COUNCIL MEETING Commencing at 3pm on Tuesday 4 October ... · 10/4/2016 · #1014233 9 August 2016...

COUNCIL MEETING

Commencing at 3pm

on

Tuesday 4 October 2016

Council Chamber District Council Building

King George Place Timaru

TIMARU DISTRICT COUNCIL

Notice is hereby given that a meeting of the Timaru District Council will be held

in the Council Chamber, District Council Building, King George Place, Timaru on

Tuesday 4 October 2016, at 3pm.

The meeting will be preceded by a citizenship ceremony at 2pm. LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968

Councillors are reminded that if you have a pecuniary interest in any item on the

agenda, then you must declare this interest and refrain from discussing or voting on

this item, and are advised to withdraw from the meeting table.

Peter Nixon CHIEF EXECUTIVE

Timaru District Council Council Meeting #1014233 9 August 2016

TIMARU DISTRICT COUNCIL MEETING

4 OCTOBER 2016

AGENDA

Item Page

1 Opening Prayer – Bob Sidal, Woodlands Road Methodist

Church

2 Apologies

3 Public Forum – Tony Christie – Noisy Vehicles

4 Identification of Urgent Business

5 Identification of Matters of a Minor Nature

6 1 Confirmation of Minutes – Council Meeting – 9 August 2016

7 7 Schedule of Functions Attended by the Mayor and Deputy Mayor and Councillors

8 10 Schedule of Functions Attended by the Chief Executive

9 11 Affixing of the Common Seal

10 14 Orari-Temuka-Opihi-Pareora Water Zone Management Committee – Recommendations from Policy and Development Committee

11 22 Receipt of Community Board and Committee Minutes

12 Consideration of Urgent Business Items

13 Consideration of Minor Nature Matters

14 Public Forum Items Requiring Consideration

15 23 Exclusion of the Public

1 24 Confirmation of Minutes – Council Meeting – 9 August 2016

2 26 Receipt of Committee Minutes

3 27 Readmittance of the Public

Timaru District Council Council Meeting # 1014233 1 4 October 2016


FOR THE MEETING OF 4 OCTOBER 2016

Report for Agenda Item No 6

Prepared by Peter Nixon Chief Executive Confirmation of Minutes – Council Meeting 9 August 2016

_______________________________

Minutes of the August Council meeting. Recommendation That the minutes of the Council meeting held on 9 August 2016, excluding the public excluded items, be confirmed as a true and correct record.


TIMARU DISTRICT COUNCIL MINUTES OF A MEETING OF THE TIMARU DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBER, DISTRICT COUNCIL BUILDING, KING GEORGE PLACE, TIMARU ON TUESDAY 9 AUGUST 2016 AT 3PM PRESENT Mayor Damon Odey (Chairperson), Clrs Tony Brien,

Peter Burt, Steve Earnshaw, David Jack, Richard Lyon, Pat Mulvey, Kerry Stevens, Tracy Tierney and Steve Wills

APOLOGIES Ali Talbot – Temuka Community Board Chris Fisher – Geraldine Community Board IN ATTENDANCE Bernie Wilson – Pleasant Point Community Board (for

public part of meeting)

Chief Executive (Peter Nixon), Group Manager Corporate Services (Tina Rogers), Group Manager District Services (Ashley Harper), Group Manager Regulatory Services (Chris English), and Council Secretary (Joanne Brownie)

OPENING PRAYER Dave Whittaker of Southlife Church, offered a prayer

for the work of the Council. 1 PUBLIC FORUM

Anna Guinan presented her ‘100% Real’ proposal for promoting South Canterbury, which had been circulated to councillors previously. Ms Guinan prepared her proposal as an opportunity in response to the change in the economic development and tourism structures for the District. She believes her proposal would provide an effective, flexible campaign to celebrate the diversity (landscape, people, businesses) that the area has to offer, working collaboratively with all parts of the region while retaining the individuality of the smaller centres. The concept could cross over with economic development, to promote a consistent brand message and could bring the various councils and operators of the region together for the purpose of promoting the area in an effective way.

The Mayor commented that there would have to be buy-in and financial commitment from the other areas in order to work together. 2 IDENTIFICATION OF URGENT BUSINESS Proposed Clr Tierney Seconded Clr Wills

“That Council representation at the Canterbury Joint Waste Committee meeting on 12 August, be considered as urgent business at this meeting.”

MOTION CARRIED


3 IDENTIFICATION OF A MINOR NATURE ITEM The Council agreed that a report on the recent Local Government NZ conference be received as a minor nature item at this meeting. The Mayor reported on the conference, highlighting the Prime Minister’s address, the address by the Local Government Minister - Peseta Sam Lotu-Iiga, the Canterbury Mayoral Forum Presentation and the AGM. The conference dealt with various remits including the Local Government Amendment Act, Freedom Camping, Community Policing, Earthquake Prone Building Heritage and Beverage Containers. TDC representatives met with colleagues from the Chatham Islands to discuss strengthening the ties between the two places particularly in regard to both ports.

4 CONFIRMATION OF MINUTES Proposed Clr Burt Seconded Clr Stevens

“That the minutes of the Council meeting held on 28 June 2016, excluding the public excluded items, be confirmed as a true and correct record.”

MOTION CARRIED 5 SCHEDULE OF FUNCTIONS ATTENDED BY THE MAYOR, DEPUTY MAYOR

AND COUNCILLORS Proposed Clr Wills Seconded Clr Jack

“That the schedule of functions attended by the Mayor, Deputy Mayor and Councillors be received and noted.”

MOTION CARRIED

6 SCHEDULE OF FUNCTIONS ATTENDED BY THE CHIEF EXECUTIVE Proposed Clr Jack Seconded Clr Stevens

“That the schedule of functions attended by the Chief Executive be received and noted.”

MOTION CARRIED

7 AFFIXING OF THE COMMON SEAL

Proposed Clr Tierney Seconded Clr Brien

“That the affixing of the Common Seal to the following document be noted:

Date Document

9 August 2016 Warrant of Appointment – Rachel Ann Hermens – Dog Control Officer.”

MOTION CARRIED


8 CONTRACT LET BY THE CHIEF EXECUTIVE UNDER DELEGATED AUTHORITY

Proposed Clr Jack Seconded Clr Mulvey

“That the following information on a contract let by the Chief Executive under delegated authority, be received.

Contract Description Number of Tenders

Price Range

Successful Tenderer and Price

South Canterbury Museum Mezzanine Floor Redevelopment (stage 1)

3 $100,355.24

to

$119,103.26

Robinsons Design and Building Solutions Ltd

$100,355.24

Tenders were evaluated on price and the following attributes – relevant experience, track record, technical skills and resources.

All prices exclude GST.” MOTION CARRIED

9 TIMARU DISTRICT CHARTER UPDATE

The Council considered a report by the Chief Executive recommending the updating of the formal Charter between the Council and the army, to allow the infantry to parade through streets in the District.

Proposed Clr Wills Seconded Clr Tierney

“That the Timaru District Charter be updated as per the revised wording presented, to reflect the change to District status and the addition of the 4th Battalion.”

MOTION CARRIED

10 MID-SOUTH CANTERBURY ROADING COLLABORATION

The Council considered a report by the Chief Executive together with the Memorandum of Understanding for the Mid-South Canterbury roading collaboration initiative.

Proposed Clr Tierney Seconded Clr Brien

1 “That the report be received and noted. 2 That the revised Memorandum of Understanding as presented be

approved.”

MOTION CARRIED


11 LOAN RAISING PROGRAMME 2016/17 The Council considered the loan raising programme for 2016/17.

Proposed Clr Tierney Seconded Clr Lyon

1 “That this report be received and noted. 2 That the Council adopts the resolution as presented in regard to the

following loans:

Development Loan No. 1 2016 $21,949,600 Development Loan No. 2 2016 (DWS) $5,425,000.”

MOTION CARRIED

12 RECEIPT OF COMMUNITY BOARD AND COMMITTEE MINUTES Proposed the Mayor Seconded Clr Jack

“That the minutes of the following meetings, excluding the public excluded sections, be received: Temuka Community Board 4 July 2016 Geraldine Community Board 6 July 2016 Resource Planning and Regulation Committee 19 July 2016 Community Development Committee 19 July 2016 Policy and Development Committee 19 July 2016.”

MOTION CARRIED

13 CONSIDERATION OF URGENT BUSINESS ITEM Canterbury Joint Waste Committee meeting – Representative Clr Burt, Council’s representative on the Canterbury Joint Waste Committee is unable to attend the committee meeting to be held on 12 August. Proposed Clr Mulvey Seconded Clr Tierney “That the Council appoints Clr Stevens to replace Clr Burt as Council’s representative on the Canterbury Joint Waste Committee for the meeting of 12 August 2016.”

MOTION CARRIED 14 CONSIDERATION OF PUBLIC FORUM ITEM

Promotion Proposal The Council discussed the proposal presented at the public forum and agreed that it makes sense to have a united approach across the wider district. It was noted that there is also work happening on a larger scale at the Canterbury level although retaining our own identity is important. The promotion of the district is not just about tourism but also about economic development and as such Aoraki Development could be the vehicle to drive it, as well as working in with the Canterbury Economic Development Strategy. Some reservation was expressed at the possibility that Council may accept this particular proposal, without


considering other providers or giving wider consideration to the best way to develop a district brand.

15 EXCLUSION OF THE PUBLIC Proposed Clr Wills Seconded Clr Burt

“That the Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act:

Confirmation of Minutes Property Section 7(2)(i) Directorships Section 7(2)(a) Community Recognition Section 7(2)(a) District Licensing Committee Changes Section 7(2)(a)

The withholding of the information is necessary to enable the Council to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations. The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons. The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons. The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.”

MOTION CARRIED

16 READMITTANCE OF THE PUBLIC Proposed the Mayor Seconded Clr Tierney

“That the public be readmitted to the meeting.”

MOTION CARRIED

The meeting concluded at 4pm. ________________________ Chairperson





Prepared by Peter Nixon Chief Executive

Schedule of Functions Attended by the Mayor, Deputy Mayor and Councillors

_________________________________ Functions Attended by the Mayor 1 August Met with Gary Rooney

2 August Attended Council celebration of community survey results

3 August Met with Lines Companies in Christchurch

4 August Met with website design company

Attended tour of Ara Campus

5 August Attended South Canterbury Labour Market Feedback Session

8 August Met with Te Ana Maori Rock Art Centre representatives Met with Aoraki Development Chief Executive

9 August Conducted citizenship ceremony Chaired Council meeting

10 August Took part in Local Government NZ survey

12 August Took part in community policing patrol in Timaru

15 August Met with SC Mountainbike Club representatives Met with Craighead School Board member

18 August Officiated at SC Schools Olympics Met with Waste Solution business representative

19 August Welcomed navy ships to port Attended HMNZS Te Mana function

23 August Addressed Geraldine Men’s Probus meeting Presented certificates at Mountainview High School Olympics sports day

25 August Attended PrimePort Timaru Ltd Board meeting Attended Zero Waste 10 year anniversary celebration


26 August Attended Business Excellence Awards

30 August Met with visiting Labour Members of Parliament

31 August Met with Waitaki Tourism representative

Met with Timaru Herald Editor

1 September Chaired Timaru District Holdings Ltd Board meeting Made submission on Local Government Amendment Bill Attended Digital/Connectivity meeting

2 September Attended meeting re Canterbury Digital/Connectivity Attended Aigantighe Diamond Anniversary

6 August Attended Digital Strategy meeting

7 August Addressed Suicide Prevention Forum Attended District Plan workshop Attended Youth Initiatives Subcommittee meeting Attended Meet the Candidates meeting

8 September Attended Spaces and Places meeting Met with tourism consultant Attended Safer Communities Committee meeting

12 September Met with PrimePort Timaru Ltd Chief Executive

13 September Attended Heart Safe presentation in Geraldine Attended Meet the Candidates meeting in Geraldine

14 September Met with Gary Rooney Attended Mid South Canterbury Rural Fire Authority Stakeholders meeting

15 September Met with Canterbury Regional Economic Development representative

16 September Hosted American Ambassador Met with Aoraki Development Chief Executive

17 September Officiated at Oliver Dryland Reserve information panel unveiling

In addition to the above duties I met with 4 members of the public on matters of concern to them. Functions Attended and Duties Undertaken by Deputy Mayor in Addition to Councillor Duties

1 August Attended Orari-Temuka-Opihi-Pareora Water Zone Committee meeting

2 August Attended Council celebration of community survey results 3 August Hosted United Way function


19 August Attended HMNZS Te Mana function

3 September Spoke at Justices of the Peace Conference

5 September Attended Orari-Temuka-Opihi-Pareora Water Zone Committee meeting

16 September Attended American Ambassador function

Recommendation

That the report be received and noted.






Schedule of Functions Attended by the Chief Executive

_________________________________ Functions Attended by the Chief Executive

2 August Attended Council celebration of community survey results

3 August Attended CBay celebration of community survey results

4 August Attended Temuka and Geraldine Library Service Centres

celebration of community survey results

Attended Temuka Holiday Park site meeting

8 August Meeting with Te Ana representatives re tourism

9 August Attended citizenship ceremony

Attended Council meeting

10 August Attended IOD - Risk management presentation

24 August Met with PrimePort Timaru Ltd chief executive

25 August Attended Zero Waste 10 year anniversary celebration

29 August Attended Chief Executives Forum at Selwyn District Council

31 August Met with Tourism Waitaki General Manager

1 September TDHL meeting

2 September Attended Aigantighe Diamond Anniversary

7 September District Plan review workshop

8 September Met with Experience Mid Canterbury General Manager

Recommendation That the report be received and noted.





Prepared by - Peter Nixon Chief Executive Affixing of the Common Seal

_______________________________

Recommendation That the affixing of the Common Seal to the following documents be noted: Date Document 22 August 2016 Warrant of Appointment – Building Advisor – Monica

Bedford

Warrant of Appointment – Building Advisor – Philip Bone

Warrant of Appointment – Senior Building Advisor – Jayson Ellis

Warrant of Appointment – Building Advisor - Marion Finn

Warrant of Appointment – Building Advisor – Peter Gallagher

Warrant of Appointment – Compliance Administrator - Mary Gazzard

Warrant of Appointment – Building Advisor - Paul Hansen

Warrant of Appointment – Building Control Manager – Grant Hyde

Warrant of Appointment – Building Advisor – David Laws

Warrant of Appointment – Building Advisor – Malcolm Lurajud

Warrant of Appointment – Building Advisor - Kerry McDonald

Warrant of Appointment – Building Advisor – Tony Milward


Warrant of Appointment – Building Advisor - Derek Neill

Warrant of Appointment – Building Advisor – Mark Stericker

Warrant of Appointment – Building Advisor - David Williams

Warrant of Appointment – Senior Building Advisor – Murray Winmill

Warrant of Appointment – Contract and Consent Monitoring Officer – Stephen Sullivan

Warrant of Appointment – Water Services Operations Engineer – Judy Blakemore

Warrant of Appointment – Waste Water Compliance Officer – Christopher Mark Feely

Warrant of Appointment – Zero Waste Advisor – Briony Woodnorth

Warrant of Appointment – Waste Minimisation Manager – Ruth Clarke

Warrant of Appointment – District Planning Manager – Mark Geddes

Warrant of Appointment – Water Services Reticulation Engineer – Gerard Cody

Warrant of Appointment – Water Technician – Daniel Clifford

Warrant of Appointment – Water Services Projects Engineer – Selwyn Chang

Warrant of Appointment – Asset Management Systems Administrator – Kurt Hayward

Warrant of Appointment – Branch Manager (City Care) – Padraic Lawless

Warrant of Appointment – Drainage and Water Contract Manager - Blaine Lyford

Warrant of Appointment – Water and Drainage Serviceman – Mario Oostendorp

Warrant of Appointment – Water Services Technician – Megan Oliver

Warrant of Appointment – Development and Renewals Engineer – Lenard Smythe


Warrant of Appointment – Drainage Technician –

Gregory Smith

Warrant of Appointment – Water and Drainage Serviceman – Kelvin Woodhouse

Warrant of Appointment – Parks and Recreation Manager – William Frank Charles Steans

Warrant of Appointment – Water Treatment Team Leader – John Clemens

Warrant of Appointment – Planner – Hayden Blackler

Warrant of Appointment – Planner – Andrew Ross

30 August 2016 Warrant of Appointment – Parking Warden – Andrew David Snelling

Warrant of Appointment – Waste Minimisation Officer – Darnell Catherine Grace Collins




Report for Agenda Item No 10 Prepared by Tina Rogers

Group Manager Corporate Services Policy and Development Committee Recommendations: Orari-Temuka-Opihi-Pareora Water Zone Management Committee

_______________________________ Recommendation from the Policy and Development Committee meeting of 20 September 2016 regarding an amendment to the Terms of Reference. A copy of the report is attached. The Committee reviewed the report and recommended the following: Recommendation a That approval be granted for an amendment to the Terms of Reference for

the Orari-Temuka-Opihi-Pareora Zone Water Management Committee to include the Waimate District Council as one of its managing councils.

b That pursuant to clause 30(7) of Schedule 7 of the Local Government Act

2002 the Council resolves that the Orari-Temuka-Opihi-Pareora Water Zone Committee shall not be discharged on the coming into office of the members of the Council elected or appointed at, or following, the next triennial general election, and that the individuals currently appointed to that committee by Council continue until the date the new Council resolves to make any new appointments.

COPY


POLICY AND DEVELOPMENT COMMITTEE

FOR THE MEETING OF 20 SEPTEMBER 2016

Report for Agenda Item No *


Orari-Temuka-Opihi-Pareora Water Zone Management Committee

Waimate District Council Representation

Continuation of Committee after Election

_______________________________

Purpose of Report

To approve the addition of Waimate District Council as a managing council for the Orari-Temuka-Opihi-Pareora Zone Water Management Committee (OTOP).

To ensure that the joint water zone committee is not discharged on the coming into office of the new members of Council following the 2016 triennial election.

Background

Inclusion of Waimate District Council on Committee The Orari-Temuka-Opihi-Pareora Zone Water Management Committee is a joint committee of Environment Canterbury (the Regional Council), Timaru District Council and Mackenzie District Council. In December 2015 these Councils approved an amendment to the zone area to better align with a future subregional plan, and a new zone map was approved. The boundary now includes a greater area within the Waimate District, and as such the Waimate District Council would like to be added as a full participant in its management. Continuation of Committee through Election Period Clause 30(7) of Schedule 7 to the Local Government Act states that

“A committee, subcommittee, or other subordinate decision-making body is, unless the local authority resolves otherwise, deemed to be discharged on the coming into office of the members of the local authority elected or appointed at, or following, the triennial general election of members next after the appointment of the committee, subcommittee, or other subordinate decision-making body.”

Under the LGA the Council can resolve that a committee is not to be discharged following the election. The Committee wishes to continue its work programme throughout the election period. To allow the committee to keep working, Council needs to resolve that the committee is not discharged following the election. If such a resolution is not passed, then the OTOP committee is deemed discharged and would have to be reappointed by the new Council. Identification of Relevant Legislation, Council Policies and Plans Local Government Act Orari-Temuka-Opihi-Pareora Water Zone Committee Agreement The amended Terms of Reference are attached for information.

COPY


Assessment of Significance The matter is not deemed significant under the Council’s Significance Policy. Conclusion A resolution is needed to approve Waimate District Council joining the OTOP Committee. The OTOP committee needs to continue its work throughout the election period and a resolution of Council is required to enable the committee’s continued existence during this time. Recommendations That it be recommended to Council a That approval be granted for an amendment to the Terms of Reference for

the Orari-Temuka-Opihi-Pareora Zone Water Management Committee to include the Waimate District Council as one of its managing councils.

b That pursuant to clause 30(7) of Schedule 7 of the Local Government Act

2002 the Council resolves that the Orari-Temuka-Opihi-Pareora Water Zone Committee shall not be discharged on the coming into office of the members of the Council elected or appointed at, or following, the next triennial general election, and that the individuals currently appointed to that committee by Council continue until the date the new Council resolves to make any new appointments.

COPY


Terms of Reference The area of the Orari-Temuka-Opihi-Pareora Water Management Zone is shown on the attached map.

Establishment The Committee is established under the auspices of the Local Government Act 2002 in accordance with the Canterbury Water Management Strategy 2009. The Committee is a joint Committee of Environment Canterbury (the Regional Council), Timaru District Council, Mackenzie District Council and Waimate District Council (the Territorial Authorities).

Purpose and Functions The purpose and function of the Committee is to: • Facilitate community involvement in the development, implementation, review and

updating of a Zone Implementation Programme that gives effect to the Canterbury Water Management Strategy in the Orari-Temuka-Opihi-Pareora area; and

• Monitor progress of the implementation of the Zone Implementation Programme.

Objectives 1) Develop a Zone Implementation Programme that seeks to advance the CWMS vision,

principles, and targets in the Orari-Temuka-Opihi-Pareora Zone.

2) Oversee the delivery of the Zone Implementation Programme.

3) Support other Zone Implementation Programmes and the Regional Implementation Programme to the extent they have common areas of interest or interface.

4) Ensure that the community of the Zone are informed, have opportunity for input, and are involved in the development and delivery of the Orari-Temuka-Opihi-Pareora Implementation Programme.

5) Consult with other Zone Water Management Committees throughout the development and implementation of the Orari-Temuka-Opihi-Pareora Implementation Programme on matters impacting on other zone areas.

6) Engage with relevant stakeholders throughout the development of the Orari-Temuka-Opihi-Pareora Implementation Programme.

7) Recommend the Orari-Temuka-Opihi-Pareora Implementation Programme to their respective Councils.

8) Review the Implementation Programme on a three yearly cycle and recommend any changes to the respective Councils.

9) Monitor the performance of Environment Canterbury, Timaru District Council, Mackenzie District Council, Waimate District Council and other agencies in relation to the implementation of the Orari-Temuka-Opihi-Pareora Implementation Programme.

10) Provide Environment Canterbury, Timaru District Council, Mackenzie District Council and Waimate District Council with updates on progress against the Zone Implementation Programme.

COPY


Limitation of Powers The Committee does not have the authority to commit any Council to any path or expenditure and its recommendations do not compromise the Councils’ freedom to deliberate and make decisions. The Committee does not have the authority to submit on proposed Resource Management or Local Government Plans. The Committee does not have the authority to submit on resource consent matters.

Committee Membership The Zone Committee will comprise:

1) One elected member or Commissioner appointed by Environment Canterbury;

2) One elected member appointed by each Territorial Authority operating within the Zone Boundary;

3) Two members from Arowhenua Rūnanga;

4) Between 4-7 community members from a range of backgrounds and interests within the community; with provision that this number may be exceeded if Environment Canterbury and each Territorial Authority operating within the zone boundary agree. Community members should represent a range of backgrounds and interests within the community.

5) Environment Canterbury, Timaru District Council, Mackenzie District Council and Waimate District Council will appoint their own representatives on the Committee. Arowhenua Rūnanga will nominate their representatives and the appointments will be confirmed by Environment Canterbury, Timaru District Council, Mackenzie District Council and Waimate District Council.

Selection of Community Members To be eligible for appointment to a Zone Committee the candidate must either live in or have a significant relationship with the zone. Recommendations on Community Members for the Orari-Temuka-Opihi-Pareora Zone Committee will be made to Environment Canterbury, Timaru District Council, Mackenzie District Council and Waimate District Council by a working group of representatives from Environment Canterbury, Timaru District Council, Mackenzie District Council, Waimate District Council and Arowhenua Rūnanga. The recommendations will take into account the balance of interests required for Orari-Temuka-Opihi-Pareora, geographic spread of members and the ability of the applicants to work in a collaborative, consensus-seeking manner. Environment Canterbury, Timaru District Council, Mackenzie District Council and Waimate District Council will receive the recommendations and make the appointments.

Quorum The quorum at a meeting consists of:

(i) Half of the members if the number of members (including vacancies) is even; or

(ii) A majority of members if the number of members (including vacancies) is odd.

Chair and Deputy Chair Each year, the Committee shall appoint the Chair and Deputy Chair from the membership by simple majority. There is no limit on how long a person can be in either of these positions.

COPY


Term of Appointment Members of Committees are appointed for a term of three years, which may be extended on a case by case basis if Environment Canterbury and each Territorial Authority operating within the zone boundary agree. Each Committee requires confirmation of membership by Environment Canterbury and each Territorial Authority operating within the zone boundary. The term for community members will be staggered so that one third of the community members is appointed (or reappointed) by a refreshment process involving Environment Canterbury, each Territorial Authority in the zone, and Rūnanga whose rohe is in the zone. Committee refreshments will occur in two years out of three or where numbers fall below strength due to attrition. There is no limit on the number of consecutive terms a member may serve.

Financial Delegations None

Operating Philosophy The Committees will at all times operate in accordance with the requirements of the Local Government Official Information and Meetings Act 1987, and will observe the following principles:

1) Give effect to the Fundamental Principles, Targets and goals of the CWMS; 2) Be culturally sensitive observing tikanga Maori; 3) Apply a ki uta ki tai (from the mountains to the sea) approach; 4) Work with the CWMS Regional Committee to support the implementation of the CWMS

across the region as a whole; 5) Give consideration to and balance the interests of all water interests in the region in

debate and decision-making; 6) Work in a collaborative and co-operative manner using best endeavours to reach

solutions that take account of the interests of all sectors of the community; 7) Contribute their knowledge and perspective but not promote the views or positions of

any particular interest or stakeholder group; 8) Promote a philosophy of integrated water management to achieve the multiple

objectives of the range of interests in water; 9) Seek consensus in decision-making where at all possible. In the event that neither

unanimous agreement is able to be reached nor a significant majority view formed, in the first instance seek assistance from an external facilitator to further Committee discussions and deliberations. Where the Committee encounters fundamental disagreements, despite having sought assistance and exhausted all avenues to resolve matters, recommend that the respective Councils disband them and appoint a new Committee.

Meeting and Remuneration Guidelines 1) The Committee will meet at least eight times per annum and with workshops and

additional meetings as required. At times, the workload will be substantially higher. Proxies or alternates are not permitted.

2) Any Committee may co-opt such other expert or advisory members as it deems necessary to ensure it is able to achieve its purpose. Any such co-option will be on a non-voting basis.

3) Remuneration for members will be paid in the form of an honorarium currently set at

the following levels: a. Appointed members $4,000 pa

COPY


b. Deputy Chair $5,000 pa c. Chair $6,000 pa.

Staff or elected members of Territorial Authorities or the Environment Canterbury shall not be eligible for remuneration. Mileage will be reimbursed.

Committee Support The Committee shall be supported by staff from the Territorial Councils and Environment Canterbury, primarily through the Committee Secretary and the Zone Facilitator.

COPY

Timaru District Council Council Meeting #1014233 21 4 October 2016

Map showing Orari-Temuka-Opihi-Pareora Water Management





Prepared by Peter Nixon Chief Executive Receipt of Committee Minutes

_______________________________ Minutes of Committee Meetings Recommendation That the minutes of the following meetings, excluding the public excluded sections, be received: Temuka Community Board 22 August 2016 Local Arts Scheme Assessment Committee 15 September 2016 Policy and Development Committee 20 September 2016 Resource Planning and Regulation Committee 20 September 2016 District Services Committee 20 September 2016 Community Development Committee 20 September 2016




Report for Agenda Item No 15 Prepared by Peter Nixon Chief Executive Exclusion of the Public

_______________________________ Recommendation

That the Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act:

Confirmation of Minutes Community Recognition Section 7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

COUNCIL MEETING Commencing at 3pm on Tuesday 4 October ... · 10/4/2016 · #1014233 9 August 2016...

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Transcript of COUNCIL MEETING Commencing at 3pm on Tuesday 4 October ... · 10/4/2016 · #1014233 9 August 2016...