 Moved by M. Gressler to table item 7 e) Council‐14 Memorials Policy,

until after the public hearing. CARRIED UNANIMOUSLY

PUBLIC HEARING Public Hearing for Bylaw 963‐17: Amendment to Figure 10 Land Use Plan within

Bylaw 710‐09 Hamlet of Lodgepole Area Structure Plan

1104/17 Moved by R. Moir that the regular Council meeting of October 3, 2017 proceed into public hearing for Bylaw 963‐17 at 10:07 a.m.

CARRIED UNANIMOUSLY J. Karpo introduced Bylaw 963‐17 to Amend to Figure 10 Land Use Plan within Bylaw 710‐09 Hamlet of Lodgepole Area Structure Plan. Laina Wentland, resident close to Lodgepole, asked what is the process with the lands that already have homes on them that are being zoned to commercial? Why commercial and not mixed? She would prefer to see all of Lodgepole zoned as mixed. Donna Wiltse, resident of Lodgepole, expressed concern with industry mixed with residential. Residents complain about industrial use. Mixed doesn’t work. Should be designated areas for each zone. Why does the County decide without any input from the residents? She is disheartened that things change without any input from the residents.

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1105/17 Moved by A. Heinrich that the regular Council meeting of October 3, 2017 come out of public hearing at 10:15 a.m.

CARRIED UNANIMOUSLY

PUBLIC HEARING Public Hearing for Bylaw 964‐17: Redistrict Block C Plan 3504 KS in Lodgepole from Hamlet Residential to Light Industrial

1106/17 Moved by K. Westerlund that the regular Council meeting of October 3, 2017 proceed into public hearing for Bylaw 964‐17 at 10:16 a.m.

CARRIED UNANIMOUSLY J. Karpo introduced Bylaw 964‐17 to redistrict Block C Plan 3504 KS in Lodgepole from Hamlet Residential to Light Industrial. Laina Wentland, resident near Lodgepole, asked if Sustainable Resources has been approached to allow access to more residential lands? If Lodgepole is rezoned to mixed, she feels we need more access to residential lands. Donna Wiltse, resident of Lodgepole, indicated that this is the main corridor going into Lodgepole and is already ugly. She is totally for industry, but is worried that it is unsightly. 1107/17 Moved by R. Moir that the regular Council meeting of October 3, 2017

come out of public hearing at 10:21 a.m. CARRIED UNANIMOUSLY 1108/17 Moved by K. Westerlund to bring these two items (Bylaw 963‐17 and

Bylaw 964‐17) forward to now on the agenda. CARRIED UNANIMOUSLY Bylaw 963‐17: Amendment to Figure 10 Land use Plan within Bylaw 710‐09 Hamlet of Lodgepole Area Structure Plan M. Verhaeghe and J. Karpo presented Bylaw 963‐17 for second and third readings. Bylaw 964‐17: Redistrict Block C Plan 3504 KS in Lodgepole from Hamlet Residential to Light Industrial M. Verhaeghe and J. Karpo presented Bylaw 964‐17 for second and third reading.

PUBLIC HEARING Public Hearing for Bylaw 959‐17: Redistrict Part of SE 14‐49‐8‐W5M from Agricultural to Country Residential

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MOTION DENIED BY THE REEVE

1110/17 Moved by M. Thompson to table Bylaw 963‐17 and Bylaw 964‐17 until later in agenda.

CARRIED UNANIMOUSLY


CARRIED UNANIMOUSLY J. Karpo introduced Bylaw 959 /17: redistricting Part of SE 14‐49‐8‐W5M from Agricultural to Country Residential No public input received 1112/17 Moved by M. Thompson that the regular Council meeting of

October 3, 2017 come out of public hearing for Bylaw 959‐17 at 10:35 a.m.

CARRIED UNANIMOUSLY 1113/17 Moved by A. Heinrich to move Bylaw 959‐17 ahead to this time on the

agenda. CARRIED UNANIMOUSLY Bylaw 959‐17: Redistrict Part of SE 14‐49‐8‐W5M from Agricultural to Country Residential J. Karpo presented Bylaw 959‐17 for second and third reading. 1114/17 Moved by K. Westerlund second reading of Bylaw 959‐17. CARRIED UNANIMOUSLY 1115/17 Moved by R. Moir to give third reading to Bylaw 959‐17. CARRIED UNANIMOUSLY 1116/17 Moved by M. Thompson bring forward Bylaw 963‐17 and Bylaw 964‐17. CARRIED UNANIMOUSLY 1117/17 Moved by M. Gressler that we give second reading to Bylaw 963‐17

amending Figure 10 Land Use Bylaw 710‐09 being the Hamlet of Lodgepole ASP as shown in appendix A.

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IN FAVOUR A. Heinrich R. Moir M. Thompson S. Mahan M. Gressler OPPOSED K. Westerlund B. Guyon CARRIED 1118/17 Moved by M. Thompson to give third reading to Bylaw 963‐17. IN FAVOUR A. Heinrich R. Moir M. Thompson S. Mahan M. Gressler OPPOSED B. Guyon K. Westerlund CARRIED Bylaw 964‐17 1119/17 Moved by M. Thompson to give second reading to Bylaw 964‐17. IN FAVOUR A. Heinrich R. Moir M. Thompson S. Mahan M. Gressler OPPOSED B. Guyon K. Westerlund CARRIED 1120/17 Moved by A. Heinrich to give third reading to Bylaw 964‐17. IN FAVOUR A. Heinrich R. Moir M. Thompson S. Mahan M. Gressler

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OPPOSED B. Guyon K. Westerlund CARRIED Council‐14 Memorial Policy 1121/17 Moved by M. Gressler bring back Counci ‐14 Memorial Policy to the

agenda. CARRIED UNANIMOUSLY 1122/17 Moved by M. Thompson to table Council‐14 Memorial Policy until after

the public input session. CARRIED UNANIMOUSLY

CORPORATE SERVICES Corporate Services

Bank Reconciliation as of August 31, 2017 N. Tank presented the Bank Reconciliation statement as of August 31, 2017. 1123/17 Moved by R. Moir to receive the bank statement for information. CARRIED UNANIMOUSLY

PUBLIC WORKS AND INFRASTRUCTURE Public Works and Infrastructure

Request to have RR 53 Properly Repaired/Construction and Paved M. Schoeninger and W. Rossouw gave a verbal update of ongoing maintenance and future plans for RR53. 1124/17 Moved by A. Heinrich to allow the landowner to speak to this issue. CARRIED UNANIMOUSLY Lyle Anderson reported that in 2009 the road was rebuilt inadequately. It is in the ten year plan, but still no paving and it should be fixed. He submitted his written comments.

1125/17 Moved by A. Heinrich to receive Lyle Anderson’s report for information. CARRIED UNANIMOUSLY

Reeve B. Guyon called for a break at 11:03 a.m. and the meeting resumed at 11:08 a.m.

PUBLIC INPUT SESSION Public Input Session Reeve B. Guyon opened the Public Input Session at 11:09 a.m.

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Lyle Anderson indicated that no matting was being laid down on RR 53, just grader work. Kevin Haldane, with Ogilvie LLP, acting for and Avalie and Dennis Peck, submitted a package of correspondence and spoke to the Peck’s outdoor storage facility. He gave a history of the zoning and permit application process and asked that a permit be used for the development as built. 1126/17 Moved by M. Thompson to receive the correspondence package for

information. CARRIED UNANIMOUSLY Matt Loader, County resident, spoke regarding the negative impacts of the easement on his land for access to Rocky Rapids Lagoon being used by septic haulers and other county uses. Pete Calvert spoke to his request for RR 83 to be “black topped” and requested it be bladed in the meantime. Garry Mastre spoke regarding Greenwood Lake Road and that it should have been done a long time ago. He reiterated that some people don’t want roads, others really need them, and that somebody needs to get this road plan in place and get it done. Regarding the benches for graveyards he believes what Administration brought forward was a good policy and that people should pay for memorials. He further reported on the damaged benches along the RR 73 walking path. Alan Taylor spoke against the County providing benches and that people should pay for their own. He said RR 53 was built for the purpose of paving and should have been done. This was brought up by a councillor that has been dead for 11 years. He questioned why Council had changed their minds three times regarding RR 65. He feels there is a lack of communication and that the County should spend more time fixing roads in our county, than sending people to Africa. Laina Wentland expressed concern with various land issues in Lodgepole, including lot line adjustments and back alley access, and asked if they could get some help as planning and development is overwhelmed with Lodgepole’s issues. She further inquired if there was a timeframe for the Area Structure Plan. Reeve B. Guyon closed the Public Input Session at 11:33 a.m. 1127/17 Moved by M. Gressler to add to the agenda as item 10 i) the direct

control with Ave Peck. CARRIED UNANIMOUSLY

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1128/17 Moved by A. Heinrich to add the other items brought forward by the ratepayers to the agenda as j) Mathews, Pete Calvert’s, Garry Mastre’s, Laina Wentland and Allan Taylor’s. K. Westerlund offered friendly amendment to move these items under general matters starting at 11 e). Amendment accepted by A. Heinrich listing items as:

11. General Matters e) Matt Loader f) Peter Calvert g) Garry Mastre h) Laina Wentland i) Alan Taylor

CARRIED UNANIMOUSLY 1129/17 Moved by K. Westerlund that we bring 10 i) forward now. CARRIED UNANIMOUSLY 1130/17 Moved by K. Westerlund that the regular Council meeting of

October 3, 2017 go in‐private to deal with 10 i) the outdoor storage with Ave Peck to get legal, at 11:42 a.m.

CARRIED UNANIMOUSLY 1131/17 Moved by A. Heinrich that the regular Council meeting of October 3, 2017

come out of in‐private at 11:51 a.m. CARRIED UNANIMOUSLY 1132/17 Moved by S. Mahan that given all the information with the decision that

it would be in the best interest to be dealt with on November 7, 2017 and dealt with at 9:30 a.m. at that meeting.

CARRIED UNANIMOUSLY 1133/17 Moved by A. Heinrich items 11 e) through i) forward at this time. CARRIED UNANIMOUSLY 1134/17 Moved by A. Heinrich that we move item 11 e) until later in the agenda to

consolidate with item 35. b) iii. CARRIED UNANIMOUSLY

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1135/17 Moved by R. Moir to put the road request for Mr. Calvert for the paving of RR 83 to be on budget discussion for 2017/2018 and if there is not a current road request on the file Administration is directed to get a hold of Mr. Calvert and encourage him to fill one out so it can be deliberated in the budget discussions.

CARRIED UNANIMOUSLY 1136/17 Moved by K. Westerlund to direct Administration to conduct a field

assessment on the benches along RR 73 to make sure that those that are damaged and/or missing are replaced or fixed.

CARRIED UNANIMOUSLY 1137/17 Moved by S. Mahan that we direct Administration, when they are doing

the Area Structure Plan for Lodgepole, that we go to Lodgepole, rent their hall, and get public input include all the topics that we talked about.

CARRIED UNANIMOUSLY RECESS FOR LUNCH

1138/17 Moved by M. Thompson that the regular Council meeting of October 3, 2017 recess for lunch at 12:01 p.m. until 1:00 p.m.

CARRIED UNANIMOUSLY CALL TO ORDER Reeve B. Guyon called the meeting to order at 1:00 p.m. PRESENT B. Guyon, Reeve

S. Mahan, Councillor R. Moir, Councillor M. Thompson, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor M. Schoeninger, Chief Administrative Officer T. Kwirant, Executive Assistant C. Whalen, Administrative Assistant K. MacInnis, Corporate Communications Co‐ordinator COMMUNITY SERVICES Community Services

Council ‐14 Memorials Policy 1139/17 Moved by S. Mahan that we supply one bench to each of our County

owned cemeteries.

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IN FAVOUR B. Guyon K. Westerlund S. Mahan M. Gressler OPPOSED A. Heinrich R. Moir M. Thompson CARRIED 1140/17 Moved by R. Moir to direct Administration to bring back a policy

regarding residents being able to put plaques on the benches that the County is providing at the cemeteries.

IN FAVOUR B. Guyon K. Westerlund S. Mahan M. Gressler R. Moir OPPOSED A. Heinrich M. Thompson CARRIED

PUBLIC WORKS AND INFRASTRUCTURE Public Works and Infrastructure

TWP 494 from Hwy 22 to RR 81 Continuation of Pavement ‐ Add to Road Request List M. Gressler asked if TWP 494 continuation of pavement was on the road request list. 1141/17 Moved by M. Gressler that we request this TWP 494 from Hwy 22 to

RR 81 Continuation of Pavement be added to the road request list. CARRIED UNANIMOUSLY Temporary Road Closure ‐ RR53 (from TWP 500 to TWP 501) B. Sakalley presented a request for temporary road closure of RR 53 from TWP 500 to TWP 501 for repair of the centerline culvert.

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1142/17 Moved by R. Moir option “a”: that Council in accordance with section 25 of the Municipal Government Act, approves Brazeau County’s request for temporary road closure of RR53 (from TWP 500 to TWP 501) between October 5th to October 15th, 2017 (weather permitting) for repair of centerline culvert. Further authorizing the CAO or designate the authority to extend the timeline if necessary.

CARRIED UNANIMOUSLY Temporary Road Closure ‐ TWP 502 (from RR60A to the End of Road) B. Sakalley and W. Rossouw presented a request for temporary road closure of TWP 502 for two years for extraction of gravel by Lafarge Canada Inc. from the County’s road allowance. 1143/17 Moved by M. Gressler that Council approve option “a”: in accordance

with Section 25 of the Municipal Government Act, approve Brazeau County’s request for the temporary road closure of TWP 502 (from RR60A to the end of road) between March 1, 2018 to February 29, 2020 for extraction of gravel resource by Lafarge Canada Inc. from the County’s road allowance. This will be subject to the signing of a Road Use Agreement and adherence to the terms and conditions of road closure. Further authorizing the CAO or designate the authority to extend the timeline, if necessary.

CARRIED UNANIMOUSLY

Rumble Strip Removal Request Z. Khokhar and W. Rossouw presented confirmation that the rumble strips on HWY 620

would be removed by Alberta Transportation as requested. 1144/17 Moved by M. Thompson to receive the rumble strip removal report for

information. CARRIED UNANIMOUSLY

Sewage Lagoon Treatment Options Z. Khokhar and W. Rossouw presented a report on sewage treatment options for County

lagoons. 1145/17 Moved by R. Moir that Council approve a pilot project for implementing a

floating wetland treatment at a county lagoon commencing in 2018, subject to budget approval during November 2017, with an initial estimated cost of $150,000.

CARRIED UNANIMOUSLY

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Stop Order – Process Impact on Landowner TWP 500

1146/17 Moved by A. Heinrich to move item 9 g) to 10 j) on the agenda. CARRIED UNANIMOUSLY

PLANNING & DEVELOPMENT Planning and Development

Payment for Investment Framework for Environmental Resources M. Verhaeghe presented a request to amend the operating budget to account for the Agricultural Watershed Enhancement grant received in 2016. 1147/17 Moved by K. Westerlund that Council amend the 2017 operating budget

to account for a provincial grant received in 2016, and expensed in 2017, for an INFFER analysis as contractually obligated with the Land Stewardship Centre.

CARRIED UNANIMOUSLY Road Use Agreement Requirement in Land Use Bylaw 939‐17 M. Verhaeghe presented a report on the requirements surrounding entering into a road use agreement with a development permit application. 1148/17 Moved by K. Westerlund to receive 10 b) Road Use Agreement

Requirement in Land Use Bylaw 939‐17, for information. CARRIED UNANIMOUSLY Bylaw 967‐17: Redistrict Part of NE 15‐48‐4‐W5M from Agricultural to Agricultural Holdings M. Verhaeghe presented Bylaw 967‐17 for first reading. 1149/17 Moved by M. Thompson to give first reading of Bylaw 967‐17 amending

Land Use Bylaw 939‐17, redistricting a portion of NE 15‐48‐4‐W5M from Agricultural to Agricultural Holdings and set the Public Hearing for November 21, 2017 at 10:00 a.m.

CARRIED UNANIMOUSLY Bylaw 962‐17: Redistrict Part of NE 21‐48‐04‐W5M from Agricultural to Agricultural Holdings M. Verhaeghe presented Bylaw 962‐17 for first reading. 1150/17 Moved by M. Thompson to give first reading of Bylaw 962‐17 amending

Land Use Bylaw 939‐17, redistricting a portion of NE 21‐48‐04‐W5M from Agricultural to Agricultural Holdings and set the Public Hearing for November 7, 2017 at 10:15 a.m.

CARRIED UNANIMOUSLY

23


Bylaw 966‐17: Redistrict Lot A Plan 912 1068 within SE 18‐49‐7‐W5M from Rural Industrial to Manufactured Home Park ‐ Poplar Ridge Manufactured Home Park

M. Verhaeghe presented Bylaw 966‐17 for first reading.

1151/17 Moved by M. Gressler to give first reading of Bylaw 966‐17, amending Land use Bylaw 939‐17, redistricting Lot A Plan 912 1068 within S 18‐49‐7‐W5M from Rural Industrial to Manufactured Home Park and set the Public Hearing for November 7, 2017 at 10:45 a.m.

CARRIED UNANIMOUSLY

Stop Order – process impact on landowner TWP 500 A. Heinrich inquired after the legal status of a development on TWP 500. 1152/17 Moved by A. Heinrich to receive the verbal report regarding the Stop

Order for information. CARRIED UNANIMOUSLY

GENERAL MATTERS General Matters Violet Grove Transfer Station

R. Moir brought to Administration’s attention concerns with the east side on the transfer station where the structure it is slowly slumping and breaking apart. 1153/17 Moved by S. Mahan to receive R. Moir’s report on the Violet Grove

Transfer Station for information. CARRIED UNANIMOUSLY

Develop Position Paper of Protecting Brazeau County’s Autonomy 1154/17 Moved by A. Heinrich to direct Administration to form a position paper

on the benefits on maintaining our autonomy at the municipal level and the AAMDC.

CARRIED UNANIMOUSLY Alberta Geothermal Project 1155/17 Moved S. Mahan to send a letter to the Ministry supporting the

geothermal project in Alberta. CARRIED UNANIMOUSLY

24


Legalization of Cannabis

1156/17 Moved by S. Mahan to direct Administration to gain some insight on the cannabis legislation and the ramifications to Brazeau County.

CARRIED UNANIMOUSLY QUESTIONS FROM THE MEDIA Questions from the Media No media present CORRESPONDENCE ITEMS Correspondence/Items for Information No correspondence COMMITTEE REPORTS Committee Reports ASB Member’s Report

Councillor M. Thompson provided a report regarding the Agricultural Service Board. MPC Member’s Report

Councillor K. Westerlund provided a report regarding the Municipal Planning Commission.

Brazeau Seniors Foundation Report

Councillor S. Mahan provided a report regarding the Brazeau Seniors Foundation. Drayton Valley Municipal Library Board Councillor M. Gressler provided a report regarding the Drayton Valley Municipal Library Board. Breton Municipal Library Board

Councillor M. Thompson provided a report regarding the Breton Municipal Library Board. West Central Airshed Society

Reeve B. Guyon provided a report regarding the West Central Airshed Society. Yellowhead Regional Library Board No report

Family and Community Support Services Councillor R. Moir provided a report regarding the FCSS committee meeting.

25


North Saskatchewan Watershed Alliance

Councillor M. Gressler provided a report regarding the North Saskatchewan Watershed Alliance. Eagle Point/Blue Rapids Parks Council

Councillor K. Westerlund provided a report regarding the Parks Council. Pembina Area Synergy Group

Councillor A. Heinrich provided a report regarding the Pembina Area Synergy Group. Pembina Sentinel Air Monitoring

No report

Agricultural Complex Feasibility Committee 1157/17 Moved by R. Moir to remove the Agricultural Complex Feasibility

committee from the list. CARRIED UNANIMOUSLY

Physician Recruitment and Retention Committee Councillor M. Gressler provided a report regarding the Community Physician Recruitment and Retention Committee.

Eleanor Pickup Arts Centre Councillor K. Westerlund provided a report regarding the Eleanor Pickup Arts Centre Committee.

North Saskatchewan Watershed Headwaters Committee No Report

Northern Mayors Group No Report Breton and District FCSS No Report ALUS Councillor S. Mahan provided a report regarding the ALUS Committee. Regional Hemp Steering Committee No Report 1158/17 Moved by R. Moir to receive the Councillor Reports for information.

CARRIED UNANIMOUSLY

26


MEETING DATES Meeting Dates

Caregiver Appreciation Flag Raising at the Town of Drayton Valley office October 12, 2017 1159/17 Moved by R. Moir to receive the Caregiver Appreciation Flag Raising

invitation for information. CARRIED UNANIMOUSLY Fire Services Open House Dates: Lodgepole October 4, 2017 6 p.m., Breton October 11, 2017 5:30 p.m., Drayton Valley October 18, 2017 6 p.m.

1160/17 Moved by K. Westerlund to receive for information the dates for the fire

hall open houses. CARRIED UNANIMOUSLY 1161/17 Moved by S. Mahan to deal with the Bashaw update information now.

CARRIED UNANIMOUSLY M. Verhaeghe provided an update report regarding Bashaw Oil proceedings.

1162/17 Moved by M. Gressler to direct Administration to send a letter from Council, signed by the Reeve, to the ministers regarding issues of standing in a hearing while limiting our standing in the hearing and not listening to our concerns thereby not be able to protect our citizens.

CARRIED UNANIMOUSLY IN‐PRIVATE SESSION In‐Private Session

1163/17 Moved by R. Moir that the regular Council Meeting of October 3, 2017 proceed into ‘in‐private’ at 2:48 p.m. for the purpose of discussing:

a) Legal:

i) Drayton Valley CPO Agreement ‐ Verbal update ii) FOIP ‐ potential harmful to private citizen

b) Land:

i) ARC Resources ‐ Access Road Lease Agreement ii) River Ravine Estates ‐ Verbal Update iii) Rocky Rapids Lagoon Access Agreement ‐ Verbal Update

c) Council Conduct

CARRIED UNANIMOUSLY

27


Reeve B. Guyon left the meeting at 3:09 p.m. Deputy Reeve M. Thompson assumed the chair.

1164/17 Moved by M. Gressler that the regular Council Meeting of

October 3, 2017 come out of ‘in‐ private’ at 3:38 p.m. CARRIED UNANIMOUSLY

1165/17 Moved by K. Westerlund that we give 60 days notice to the Town of

Drayton Valley to end the Drayton Valley CPO agreement. CARRIED UNANIMOUSLY 1166/17 Moved by M. Gressler to accept the offer from ARC Resources for the

access lease road agreement. CARRIED UNANIMOUSLY 1167/17 Moved by K. Westerlund to direct Administration to send a letter to the

Loader family, as well as include it in the budget, the investigation of alternative routes to access the Rocky Rapids lagoon and other options.

CARRIED UNANIMOUSLY 1168/17 Moved by R. Moir to remove item 35 e) labour, from the agenda CARRIED UNANIMOUSLY

ADJOURNMENT

1169/17 Moved by K. Westerlund that the regular Council Meeting of October 3, 2017 adjourn at 3:40 p.m.

_______________________ Reeve ________________________ Chief Administrative Officer

28

Organizational Meeting 2017 10 26 Page 1 of 9

MINUTES OF THE ORGANIZATIONAL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON THURSDAY, 2017 10 26

CALL TO ORDER M. Schoeninger, CAO, called the meeting to order at 9:00 a.m. PRESENT B. Guyon, Reeve

H. Swan, Councillor D. Wiltse, Councillor S. Wheale, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor M. Schoeninger, Chief Administrative Officer T. Kwirant, Executive Assistant C. Whalen, Administrative Assistant K. MacInnis, Corporate Communications Coordinator OATH OF OFFICE Official Oath of Office was administered to all Council members. M. Schoeninger introduced the Senior Management Team. Reeve, B. Guyon assumed the chair. ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda 1170/17 Moved by K. Westerlund to approve the agenda as amended:

Additional Committee Applications Tab 8 – pension documents 3. a) K. Westerlund ‐ Vice President of AAMD&C 63. Aurora School Meeting ‐ M. Gressler 64. Elected officials education program ‐ M. Gressler CARRIED UNANIMOUSLY

ELECTION OF DEPUTY REEVE Election of Deputy Reeve A. Heinrich nominated M. Gressler for the 1st rotation of Deputy Reeve (October 26, 2017 to June 25, 2018) M. Gressler accepted K. Westerlund nominated D. Wiltse for the 2nd rotation of Deputy Reeve (June 26, 2018 to February 25, 2019) D. Wiltse accepted

29


A. Heinrich nominated K. Westerlund for 3rd rotation of Deputy Reeve (February 26, 2019 to October 25, 2019) K. Westerlund declined K. Westerlund nominated A. Heinrich for the 3rd rotation of Deputy Reeve (February 26, 2019 to October 25, 2019) A. Heinrich accepted M. Gressler nominated H. Swan for the 4th rotation of Deputy Reeve (October 26, 2019 to June 25, 2020) H. Swan accepted M. Gressler nominated K. Westerlund for the 5th rotation of Deputy Reeve

(June 26, 2020 to February 25, 2021) K. Westerlund accepted K. Westerlund nominated S. Wheale for the 6th rotation of Deputy Reeve (February 26, 2021 to Election Day October 2021) S. Wheale accepted 1171/17 Moved by A. Heinrich that Council accept the Deputy Reeve sequence. CARRIED UNANIMOUSLY Official Oath was administered to Deputy Reeve, M. Gressler

1172/17 Moved by D. Wiltse to support K. Westerlund to bid for Vice President for the AAMD&C.

CARRIED UNANIMOUSLY 1173/17 Moved by K. Westerlund to deal with Council’s top one and two choices

for committee preferences. CARRIED UNANIMOUSLY 1174/17 Moved by A. Heinrich to nominate members as displayed on the board. CARRIED UNANIMOUSLY Municipal Planning Commission

Voting proceeded Successful candidates: D. Wiltse, A. Heinrich, and H. Swan. North Saskatchewan Headwaters Alliance Steering Committee

1175/17 Moved by K. Westerlund to nominate M. Gressler and B. Guyon for the North Saskatchewan Headwaters Alliance Steering Committee.

30


CARRIED UNANIMOUSLY Voting proceeded Successful candidate: B. Guyon

North Saskatchewan Watershed Alliance

1176/17 Moved by S. Wheale to nominate M. Gressler and B. Guyon for the North Saskatchewan Watershed Alliance.

CARRIED UNANIMOUSLY Voting proceeded Successful candidate: B. Guyon Hemp Steering Committee

1177/17 Moved by H. Swan that Council accept the three candidates for the Hemp Steering Committee D. Wiltse, K. Westerlund, and S. Wheale.

CARRIED UNANIMOUSLY Voting proceeded

Successful candidate: D. Wiltse Brazeau Seniors Foundations 1178/17 Moved by A. Heinrich to accept nominations of D. Wiltse and M. Gressler

for the Brazeau Seniors Foundation. CARRIED UNANIMOUSLY Voting proceeded Successful candidate: D. Wiltse Reeve called for a break at 9:53 a.m. and the meeting resumed at 10:00 a.m. Alternative Land Use Services Partnership Advisory Committee 1179/17 Moved by A. Heinrich to accept the two individuals, K. Westerlund and S.

Wheale as nominations for ALUS. CARRIED UNANIMOUSLY Successful candidate: S. Wheale

31


Eagle Point Blue Rapids Parks Council 1180/17 Moved by H. Swan to accept two names as submitted, A. Heinrich and S.

Wheale, for Eagle Point Blue Rapids Parks Council. CARRIED UNANIMOUSLY Successful candidate: A. Heinrich 1181/17 Moved by K. Westerlund that A. Heinrich withdraw his name from the

Eagle Point Blue Rapids Park Council. CARRIED UNANIMOUSLY 1182/17 Moved by D. Wiltse to accept all names on the board as presented. CARRIED UNANIMOUSLY 1183/17 Moved by H. Swan to eliminate the alternative member from the North

Saskatchewan Watershed Alliance. CARRIED UNANIMOUSLY 1184/17 Moved by H. Swan to remove the alternate member for the Physician

Recruitment and Retention Committee. CARRIED UNANIMOUSLY 1185/17 Moved by M. Gressler to remove the alternate member from the North

Saskatchewan Headwaters Alliance Steering Committee. CARRIED UNANIMOUSLY 1186/17 Moved by A. Heinrich that nomination cease. CARRIED UNANIMOUSLY 1187/17 Moved by S. Wheale to appoint members to committees as presented on

the board. CARRIED UNANIMOUSLY 1188/17 Moved by D. Wiltse to direct Administration to extract the alternates

from the tally of the committees. CARRIED UNANIMOUSLY 1189/17 Moved by S. Wheale to accept all late submission committee

applications. CARRIED UNANIMOUSLY

32


AGRICULTURAL SERVICE BOARD

Agricultural Service Board (ASB)

B. Guyon called for nominations for four (4) members‐at‐large for the Agricultural Service Board. 1190/17 Moved by K. Westerlund to accept all the names for the Agricultural

Service Board. CARRIED UNANIMOUSLY Voting proceeded 1191/17 Moved by S. Wheale to appoint Barb Gabrielson, Duane Movald, Laina

Wentland, and Maureen Schwab to the Agricultural Service Board. CARRIED UNANIMOUSLY 1192/17 Moved by K. Westerlund to appoint the Agriculture Fieldman or his

designate as secretary to the Agricultural Service Board. CARRIED UNANIMOUSLY

MUNICIPAL PLANNING COMMISSION

Municipal Planning Commission (MPC) Reeve B. Guyon called for nominations for two (2) members‐at‐large for the Municipal Planning Commission. 1193/17 Moved by A. Heinrich to nominate all applicants for the Municipal

Planning Commission. CARRIED UNANIMOUSLY Voting proceeded 1194/17 Moved by A. Heinrich to appoint Lori Clark and Shari MacPherson as

members‐at‐large to the Municipal Planning Commission. CARRIED UNANIMOUSLY 1195/17 Moved by K. Westerlund to appoint the Director of Planning and

Development or designate as secretary to the Municipal Planning Commission.

CARRIED UNANIMOUSLY

33


SUBDIVISION AND DEVELOPMENT APPEAL BOARD Subdivision and Development Appeal Board (SDAB)

1196/17 Moved by A. Heinrich to add an extra alternate member to the

Subdivision and Development Appeal Board. CARRIED UNANIMOUSLY 1197/17 Moved by A. Heinrich that we appoint the current SDAB members at

large to sit and continue on the SDAB until the new provincial regulation on training has been approved by the province for the new SDAB members.

CARRIED UNANIMOUSLY 1198/17 Moved by S. Wheale to nominate all names as applied. CARRIED UNANIMOUSLY Voting proceeded 1199/17 Moved by H. Swan to appoint Ashley Fehr, Jason Kennedy and Francine

Fairfield as members‐at‐large to the SDAB. CARRIED UNANIMOUSLY 1200/17 Moved by S. Wheale to appoint Duane Movald, Lyn Joesting, Melissa

Talbot and Barb Gabrielson as alternate members‐at‐large for the SDAB. CARRIED UNANIMOUSLY 1201/17 Moved by H. Swan to appoint the CAO or designate as secretary to the

SDAB. CARRIED UNANIMOUSLY PEST AND WEED APPEAL

1202/17 Moved by K. Westerlund appoint Barb Gabrielson and Melissa Talbot to the Pest and Weed Appeal Board and to re‐advertise for the third alternative member.

CARRIED UNANIMOUSLY

34


COMPOSITE ASSESSMENT REVIEW BOARD Composite Assessment Review Board (CARB)

Reeve B. Guyon called for nomination for two (2) members to the Composite Assessment Review Board.

1203/17 Moved by H. Swan to nominate the individuals as applied for CARB. CARRIED UNANIMOUSLY Voting proceeded 1204/17 Moved by D. Wiltse to appoint Christina Galavan and Melissa Talbot to

the CARB. CARRIED UNANIMOUSLY

LOCAL ASSESSMENT REVIEW BOARD Local Assessment Review Board (LARB)

Reeve B. Guyon called for nomination for three (3) members to the Local Assessment Review Board.

1205/17 Moved by H. Swan to nominate and appoint Barb Gabrielson, Christina

Galavan and Melissa Talbot as members to the LARB. CARRIED UNANIMOUSLY

1206/17 Moved by A. Heinrich to appoint the Taxation Clerk or designate as the

Clerk of the LARB. CARRIED UNANIMOUSLY

BRAZEAU SENIORS FOUNDATION

Brazeau Seniors Foundation

Reeve B. Guyon called for nominations for one (1) member‐at‐large for the Brazeau Seniors Foundation.

1207/17 Moved by Donna Wiltse that nominate all the applicants for the Brazeau

Seniors Foundation. CARRIED UNANIMOUSLY

Voting proceeded

35


1208/17 Moved by K. Westerlund to appoint Donna Gawalko as member‐at‐large for the Brazeau Seniors Foundation.

CARRIED UNANIMOUSLY Attendance at Family Community Support Services Association of Alberta (FCSSAA) Conference in Edmonton 1209/17 Moved by K. Westerlund receive for information the memo regarding the

FCSSAA Conference in Edmonton. CARRIED UNANIMOUSLY Reeve B. Guyon called for a break at 11:37 a.m. resumed at 11:41 a.m. Partnership Advisory Committee (PAC) for Alternative Land Use Services (ALUS) 1210/17 Moved by A. Heinrich to defer the appointment of members to this

committee until November 7, 2017. CARRIED UNANIMOUSLY

1211/17 Moved by K. Westerlund to authorize D. Wiltse to remove her name from

Regional Hemp Steering Committee. Donna agreed to the removal of her name. CARRIED UNANIMOUSLY Regional Hemp Steering Committee D. Wiltse nominated B. Guyon for the Regional Hemp Steering Committee. 1212/17 Moved by H. Swan that nomination cease. CARRIED UNANIMOUSLY 1213/17 Moved by H. Swan to appoint D. Wiltse as the alternate for the Regional

Hemp Steering Committee. CARRIED UNANIMOUSLY

2018 COUNCIL MEETING SCHEDULE 2018 Council Meeting Schedule

1214/17 Moved by A. Heinrich to approve council meetings being held on the 1st and 3rd Tuesdays of the month for 2018.

CARRIED UNANIMOUSLY 1215/17 Moved by K. Westerlund to cancel the January 2, 2018 Council meeting. CARRIED UNANIMOUSLY

36


1216/17 Moved by M. Gressler to cancel the March 20, 2018 Council meeting. CARRIED UNANIMOUSLY 1217/17 Moved by M. Gressler to cancel the November 20, 2018 Council meeting. CARRIED UNANIMOUSLY

Date Selection for Municipal Development Plan Discussion

1218/17 Moved by S. Wheale to schedule a discussion on the tentative Municipal Development Plan for November 10, 2017 from 9 a.m. ‐ 3 p.m.

CARRIED UNANIMOUSLY Drayton Valley Community Foundation Grant Recipient Luncheon

1219/17 Moved by K. Westerlund to purchase a table of eight for the Drayton Valley Community Foundation Grant Recipient Luncheon and authorize those Council members who want to attend.

CARRIED UNANIMOUSLY EOP Course and Aurora School Science Project 1220/17 Moved by A. Heinrich to receive M. Gressler’s report for information.

CARRIED UNANIMOUSLY 1221/17 Moved by K. Westerlund to destroy the ballots from the organizational

meeting of October 26, 2017. CARRIED UNANIMOUSLY

ADJOURNMENT

1222/17 Moved by K. Westerlund that the Organizational meeting of October 26, 2017 adjourn at 12:09 p.m.

CARRIED UNANIMOUSLY ___________________________ Reeve ___________________________ Chief Administrative Officer Attachment: Council Committee Requirements Spreadsheets (2) Council Oaths and Affirmations for Council, Reeve and Deputy Reeve

37

Brazeau County Council Organizational Meeting October 26, 2017

Nam

e

x prim

ary m

embe

r

x alte

rnat

e m

embe

r

Mee

tings

per

Year

Party

/Con

vent

ion

Coun

cil M

embe

rs R

equi

red

Bart

Guyo

nHe

idi S

wan

Donn

a Wilt

se

Mar

c Gre

ssler

Kara

Wes

terlu

nd

Anth

ony H

einric

h

Sara

Whe

ale

Tota

l Req

uire

men

ts

(Mee

tings

x Ap

poin

tmen

ts)

Deta

ils

Agricultural Service Board (ASB) 9 1 3 X X X 27

Municipal Planning Commission (MPC) 15 3 X X X 45

Subdivision and Development Appeal Board (SDAB) 7 2 X X 14

Brazeau Seniors Foundation (BSF) 10 2 X 20

Drayton Valley Library (DVL) 10 2 X 20

Breton Library (BL) 10 2 X 20

West Central Airshed Society (WCAS) 4 1 X 4 Reeve typically

Yellowhead Regional Library Board (YRLB) 4 1 X 4

Family and Community Support Services (FCSS) 10 2 X 20

North Saskatchewan Watershed Alliance (NSWA) 8 1 X 8

Eagle Point Blue Rapids (EPBR) 10 2 X 20

Pembina Area Synergy Group (PASG) 5 2 X 10

Pembina Sentinel Air Monitoring (PSAM) 4 2 X 8

Physician Recruitment and Retention Committee (PRRC) 6 1 X 6

Eleanor Pickup Arts Centre (EPAC) 10 2 X 20

North Saskatchewan Headwaters Alliance Steering Comm. 6 1 X 6

Breton FCSS 4 2 X 8

Partnership Advisory Committee for Alternative Land Use Services (ALUS) 6 2 X 12

Regional Hemp Steering Committee 4 1 X 4 Reeve typically

Aquatics Facility Committee Meeting 4 2 X X 8

Northern Mayors Group 4 1 X 4 Reeve typically

Totals 150 31 29 29 31 27 33 29 288 58

38

Brazeau County Council Organizational Meeting October 26, 2017 with Alternates

Nam

e

x prim

ary m

embe

r

x alte

rnat

e m

embe

r

Mee

tings

per

Year

Party

/Con

vent

ion

Coun

cil M

embe

rs R

equi

red

Bart

Guyo

nHe

idi S

wan

Donn

a Wilt

se

Mar

c Gre

ssler

Kara

Wes

terlu

nd

Anth

ony H

einric

h

Sara

Whe

ale

Tota

l Req

uire

men

ts

(Mee

tings

x Ap

poin

tmen

ts)

Deta

ils

Agricultural Service Board (ASB) 9 1 3 X X X 27

Municipal Planning Commission (MPC) 15 3 X X X 45

Subdivision and Development Appeal Board (SDAB) 7 2 X X 14

Brazeau Seniors Foundation (BSF) 10 2 X X 20

Drayton Valley Library (DVL) 10 2 X X 20

Breton Library (BL) 10 2 X X 20

West Central Airshed Society (WCAS) 4 1 X 4 Reeve typically

Yellowhead Regional Library Board (YRLB) 4 1 X 4

Family and Community Support Services (FCSS) 10 2 X X 20

North Saskatchewan Watershed Alliance (NSWA) 8 1 X 8

Eagle Point Blue Rapids (EPBR) 10 2 X X 20

Pembina Area Synergy Group (PASG) 5 2 X X 10

Pembina Sentinel Air Monitoring (PSAM) 4 2 X X 8

Physician Recruitment and Retention Committee (PRRC) 6 1 X 6

Eleanor Pickup Arts Centre (EPAC) 10 2 X X 20

North Saskatchewan Headwaters Alliance Steering Comm. 6 1 X 6

Breton FCSS 4 2 X X 8

Partnership Advisory Committee for Alternative Land Use Services (ALUS) 6 2 X X 12

Regional Hemp Steering Committee 4 1 X X 4 Reeve typically

Aquatics Facility Committee Meeting 4 2 X X 8

Northern Mayors Group 4 1 X 4 Reeve typically

Totals 150 31 49 43 31 43 57 38 288 58

39

Council Minutes Orientation and Q3 Report 2017 10 26 Page 1 of 6

MINUTES OF THE QUARTERLY REPORT COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON THURSDAY, OCTOBER 26, 2017

CALL TO ORDER Reeve B. Guyon called the meeting to order at 1:10 p.m. PRESENT B. Guyon, Reeve

H. Swan, Councillor D. Wiltse, Councillor S. Wheale, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor M. Schoeninger, Chief Administrative Officer T. Kwirant, Executive Assistant C. Whalen, Administrative Assistant K. MacInnis, Corporate Communications Coordinator M. Klassen, Safety Coordinator

T. Thomson, Fire Chief M. Verhaeghe, Director of Planning and Development

B. Christie, Director of Corporate Services L. Chambers, Director of Community Services W. Rossouw, Director of Public Works and Infrastructure ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda

1223/17 Moved by M. Gressler to adopt the agenda with the following additions:

9. g) Meeting Dates ‐ Hemp Opportunity ‐ B. Guyon 9. h) PACE Program and Geothermal Meeting ‐ B. Guyon

10. IN‐PRIVATE ‐ Personnel Industry Resources ‐ B. Guyon

CARRIED UNANIMOUSLY

1224/17 Moved by H. Swan to receive items 2, 3 and 4 for information. CARRIED UNANIMOUSLY 1225/17 Moved by Heidi Swan to receive item 5, Tab 4 for information. CARRIED UNANIMOUSLY S. Allen, Agriculture Fieldman, joined the meeting at 1:19 p.m.

40


HEALTH & SAFETY Health & Safety M. Klassen, Health & Safety Coordinator reviewed:

Certificate of Recognition ‐ Internal Audit

Staff Safety Training

Risk Management

Emergency Management Training

Emergency Management Regional Plan

FIRE SERVICES Fire Services T. Thomson, Fire Chief reviewed:

Standard Operating Guideline Manual

Emergency Services Building (Site Analysis Phase)

Fire Service Bylaw and Contract Review with Village of Breton

Retirement Package for Fire Department

Mutual Aid Agreements

Emergency Training Centre

GPS Mapping Solutions

COMMUNITY SERVICES Community Services

L. Chambers, Director of Community Services presented reports on: COMMUNITY SERVICES

Recreation Cost Sharing Agreement

Community Peace Officer Agreement

Community School Resource Officer Program ‐ Drayton Valley

Community School Resource Officer Program ‐ Breton

Brazeau Sports Park ‐ Lease Agreement

Lindale Outdoor Skating Rink

Funnell Hall Renovations

Lodgepole Hall Renovations

Lindale Hall Renovations

Country Style Playground

Net Zero Pool Study

Net Zero Pool Study ‐ Waste Heat

S. Allen, Agricultural Fieldman presented reports on: AGRICULTURAL, PARKS AND RECREATION

Hawkweed Spraying

The Seed Agricultural Division Newsletter

Fence Line Program

ASB Grant Report

Summer Programs

Workshops

Weed Inspection Contracts

41


Herbicide Rebate Program

Agriplex

Cynthia Solar Aquatic Planting

Poplar Ridge Food Forest Planting

Hemp Trials

S. Allen, Agricultural Fieldman, left the meeting at 1:47 p.m.

L. Chambers, Director of Community Services presented reports on:

Lodgepole Cemetery

Cemetery Bylaw

Campground Contracts

Berrymoor Day Use and Boat Launch

Violet Grove Playground

ECONOMIC DEVELOPMENT

Business Retention

Business Attraction

Strategic Partnerships K. MacInnis, Corporate Communications Coordinator reported on:

Newsletter/Annual Report

Press Releases and Council Communications

County Website

Social Media Platforms

Media Monitoring

Brazeau County App

K. MacInnis, Corporate Communications Coordinator, left the meeting at 1:58 p.m. PUBLIC WORKS Public Works and Infrastructure

W. Rossouw, Director of Public Works and Infrastructure presented reports on:

In‐house Road Program

Capital Projects

Utilities

Equipment, Machinery and Vehicles

1226/17 Moved by M. Gressler to request Public Works to come up with a rough estimate cost for paving for 1 mile or 1 kilometer of county road and the cost of paving within a subdivision per mile or kilometer by the November 21, 2017 Council meeting.

CARRIED UNANIMOUSLY Reeve B. Guyon called for a break at 2:08 p.m. and the meeting resumed at 2:13 p.m.

42


PLANNING & DEVELOPMENT Planning and Development

M. Verhaeghe, Director of Planning and Development presented reports on:

Municipal Development Plan Review

Inter‐Municipal Development Plan Review

Area Structure Plan Reviews

Hamlet Off‐Site Levy Bylaw

County Owned Lands Review

Development Permit Process Review and Training

Planning and Development Education Materials

Alternative Land Use Program

File Audits

Department Activity

Development Permits

Subdivisions

Amendments

CORPORATE SERVICES

Corporate Services Quarterly Report B. Christie, Director of Corporate Services presented reports on:

2018 Budget

Aerial Photos of the County

Purchasing Policy

2017 Municipal Election

Web‐based Mapping

Aerial (ortho) photos

2017 Budget Summary Report with Posted Actuals

2017 Operating Variance Report with Comments

2017 Capital Project Status

Investment Summary

Statement of Financial Position

2017 Municipal Tax Rebates

2017 Outstanding Taxes and Doubtful Accounts as of August 31, 2017

1227/17 Moved by K. Westerlund to direct Administration to bring back the outstanding school requisition on the outstanding taxes for the 2017 year to the November 21, 2017 meeting.

CARRIED UNANIMOUSLY

43


COUNCIL MEALS/DIETARY RESTRICTIONS Council Meals and Dietary Restrictions No action

L. Chambers, Director of Community Services, and M. Verhaeghe, Director of Planning and Development, left the meeting at 2:39 p.m.

COUNCIL BENEFITS Council Benefits

Corporate Services provided an explanation of: Town of Drayton Valley Wellness, AAMDC and Great West Benefits; Pension; Expense Claims and Time Cards; Council Credit Cards; and Building Access for Council members. Laptops Discussion of Options with IT recommendations 1228/17 Moved by M. Gressler to direct Administration to develop a flexible

computer policy, including computer conductivity for council business, for November 23, 2017 budget binder. CARRIED UNANIMOUSLY Hemp Meeting B. Guyon gave an update on his meeting with MLA Mark Smith, regarding industrial hemp and reported that he has a meeting with the Geothermal Deep Well Project and PACE Program tomorrow and requested approval and ratification for both. B. Guyon declared pecuniary interest and left the meeting at 2:58 p.m. and Deputy Reeve M. Gressler assumed the chair. 1229/17 Moved by D. Wiltse to approve B. Guyon’s meeting for tomorrow with

the Geothermal Project. CARRIED UNANIMOUSLY 1230/17 Moved by K. Westerlund to ratify B. Guyon’s Hemp meeting attendance. CARRIED UNANIMOUSLY Reeve B. Guyon returned to the meeting at 2:59 p.m. and assumed the chair. W. Rossouw, Director of Public Works and Infrastructure and Tom Thomson, Fire Chief, left the meeting at 2:59 p.m.

44


IN‐PRIVATE SESSION

1231/17 Moved by A. Heinrich that the Quarterly Report Council Meeting of October 26, 2017 proceed to ‘in‐private’ at 3:11 p.m. for the purpose of CAO Position Description, Covenant and Contract and Resource Industry Personnel.

CARRIED UNANIMOUSLY

1232/17 Moved by H. Swan that the Quarterly Report Council Meeting of October 26, 2017 come out of ‘in‐private’ at 3:42 p.m.

CARRIED UNANIMOUSLY 1233/17 Moved A. Heinrich to direct Administration to include road use

agreement training in the road construction and maintenance training for Council.

CARRIED UNANIMOUSLY

ADJOURNMENT 1234/17 Moved by H. Swan that the Quarterly Report Council Meeting of

October 26, 2017 adjourn at 3:44 p.m. CARRIED UNANIMOUSLY _______________________ Reeve ________________________ Chief Administrative Officer

45

All categories contain "Attempted" and/or "Completed"

CATEGORY Trend 2013 2014 2015 2016 2017

Homicides & Offences Related to Death 0 2 0 0 0

Robbery 0 1 0 0 0

Sexual Assaults 1 1 0 0 3

Other Sexual Offences 1 0 0 0 0

Assault 14 23 17 10 11

Kidnapping/Hostage/Abduction 0 5 0 0 0

Extortion 0 0 0 0 0

Criminal Harassment 3 0 0 1 1

Uttering Threats 4 11 8 8 5

Other Persons 0 0 0 0 0

TOTAL PERSONS 23 43 25 19 20

Break & Enter 14 16 25 27 19

Theft of Motor Vehicle 23 17 25 20 19

Theft Over $5,000 6 2 0 6 5

Theft Under $5,000 28 21 39 40 32

Possn Stn Goods 8 23 10 18 17

Fraud 3 11 3 6 5

Arson 0 0 3 1 2

Mischief To Property 30 53 35 16 16

TOTAL PROPERTY 112 143 140 134 115

Offensive Weapons 6 8 6 1 5

Public Order 0 0 0 0 0

Disturbing the peace 0 6 4 1 5

OTHER CRIMINAL CODE 28 23 24 23 13

TOTAL OTHER CRIMINAL CODE 34 37 34 25 23

TOTAL CRIMINAL CODE 169 223 199 178 158

October-03-17

Drayton Valley Provincial DetachmentStatistical Comparison

Q3: 2013 - 2017

46


CATEGORY Trend 2013 2014 2015 2016 2017

Drug Enforcement - Production 0 1 0 0 0

Drug Enforcement - Possession 2 3 5 2 5

Drug Enforcement - Trafficking 0 1 3 0 0

Drug Enforcement - Other 0 0 2 0 1

Total Drugs 2 5 10 2 6

Federal - General 1 0 1 1 2

TOTAL FEDERAL 3 5 11 3 8

Liquor Act 0 3 1 1 1

Other Provincial Stats 11 16 36 14 27

Total Provincial Stats 11 19 37 15 28

Municipal By-laws Traffic 0 0 0 2 0

Municipal By-laws 10 8 8 10 3

Total Municipal 10 8 8 12 3

Fatals 1 0 0 0 0

Injury MVC 1 6 5 7 1

Property Damage MVC (Reportable) 71 75 60 49 29

Property Damage MVC (Non Reportable) 8 15 8 5 14

TOTAL MVC 81 96 73 61 44

Provincial Traffic 119 179 103 119 61

Other Traffic 0 0 3 1 1

Criminal Code Traffic 10 28 18 23 24

Common Police Activities

False Alarms 60 86 72 56 53

False/Abandoned 911 Call and 911 Act 16 17 20 13 6

Suspicious Person/Vehicle/Property 0 5 19 13 11

Persons Reported Missing 4 4 2 4 6

Spousal Abuse - Survey Code 15 32 25 17 20


Q3: 2013 - 2017

47

Q3 Trend 2013 2014 2015 2016 2017

Fatals 1 0 0 0 0

Injury MVC 1 6 5 7 1



Total MVC 81 96 73 61 44

Q3 Trend 2013 2014 2015 2016 2017

Impaired Operation*

Roadside Suspensions - alcohol related - No charge** 0 0 3 1 1

Occupant Restraint/Seatbelt Violations** 0 1 0 1 0

Speeding Violations** 0 19 9 29 1

Intersection Related Violations** 0 0 1 0 1

Driving without Due Care or Attention*

Other Moving Traffic*

Other Non-Moving Violation** 2 40 25 27 20

Other CC Traffic*** 1 5 3 7 4 *include "Cleared by Charge" and "Cleared Other" **"Actual" ***"Reported"

Currently Not Available

Drayton Valley Provincial Detachment5 Year Traffic Summary - Month of Q3



48


CATEGORY Trend 2013 2014 2015 2016 2017

Homicides & Offences Related to Death 0 2 0 0 0

Robbery 0 1 0 2 2

Sexual Assaults 1 2 2 3 5

Other Sexual Offences 1 2 4 2 2

Assault 38 40 38 44 22

Kidnapping/Hostage/Abduction 0 5 0 0 0

Extortion 0 0 0 0 1

Criminal Harassment 15 9 6 10 4

Uttering Threats 12 19 21 21 9

Other Persons 0 0 1 0 0

TOTAL PERSONS 67 80 72 82 45

Break & Enter 47 52 43 68 62

Theft of Motor Vehicle 54 41 49 45 45

Theft Over $5,000 10 5 9 18 11

Theft Under $5,000 73 67 75 116 108

Possn Stn Goods 23 37 14 32 36

Fraud 10 17 21 15 15

Arson 0 0 4 4 5

Mischief To Property 70 104 88 81 48

TOTAL PROPERTY 287 323 303 379 330

Offensive Weapons 13 14 10 15 14

Public Order 0 0 0 0 0

Disturbing the peace 20 12 9 3 11

OTHER CRIMINAL CODE 59 48 70 71 39

TOTAL OTHER CRIMINAL CODE 92 74 89 89 64

TOTAL CRIMINAL CODE 446 477 464 550 439

October-03-17


January to September: 2013 - 2017

49


CATEGORY Trend 2013 2014 2015 2016 2017

Drug Enforcement - Production 0 2 1 0 0

Drug Enforcement - Possession 5 10 13 7 10

Drug Enforcement - Trafficking 4 7 7 3 0

Drug Enforcement - Other 0 0 3 0 1

Total Drugs 9 19 24 10 11

Federal - General 3 1 4 3 4

TOTAL FEDERAL 12 20 28 13 15

Liquor Act 0 6 6 6 1

Other Provincial Stats 41 51 66 55 64

Total Provincial Stats 41 57 72 61 65

Municipal By-laws Traffic 0 1 1 3 0

Municipal By-laws 32 21 24 25 12

Total Municipal 32 22 25 28 12

Fatals 3 4 0 1 0

Injury MVC 9 15 14 11 9



TOTAL MVC 281 298 234 225 163

Provincial Traffic 381 417 289 308 181

Other Traffic 3 3 10 10 5

Criminal Code Traffic 50 80 47 48 47


False Alarms 129 180 171 150 109

False/Abandoned 911 Call and 911 Act 67 57 65 30 17

Suspicious Person/Vehicle/Property 76 21 43 41 27

Persons Reported Missing 8 6 5 14 11

Spousal Abuse - Survey Code 60 59 73 66 42


January to September: 2013 - 2017

50

January to September Trend 2013 2014 2015 2016 2017

Fatals 3 4 0 1 0

Injury MVC 9 15 14 11 9



Total MVC 281 298 234 225 163

January to September Trend 2013 2014 2015 2016 2017

Impaired Operation*

Roadside Suspensions - alcohol related - No charge** 3 3 10 10 5

Occupant Restraint/Seatbelt Violations** 1 2 0 5 1

Speeding Violations** 34 46 40 41 11

Intersection Related Violations** 2 5 4 5 2

Driving without Due Care or Attention*

Other Moving Traffic*

Other Non-Moving Violation** 59 82 67 95 60

Other CC Traffic*** 9 8 6 11 6 *include "Cleared by Charge" and "Cleared Other" **"Actual" ***"Reported"



Drayton Valley Provincial Detachment5 Year Traffic Summary - January to September


51

CATEGORY Trend 2014 2015 2016 2017

Homicides & Offences Related to Death 0 0 0 0

Robbery 0 0 0 2

Sexual Assaults 0 1 1 3

Other Sexual Offences 0 0 0 4

Assault 22 29 3 9

Kidnapping/Hostage/Abduction 0 0 0 0

Extortion 0 0 0 0

Criminal Harassment 2 1 3 3

Uttering Threats 6 4 1 4

Other Persons 0 0 0 0

TOTAL PERSONS 30 35 8 25

Break & Enter 28 43 19 12

Theft of Motor Vehicle 16 13 11 6

Theft Over $5,000 3 9 2 6

Theft Under $5,000 58 69 30 32

Possn Stn Goods 13 23 12 17

Fraud 2 8 3 0

Arson 1 1 1 1

Mischief To Property 27 55 24 19

TOTAL PROPERTY 148 221 102 93

Offensive Weapons 3 6 2 10

Public Order 0 1 0 0

Disturbing the peace 5 9 0 3

OTHER CRIMINAL CODE 28 17 12 4

TOTAL OTHER CRIMINAL CODE 36 33 14 17

TOTAL CRIMINAL CODE 214 289 124 135

Brazeau County - Breton Provincial Detachment

Statistical Comparison

January to Quarter 3 (July 1 to September 30): 2014 - 2017October-03-17

52

CATEGORY Trend 2014 2015 2016 2017

Drug Enforcement - Production 0 0 0 0

Drug Enforcement - Possession 4 2 4 3

Drug Enforcement - Trafficking 1 0 0 1

Drug Enforcement - Other 0 0 0 0

Total Drugs 5 2 4 4

Federal - General 0 0 0 1

TOTAL FEDERAL 5 2 4 5

Liquor Act n/a n/a 3 1

Other Provincial Stats n/a n/a 17 18

Total Provincial Stats n/a n/a 20 19

Municipal By-laws Traffic n/a n/a 0 0

Municipal By-laws n/a n/a 2 1

Total Municipal n/a n/a 2 1

Fatals 0 1 0 0

Injury MVC 11 8 5 9

Property Damage MVC (Reportable) n/a n/a 45 39

Property Damage MVC (Non Reportable) n/a n/a 13 9

TOTAL MVC n/a n/a 63 57

Provincial Traffic n/a n/a 178 113

Other Traffic n/a n/a 0 2

Criminal Code Traffic 25 31 10 11


False Alarms n/a n/a 25 22

False/Abandoned 911 Call and 911 Act n/a n/a 5 8

Suspicious Person/Vehicle/Property n/a n/a 4 13

Persons Reported Missing n/a n/a 1 0


January to Quarter 3 (July 1 to September 30): 2014 - 2017


53

CATEGORY Trend 2014 2015 2016 2017

Homicides & Offences Related to Death 0 0 0 0

Robbery 0 0 0 0

Sexual Assaults 0 0 1 0

Other Sexual Offences 0 0 0 0

Assault 8 13 2 3

Kidnapping/Hostage/Abduction 0 0 0 0

Extortion 0 0 0 0

Criminal Harassment 1 1 1 2

Uttering Threats 1 1 1 1

Other Persons 0 0 0 0

TOTAL PERSONS 10 15 5 6

Break & Enter 13 13 3 6

Theft of Motor Vehicle 5 5 5 2

Theft Over $5,000 0 6 1 3

Theft Under $5,000 22 23 9 16

Possn Stn Goods 7 9 5 11

Fraud 0 2 1 0

Arson 0 0 0 1

Mischief To Property 8 19 5 6

TOTAL PROPERTY 55 77 29 45

Offensive Weapons 1 4 2 2

Public Order 0 1 0 0

Disturbing the peace 4 4 0 0

OTHER CRIMINAL CODE 6 8 2 1

TOTAL OTHER CRIMINAL CODE 11 17 4 3

TOTAL CRIMINAL CODE 76 109 38 54



Quarter 3 (July 1 to September 30): 2014 - 2017October-03-17

54

CATEGORY Trend 2014 2015 2016 2017

Drug Enforcement - Production 0 0 0 0

Drug Enforcement - Possession 2 0 2 0

Drug Enforcement - Trafficking 0 0 0 0

Drug Enforcement - Other 0 0 0 0

Total Drugs 2 0 2 0

Federal - General 0 0 0 0

TOTAL FEDERAL 2 0 2 0

Liquor Act n/a n/a 0 0

Other Provincial Stats n/a n/a 5 9

Total Provincial Stats n/a n/a 5 9

Municipal By-laws Traffic n/a n/a 0 0

Municipal By-laws n/a n/a 2 0

Total Municipal n/a n/a 2 0

Fatals 0 1 0 0

Injury MCS 4 4 5 2

Property Damage MVC (Reportable) n/a n/a 9 9

Property Damage MVC (Non Reportable) n/a n/a 8 1

TOTAL MVC n/a n/a 22 12

Provincial Traffic n/a n/a 66 38

Other Traffic n/a n/a 0 0

Criminal Code Traffic 13 22 3 5


False Alarms n/a n/a 6 8

False/Abandoned 911 Call and 911 Act n/a n/a 2 4

Suspicious Person/Vehicle/Property n/a n/a 2 7

Persons Reported Missing n/a n/a 1 0


Quarter 3 (July 1 to September 30): 2014 - 2017


55

COMMUNITY RECREATION FACILITYCONCEPT

AFFORDABLE, AVAILABLE AND INSPIRING

56

SUMMARY OF PRESENTATION

• BRIEF HIGHLIGHT OF DRAYTON VALLEY MINOR BASEBALL (DVMB)

• BACKGROUND ON HOW WE GOT HERE TODAY

• PRESENT CONCEPT AND FEASIBILITY OF AN INDOOR COMMUNITY FACILITY

• GATHER FEEDBACK/QUESTION FROM BRAZEAU COUNTY COUNCIL

• IF COUNCIL SEES A FUTURE FOR THE PROJECT - SCHEDULE NEXT STEPS

• FORM COMMITTEE TO BUILD RELATIONSHIPS AND DIALOG WITH OTHER PARTICIPATING

COMMUNITY GROUPS AND KEY STAKEHOLDERS

• ENGAGE INDUSTRY, POTENTIAL INVESTORS, GRANT PROVIDERS AND FUND RAISING OPPORTUNITIES

• ENGAGE ECONOMIC DEVELOPMENT AND RECREATION TO HELP DEFINE THE TRUE ECONOMIC

IMPACT THIS FACILITY MAY HAVE ON OUR COMMUNITY.

57

DRAYTON VALLEY MINOR BASEBALL

• DRAYTON VALLEY MINOR BASEBALL

• REGISTERED NON-PROFIT SINCE 2003 AND HAVE BEEN IMPROVING THE QUALITY OF LIVES OF

PEOPLE IN OUR COMMUNITY FOR OVER 25 YEARS

• SEEN MORE THAN 100% GROWTH IN YOUTH PARTICIPATION OVER THE PAST 7 YEARS

• 2010 – 140 YOUTH, 2017 – 291 YOUTH

• 2017 DVMB DID A REVIEW OF OUR SERVICES

• INVENTORY OF OUR OUTDOOR BASEBALL FIELDS – PREPARING 5 YEAR STRATEGY

• REVIEWED OUR INDOOR PROGRAM AND IDENTIFIED AREAS OF OPPORTUNITY

• ENGAGED BRAZEAU COUNTY AND TOWN OF DRAYTON VALLEY COUNCIL FOR SUPPORT

58

http://www.dvbaseball.net/content/diamond-details

PRESENTATION TO COUNCIL AUGUST 2017

• PRESENTATION TO BRAZEAU COUNTY COUNCIL ON AUGUST 15, 2017

• SHARED DVMB COMMITMENT TO THE COMMUNITY, MISSION AND OBJECTIVES

• TO HELP BUILD STRONG AND CONFIDENT YOUTH IN OUR COMMUNITY THROUGH HEALTHY COMPETITION

• TEACH THE SPORT OF BASEBALL AND LESSONS OF BEING AN ATHLETE

• AID IN THE DEVELOPMENT OF LIFE SKILLS AND PERSONAL CHARACTER IN OUR YOUTH

• PROVINCIAL CHAMPIONS IN 3 OF 4 COMPETITIVE DIVISIONS

• SHARE THE OPPORTUNITIES OUR PROGRAM HAS IN WINTER DEVELOPMENT

• COUNCIL ASKED THAT WE BRING BACK A MORE COMPLETE PLAN FOR WHAT DVMB WAS

ASKING FOR

59

SUMMER AND WINTER PROGRAMS

• SUMMER PROGRAM – 5 MONTHS – WHEN OUTDOOR FACILITIES ARE AVAILABLE

• MAY 1ST – SEPTEMBER 30TH

• WINTER PROGRAM – 7 MONTHS – WHEN OUTDOOR FACILITIES ARE NOT AVAILABLE

• OCTOBER 1ST – APRIL 30TH

• IN 2017, WE LOST ABOUT 4 WEEKS OF OUR SUMMER PROGRAM TO WEATHER

IN SOME YEARS OUR COMMUNITY HAD FOUND ITSELF IN “WINTER MODE” FOR MORE THAN EIGHT

MONTHS, BUILDING CAPACITY IN OUR COMMUNITY TO SUPPORT ACTIVITY DURING THESE MONTHS

IS CRITICAL

60

CURRENT INDOOR FACILITIES

• OUR COMMUNITY HAS MANY GOOD INDOOR FACILITIES

• SCHOOL GYMNASIUMS

• SCHOOL SPACE IS DIFFICULT TO ACQUIRE AS SCHOOL PROGRAMS AND OTHER COMMUNITY GROUPS

COMPETE FOR THE SPACE

• OMNIPLEX & MACKENZIE CENTER

• OMNIPLEX IS BEING UTILIZED BY HOCKEY, FIGURE SKATING, RINGETTE AND CURLING DURING WINTER

MONTHS

• THESE FACILITIES ARE NOT WELL SUITED FOR CERTAIN FIELD SPORTS DUE TO SIZE AND SURFACE

• EX. PLAYING FIELD SPORTS ON CONCRETE FLOORS, LOOSING BALLS IN THE RAFTERS IN A GYM

IN 2017 WE RENTED OR “BORROWED” INDOOR SPACE OVER 40 TIMES DUE TO WEATHER OR

DEVELOPMENT DURING “WINTER” MONTHS

61

INDOOR FACILITIES – IMPROVING CAPACITY

• DVMB BEGAN LOOKING AT OUR INDOOR NEEDS, AND A CONSISTENTLY AVAILABLE AND

AFFORDABLE, LARGE OPEN SPACE FOR TRAINING FUNDAMENTALS BEGAN TO TAKE SHAPE

• FIRST DRAFT– “PREMIER BASEBALL TRAINING FACILITY IN CANADA”

• SECOND DRAFT – “MULTI-USE FACILITY – TOO MUCH MULTI”

• FINAL CONCEPT - FEASIBLE MULTI-USE FACILITY THAT COULD BE REALIZED IN A COMMUNITY OF

OUR SIZE

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DRAFT 1 – TOO MUCH BASEBALL

MEZ

ZAN

INE

/OFF

ICES

Alberta s most popular baseball training facility

GiantsBaseball Zoneth

e63

DRAFT 2 – TOO MUCH MULTI-USE

93.9

0ft.

Mezzanine / Offices / Opening

Storage

Storage

Indoor Playground

MeetingRooms

Stor

age

Storage

Evergreen

Gym

nasium

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FINAL CONCEPT – FEASIBLE MULTI-USE FACILITY THAT COULD BE REALIZED IN A COMMUNITY OF OUR SIZE

A SURVEY WAS DONE ONLINE TO SEE OUR COMMUNITIES SUPPORT FOR THIS FACILITY, AND IT WAS

OVERWHELMING POSITIVE THAT OUR COMMUNITY WOULD SUPPORT AND USE THIS FACILITY.*

65

AIR SUPPORTED DOME - FEASIBILITY

• ¼ OF THE COST OF A TRADITIONAL PRE-ENGINEERED METAL STRUCTURE

• VERY QUICK TO CONSTRUCT WHEN SITE PREPARATION IS COMPLETED

• CAN BE BROUGHT DOWN OR MOVED

• SOME WARMER CLIMATES REMOVE THE DOME DEPENDING ON THE SEASON

• VERY HIGH CEILING

• ENGINEERING AND CONTINGENCIES CAN BE MINIMIZED

67

GOALS OF THE FACILITY

• CONSISTENTLY AVAILABLE AND AFFORDABLE, YEAR ROUND, FOR DEVELOPMENT AND

TRAINING OF ALL AGES

• TO GENERATE REVENUE'S THROUGH THOUGHTFUL PROGRAM DELIVERY

• TO INSPIRE PHYSICAL ACTIVITY, MENTAL FITNESS AND THE INNOVATION OF COMMUNITY

ACTIVITIES

THIS FACILITY SHOULD BE INCLUSIVE TO ANYONE THAT CAN BENEFIT FROM THE UNIQUE SIZE AND

SPACES THAT WILL BE MADE AVAILABLE UPON ITS COMPLETION.

68

FEATURES OF THE FACILITY

• LARGE, OPEN AND FLAT SPACE FOR DEVELOPMENT AND MULTI USE

• MANY GROUPS RUNNING AT ONE TIME WITH ENOUGH AREA TO TRAIN PROGRAM FUNDAMENTS

• SOCCER, BASEBALL, RUGBY, MARCHING, WRESTLING, ETC.

• HIGH CEILING CLEARANCE

• FLY BALL PRACTICE IN BASEBALL, KICK IN FOOTBALL/RUGBY/SOCCER

• INDEPENDENT AREAS ACCESSIBLE WHILE OTHER PROGRAMS ARE BEING DELIVERED

• STORAGE FOR COMMUNITY GROUPS EQUIPMENT AND ACCESSORIES

THIS FACILITY COULD BE EVERYTHING TO EVERYONE, BUT WITH EACH ENHANCEMENT, OPERATING

AND CAPITAL COSTS WILL BE AFFECTED.

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LOCATION OF THE FACILITY - CONSIDERATIONS

DVMB THOUGHT TO BRING CONSIDERATIONS RATHER THAN SPECIFIC SITES AS LAND

ACQUISITION IS COMPLEX.

CONSIDERATIONS

• CLOSE TO SERVICES (WATER, SEWER, PARKING)

• SITE PREPARATION (TREES CLEARING, SOIL TYPE, DRAINAGE)

• PROXIMITY TO CURRENT OR FUTURE FACILITIES AND NEAR THE GREATEST NUMBER OF

POTENTIAL USERS WILL INCREASE USAGE

• LAND WILL BE A CONSIDERABLE FACTOR IN THIS PROJECTS COST AND SUCCESS

70

HOW MUCH WILL IT COST?

• ACTUAL BUDGET COST WERE RECEIVED FROM CONTRACTORS WHEREVER POSSIBLE

• ARIZON BUILDING SYSTEMS PROVIDED BUDGET NUMBERS FOR FACILITY, AIR HANDLING, ETC.

• LOCAL CONTRACTORS GAVE COSTS FOR CONCRETE, BUILDING CONSTRUCTION, TURF

• REVENUES WERE CONSIDERED FROM OTHER CURRENT USAGE, OTHER FACILITIES AND LOCAL

POWER AND GAS PRICES

• CONSIDERABLE AMOUNT OF VALUE WAS RECEIVED FROM STUDIES DONE BY:

• WHISTLER, BC – INVESTIGATIVE STUDY – MULTI-USE FACILITY

• SPRUCE GROVE, AB – SPORTS AND RECREATION FACILITY – CONCEPT PLAN

• OTHER GROUPS DOING SIMILAR THINGS AND SHARED THEIR EXPERIENCE ON THE INTERNET

71

FINANCIAL ANALYSIS – CAPITAL COSTS

Item Estimate Notes

Dome and Mechanical Systems $1,200,000 66,000 sq ft with $13-18 Average cost/sq ft

http://arizonbuildingsystems.com/baseball-softball

Artificial Turf $400,000 Southwest Greens GB-043

Rooms, Storage, Bathrooms and Mezzanine $400,000

Furnishing, netting, equipment, etc. $200,000

Total $2,200,000

Concrete Foundation $500,000-$900,000 Concrete is not a requirement for laying turf, and once this facility is taken through the

engineering process, a proper budget number will be realized.

Site Preparation $1,000,000 A site needs to be chosen to receive a proper estimate for site preparation

Land Purchase 2 Acres of land would be required for the facility, not including the parking lot or

add-on buildings

Additional Considerations $1-2m

72

http://arizonbuildingsystems.com/baseball-softball

OPERATING REVENUES

Revenue Cost Details

Fees and Sponsorship

Facility Membership Fee $20,000 A yearly membership fee could be paid by community groups which would give them access to meeting room and certain number of

included facility rentals hours.

Minor Donations $10,000 Advertising and Donations by 10 businesses at $1000 per year

Major Donations Other communities have considerable corporate sponsorship, but this area has been left empty.

Subtotal $30,000

Facility Rentals

Birthday Parties and Bounce House $12,000 $200 for 2 hours including turf field and blow up castle rental ($100/Additional Hour)

40 rentals per year

Weddings, Corporate Team Building,

other Full Day events

$16,000 $800 per day, 20 rentals per year

Baseball League/Camp Rentals $8,000 Winter/Springs Training Camps, Winter Program Delivery (200 hours of rental per league)

$30 / hour for members/youth programs

Out of Town League Rentals $6,000 Rental of cages and Turf for 6 weekends per year, $500 per ½ day

Batting Cage Rentals Public $15,600 20 x .5 hour rentals per week, 52 weeks at $15 / .5 hr

Subtotal $57,600 These rentals do not include any other community group rentals other than Turf for Tots

Total Revenues $87,600 A recommendation may be to show municipal support funding to cover staffing and general operating expenses not covered by these

revenues.

73

OPERATING EXPENSES

Item Estimate Description

Labor

3 FTE $140,000Manager and On-Site Staff (4 Part-Time)

Custodial $6,000Contract

Sub-Total $146,000 Municipal Position, Community Group?

Energy

Electricity/Gas $70,000Estimate generated from current rates being realized by a local business in Town of DV

Sub-Total $70,000

Overheads

Accounting/Legal $4,000

Insurance $15,000

Office Supplies $1,500

Maintenance and Repairs $25,000Facility maintenance and mechanical repairs. Envelop repairs under warranty.

Scheduling Software $1,000Online Scheduling software (yearly subscription)

Sub-Total $46,500

Total Expenses $262,500

Net Operations $174,400A loss of $174,400 would be realized per year, and could be supported by municipal funding that may not be sustainable for non-profit groups

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QUESTIONS?

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SURVEY WORD CLOUD

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Inner Footprint

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Building Spaces

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Mezzanine & Patio

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Batting Cages

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Layout Example 1 - Baseball

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Layout Example 2 - Soccer

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Layout Example 3 - Other

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Next Steps

PO Box 3324 Sherwood Park, AB T8H 2T3

780-932-8254 www.bloomcme.com

On behalf of the Drayton Valley Agriculture society please find attached for Council consideration a

business case for an alternative to the proposed Agriplex. The Drayton Valley Agriculture Society is

requesting:

1. That Council considers the business case for the purchase of the Wellhouse in the 2018 budget.

2. That Council considers a monthly contribution to support community activities at the Wellhouse

in the 2018 budget.

The Wellhouse Building is currently leased by the Agricultural Society and has proven to be a highly

successful venue for the year‐round Farmers’ Market due to its urban location along the Highway 22

corridor, the open‐space concept and ample parking. No other available building in Drayton Valley suits

the needs of the Society as appropriately as the Wellhouse. The Agricultural Society wishes to purchase

the building to secure the benefits of the facility for their services to the community well into the future.

The Wellhouse Building is currently leased by the Agricultural Society and has proven to be a highly

successful venue for the year‐round Farmers’ Market due to its urban location along the Highway 22

corridor, the open‐space concept and ample parking. No other available building in Drayton Valley suits

the needs of the Society as appropriately as the Wellhouse. The Agricultural Society wishes to purchase

the building to secure the benefits of the facility for their services to the community well into the future.

With an investment of $2.8 million and an annual municipal operating contribution of $131,000, the

Wellhouse would add to the County’s facility inventory capacity to support the vast majority of

agricultural activities, events and programming desired by the community at a quarter of the price and a

fraction of the annual operating costs of a large facility. The Wellhouse Building successfully hosts the

Farmers’ Market, the top desired agricultural amenity and a key driver for agricultural vendors, and

opens doors for other endeavors, including trade shows, special events, training workshops and

conventions, festivals, vehicle and equipment shows, unique recreation opportunities such as 4H and

archery events, and much more. Additionally, the facility can support agricultural activities held at the

Omniplex, such as the Annual Drayton Valley Pro Rodeo, through supplemental events, staging or

storage.

The vision for the facility encompasses not only a home for the Agricultural Society, but hub for non‐

profit activity that merges rural and urban cultures—gathering place for community groups to share

knowledge and resources, network and build relationships. In alignment with Brazeau County’s strategic

goals to foster rural values and innovation, and promote, diversify and protect viable and sustainable

86

PO Box 3324 Sherwood Park, AB T8H 2T3

780-932-8254 www.bloomcme.com

agriculture, the Wellhouse will serve as a flagship facility in the region to create a unique rural footprint

in the urban setting.

By striking a balance between cost and amenities, the approach is a sustainable choice to nurture the

agricultural community and support the needs of the region as a whole. The opportunity exists to set an

example in Intermunicipal collaboration, investing together to provide value, and to celebrate rural

culture and community partnerships among non‐profit groups. The commitment to investing in rural

culture will provide lasting value and create a legacy for a thriving community.

The Agriculture Society will present the business case to Council on November 7 for clarification and

questions.

Thank‐you,

Tim Duhamel

President Bloom CME

87

Agriculture Facility Feasibility Study Wellhouse Building

88

NOTE: The information, analysis and conclusions of this report were developed within Bloom CME Inc.’s expertise

and research abilities and are limited to this scope. Bloom CME Inc. has performed no property or building inspection, nor any evaluation services related to an Environmental Assessment. This report should not be

considered as legal or scientific advice. It is recommended that a formal building inspection be completed to identify necessary upgrades and repairs, and that consult with Alberta Environment be pursued regarding the

review of pending Environmental Assessment records.

89

Table of contents

Table of contents ...................................................................................................................................... 3

Executive summary .................................................................................................................................. 5

OVERVIEW .................................................................................................................................................. 7

Wellhouse Building feasibility ................................................................................................................... 8

Facility needs study .................................................................................................................................. 8

Background ............................................................................................................................................. 10

History (RC Strategies findings) .......................................................................................................... 10

Current conditions .................................................................................................................................. 12

Drayton Valley & District Agricultural Society ................................................................................. 12

Property description ........................................................................................................................... 13

Location ............................................................................................................................................... 14

Commercial real estate comparison ............................................................................................... 15

Current lease ....................................................................................................................................... 15

RURAL VISION .......................................................................................................................................... 16

Rural facility vision ................................................................................................................................... 17

JUSTIFICATION .......................................................................................................................................... 19

Why a rural facility? ................................................................................................................................ 20

Brazeau County—leading the way in agricultural service delivery ............................................ 21

An agricultural facility—bridging rural and urban culture ............................................................ 23

Balancing Amenities and Cost ............................................................................................................. 25

Aligning to County strategic goals ...................................................................................................... 26

Benefits ..................................................................................................................................................... 28

Who will benefit? ................................................................................................................................. 30

Financial analysis .................................................................................................................................... 31

Operating projections ........................................................................................................................ 31

Capital projections ............................................................................................................................. 32

90

Funding recommendations ............................................................................................................... 34

Recommended repairs ...................................................................................................................... 33

CONCLUSION .......................................................................................................................................... 36

Considerations ........................................................................................................................................ 37

Community value ................................................................................................................................... 37

Appendix A: Bloom CME Inc. Wellhouse Building Feasibility Phase I Results .................................. 40

General Grants .................................................................................................................................... 41

CFEP small funding stream ................................................................................................................ 41

(up to $125,000) .................................................................................................................................. 41

MSI Operating (Brazeau County Annual Allocation $122,852) .................................................... 41

CFEP Large Stream ($125,001- $1 Million) ........................................................................................ 41

MSI Capital ........................................................................................................................................... 41

(Brazeau County Annual Allocation $3,010,350) ............................................................................ 41

Appendix B: Drayton Valley & District Agricultural Society Profile ................................................... 47

Appendix C: Evergreen Farmers’ Market Profile ................................................................................ 49

91

Executive summary

Agriculture has been an important driver of Brazeau County’s economy and social structure

for more than 100 years. Agriculture producers contribute vital resources, knowledge, skills and

values to create the lifestyle, goods and services that draw residents and visitors to the area.

Brazeau County lacks a facility dedicated to supporting agricultural users, despite the need for

such a facility being recognized as early as 2011.

The Drayton Valley & District Agricultural Society, a group that has provided significant

community support and investment and been an asset to the region for over 40 years, requires

a facility to host its popular Evergreen Farmers’ Market and other activities, programming and

events that enhance quality of life. Considerable public consultation, study and development

has occurred to examine facility options, such as the $10 million Multipurpose Agriplex, and this

report outlines the attributes of the Wellhouse Building as an economical and immediate

alternative.

The Wellhouse Building is currently leased by the Agricultural Society and has proven to be a

highly successful venue for the year-round Farmers’ Market due to its urban location along the

Highway 22 corridor, the open-space concept and ample parking. No other available

building in Drayton Valley suits the needs of the Society as appropriately as the Wellhouse. The

Agricultural Society wishes to purchase the building to secure the benefits of the facility for

their services to the community well into the future.

With an investment of $2.8 million and an annual municipal operating contribution of $131,000,

the Wellhouse would add to the County’s facility inventory capacity to support the vast

majority of agricultural activities, events and programming desired by the community at a

quarter of the price and a fraction of the annual operating costs of a large facility. The

Wellhouse Building successfully hosts the Farmers’ Market, the top desired agricultural amenity

and a key driver for agricultural vendors, and opens doors for other endeavors, including trade

shows, special events, training workshops and conventions, festivals, vehicle and equipment

shows, unique recreation opportunities such as 4H and archery events, and much more.

92

Additionally, the facility can support agricultural activities held at the Omniplex, such as the

Annual Drayton Valley Pro Rodeo, through supplemental events, staging or storage.

The vision for the facility encompasses not only a home for the Agricultural Society, but hub for

non-profit activity that merges rural and urban cultures—gathering place for community

groups to share knowledge and resources, network and build relationships. In alignment with

Brazeau County’s strategic goals to foster rural values and innovation, and promote, diversify

and protect viable and sustainable agriculture, the Wellhouse will serve as a flagship facility in

the region to create a unique rural footprint in the urban setting.

By striking a balance between cost and amenities, the approach is a sustainable choice to

nurture the agricultural community and support the needs of the region as a whole. The

opportunity exists to set an example in Intermunicipal collaboration, investing together to

provide value, and to celebrate rural culture and community partnerships among non-profit

groups. The commitment to investing in rural culture will provide lasting value and create a

legacy for a thriving community.

93

OVERVIEW

94

Wellhouse Building feasibility

Drayton Valley& District Agricultural Society is investigating the feasibility of purchasing the

Wellhouse Building, located on Industrial Road in Drayton Valley, to fulfill the need for a facility

within Brazeau County that is focused on rural activity and culture. While the region provides

an excellent inventory of facilities for conventional recreation and programming, the region

currently struggles with the lack of a facility dedicated to meeting the needs of the

community, fostering rural values and innovation, and supporting the economic viability of

agriculture producers. The Wellhouse Building will act as a critical rural activity and innovation

centre, a home for the Evergreen Farmers’ Market, and a hub for local community groups.

The purpose of this report is to provide the information required to guide a decision for

investment in the Wellhouse Building to support agriculture-related activities in the community.

Facility needs study

The Drayton Valley & District Agricultural Society hired Bloom CME Inc. on May 1, 2017 to

review the feasibility of the purchase of the Wellhouse Building to support the Society’s

activities. Bloom CME Inc. recommended that the Agriplex study completed by RC Strategies1

and the overall needs for the community be incorporated into a business case for any

investment in an agricultural facility.

In partnership, Bloom CME and the Agricultural Society agreed to the overall goals of the

Wellhouse Building Feasibility Project to be:

• Understand the value and costs related to the purchase and operation of the Wellhouse Building

• Secure a home for the Drayton Valley & District Agricultural Society and the Evergreen Farmers’ Market

1Brazeau County Multipurpose Agriplex Feasibility Study Consultation Report, 2015.

95

• Align with Brazeau County’s strategic and operational goals that foster rural values, innovation, creativity, leadership and support a diverse economy to offer quality of life for citizens

• Review agriculture-related uses of the facility to create revenue-generating activities • Create a hub for not-for-profit groups and activities • Balance cost with community value

The first step of the project was to determine if there were any factors that would render the

purchase unattainable2. The initial phase included the review of:

• Grant opportunities • Legal details • Environmental assessment • Commercial real estate evaluation

During the needs study, the following questions were identified as critical in determining the

value of the Wellhouse Building as a dedicated agricultural facility:

1. Does demand for an agricultural facility exist within the region?

2. Which agriculture-related activities, programs and events are in greatest demand and

which of these can be hosted at the Wellhouse Building?

3. Does the Wellhouse Building create new opportunities for activities, programs and

events, or does it create a duplication of an existing community service?

4. Would the Wellhouse Building provide complimentary space and services to other

facilities and events?

5. Are the operating costs manageable relative to the revenue the facility will generate?

6. Will this be a well-utilized space?

7. Does the purchase and operation of the Wellhouse Building align with Brazeau County’s

strategic goals?

2 See Appendix A.

96

Background

There is a long history of the need for an

agriculture facility in the Brazeau County region.

The Drayton Valley Agriplex Committee was

formed to determine the feasibility of

constructing a facility to serve the needs of the

Drayton Valley & District Agricultural Society and

support agricultural activities, events and

programming. In 2011, RC Strategies was

contracted to investigate the opportunities for a

rural-focus facility within the County, and after

seven years of study and debate, there has

been no decision to develop a facility.

History (RC Strategies findings3)

RC Strategies’ agriplex feasibility study involved

considerable public consultation, study and

development. The results prove that there is

indeed support for the development of a dedicated

agricultural recreation facility. However, results do not

provide strong indication that public opinion warrants the significant investment for a large

agriplex facility, which is expected to cost upwards of $10 million and require $200,000 in

annual operating costs.

A consultation report published in 20154 shows only one-third (36%) of respondents consulted

during public engagement agreed that a new agriplex facility is needed in the Drayton Valley

3Brazeau County Multipurpose Agriplex Feasibility Study Consultation Report, 2015. 4Brazeau County Multipurpose Agriplex Feasibility Study Consultation Report, 2015.

Not

Sure

29%

Yes

36%

No

35%

Not

Sure

26%

Yes

38%

No

36%

If a new indoor agriplex was developed in the Drayton Valley

region, would your household use it?

Do you think a new agriplex facility is needed in the Drayton Valley region?

Household Survey Findings2

97

10%

13%

14%

15%

17%

19%

19%

24%

28%

36%

41%

47%

64%

0% 10% 20% 30% 40% 50% 60% 70%

Other livestock show/saleK9 events

Cattle show/saleAg competitions (gymkana,dressage)

Ranch rodeoHorse show/sale

Ag programs (4H, clubs)Workshops/conventions

Vehicle/equipment shows or salesRodeo

Fair/festivalTrade shows

Farmer's Market

What activities would members of your household participate in a new agriplex?4

region. The remaining two-thirds (64%) did not feel an agriplex is needed, or were unsure. Only

38% of respondents stated they would use the large agriplex facility, which, when compared

to the 36% of those in favour of the project, shows that nearly all the people unsure of the

facility did not expect to use it. Thus, public support for a facility of large magnitude and the

related significant cost may be weak.

Demand from both rural and urban residents is high for certain rural, agriculture-related

activities. A Farmers’ Market, which the Drayton Valley & District Agricultural Society provides

at the Wellhouse Building, ranked as the top activity desired and attended by both rural and

urban residents. It is important to note that while only 36% of respondents are in favour of the

agriplex, 82% had participated in the Farmers’ Market during the year of study5. And 64% said

they would participate in a farmer’s market at a new agriplex. Past participation may be the

clearest indicator of what residents need and desire.

5 Brazeau County Multipurpose Agriplex Feasibility Study Consultation Report, 2015.

Activity supported by Wellhouse

Activity to be hosted at Wellhouse

98

While public consultation does indicate that an agricultural facility is needed to enable year-round use, draw people to the area and meet resident desires for agriculture-related activities, suggestions were made for a modest-scale facility. Concerns over tax hikes and funds being drawn from other critical services, such as roads and other important municipal infrastructure, were noted6.

Current conditions

Drayton Valley & District Agricultural

Society

The Drayton Valley and District Agricultural

Society7 has been an asset to the region for over

40 years, with a proven history of community

support and investment. The group’s vision is to

maintain a viable, sustainable and innovative

agricultural group to support the needs of the

region. Through volunteerism, good

management and financial investment, the

Society has made significant contributions to the

community, including $280,000 for the capital construction of the Drayton Valley Omniplex,

and an excess of $10,000 / year for the past 20 years in support of local community events and

clubs. The group offers a variety of agriculture-related programs, activities and events that

engage local youth and agriculture producers, and encourage leadership in agriculture, post-

secondary education and environmental sustainability. The society is driven to build successful

community partnerships, and exemplifies this in many of its efforts.

6 Brazeau County Multipurpose Agriplex Feasibility Study Consultation Report, 2015. 7 See Appendix B.

99

For years, the Agricultural Society has been actively seeking a dedicated space to house its

meetings and supplies, events, programming and the year-round Evergreen Farmers’ Market8,

the group’s popular weekly event and primary source of income. The Society currently rents

the Wellhouse Building and the facility is ideal in meeting their needs. The zoning allows for

multiple uses and the large open space, ample parking and garage-style doors have been

instrumental in the success of the Farmers’ Market. No other unoccupied building in Drayton

Valley can provide the required parking and accessibility that the Wellhouse Building does for

such a purpose.

Hosting the Evergreen Farmers’ Market has been a resounding success—vendors and patrons

alike have provided glowing reviews of the venue. Public consultation shows that 80% of

County respondents and 88% of Town respondents have participated in the Farmers’ Market,

and the activity ranked top as the desired use for the proposed agriplex facility9. Use of the

Wellhouse Building for this and other purposes has brought benefit to the region and resulted in

less pressure on the Omniplex.

“Many other sport and recreational interests in the area are supported through the provision of facilities… the agricultural recreational enthusiasts should be supported in the same manner.”

Public opinion, Brazeau County Multipurpose Agriplex Feasibility Study Consultation Report

Property description

The Wellhouse Building is 18,000 square feet (60 feet wide by 300 feet long), and sits on a

property of 4.89 acres. The exterior of the building has metal siding and roofing and five

overhead bays. The interior of the building is a large open-space concept with concrete in-

floor heating, an office, board room area and kitchenette. There are five washrooms available

for public use and the access points are suited to the type of operations necessary for a

Farmers’ Market and other Agricultural Society uses.

8 See Appendix C. 9 Brazeau County Multipurpose Agriplex Feasibility Study Consultation Report, 2015.

100

Location

The location of the Wellhouse Building is important

to the facility’s success as a home for community

groups, the Farmers’ Market and other community

events. Its location on Industrial Road in Drayton

Valley is ideal along the Highway 22 corridor, with a

sign available for advertising visible from the

highway and a large area for parking. The facility is

close enough to the downtown core to

accommodate Farmers’ Market customers during

business hours, and provide easy access to all

amenities, such as hotels and camping, restaurants,

other recreation facilities and retail stores.

101

Commercial real estate comparison

A high-level commercial real estate comparison shows that buildings with similar square

footage and property size are leased for an average of $15,000 per month. While the

Wellhouse Building is significantly older then the comparison properties, the analysis is still a

relevant indicator for the value of the space provided by the Wellhouse. It indicates that the

current lease, though a significant burden to a non-profit organization, is extremely favorable

when compared to other market lease opportunities. The professional valuation of the facility

is $2.8 million.

Current lease

The Drayton Valley & District Agricultural Society currently leases the Wellhouse Building as a

venue for the Evergreen Farmers’ Market, board meetings and programming, and sub-leases

the space for other community activities, such as the provincial archery championships. The

lease is $2,500 per month ($30,000 annually), which includes the Agricultural Society’s full use of

the facility. No additional fees are charged for utilities. However, the current lease price is not

indicative of market value and is sufficient only to cover the building owner’s property taxes

(approximately $30,000 annually), but not the cost of utilities, insurance and general

maintenance (approximate $60,000 annually).

102

RURAL VISION

103

Rural facility vision

The vision for the Wellhouse Building does not define the facility as simply a home for one

community group. Rather, the vision is one of community partnerships, support for rural not-for-

profit activity, and a space for many local groups to come together, collaborate and create

value for the region. The project will reduce pressure on other regional facilities and open

doors for new types of events and programming, showcasing Brazeau County as a leader in

agricultural service delivery.

1. The Wellhouse Building will be a municipally-owned facility, operated in partnership with

the Drayton Valley & District Agricultural Society, and will serve to enhance the quality

of life for residents within Brazeau County.

2. The Wellhouse Building will add to the region’s facility inventory and capacity and

become a fully dedicated resource representing rural culture, programming, recreation

and lifestyle.

3. The Wellhouse Building will provide the community with additional facility capacity,

allowing for a diverse range of events to be held without disrupting the Omniplex

scheduling, as well as complementary space and services during large local events.

4. The Wellhouse Building will be a permanent home for the Evergreen Farmers’ Market,

providing a venue that will showcase and support rural businesses to diversify, enhance

and support the rural economy.

5. The Wellhouse Building will act as a centre of excellence for all Brazeau County rural

community groups and residents, essentially acting as a hub for rural not-for profit

activities that foster community partnerships and rural-focused education,

programming, recreation and culture.

104

6. In cooperation with Brazeau County, the Drayton Valley & District Agricultural Society

will seek out facility partners, tenants, and users and establish agreements for each type

of user. Agreements will demonstrate collaboration within the community and define

fees, space allocation and other requirements.

7. The Drayton Valley & District Agricultural Society will investigate and pursue various

revenue-generating opportunities beyond the typical rent-for-space arrangement.

Funds generated will reduce the tax support required for the facility, similar to

arrangements for other comparable recreation and culture facilities.

105

JUSTIFICATION

106

Why a rural facility?

The Wellhouse Building is an opportunity that allows for an economical solution providing

significant community benefit. Immediate value will be realized with the purchase of and

proposed upgrades to the facility. The rural community will truly have a representative facility

to call home.

The Wellhouse Building has immense potential for community benefit by acting as a hub for

rural not-for profit activities within the community. It will be a gathering place for community

groups, offer unique opportunities for knowledge sharing, networking and relationship building,

and provide a home for the popular Farmers’ Market. The market is a showcase of the rural

lifestyle and a key economic driver for agricultural vendors, proving to bridge the rural and

urban communities together. The Farmers’ Market was consistently the top desire expressed in

public consultation for the multipurpose agriplex.

Facility Benefiting Community Groups Activities

Wellhouse Building Farmers’ Market, Drayton Valley & District

Ag Society, 4-H Alberta, Riverside Horse Trails, Brazeau Bow Bender Archery Club, Communities in Bloom, Lions Club, Brazeau ATV Club, Drayton Valley Paddling Club, Brazeau Snowmobiling Club, Evergreen Shooting Club, Pembina Nordic Ski Club, Air Cadets

Farmers’ Market, trade shows, Fair/festivals, vehicle/equipment shows, auctions, workshops/conventions, club programs, support for horse, cattle and livestock shows, Ag competitions (archery etc.), K9 events, garden shows

Omniplex Minor hockey, fitness, figure skating Fitness center, minor hockey, public skating, figure skating, meetings/ conferences rental rooms

Park Valley Pool Swimming Swim programs, special swim events, birthday party room

Baseball Diamonds Baseball teams/groups Baseball

107

While the Agricultural Society will be the key proprietor of the municipally-owned Wellhouse

Building, the organization’s ability to liaise with other rural groups will ensure a strong standing

as gatekeeper of the facility, just as the Minor Hockey Association does for local hockey

programs and arena. Many examples of this model have proven successful in Brazeau County,

Drayton Valley and other municipalities. Investing in an agricultural facility can be likened to

investing in a community hockey rink. It is an investment in rural and non-conventional

recreation activities.

The facility will be an impressive example of intermunicipal cooperation within Alberta, proving

that municipalities are dedicated to investing in rural needs as well as urban. The Wellhouse

Building will be a modest investment with a massive return in terms of the value generated for

the community, and demonstrate the County’s interest in supporting rural culture. It is

important and equitable to afford the Agricultural Society with the position that allows them to

invest their revenues into serving the community instead of paying hefty bills for utilities, rent or

building maintenance.

This shift in funds will position the group to excel in supporting community programming that will

benefit rural and urban residents of all ages and backgrounds.

“There was broad support for the development of a dedicated agricultural recreation facility in the Drayton Valley region.”

Brazeau County Multipurpose Agriplex Feasibility Study Consultation Report

Brazeau County—leading the way in agricultural service delivery

Brazeau County is a rural service area and agriculture acts as one of the major drivers of the

County’s economy, with an increase in agri-tourism seen in the last several years. Agriculture

has been a part of Brazeau County’s economy for over 100 years10, with over 285,000 acres of

10 Brazeau County Website, Economic Profile 2014

108

active farmland and a rich variety of agricultural producers in cattle and purebred operations,

crop and forage production, livestock grazing and even aquaculture11.

The County’s population has shown considerable growth, increasing by 9% between 2011 and

2016, while adjacent counties experienced a 2.5% average increase in the same period12.

Rapid growth brings with it many opportunities, but also challenges, as the municipality must

shift to meet the demands of a growing, changing population in an economically responsible

manner. This lively community comprised of a youthful workforce is growing to demand a

wider variety of programs and services, including those related to agriculture.

“The economies in rural areas are heavily dependent upon natural resources and agricultural

commodities… While the strongest draw for many of the existing residents to rural communities is the

lifestyle, the draw to the rural areas for new residents is both lifestyle and economic opportunities. The ability to retain people is tied to the community’s ability to provide expected levels of services.”

Dr. Roslyn Kunin—Director, Canada West Foundation

Location also has a role to play in the success of many activities and programs, and Brazeau

County’s location provides great opportunity. Only 90 minutes from the City of Edmonton and

lying at the centre between Grande Prairie, Alberta’s largest growing city, and the City of

Calgary, the province’s distribution centre13, the County’s potential to draw business, residents

and visitors is rising.

Drayton Valley, an urban service area with blue-sky thinking and the infrastructure to prove it,

lies in the heart of Brazeau County. The dynamic of both communities together reflects a

marriage between the rural and urban way of life, and both communities thrive from the

urban - rural connection. The population of Drayton Valley, also a youthful community, has

increased 1.6% from 201114.

11 Statistics Canada, 2006 Census. 12 Statistics Canada, 2016 Census. 13 Brazeau County Website, Economic Profile 2014 14 Statistics Canada, 2016 Census

109

With the County’s current economic make-up and location, exceptional accomplishments

and growing population, Brazeau County is poised to show leadership in the agricultural arena

by encouraging rural economic diversity and prosperity. Supporting the Agricultural Society

and ensuring service delivery for rural and urban businesses and residents will set Brazeau

apart. Already a leader in the environmental arena with the presence of the Alternative Land

Use System (ALUS) program, Clean Energy Technology Centre, the Pembina Institute and the

Bio-Mile, excelling in the agricultural service arena will be a natural extension to showcase the

County’s ability and leadership.

An agricultural facility—bridging rural and urban culture

Rural areas have long been a critical source of food, raw materials, knowledge and labor for

urban areas, and urban areas offer opportunities for rural residents by providing markets for

agricultural products, specialized services and sources for employment. These rural-urban

relationships are essential for a healthy economy and sustainable social frameworks.

Bridging the gap between the urban and rural

cultures is not only about recognizing the

differences between rural and urban living and

the needs of residents. It’s about providing

opportunities for experiences that will cultivate

and nurture growth and collaboration,

entrepreneurship and innovation.

The rural community has much to offer urban

culture, and vice versa. The Wellhouse Building offers an immediate, economical and unique

opportunity to bridge the two cultures and foster rural business, values and lifestyle in a rural

setting. A rural facility in the urban landscape will create a solid understanding of what rural

living is, emphasize why it’s important, and give the agricultural members of the community a

footprint in the urban area.

110

The Wellhouse Building The Agriplex

$2.5M $10 M +

$131,000 / yr operating cost $200,000 / yr operating cost

Activity

√ √

Farmers' Market

√ √

Trade shows

√ √

Fair / Festival

√ √

Rodeo

support √

Vehicle / equipment shows or sales

√ √

Workshops / conventions

√ √

Ag programs (4H, clubs)

√ √

Horse show / sale

support √

Ranch rodeo

support √

Ag competitions (gymkana, dressage)

support √

Cattle show / sale

support √

k9 events

√ √

Other livestock show / sale

support √

111

Balancing Amenities and Cost

The concept of an agriplex to meet the needs of the community is attractive and potentially

viable, but it is an expensive project requiring years of planning and construction to become a

reality. The Wellhouse Building is an opportunity that allows for an immediate, economical

solution to provide significant value to both rural and urban residents until a decision is made

on the large-scale facility.

Municipalities are continually faced with balancing the cost to deliver services alongside

resident needs and desires. The same applies in this case. Use of the Wellhouse Building has

effectively proven that agricultural activities that residents value highly, such as a Farmers’

Market, trade shows and agriculture-related programs, can be provided in a facility much

smaller than the proposed large-scale agriplex. As the community facility inventory can

currently support rodeo and large livestock events, the Wellhouse Building may be an ideal

alternative to the agriplex. Immediate value will be realized with the purchase of and

proposed upgrades to the building and the rural community will have a representative facility

to call home.

112

Aligning to County strategic goals

A primary goal of the Wellhouse Building project is to ensure sound alignment with Brazeau

County’s strategic goals. Brazeau County’s vision and mission is well served by the project,

through the intent to foster and celebrate rural values and support the rural economy by

promoting rural business through a variety of activities and programming. The vision is for the

facility to become a symbol of partnerships and a showcase for rural living.

Strategic Document

Strategic Goal

How the Wellhouse facility will achieve or advance

the strategic goal Brazeau County Vision

“Brazeau County fosters rural values,

innovation, creativity, leadership and is a

place where diverse economy offers

quality of life for our citizens.”

Serve as a symbol and example

of the County implementing

their vision though commitment

to a rural facility.

Brazeau County Goals

“Brazeau County has promoted and

invested in innovation offering incentives

diversifying our local economy, rural

values and through opportunities

reducing our environmental impact.”

Illustrate a true example of

promoting the local economy

and providing rural investment.

Brazeau County Service Delivery – Agriculture Service Board

“To promote, enhance and protect

viable and sustainable agriculture with a

view to improving the economic viability

of agriculture producers.”

“To promote and develop agricultural

polices to meet the needs of the

municipality.”

Provide programming focused

on the promotion of sustainable

agriculture and economic

viability. The facility will serve as

a gathering place for the

agricultural community.

Brazeau County Service Delivery – Pest Control Program

“Provide training opportunities on pest

control.”

“Provide pest education and awareness

seminars during out breaks.”

Support programs, classes and

seminars on pest control to

enhance the County’s program.

113

Brazeau County Service Delivery – Rec/Park Facilities and Program Administration

“To enhance the quality of life in Brazeau

County through recreation and leisure.”

“To provide county residents and visitors

with clean, safe and well-maintained day

use outdoor facilities.”

“To investigate and provide county

residents and visitors with indoor

recreation sports facilities that meets their

needs.”

Promote rural recreation and

leisure. House activities and

events that promote healthy

lifestyles.

Focus on rural resident needs

while welcoming urban residents

to share in rural culture.

Brazeau County Service Delivery – Business Retention and Expansion

“To provide a ‘Business in Brazeau

Network’ that will help our businesses

through free marketing, networking

opportunities, information referral services

and educational workshops and

seminars.”

“To provide a warm welcome for all new

businesses.”

A center of activity and a rural

gathering place. Serve as a

business resource center and

information hub. House

educational workshops and

seminars focused on business.

Brazeau County Service Delivery – Business attraction /growth/diversification

“Attracting business and investment,

based on a clear set of goals and

objectives that can be achieved by

implementing carefully thought out

strategies and tactics. Brazeau County

has the traditional resource industries of

oil & gas, forestry and agriculture and two

emerging industry sectors, namely tourism

and clean energy. Diversity in an

economy is critical to long term growth

and lasting prosperity.”

“Hosting/co‐hosting of workshops and

events (tourism, sustainability etc.)”

Provide a meeting space and

hosting area for workshops. Act

as an example of the County’s

commitment to business

attraction.

Brazeau County Service Delivery – Strategic Partnerships

“Key to the success of any Economic

Development organization is the

synergies that come from positive

strategic partnerships. Without these

partnerships, an Economic Development

organization works in a silo which stifles

creativity and new opportunities.”

“To forge working relationships with

organizations where mutual benefit is

gained through knowledge sharing and

creating strategic opportunities to work in

partnership for the better good of our

community.”

Demonstrate a strategic

partnership with the Ag Society,

community groups, and the

Town of Drayton Valley.

A testament to cooperation and

intermunicipal relationships.

Bridge the rural and urban

communities.

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Benefits

With the acquisition of the Wellhouse Building, the Agricultural Society will be able to expand

upon and enhance their current activities and events to serve the community on a broad

level. The Wellhouse Building creates a wealth of new opportunities for experiences for both

rural and urban businesses and residents. The facility will become a center for rural innovation

and excellence, by opening space for a variety of creative and community purposes, such as:

• Rural educational workshops, training classes and seminars

• Meeting and office space for community groups

• Special events, such as car shows, ATV shows, tractor pulls

• Archery programs and events • A rural museum • An ‘incubator’ resource

center for entrepreneurs and community groups

• 4-H shows

The addition of the Wellhouse

Building to the list of County facilities

will increase capacity for the

community’s events and programs,

and reduce pressure on existing

facilities. The new facility can provide

complimentary space and services

during other community events, such

as supplementary events or storage

during rodeos at the Omniplex.

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The County’s existing recreational facilities that may benefit from complimentary space and

services includes, but is not limited to the Brazeau Sports Park, Drayton Valley Omniplex and

the Lindale Hall.

The Wellhouse Building will act as a resource centre for environmental sustainability, providing

a critical link between the agriculture industry and the County to accentuate and advance

environmentally-sound practices and land stewardship. The space can be developed as an

information-sharing portal, with bulletins, resource material, program notices and information,

as well as a space for training, workshops and courses related to the environment. The facility

receives high-traffic exposure to the very specialized target audience suited for these

programs.

Brazeau County excels in the environmental field—the Wellhouse as a resource centre will

create more opportunities to enhance environmental programs the County promotes, such as

the Alternative Land Use Services (ALUS) and Alberta’s Environmental Farm Plan, by building

stronger partnerships with agriculture producers in the area and utilizing the facility’s exposure

to agricultural users.

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Who will benefit?

Both rural and urban residents will benefit with secure access to the Evergreen Farmers’ Market

as a source of business diversification and opportunities, locally-grown food and handcrafted

items. Residents will also benefit from participation in a variety of agricultural recreation and

learning opportunities created through programming and events.

The Wellhouse Building will not only become a stable home for the Drayton Valley & District

Agricultural Society, it will also create opportunities for office space and gathering,

collaboration and synergies with other community groups.

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Financial analysis

Operating projections

Typical municipal facilities that support community groups are generally tax supported for

costs such as utilities, general maintenance and direct staffing. Illustrated in this operating

analysis is a recommendation for Brazeau County to subsidize $131,000 annually for the

Wellhouse facility. This operating plan would provide positive net revenue of $49,400 that will

provide resources and capacity for community programs and events.

Revenue Unit/Cost Total Notes

Farmers Market

Weekday Rentals 48,000 Average 4K per month

Weekend Rentals 12,000 12 monthly weekend markets at $1,000 in table fees

Subtotal 60,000

Concession

Food and Beverage 15,000 Average $200-300/week unless special event $500-600/week

Other 250 Bottles monthly for $20 so $240-250

Subtotal 15,250

Facility Rental

Trade Show and Events 14,400 12 events per year at $1.2k per event

Subtotal 14,400

Office Space Rental

Community groups and partners 500

use by other groups and community partners. 4H, , etc. Estimate is

$1k per month

Subtotal 500

Municipal Support

Facility Staffing 35,800

Recommendation: County support facility with general maintenance

staffing

Property Taxes 30,000

Recommendation: County will support facility by paying facility

property taxes

General Operations 65,220

Recommendation: County cover general facility expenses not

sustainable for a not for profit entity

131,020

Total Revenue 221,170

(scenario assumes County assumes general operating expenses and taxes to support community programs)

Wellhouse Annual Operating Budget Projection

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Expenses Unit/Cost Total Notes

Staff

Facility 20,800

general maintenance, snow removal, janitorial, event support, lawn

maintenance, weed control, concession (could be contract) $20 per

hour @ 20 hours per week = 1040 hours

Administrative Salary 15,000

marketing , bookings, book-keeping, concession $20 per hour @ 15

hours per week = 780 hours

Farmers Market Manager 20,800

bookings, marketing, invoicing, vendor liaison $20 per hour @ 20 hours

per week = 1040 hours

Mileage 250

Training 2,500

Subtotal 59,350

Concession

Food and Beverage 7,500 Assumed at 50% of concession revenue

7,500

Property Taxes

Town of Drayton Valley 30,000 As a contribution the Town forgives the taxes payable

Subtotal 30,000

Office

Supplies 2,500 Estimate

Advertising and Marketing 6,000

average $500 per month based on farmers market and general events

and trade shows

Phone and internet 1,200 $100 per month

Subtotal 9,700

General Operations

Utilities 24,000

Heat, water, electricity, sewer at an average of $2K per month per

owner

Insurance 25,000 Estimate

Facility Maintenance Supplies and Contracting 10,000

general maintenance , grass cutting, snow removal, paint, general

repair, weed picking. This allows for fuel, small equipment needs,

contracting

Site Maintenance 2,400 Estimate based on $200 per month

Janitorial Supplies 2,400 Estimate based on $200 per month

Waste Contract 1,420

3 yd bin $75/month 6 yd $110 /month +one time delivery of $100 (GFL

quote)

Subtotal 65,220

Total Expenses 171,770

Net Facility Operations (profit to ag society) 49,400

* Life cycle repairs are assumed to be paid from County facility lifecycle program and grant funding

* Amortization of capital cost assumed to be captured on County Financial statements

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Capital projections

Assumptions:

• Negotiated price is $1 million less than appraisal • The Agricultural Society and the County will participate in joint upgrade and renovation

planning • Operating contingency will require re-designation of unrestricted surplus and is not

intended to increase taxes • Funding plan will include grants

Recommended repairs

To ensure optimal value and use of the facility for a wide range of activities and events, a

contingency amount of $700,000 is recommended for potential general repairs (lighting

improvements, flooring upgrades, etc.), renovations, facility assessments and planning studies.

The Agricultural Society is willing to provide work in-kind to assist with some of these issues.

Item Projected Cost Notes

Projected Facility Purchase Price 1,800,000.00$ The facility has been appraised at $2.8 million. This is an estimated offer price for the facility and land

Facility Upgrades and Renovation 700,000.00$

Total Capital Cost 2,500,000.00$

Recommended Operating Contingency 300,000.00$

Total Projected Cost 2,800,000.00$

Estimate and contingency for required/ desired repair, upgrades, furniture and landscaping

Funding contingency for items such as legal agreements, operating/strategic/business planning, branding unforeseen items

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Funding recommendations

The funding for the project presents many opportunities. Capital funding can be structured in different strategic scenarios and is dependent on what is most beneficial to the County’s long

term financial plan. The Agriculture Society does have the opportunity to apply for grants, the largest being the Community Facility Enhancement Program (CFEP). Brazeau County also has ample MSI grant available with an annual allocation of $2,720,492. Debt is also an option and is appropriate if the County’s desire is to ensure intergenerational equity is served by having

future residents pay a share of the facility cost through future debt payments. The contingency of $700,000 is an important component to ensure success and allow study and upgrades to be completed to bring the Wellhouse facility to a municipal standard. These costs qualify under both the CFEP and MSI grant programs.

The chart on the next page outlines four recommended funding scenarios and is intended to provide options for consideration only to identify possible funding sources. Brazeau County’s finance department is in the best position to make a strategic funding recommendation.

• CFEP grant funding - Possible funding up to $1,000,000 • MSI annual allocation for Brazeau County is $2,720,492 • Approximate debt capacity is $40 million

2018

Facility Purchase 1,800,000$ Contingency 700,000$ Total Capital Funding Required 2,500,000$

Wellhouse Funding Plan

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2018

Recommendation A

Community Facility Enhancement Program (CFEP)

1,000,000$ January 2018 application

Municipal Sustainability Initiative 1,000,000$ 50% matching fundingMunicipal Sustainability Initiative 500,000$ Top up to full capital cost

2,500,000$

Recommendation B

Community Facility Enhancement Program (CFEP)

1,000,000$ January 2018 application

Municipal Sustainability Initiative 1,000,000$ 50% matching fundingMunicipal Debt 500,000$ Assumes 15 year amortization

2,500,000$

Note:- Annual debt payment = $41,110- Recommendation is dependant on CFEP and MSI grant approval- Advantage is the utilization of debt has future taxpayers paying a fair share of the project - Disadvantage is the overall cost the project is increased by $166,648 (interest)

Recommendation C

Community Facility Enhancement Program (CFEP)1,000,000$ January 2018 application

Municipal Debt 1,500,000$ 50% matching funding and project top up. Assumes 15 year term

2,500,000$

Note:- Annual debt payment = $123,330- Recommendation is dependant on CFEP grant approval

- Disadvantage id the overall cost of projections increase by $349,945 (interest)

Recommendation D

Municipal Sustainability Initiative 1,500,000$ Municipal Debt 1,000,000$ Assumes 15 year term

2,500,000$

Note:- Annual debt payment = $82,218

- Disadvantage is the overall cost of projections is increased by $233,296 (interest)

Funding Scenarios

Note: Recommendation is dependant on CFEP and MSI grant approval. The advantage of this recommendation is there is no residential tax support and no municipal debt.

- Advantage is utilization the of debt has future taxpayers paying a fair share of the project and non-competitive grants are freed up for other use

- Advantage is the utilization of debt has future taxpayers paying a fair share of the project (intergenerational equity) and non-competitive grants are freed up for other use.

Notes

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CONCLUSION

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Considerations

To ensure the Wellhouse Building provides optimal value for the community, the following

potential issues should be considered moving forward:

1. Coordination of effort—all partnerships can provide value but also contribute to

challenges. A comprehensive agreement should be created to facilitate the

relationship between the Agricultural Society, community groups and the municipalities.

2. Age of the facility—the facility is approximately 30 years old and needs some upgrades

in order to bring it to the municipal standard.

3. Resident perception—rural facility investment is not typical within an urban municipality

and this may present challenges.

4. Operating funding—operating costs for a facility this size is not typical for non-profit

activity. A realistic operating model will be critical for success.

Community value

The goal of this project is a social, not a financial, bottom line. The reality is that in today’s

environment, non-profit organizations are under significant pressure to meet the costs of

delivering their programs and services, without sufficient ability to generate the revenues

required to provide those benefits. In order for a community to realize the maximum net value

non-profits stand to contribute, these groups must be relieved of the burden of costs to

provide their unique and beneficial services that add to quality of life. Community facilities

that house community groups such as minor hockey, minor baseball, curling and swimming,

are typically heavily subsidized by the municipal tax base. Agricultural groups hold a great

deal of potential and a significant history in the area, and thus deserve equitable support.

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Residents invest municipal tax support for the greater good of the community through the

payment of utilities, staffing and general maintenance for municipal facilities. Community

groups provide valuable programming that adds to the quality of life for children, youth,

families and seniors. The Wellhouse Building is a tremendous opportunity to allow Brazeau

County to create a value-add subsidy for both rural and urban residents and the County’s

urban partners.

The Drayton Valley & District Agricultural Society has proven its success in the community. With

a stable home, the Society and its partners can enhance their services with ongoing,

consistent agricultural recreation, programming and activities, such as the popular Evergreen

Farmers’ Market, and work together toward a vibrant future.

The Wellhouse Building creates a legacy for both urban and rural residents:

Meets community needs for an agriculture facility

A low comparable investment

Urban/rural partnership

Advances Brazeau County’s strategic plan goals

Relieve pressure on current community facilities

A permanent home for Farmers’ Market and other community group programs

A center for rural community and other community groups

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The Wellhouse Building presents Brazeau County with an

economically viable approach to fill the void for an

agricultural facility and merge rural and urban culture. The

approach will stimulate economic diversity and prosperity,

enhance current environmental and agricultural programs

and support the needs of all residents. The facility stands as

a ‘white page’ for the rural community to create a

footprint of their own, and serves as an opportunity to build

strong intermunicipal and community relationships to

position Brazeau County as a leader in the agricultural

arena through commitment to its rural roots and values.

Triple Bottom Line Concept

Resource: ERA Environmental Management Solutions

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Appendix A: Bloom CME Inc. Wellhouse

Building Feasibility Phase I Results

Report to Drayton Valley &

District Agricultural Society

Update on Project Phase 1 (Wellhouse Building) Phase 1 of the project commenced on May 1, 2017. The mid-way update of phase 1 was to determine if there were any immediate factors that would render the purchase of the Wellhouse property unattainable. Bloom CME Inc. has reviewed the preliminary legal, political, environmental, commercial retail components of the project. This report will provide Drayton Valley and District Agriculture Society with information on each component and the possibility of success considering the outcomes of the review. This report will also provide a recommendation for next steps to ensure success for the overall project. As a reminder, the following are the overall project goals: • Determine the value of the Wellhouse Building and possible repair and replacement risks • Assess if the facility purchase and operating plan is feasible • Review opportunities for grants and municipal funding to cover the costs of this study,

the facility purchase and future facility operating costs • Review agriculture-related uses of the facility to create revenue generating activities • Build a strong case for the Agricultural Society’s purchase of the facility • Approach Brazeau County with a plan to fund the purchase • Complete a finalized plan and present it to Brazeau County Council • Submit a formal request for funding through the County budget process • Negotiate a purchase or lease agreement

Phase 1 Components:

• Grant opportunity investigation • Legal and political review • Initial environmental review • Commercial real estate evaluation

Grant Research:

Potential grants have been investigated for the use of the feasibility study and the purchase of the property (Appendix A). CFEP small funding stream and MSI operating has been identified

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as a potential grant for the study. CFEP Large funding stream and MSI capital have been identified as potential grants for the purchase and upgrade of the facility. It is important to note that upon review of the grant criteria both economic development and agriculture planning activities were highly rated. The opportunities for success of the grant applications are high. However, Brazeau County must agree with the applications. Challenges and Opportunities of Potential Grants:

General Grants

Multiple general grants exist related to agriculture society activity. This approach would be recommended if the Agriculture Society were to look at the facility acquisition as part of an overall service review and strategic plan development. However, two issues exist. The grant deadlines have passed for 2017 and the land owner’s desire to sell the building quickly

does not allow for the time required for the grant applications.

CFEP small

funding stream

(up to $125,000)

The deadline for this grant is June 15, 2017. The review process for approval takes six months. This deadline may not work for the Ag Society nor the facility owner’s timeline as the study and the purchase

recommendation would not be ready until mid 2018. Additionally, the grant has a matching component meaning the municipality can provide the matching portion on behalf of the society but cannot use other provincial grants for the funding.

MSI Operating

(Brazeau County Annual Allocation $122,852)

The County receives an annual operating allocation that can be applied to numerous operational costs. This includes support of agricultural societies and planning documents related to economic development. The approval process is less than six weeks. Brazeau County has not spent its full allocation of the operating funding for 2017. Upon review of the grant criteria, it appears there is a good chance for a successful application.

CFEP Large

Stream

($125,001- $1 Million)

CFEP is a competitive grant for community group application. It is a matching grant program so funds received must be matched by the applicant. A municipality can provide the matching funds to the applicant but cannot use other provincial grants to provide the funding. Chances for success are good, however, there is never a guarantee with competitive grants. The challenge with CFEP is the County matching funds would have to be committed by the municipality prior to the grant application. The deadline has passed for 2017 and the next application deadline will be January 2018.

MSI Capital

(Brazeau County Annual Allocation $3,010,350)

The County receives an annual provincial capital grant that can be applied to a variety of capital projects. Allocation by the municipality to non-profit organizations is allowable. Under “other community and

recreation” there are number of descriptions the facility could potentially

fall under.

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In summary, there are grant opportunities for both the feasibility study as well as the capital purchase. Upon review of Brazeau County’s financial statements, there is over $4 million of

unused grants. The Agricultural Society must determine their desired timing for the purchase to develop a grant strategy. If the Agricultural Society wishes for the purchase to be expedited, the MSI operating and capital grants are the only options. If the purchase can wait until 2018, CFEP grant opportunities can be reviewed. All grant applications must be conducted by the

County, meaning they must approve the study and the purchase before the applications.

Legal/Political Review:

Bloom CME Inc. has contacted Municipal Affairs and has confirmed that written consent from the Town of Drayton Town would be required for Brazeau County to purchase the property. This means that a request must go forward to in an open session to the Town of Drayton Valley Council for vote. It must be understood that without written consent from the Town of Drayton

Valley, the project cannot proceed. Preliminary discussions with the Town of Drayton Valley administration will occur on May 18, 2017. The Municipal Government Act (RSA 2000 Section 73 Chapter M-26) states:

1) A municipality may acquire an estate or interest in land outside its boundaries only if:

a) the council of the municipal authority in whose boundaries the land is located

consents in writing to the acquisition or, in the case of a municipal authority that is

an improvement district or special area, the Minister consents in writing to the

acquisition,

b) in the case of land located in a province or territory adjoining Alberta, the local

government within whose boundaries the land is located consents in writing to the

acquisition, and

c) after the written consent is given, the council that wishes to acquire the estate or

interest in the land authorizes the acquisition.

2) This section does not apply when a municipality acquires:

a) an option on land outside its boundaries, but it does apply when the municipality

exercises the option, or

b) an estate or interest in mines and minerals.

Preliminary Environmental Review:

Bloom CME Inc. has done initial work towards the Phase 1 environmental review. We have had continuous discussion with Alberta Environment as well as Basin Environmental. Discussions with Brazeau County regarding the environmental issues will occur on May 19, 2017. A phase 1 environmental analysis is intended to determine the likelihood of contamination of a site. Phase 2 analysis results in a drilling program and sampling to determine the actual environmental contamination. The following is currently under review:

1. Current and historical land title – See attached

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2. Current and historical environmental assessments and reports from Alberta Environment – pending (due to Bloom CME Inc. by June 7, 2017)

3. Site inspection and meeting with current land owner (Sportaken Holdings Inc.) – Pending (waiting for records from Alberta Environment beforehand)

4. Historical aerial views to identify any typical contaminate infrastructure such as fuel

tanks and heavy machinery. In summary, it appears that there was potential contaminate infrastructure located on the property as well as adjacent to the property.

Aerial View – 2002 Aerial View – 2004

Aerial View – 2012 Aerial View - 2017 In summary, the phase 1 environmental review is not complete at this stage due to pending critical information. However, information gathered to date suggests the possibility of contamination is high. The critical concern for the Agricultural Society would be if the contamination is under the Wellhouse Building itself. The reclamation of the area would require that that building be demolished. After discussion with Alberta Environment and Basin Environmental, the likelihood of a reclamation order from the province for a property in an industrial area is low.

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Commercial Real Estate Review:

A high-level comparative review was completed which explored other commercial properties in Drayton and in other similar-sized towns. The following comparisons were found in Drayton Valley: For Sale:

For Lease:

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Similar-sized towns:

In conclusion, the Wellhouse Building has been vacant from business/industrial use for quite some time. Determining the value of the building is difficult as there has not been a lease at market value and there are few comparative buildings available to assess true value. It is important to note that the value of a building can be determined by its ability to generate income. The Agricultural Society activities are not typical for this type of property; therefore, it is difficult to gage the property value from the current lease. Since the Wellhouse building is currently leased to the Agricultural Society for $2,500/month, it does not appear that the lease amount is a good indicator compared to the asking price of $1,800,000.

Conclusions and recommendations:

What? Conclusion(s) Actions/Recommendations

Possibility for grants Good opportunity for multiple grants particularly the MSI Operating and Capital grants. However, Brazeau County must agree to the grant applications

1. Ag Society needs to determine timing of project to apply for certain grants.

2. Create a Letter of Intent to request support from the County for the study and possibly the capital for purchase.

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Legal/Political

Complications

Project will not be successful without written consent from the Town of Drayton Valley.

1. Begin discussion with the Town of Drayton Valley administration and

2. Create a Letter of Request for the Town of Drayton Valley to consent to the purchase of the Wellhouse property.

Environmental

Assessment

There is no full conclusion yet as this area is still under review pending records from Alberta Environment.

1. Review information from Alberta Environment.

2. Meet with landowner to discuss environmental issues.

3. Assess the likelihood of Brazeau County purchasing the property with potential environmental risks and liabilities.

Commercial

Real Estate Value

The value of property does not seem out of line for the size, function and age of the facility. However, it must be noted that the comparison and financial analysis was difficult as there were few comparable properties.

If the purchase of the property becomes advisable, Bloom CME Inc. will hire a commercial assessor to determine a more accurate value of the property.

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Appendix B: Drayton Valley & District

Agricultural Society Profile

The Drayton Valley & District Agricultural Society will be the key proprietor of the municipally-owned Wellhouse Building to provide a proven gatekeeper for the facility.

Mission Statement

To foster leadership, provide support, develop programs and host events for the ongoing sustainability of the agricultural community in which we live.

Vision

To maintain a viable, sustainable and innovative Agricultural Association in Drayton Valley & District.

Management

The Drayton Valley & District Agricultural Society is a legal entity as a society under the Agricultural Societies Act that was established in 1975 and has been in constant operation in the community for over 40 years. It is governed by an elected Board of Directors appointed from the membership and holds a three-year term. There are three executive members that hold signing authority for the society and meetings are held monthly except for December and July. August is an optional meeting month. The Society has bylaws to follow, as approved by the Province of Alberta, and a business plan and financial report must be submitted annually in order to remain in good standing. The President and Treasurer are the spokespeople for the society but must represent the wishes of the board of directors in all outside dealings with the public.

Financial Management

The finances of the Society are handled internally by the Secretary and Treasurer. The financials are audited annually by the local firm of Carson, Seeley and reported on at the

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annual general meeting to the membership. Copies of the financial statements are forwarded to the Province to be filed as part of the annual business report to maintain good-standing status. Accountants file a tax return for the Society to the Federal Government annually.

The Society’s main sources of sustainable income are the Evergreen Farmers’ Market and the

Agricultural grant supplied by the Province of Alberta Agriculture & Forestry portfolio. A small operating grant is given annually by request from Brazeau County and the remaining income is from donations, sponsorships and memberships or entry fees.

Business Plan

The current business plan is to expand the weekly market and add more special events such as educational workshops, trade shows, auctions, flea markets, arts and craft shows (quilting), antique show and sale, tack show and sale, and so on. The group is actively seeking community partnerships.

Website

www.dvagriculturalsociety.vpweb.ca

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Appendix C: Evergreen Farmers’ Market Profile

The Evergreen Farmers’ Market is currently hosted by the Drayton Valley & District Agricultural

Society in the Wellhouse Building.

Market Hours of Operation

The operation of the market is Wednesdays from 8:30 am -3:30 pm with management onsite Tuesday and Thursday at flexible hours. Special market days are usually on Saturdays but are only once a month, typically the last Saturday of the month.

Marketing

The Farmers’ Market and Agricultural Society have a website, Facebook page, annual Radio contract, and use the local newspaper and businesses to advertise. Printed flyers and handouts are distributed at the weekly market.

Market Analysis

The Evergreen Farmers’ Market has been showing a steady growth pattern over the last 3 years. There has been a 30% increase in vendor tables and the trend has the potential to continue with a dedicated year-round indoor space that puts market operations ahead of other users. The Agricultural Society is working with other groups and businesses to utilize the space of the Wellhouse Building and access customers through the weekly markets.

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Quick Response Unit 3 (Wildland Unit)

2003 Chevrolet Silverado 3500 (1 ton) 4X4

Wildfire Pump (387 liter/min)

1,136 liter (300 gallon) Water Tank

Equipment:

518 meters (1700ft) Forestry Hose

Wildland Hand Tools

Portable Water Tank

Traffic Control Equipment

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