Council Meeting Agenda 2014-04 - UCR...

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Items with boldface emphasis will be voted on. Each mini-GSA in good standing is eligible to vote, as are elected officials to GSA.

UCR GSA Council Meeting Agenda April 2nd, 2014 7:00pm HUB 355

7:00pm Call to Order • Approval of Agenda • Approval of Minutes from previous meeting

7:05pm Health Insurance Update – Marsha Tolson

7:20pm Proposal Approvals and Updates for April 2014 – VPAA

• Neuroscience mini-GSA – Brain Awareness Day • TEDx • Medicine waves

7:30pm Campus climate and Elections update - EVP

7:37pm Publicity officer updates

• Club • Grad bash day change • Update on role of representatives – resolve complaints of

students not getting emails

7:44pm President updates • Graduate lounge • Beer and wine license • TAPS proposal • MoU – Chancellor’s travel funds

7:55pm Open Forum 8:00pm Adjournment

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Officer Reports for Council Meeting April 2nd, 2014

1. Student reorganization

a. Meeting with the VCSA Jim Sandoval i. Danny Kim’s exiting the University to take up new role

at CSU ii. Reorganization and structural changes to the Student

Affairs Division

2. Meeting with the Chancellor and VCSA a. Discussed agenda for the Napolitano meeting b. UCR’s status on NRT fees and upcoming COC meeting with

the President c. Works now in progress to recognize the MOU between the

Chancellor and graduate students for the travel grant support money.

d. Discussion of the new health center and monetary investments.

3. Meeting with the Graduate Dean

a. Scholarship money, fellowship b. Realizing the need for supporting during graduate education c. More use of the resources provided d. In works to increase industry relationship e. Upcoming provost meeting with the dean and Students at

Irvine discussed f. Plans to work on the NRT and to get the UCSD model.

4. Graduate Meeting with President Napolitano

Date: 2/12/14 Participants: CP/UCSA: Justin Chung (UCI GSA), Kareem Aref (UCSA President), Tim Ma (UCI LL, UCSA), Nicole Robinson (UCLA GSA), Jaron Brandon (ASUCM),

President - Sandeep Dhall

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Austin Walker (UCSF AS), Rebecca Ora (UCSC EVP, UCSA), Cameron Alston (UCSC GSA), Kelly Kirkpatrick (UCB EVP, UCSA), Sandeep Dhall (UCR GSA), Rahual Kapadia (UCSD GSA), Elena Atanasiu (UCD GSA), UCOP: Jerlena Griffin-Desta (Deputy to the Vice President-Student Affairs), Eric Heng (Assistant Director Student Services), Aimee Dorr (UC Provost), Janet Napolitano (UC President) Meeting starting and ending times: 10am-11am Meeting location or format: In-person Facilitator(s): Justin Chung Note taker: LH

Agenda Item Notes Action item(s) Follow up on recommendation based on the Graduate Issues Report-Justin, Rebecca, Cameron

• JC: Funding stress: quarter to quarter, semester to semester, am I going to get funding. Departments don’t offer years out for funding, that even though I can usually work out, it is extremely stressful

• CA: Funding guarantees, helps with retention

• Napolitano: For the students that it is a problem, why?

• CA: grants can drive up • RO: One time funding granted to

departments, cohorts jumped from 4 to 12 (Politics), and existing students were just told that even though the standard had been to have people covered, now being told, no funding/TA-ships, find your own funding.

• JC: Departments don’t want to make promises, normative is what you will get but it can change. The best programs offer full funding, guarantees help with recruiting the best.

• Napolitano: Let me get some numbers punched out and talk to the chancellors about it and will get back to you. Are guarantees 5 years standard?

• CA: Depends on department, differs greatly

• RO: Not just a discussion about offering new packages, but also addressing what happens to current students.

• Napolitano: Let me look into the money

• All: Follow up on Council of Chancellors discussion on this in March about costs of funding guarantees

PDST-Kelly • KP: Generally pleased with policy changes, deals with issues we

• UCSA/CP: Submit comments on policy by

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have had. Ample notification. Asking that the taskforce have current students appointed, rather than asking the graduated students back.

• Dorr: That is a problem; it took a large amount of teaching to get everyone up to speed. Can use other mechanisms we can use to bring in

• KP: We have students that are knowledgeable

• JC: We have people that have been working on this, we would probably surprise you.

• Dorr: Everyone agreed they would come back to review. Can work with you and current students. Can send you the draft policy and roster. I would recommend you talk with people on your campus on the taskforce to share thinking around it. There are many administrators concerned with implementation plan.

• Napolitano: Rather than reopening the taskforce membership, make sure you have draft report and roster, and get your comments in and make sure I get a copy of your comments. Depending on what comments say, may augment taskforce.

• JC: Happy to proceed, think that there may need to be a conversation between taskforce and people with concerns, if this becomes a fight, would need student perspective there

• Dorr: Will talk with students on taskforce and see who is still a current student.

March 3rd, follow up on which students are still on taskforce to ensure that there is more than 1 current student on it

Non-resident supplemental tuition and doctoral students-Sandeep/Rahul

• SD: Most students are only covered for 9 quarters, and there has been a drop in doctoral students

• RK: UCSD Chancellor is paying for the Non-resident supplemental tuition in order to get the best students possible, this is a retention issue, departments don’t want to pay for certain students. Think this is something that should be done on all campuses.

• Napolitano: UCSD Chancellor is very entrepreneurial, put in money, will get it back. This is an issue the Chancellors will discuss at next meeting; UCSD Chancellor will be doing a presentation on this. I am in support of this and discussing it. I will take this to the chancellors. I will use some of your examples

• All: Follow up on Council of Chancellors discussion on in March of doing what UCSD does for covering non-resident supplemental tuition

Professional • NR: There is a shift with not all • UCSA Bill of Rights to

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Development-Tim/Nicole

academic PhD students going into academia, need more preparation to enter into workforce.

• TM: UCSA campaign: JOBS • Napolitano: Agree, need to

maximize talents • NR: Most students have academic

advisors, which aren’t always the most helpful for alternative. Need more career opportunities centers. Asking for $1 million for 3 years to help these programs. Apply like it is a grant.

• Napolitano: Where did $1 million come from?

• CA: Coordinator hired at UCB, x10 for 3 years

• Napolitano: Goals? Take programs out there and make them more robust and transparent. Start from that and get that going. Producing many PhDs, need to set up pipeline. Consolidation, branding, accessibility, mentors for grad that may have been grads themselves that went another route. Market students into private sector, government

• JC: Everyone is talking about this, but no one has figured out how to deal with it, new problem

• Napolitano: Needs to be a menu of things to deal with it. Asking to augment traditional career route by letting people know about other things and promoting these students and education. I think we should embark on this

• NR: Quote: get in and get out. Many reasons to get a higher degree, not just a ‘trade school’, need to revalue PhDs

• Napolitano: About opportunity. In letter to me, need to look at how to market students

• CA: At UCSC, do workshops for professional development, resume building for non-academic careers, something students do for themselves

• Napolitano: How does faculty feel? • JC: Deans and advisors are

supportive, but most academics see their students as someone to stamp themselves on, lots of pride.

• KA: A lot of people want to go out of academia, because they have to. But many have not told their advisors, out of fear. Many students feel kind of like slaves

• Napolitano: Will look at what they have at Davis in terms of rights.

• CA: Internships something to look

Napolitano • Make sure each campus

has a doctoral student on the ‘team’ at meeting on April 15th

• All: Make sure we get additional information about what is going to campuses about team creation. Check in with your campus deans/provost!

• All: Follow up on Council of Chancellors discussion about best practices, money for implementation

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at for grads • Napolitano: Do a lot for undergrads,

looking at letter from CP/UCSA, not let in as many students due to funding?

• JC: Yes, departments expand number of students, then end up with not enough funding. Is expanding departments worth the cost to students?

• Napolitano: So only have the students that we can afford and provide career support?

• RO: Need a holistic expansion, can’t have more students without more faculty, etc.

• Napolitano: Sustaining and supporting students in doctoral programs and widening lens for what is out there for graduate is something I will start on and discuss with Chancellors. Think there will be support with this group of Chancellors.

• Dorr: Academic Senate will have a meeting about Doctoral Students April 15 at UC Irvine. Ask each campus to bring trams, outcomes to be best practices, funding packages, mutual agreements.

• JC: Can we participate in that? • Dorr: Each campus will create

team, will include current doctoral student and will have someone from your GSA. Make sure you know about it. Travel will be covered.

Getting the UCSA money from State?

• JC: What do you want in terms of support from students about getting money from State?

• Napolitano: Organized in Sac, pound on legislators, like speakers budget, reach out to speaker and ask how you can support him in getting that adopted. Identify legislators in your campus area, talk about how great the UC is, etc.

• KA: Did that will CSSA and SSCCC leadership last week and will be doing that at our Student Lobby Conference.

• Napolitano: Incoming speaker from SD, no experience in higher ed., so go see her, invite her to campus, etc. Key things to keep legislator attune to: research university, that’s why we cost more, appreciate the role of research and graduate students within it.

• All: Lobby as usual

Follow up meeting?

• Napolitano: end of May? • All: Yes • Follow-up with Student Affairs: aim

• Ensure follow up meeting on Grad/Prof issues in May (aiming for Mondays or

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for early May (aim for Monday or Fridays)

• Funny quotes: “Your voice ripples”, “Student Affairs, the geeky people that support the students”

Fridays)

5. Student Health Advisory Committee meeting. i. The survey responses this year was really good. ii. Report on the changes that would be asked for,

including premium changes, depending on co pays for visits and medication to be looked into

iii. Bids to go out immediately after decision by the committee is taken in the next meeting

iv. Plans to combine dental and medical to reduce costs. v. Definite need to educated International students about

Medical options 5. Highlander Union Board meeting

a. Introduction of the new head for management of HUB services b. Report on the finance needed and referendum for HUB2 c. HEAT tickets selling to be rethought and be made available in a

manner that it not being blackmarketed d. Bylaws to be looked through by all members and revised at the

next meeting. e. Approval of request for HUB use for events in 2014-2015.

6. Alumni Board meeting

a. Presentation by Dean for School of Public Policy and plans b. Presentation on UCR 2020 and the target to reach

$400000000. Discussed the where we are, what can be done and ways to reach.

c. Golden key presentation d. Dance marathon support to raise money e. GSA president report

i. Need to connect Industry alumni from UCR. ii. Willingness from the executive board to help frame the

above mentioned f. ASUCR report

• Attended first meeting to discuss candidates with Provost search committee

Vice President - Darcie McCelland Descalzo

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• Worked with Grad/Prof issues director Paul Escobar and other members of the committee to choose a graduate student to hire to create Professional Development Survey

• Asked for and was granted additional funding from UCSA board to cover cost of creating professional development survey 2/1/14

• Interviewed candidates for UCSA executive director • Wrote and sent out agenda for Gad/Prof committee breakout at UCSA board

meeting • Continue to have weekly calls with UCSA Grad/Prof director Paul Escobar to discuss

system wide graduate issues • Attended weekly meetings with ASUCR external affairs office • Continue email contact with ASUCR elections reps for 2014 elections • Sent out announcement soliciting candidates for GSA elections • Participated in conference calls for SLC steering committee • Booked trip to attend USSA Leg Con in March • Wrote language for possible referendum for student services fee to be voted

on in March • Met with UCSA president Kareem Aref to grad issues for him to discuss at

February meeting with President Napolitano • Sent out announcements soliciting for additional members of SLC delegation • Attended UCSA board meeting in Merced 2/1/2014 • Submitted grad/prof comments on PDST policy to UA committee and ED

Louise Hendrickson so they could be submitted to UCOP

1. Conference Funding Budget

a. Funded $8,170 towards UCR graduate student conference i. ~63% of yearly budget ($13,000 total) ii. $4,830 in conference funds still available

2. Student Conference Applications a. Neuroscience mini-GSA – Brain Awareness Day

i. GSA Funding Request: $2000.00 (~48% of total $4100 budget)

ii. GSA has funded last years (GSA funded $1500 last year (2012-2013) (~40% of the total conference budget)

iii. Strong support from home department and from many other departments throughout campus

1. Neuroscience (confirmed) 2. Working on funding contributions with:

Psychology, Grad Division, CBNS department, Center for Glial Neuronal Interaction and Office of the Chancellor

Vice President of Academic Affairs – Preston Williams

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iv. Strong outreach to UCR graduate student community and other universities

1. Inviting 6th grade students from local students to participate

2. Inviting 9th grade students from Riverside STEM academy

v. Run free educational booths vi. Projected attendance (~600 participants in total) - ~100

graduate students b. History mini-GSA – Education in Antiquity Conference

i. GSA funding request: $300 (~32% GSA Support) 1. $925 total budget 2. Already confirmed $625 in funding from History

department ii. First time conference iii. Working with many departments within the university

1. Comparative Literature (co-sponsor) 2. Outreaching to CHASS departments

iv. Bringing in various keynote speakers 1. Also will have two panels of 6 graduate

students presenting v. Projected attendance ~30-40 graduate students vi. Event occurs on April 12th, 2014

3. Mini-GSA Active Members

a. 1431 active members in mini-GSAs per StudentLife i. 19% increase since beginning of 2014 ii. 37% increase since beginning of current academic year

4. mini-GSA Activations a. Plant Pathology

i. Undergoing activation with StudentLife (should be officially active very soon (1st week of March))

1. Computer error with activation attempt ii. Will bring in approximately 30 graduate students

b. Engineering mini-GSA i. Currently advising on creating a mini-GSA

1. Winter Grad Bash Report

a. Despite better advertising, lower turnout i. Similar amount of pizza eaten, suggesting more people chose

to return for seconds.

Public Relations Officer – Michael Young

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ii. Winter event has historically lower attendance, so the turnout is not surprising.

b. The option for toppings were popular, and so a larger portion will be available at the next Grad Bash, including many more mushroom pizzas, which consistently were the first to run out again.

2. Joint UCI Vegas Trip a. Participation up 50% compared to previous joint UCI trip. b. UCI agreed to pick-up UCR students from campus, which should make it easier for future joint events where we share a bus with UCI.

3. Coffee Socials a. Tentatively scheduled for the 18th-20th from 11:00AM to 12:30 PM.

4. Joint CalTech/USC/UCI Club Night a. There is an event in the works for a joint event with different

universities where students will gain free admission and drink specials at a club in Hollywood.

b. There are tentative plans for round trip transportation from UCR for approximately $12, although students will have the option to drive themselves.

c. More details will be available by the beginning of April.

1. SHAC meeting at Feb/13/14

a. Survey Result and Discussion i. Around 2100 student response. ii. 80% from undergraduate. 20% from graduate student.

b. PPACA Compliance for 2014-2015

i. Adjust our insurance payment for more appropriate insurance coverage.

ii. Next SHAC meeting will come out result.

c. Optional Benefit Changes i. Change some payment ratio for other optional benefit

to see how low or high to our insurance payment. ii. Our broker will bid price for us included optional and

original insurance plan.

● Following is the list of reimbursements I approved in the month of February 2014.

These amounts might change when they actually get reimbursed

Health Insurance Officer – Wei-Ting Lee

Finance Officer - Tushar Nangnure

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● Worked on a remaining balance sheet for mini-GSAs. Date Name Department Amount Purpose 1/31 to 2/2

Darcie McClelland Descalzo GSA $21.70 EVP Travel

29-Jan Jennifer Cullin SAGA(Anthropology) $58.42

Monthly meetings

13-Feb Biomed $247.04 Grad Socials

5/2-5/4 Ashley Vizenor Chemical $250 Bigbear trip advance

Nothing to report.

Nothing to report.

1. Chaired CTG Committee Meeting

i. Committee approved March travel as follows: World: (0) @ $600 NA: (1) @ $500 US: (61) @ $400 Max Payout: $31,200.00 SW (21) @ $300 Attendees (0) @ $100 Total: 83

2. Processed all outstanding January Travel

3. GSA CTG Workshops

i. Were offered Feb 11th and Feb 13th. ii. We had 15 RSVP on the Doodle Poll. iii. 10 actually attended. iv. The CTG “Cheat Sheet” handed out was WELL received. v. All feedback forms given to students upon completion of the workshop

showed a perfect 10/10 for rating overall satisfaction with the workshop.

International Students Officer – Edgar Humberto Tellez Foster

Secretary/ Webmaster – Matt Valdez

Conference Travel Grant Coordinator - Amanda James

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vi. All feedback states that there were no outstanding questions and that there was a clearer understanding of the CTG process.

vii. Plans to implement monthly workshops and incorporate this into future CTG job requirements.

1. Attended UCSA February board meeting at UC Merced

a. On the SLC steering committee 2. Highland Lobby Corps meets every Wednesday at 4 pm in ASUCR

conference room a. Assembly Bills: AB420, AB1549, AB 1558 b. Senate Bills: SB 836, SB 841, SB 845

Nothing to report.

Legislative Liaison - Nicole Sparks

Campus Organizing Director - Lewis Luartz

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Academic Affairs Officer Reports for Council Meeting April 2nd, 2014

1. Graduate Student Seminars

a. Februaty 24th, 2014 @ 4PM i. 3rd Flood School of Medicine Research Building ii. Has been updated on Events Calendar

2. Medical-Graduate Student Social a. Approximately 50 Attendees

i. Social for SoM medical students and graduate students ii. Successful in bridging the interaction between graduate and

medical students 3. Elevator Talks

a. Date: TBD b. Seminar/Workshop on giving elevator speeches

i. In an elevator

1. A Google Calendar for BCOE and Physics department seminars is now

hosted on GSA website 2. Defined AAO Office Hours. Office hours will be 1PM to 2PM every Monday

in WCH 235 3. Met with Preston Williams (VPAA) on 3/14 to discuss responsibilities and

expectations as AAO for the remainder of the academic year

The CNAS schedule of seminar dates is now available on the GSA site under the tab, seminars. We will use the same google calendar to arrange a schedule for the Spring quarter. If you are a CNAS mini-GSA rep, please fill in the calendar with your Spring dates as you receive them. If you do not have access to this calendar email me at [email protected]. The web tool for undergraduate research assistant requests is still in development. The ScotJobs option is not panning out to be the most realistic. We will have more information on this at the April meeting.

Biomedical Sciences – Alex Chan

Bourns College of Engineering - Darshana Wickramaratne

College of Natural and Agricultural Sciences – Lauren Hale

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Nothing to report.

1. GSA Sub Groups

a. Integration and past activities i. On Friday the 21st the MBA body had a social gathering. As

AAO I attended the event to garner student interest and ideas.

b. Planned activities i. Due to funds available to Business School of UCR we, the

MBA/MPAc/MFin program, would like to use a portion of the fund to plan another event for the students. The event will be a token of an ongoing GSA interaction with Business School of UCR.

1. CHASS Rep Coffee Social

a. Created Doodle-poll, emailed all CHASS Reps b. Our first Coffee Social will be on February 26th at 9:40am to

10:40am in HUB 203 c. Developed agenda items d. Emailed CHASS reps about Coffee Social

2. Undergraduate Research Assistant Website a. Met with Office of Undergraduate Research committee b. Reviewed efficacy of current undergrad research website, directed

students to incorrect page, Office of Undergraduate Research not searchable in UCR directory.

c. Reviewed options for the graduate students posting lab positions through ScotJobs?

i. Later email correspondence revealed that it’s not possible for graduates to register as “employers” through Scott Jobs, leaving the project essentially where it started.

ii. Replied to ScotJobs and Undergraduate Research Opportunities doodle poll.

3. Volunteered to help at GSA’s GradBash

Graduate School of Education – Elizabeth Sturgeon

Anderson Graduate School of Management – Jibran Ahmad

College Of Humanities, Arts, And Social Sciences- Danae Gmuer-Johnson

Council Meeting Agenda 2014-04 - UCR...

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