Council Meeting C18-45 Council Meetings C18-45 Session 2: … · 2018-09-24 · Record as FEMS...

Council Meetings C18-45 Session 2: Annual General Meeting

Council Meeting C18-45 Session 2: Annual General Meeting

09:00 to 13:00

Council Meetings C18-45 Session 2: Annual General Meeting

2. Governance and Succession

Succession and Elections

Summary of Positions and Nominees

Professor Colin Harwood

Nominated for Treasurer

Nominating Societies:

Microbiology Society (UK)

Swedish Microbiology Society

Short CV

Slide 5

• Professor of Molecular Microbiology, the Newcastle Centre for Bacterial Cell Biology

• Published >130 scientific articles (inc. Nature, Science, PNAS, FEMS Microb Rev) - H index 43 (Google Scholar)

• Research on Bacillus secretion, genomics, transcriptomics, antibiotic resistance and stress

• Managing Director of HMC Ltd (declared interest)

• Participated in 11 EU-funded RTC projects – 2 as project coordinator

• Served on the governing bodies of the Genetics Society, the Society for Applied Microbiology (EiC), the Microbiology Society (Treasurer & Publications’ Director) and the European Federation of Biotechnology (Chair, Finance Strategy).

• Currently FEMS Director and Treasurer

Record as FEMS Treasurer

Slide 6

• Overseen steady and sustainable budget increases (2016-2019):

• expenditure €1.91m - €2.26m

• grants €400k – €476k

• total assets €8.98m - >€12.00m (est. July 2018)

• Undertaken a review of the accountancy systems to improve

budgeting, transparency and cost/benefit analysis of new

initiatives

• Supported new initiatives (e.g. FEMS Summer School and two

grant deadlines/year) by transferring dividend income (~€200k)

to charitable activities

• Worked closely with the FEMS Accountant (Heather Lawrence)

and Fund Manager (David Seymour) to mitigate the effects of

Brexit, exchange rate variations and the US Presidency

• FEMS finances are in a

historically sound state

• Funds has been budgeted

to improve the FEMS IT

infrastructure

• Virtually all FEMS member

societies receive a

substantial premium from

membership

• FEMS Summer School

initiative funded for 5 years

Crystal gazing and acknowledgements

Slide 7

• We are prepared for potential “life after Brexit”, but need to balance income source against exchange rates

• We need to undertake a review of the grant system with feedback from grantees and input from member societies – what can we do better?

• Services to member societies and the European microbiology community will be greatly improved with a “state-of-the-art” IT system

• Financial resources are being made available to improve the FEMS portfolio of journals

• Acknowledgements:

• Cath Cotton, CEO - for running a financially-tight ship

• Heather Lawrence, accountant – for sound and timely financial advice and reports

• David Seymour, fund manager – for sound financial advice

• Staff at HQ – for providing support and help when needed

• Roland Koerner - my predecessor for handing over a financially sound ship

Jozef Anné

Belgian Society for Microbiology

Warsaw, 8 September 2018

Nomination Grants and Awards

Short CV

Slide 9

Education: PhD Bioscience Engineering (KU Leuven) (1977)

Professor KU Leuven (1990-2009), Faculty of Medicine, Dept. Microbiology and Immunology, lab. Molecular Bacteriology

Professor emeritus with formal duties KU Leuven (2009 - ), Faculty of Medicine, Dept. Microbiology and Immunology, lab. Molecular Bacteriology

Visiting professor Free University Brussels (VUB) (1995 - )

Teaching domain: general and medical microbiology, antimicrobials, Adv. Microbial Genetics & Virology, Adv and Appl Mol Biol

Study visits abroad

University of Nottingham (1973-74); Max Planck Institute Berlin (May 1979); Universität Bielefeld (1981-1982)

Established international research record with recognition among the international microbiology community

Slide 10

Publications: >190; h-index: 42 (ResearchGate); 37 (WoS)

Books Series Editor “Focus on Biotechnology” M. Hofman & J. Anné. Kluwer Academic Publishers (12 volumes)

Promoter PhDs: 25

Promoter Master theses: 71

Jury member PhD theses: >50 including abroad (Netherlands, France,Germany, Mexico, Cuba)

Awards

Kluyver award 1978 (Royal Dutch Society for Microbiology)

Glaxo Research Grant 1995

Invited speaker on many international symposia (Belgium, Germany, Spain, Sweden, UK, France, Japan, China, Mexico, Denmark, USA, Iran, Australia, South-Korea, Singapore ….)

Track record in leadership and diplomacy particularly of highly diverse, cross-cultural teams

Slide 11

Head division Bacteriology (1995-2010)

Chairman of the BoD Rega Institute for Medical Research (2006 - 2009)

President section Biotechnology, Royal Flemish Chemical Society (1991 –1999)

President Belgian Society for Microbiology (2008-2016)

President National Committee for Microbiology (2002 - ) (The Royal Academies for Science and the Arts of Belgium)

Co-ordinator/partner in research projects with Bangladesh, Cuba, China, Mexico, Argentina

Partner in INTAS project (Germany, Russia and Belgium)

Ideally, experience in EU funding and success with collaborative EU funding proposals

Slide 12

• Co-ordinator/partner in 39 national and international research projects

(total grant money > € 5 million)

• Funded by KU Leuven, Fund Scientific Research Flanders, IWT (Flemish Agency Innovation and Enterprise),

• European Research Programmes FP 4 (1 as coordinator), FP5 (2 as coordinator, 2 as partner), FP6 (1 as coordinator, 1 as partner), FP7 (member management team).

• Contract research with industries

• Research topics

Protein secretion bacteria (virulence, applications), biofilms, bacterial-mediated cancer therapy, bacteriophages, …..

5 years’ experience in peer review of either journal publication or grants

Slide 13

Member of the editorial board of

Future Microbiology (2005-)

Microbiology (2002-2010)

Journal of BioMed Research International (2008 - )

Acta Pharmaceutica Sinica B (APSB) (2015 - )

Guest editor for FEMS Letters special issue “Bacterial Protein export”. (2018)

Reviewer for many microbiology related journals

Member Belgian Biosafety advisory committee

Experience with major funding bodies

Slide 14

• Grant and project evaluator for several institutions (EU projects, British BBSRC, National Science and engineering Research Council of Canada, INTAS, DutchResearch Council (NWO) VENI program, Ministry of agriculture (Belgium), IWT (Flemish government agency for Innovation by Science and Technology, Referee of the Microbiology, Immunology and Infection panel of French Research Agency (ANR), of the Polish-Norwegian Research Programme, the AustrianResearch Programme, the Cyprus Research Promotion Foundation's (RPF) Innovation and Research Information System (IRIS), Joint Programming Initiative on Antimicrobial Resistance (JPI-AMR) 6th call

• International member and president elect of the “Advisory board” of the GenoMik Netzwerk Göttingen (German BMBF geförderten Kompetenznetwerken der Üniversitäten Bielefeld, Göttingen, Würzburg) 2002-2006, 2006-2009

Microbiology and FEMS related involvement

Slide 15

• Initiator and founding member Belgian Society for Microbiology (1996)

• Delegate for the Belgian Society for Microbiology in FEMS (1997- 2014)

• Award Board member for the FEMS-Lwoff Award and FEMS-Jensen Award

(2008-2011)

• FEMS grants Secretary (2015-2018)

Expectations and Future directions

Slide 16

Oversee the Grants sub-committee and Chair any Working Group or other sub-committee relating to grants policy

• Dr. Triinu Visnapuu (Tartu, Estonia)

• Dr. Alexander Netrusov (Moscow, Russia )

• Dr. Víctor J. Cid (Madrid, Spain)

Liaise with the Directors for Internationalisation & Events, and Research & Publications (and other Directors as appropriate) in developing and implementing FEMS grants policy

Open for new initiatives and to make FEMS grants and awards prestigious

Opportunities/Challenges “supporting Microbiological research, in particular to improve the competitiveness of the FEMS grants programme, and maximize its value in facilitating networking, career development, and the exchange of knowledge, expertise and ideas”.

Succession and Elections 2019

Call for Trustee nominations

• Secretary General

• Impact (Policy & Business)

Term: January 2020 to December 2022

Deadline: 30th April 2019

al General Meeting

4. Financial Governance

Prof Colin HarwoodHonorary Treasurer

Review of Income 2016 - 2017 (EUR)

Slide 19

Budget1 2017 Actual 2017 Budget1 2016 Actual 2016

Publications Profit share 1,802,968 2,481,794 1,700,707 2,666,423 Exchange rate gains in previous year 385,500 236,750

Congress surplus 0 43,346 0 0Income from investments 180,000 183,960 0 171,720

Membership 40,000 39,305 40,000 37,551

Donations 0 0 0 22,485

TOTAL INCOME 2,408,468 2,748,405 1,977,457 2,898,179

1 Budget includes guaranteed profit-share only

Total Charitable Expenditure 2017 (EUR) - Community

Slide 20

Community Grants Direct Support

costs

TOTAL Community

2017

Publications (Journals) 0 148,836 140,212 289,048

Events (Congress) 0 101,964 71,245 173,209

Funding (Business Development) 0 5,540 41,104 46,644

Projects (Network) 0 38,427 36,043 74,470

Projects (Campaigns) 0 5,748 6,989 12,737

Projects (Other / Pilots) 0 389 230 619

Communications (Communications) 0 30,222 19,654 49,876

Communications (Awards) 0 972 1,157 2,129

Admin – Strategy (consultation) 0 0 13,950 13,950

TOTAL 0 332,098 330,584 662,682

Total Charitable Expenditure 2017 (EUR) - Members

Slide 21

Members Grants Direct Support

costs

TOTAL Members

2017

Events (FEMS sponsored meetings) 0 29,528 17,469 46,997

Funding (Grants / Awards) 409,659 26,875 19,378 455,912

Funding (Business Development) 0 774 14,871 15,645

Projects (Member networks) 0 3,161 1,870 5,031

Communications (Communications) 0 35,377 20,930 56,307

Admin – Governance (AGM, fees and reporting) 0 22,002 37,528 59,530

TOTAL 409,659 117,717 112,046 639,422

Operational and Admin Costs 2016 - 2017 (EUR)

Slide 22

Budget 2017 Actual 2017 Budget 2016 Actual 2016

Office1 174,000 90,118 174,000 111,484

Governance2 155,000 112,878 150,000 127,877

TOTAL FTE including: 800,000 608,612 800,000 625,865

TOTAL 1,129,000 811,608 1,124,000 865,226

1Includes rent, utilities, equipment, services etc; 2Includes meetings, accounting, audit, legal, President’s Fund

Grants Awarded 2016 - 2017 (EUR)

Slide 23


TOTAL GRANTS 475,000 407,659 335,000 343,800

Jozef Anné will report in detail on these shortly

Net Revenues and Total Funds 2016 - 2017

Slide 24


Income 1 2,408,468 2,748,405 1,977,457 2,898,179

Expenditure 2 2,025,200 1,228,204 1,964,000 1,489,513

Income-Expenditure 383,268 1,520,201 13,457 1,408,665

Total Assets 10,503,072 8,982,871

1Budget includes guaranteed income only

2Includes all direct expenditure and overheads of charitable activities plus costs, gains and losses on investments

al General Meeting

4.1 Grant awarded 2017

Jozef AnnéGrants Secretary

FEMS Grants overview 2016 - 2017(EUR)

Slide 26


Meeting Organizer 180,000 153,954 140,000 167,700

National and Regional Congress 20,000 0 20,000 12,000

Research Grants 160,000 144,700 160,000 148,300

Congress Attendance 100,000 96,455 - -

Meeting Attendance 15,000 12,550 15,000 15,800

TOTAL GRANTS 475,000 407,659 335,000 343,800

FEMS Awards overview 2016 - 2017 (EUR)

Slide 27


FEMS-ESCMID - Fellowship 1,000 1,000 1,000 1,000FEMS-ESCMID - Joint Meeting 15,000 15,000FEMS-ASMMäkelä-Cassell 0 4,000 2,445

Lwoff 5,000 1,000

Jensen 5,000 5,000

Other* 4,250

TOTAL AWARDS 26,000 6,250 25,000 3,445

*Journals Awards, Letters and MiniReview Awards

al General Meeting

4.2 Overview of the 2019 budget


Budget income 2016 – 2019 (EUR)

Slide 29

2016 Budget 2017 Budget 2018 Budget2019 Draft

BudgetForeign Exchange rate (GBP/EUR) 1.15 1.19 1.17 1.16

Profit share income* (EUR) 1,700,707 1,802,968 1,814,767 1,874,271Exchange rate gains secured in previous year (EUR) 236,750 385,500 -1,250 -7,500Dividend income# on investments (EUR) 180,000 180,000 232,000

Membership Fees$ (EUR) 40,000 40,000 40,000 40,000

TOTAL INCOME 1,977,457 2,408,468 2,033,517 2,138,771

*Guaranteed income only#re-invested in the portfolio 2016-2018 but added to expenditure 2019$€1.4/member

Total budget charitable expenditure 2016 - 2019 (EUR)

Slide 30

2016Budget

2017Budget

2018Budget

2019 DraftBudget1

Publications 160,000 260,000 284,000 195,500

Events (Congress Attendance Grants) 100,000 100,000

Grants (excl Congress)2 375,000 383,000 425,000 471,000

Awards 25,000 26,000 9,500 5,000

Member Services3 80,000 75,200 65,200 70,200

Further Developments4 200,000 258,000 462,000 486,000

TOTAL CHARITABLE EXPENDITURE 840,000 1,102,200 1,245,700 1,327,700

1Direct FTE included from 2017 2Includes €35,000 for the FEMS Summer School 3Includes EAM, Education, Publishing and other Networks, Membership Admin, Governance comms4 Includes IT infrastructure (content, relationships and business management); strategic pillars

Operational and Admin Costs 2016 - 2019 (EUR)

Slide 31

2016 Budget 2017 Budget 2018 Budget2019 Draft

Budget

Office 1 174,000 174,000 174,000 174,000

Governance 2 150,000 155,000 155,000 155,000

Direct FTE 3 206,000 236,000 191,000

Admin and support FTE 800,000 594,000 464,000 600,000

TOTAL 1,124,000 1,129,000 1,029,000 1,120,000

1Includes rent, utilities, equipment, services etc; 2Includes meetings, accounting, audit, legal, President’s Fund3Included in Charitable Expenditure

Budgeted income and expenditure 2016-2019 (EUR)

Slide 32

2016 Budget

2017Budget

2018Budget

2019Draft Budget

Income 1,977,457 2,408,648 2,033,517 2,138,771

Expenditure 1,964,000 2,025,200 2,038,700 2,256,700Income-Expenditure 13,457 383,448 -5,183 -117,929

Actual outcome

1,122,012 1,222,765

al General Meeting

4.3 Membership fees for 2019


FEMS Grants 2017 (EUR)

Slide 34

0

1

2

3

4

5

6

Awards by Member society

Meeting Organizer Grant awardees Research Grant awardees Meeting Attendance awardees

Value for member societies (Grants 2015-2017)

Slide 35

cost/member (€1.40)

ave €/member (€22)

€/member/year

The Board of Directors recommends maintaining the membership fee for 2019 at €1.40 per Members Society member

Council meeting 2019Host for C19-46

C19-46:Italian Association for Clinical Microbiology

Friday 6 September - Saturday 7 September 2019 Milan

Council Meeting C18-45 Council Meetings C18-45 Session 2: … · 2018-09-24 · Record as FEMS...

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