Cotton Online Processing System(COPS)

July 2007

www.fsa.usda.gov/cotton

Producer Collection Letter

If paid within 30 calendar days of the notification letter, LSA’s shall:

acquire manual authorization code from Jan DeLancey @ 816-926-2638 or Diana Johnson @ 816-926-1945

OR

if automated, transmit the CCC-719 trailer record w/another bale detail record to NITC (include the COPS invoice # [23] obtained from the COPS web site). An authorization code will be generated.

Collecting Charges Due from Producer

Email the following data to Diana Johnson at diana.johnson@kcc.usda.gov when a manual authorization code is requested or when an automated CCC-719 is transmitted:

charges to be repaid as indicated on the COPS PC Invoice number of bales forfeited Producer Collection Invoice number authorization code date of wire transfer

If a manual auth code is requested, in lieu of an email, the LSA can fax a completed CCC-719 to FSC.FCMO, CLIG, Attn: Diana Johnson, at 816-926-5940 with the above information.

Collecting Charges Due from Producer

If invoice remains unpaid 30 calendar days after the date of the notification letter, LSA’s shall contact:

producer’s administrative County Office to request a receivable be established and provide a case file that contains copies of

- producer collection invoice- LSA notification letter- documentation of any collection activity

Collecting Charges Due from Producer

email Roger Pieper at roger.pieper@kcc.usda.gov to provide:

-invoice number-name of administrative County Office the debt was referred

Any funds collected by LSA after the debt has been referred shall be forwarded to the administrative County Office to be recorded as a debt collection.

STATUS TYPES

X – File received.P – File is processing.Z – File completed processing.