Cost and Service Analysis for Public Safety Services
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Transcript of Cost and Service Analysis for Public Safety Services
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8/2/2019 Cost and Service Analysis for Public Safety Services
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Cost and Service
Analysis for
Public Safety Services
Village/Town of Aurora2012
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Village of East Aurora owns and operatesthe East Aurora Police Department.
The Town of Aurora contracts with theVillage for police services under a 5-yearescalating cost contract originally
established in 2008. Current contract ends May, 2013.
Current Situation -
Contract for Services
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In 2010, the contract was modifiedestablishing a Police AdvisoryCommittee, (PAC) with representatives
from the Town and the Village. The PAC is chartered with monitoring the
police budget and establishing and
presenting a cost analysis of variousoptions for police service, including Town-wide administration, to be presented to theTown Board, Village Board, and the publicno later than May, 2012.
Current Situation -
Contract for Services
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Village Trustee Randy West
Village Trustee Pat SheaTown Supervisor Jolene JeffeTown Councilwoman Sue Friess
Police Advisory Committee
(PAC)
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Option 1:Status Quo - Village owns and administersthe police department under the currentcontract in which the Town of Aurora is
responsible for almost 60% of the costs.
Option 2:
Dissolve the Village Police Departmentand establish a Town-wide PoliceDepartment owned and administered bythe Town of Aurora.
Options Reviewed by the Town
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Option 3:Provide no contract for police services in theTown outside the Village (TOV); rely on thecurrent manpower provided by the Erie
County Sheriffs Department. A reducedpolice department serving only the Villageremains.
Option 4:
Contract with the Sheriffs Department fordedicated service (TOV only). A reducedpolice department serving only the Villageremains.
Options Reviewed by the Town
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Option 5:Town of Aurora renegotiates a contractwith the Village for police services at a
percentage or fixed amount for services.
Options Reviewed by the Town
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It is in the best interest of the Town ofAurora and the Village of East Aurora to
renegotiate their inter-municipal policeservices contract, allowing the Village toafford to own and maintain a local policeforce and allowing the Town to provide
services, via contract with the Village, atan acceptable level of cost to residents.
Recommendation
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1 Chief of Police
4 Lieutenants
1 Detective9 Patrolman
1 PT Clerk
1 School Resource OfficerDispatch Center
4-6 PT Crossing Guards
Village Police ServiceStaff
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9 Patrol Officers Minimum 2 sworn officers on any shift
Patrols both Village and Town Both vehicles respond wherever needed Back-up available within Town borders for
each shift
Village Police ServiceVillage Police ServicePatrol Coverage
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Overall operation of the department Network with various civic, school,
business, and religious organizations Handle and review personnel and mediainquiries
Administration (reports to federal and localagencies, oversee training, scheduling,equipment procurement, budgeting)
Other duties as needed
Village Police ServicePolice Chief (1)
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In addition to Patrol Services, Lieutenants areresponsible for:
Maintaining training records Maintaining work schedule Liaison to the courts Criminal/pistol permit background checks Coordinating special events Initial handling of personnel complaints Record keeping and inspection of cell block Liaison to Central Police Services Press releases/bail collection
Village Police ServiceLieutenants (4)
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Assists officers on cases that involve furtherreview, interrogations, depositions
Files criminal complaints and investigates Liaison to other federal and state agencies Crime scene technician, receives evidence Maintains/updates Sex Offender registry Maintains warrants, summons, orders of
protection Undercover operations, child & sex abuse cases
Village Police ServiceDetective (1)
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Detailed traffic & pedestrian control for allspecial events
Respond to emergency traffic situations(crashes, fires, explosions, weather related)
Community policing engaging the public Traffic enforcement by citizen request Answer all calls 24/7 (16k 17k per year) Premise checks of parks and businesses Investigate all quality of life complaints
Village Police ServicePatrolmen (9)
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Ensure traffic/parking laws are observed Investigate criminal complaints
Transport prisoners Assist broken down motorists Assist other law enforcement agencies
when necessary Respond to all alarm calls (fire, burglary,
trouble, medical) Make death notifications in person
Village Police ServicePatrolmen (cont)(9)
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Deals with vendors and prepares vouchers Compiles reports/files (DWI, domestic etc)
Receptionist for walk-ins Maintains inventory of office equipment Takes officers and dispatchers requests for
supplies
Village Police ServicePart-time Police Clerk (1)
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Responsible for safe street crossing ofpedestrians, particularly students beforeand after school. Also serve during specialevents.
Village Police ServicePart-time Civilian Crossing Guards
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Primary dispatch center for East AuroraPolice Department and 10 fire companiesin 6 jurisdictions.
Village Police ServiceDispatch
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Police Officer for EA school district Educator and counselor
Criminal investigations Develops leads from students/staff Deals with delinquent students
Liaison between police, school andstudents
Conducts programs to promote safety and
crime prevention
Village Police ServiceSchool Resource Officer
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Options
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Status Quo - Village owns and administersthe police department under the currentcontract in which the Town of Aurora isresponsible for almost 60% of the costs
Option 1
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Total Police/Police Dispatch: $2.87 million Village: $1.39 million
Town: $ 1.48 million (This amount wasrenegotiated within the PAC down from$1.52 million)
Option 1 Status Quo
Actual 2012 Town Budget
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Total Projected Police/Dispatch: $2.87million
Village (41.35%): $1.19 million Town(58.65%) : $1.68 million
Option 1 Status Quo
Estimated 2013 Town Budget
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Dissolve the Village Police Departmentand establish a Town-wide Police
Department owned and administered bythe Town of Aurora.
Option 2 Transfer Services
From Village to the Town
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HistoryIn 2008, the police contract provided for anescalating percentage of costs to shift from theVillage to the Town over a 5 year period,ending at a percentage distribution based onassessed value. In addition, an AdvisoryCommittee was to be appointed and chargedwith looking into the feasibility of future
transfer of police services to the Town ofAurora. The wording was a sticking pointduring the negotiations, but the Village andTown agreed.
The advisory committee never convened.
Option 2 Transfer Services
From Village to the Town
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History (cont.) In 2010, a new contract wasestablished between the Village and theTown which included specific deliverables
for an appointed Police Advisory Committee. Review of department budget Advisory vote by the PAC on the Departments
proposed budget Review process for any expenditure over $10k not
identified within the budget Establish and present a cost analysis of variousoptions for police service, including Town-wideadministration, to be presented to the Town Board,Village Board, and the public no later than May 31,2012.
Option 2 Transfer Services
From Village to the Town
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The PAC took a high level look at both thephysical and financial obstacles of transferringthe Village force to Town-wide administration.
These obstacles and costs included:
Option 2 Transfer Services
From Village to the Town
Lease of space ($/sq foot for jail, police) Purchase of assets from Village
Villages desire to maintain its own localpolice service
Towns desire to minimize the cost for Townresidents.
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Realities:
The Village desires to maintain control
and administration of their own PoliceDepartment.
Establishment of a Town-wide PoliceDepartment creates a great administrativeburden on the Towns current staff and aneven larger financial burden on itsresidents.
Option 2 Transfer Services
From Village to the Town
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Option 2 Transfer Services
From Village to Town
Costs:
Total Projected Police/Dispatch: $2.87
million PLUS purchase of assets, leasing ofspace, administrative costs.Village (41.35%): $1.19 million PLUS
Town (58.65%): $1.68 million PLUS
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No contract for Police Services by theTown.
Rely solely on current manpower providedby the Erie County Sheriffs Department.
Village retains a reduced Police
Department serving the Village only.
Option 3
Non-contract Sheriff Service
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No dedicated patrol will be assigned to the Townof Aurora. Additional manpower will not beadded to current Erie County Sheriffs
Department.
Patrolling and response to Town calls will beprovided by existing Erie County Deputies and
managed over multiple districts. Dispatch, Administration, and Detective work for
the Town will occur from downtown CentralProcessing and prioritized within the region.
Option 3
Non-contract Sheriff Service
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Concerns:
(Town) Response time: Without a dedicatedpatrol officer, closest vehicle to a residentcould be in a neighboring district (Holland,Colden, Boston)
(Town) Minimal local presence in thecommunity
(Town) Lack of opportunity to providepreventive police services
(Village) Increased costs for Village residentssupporting a police department on their own
Option 3
Non-contract Sheriff Service
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Costs:
Town: No cost
Village: Estimated 20% increase in per residentcosts to maintain a reduced police department.This is due to necessary overhead such as thebuilding, Chief, clerical support etc.
Option 3
Non-contract Sheriff Service
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Town contract with the Sheriffsdepartment for dedicated services.
Village retains a reduced PoliceDepartment serving only Village of EastAurora.
Option 4 Dedicated Service
Agreement with Sheriff
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Dedicated patrol vehicle(s) will be assigned tothe Town of Aurora. Additional manpower willbe hired and added to the current Erie CountySheriffs department to staff the 7 x 24 service.
Patrolling and response to Town calls will beprovided by Erie County Deputies and managedover multiple districts.
Dispatch, Administration, Supervisory, andDetective work for the Town will occur from
downtown Central Processing and prioritizedwithin the region.
Village retains reduced local police department.
Option 4 Dedicated Service
Agreement with Sheriff
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Concerns:
(Town) Little or no management or decision-making input.
(Both) Different coverage between the Town andVillage as well as between the schools (High School inthe Town and Middle and Elementary schools in theVillage).
(Town) Lack of time available to dedicate to preventiveservices and to respond to residents non-lifethreatening safety issues.
(Town) Detectives, Lieutenants, and CrimeInvestigation units shared by all districts in County.
Option 4 Dedicated Service
Agreement with Sheriff
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Town Costs: (Dedicated Service) $1.2 millionfor 2 vehicles to provide local back-up.
7 x 24 Deputy Sheriff, Overtime, ShiftPremium, Holiday pay, benefits, vehicle,administration
Village Costs: Additional 20% to support areduced Village Police Department.
Option 4 Dedicated Service
Agreement with Sheriff
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Town of Aurora renegotiates a contractwith the Village for police services at apercentage or fixed amount for services.
Option 5 Renegotiated
Contract With Village
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Patrol vehicles will be shared by the Villageof East Aurora and the Town of Aurora. Aminimum of 2 patrolmen and 1 lieutenant
available each shift. Patrolling and response to calls will be
provided by East Aurora Dispatch and EastAurora Police Officers.
Dispatch, Administration, Supervision andDetective services provided locally byVillage.
Option 5 Renegotiated
Contract With Village
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Benefits:
Strong local presence in the community.
Additional support available forcommunity events and for preventivepatrols at schools, parks, public gatheringplaces, and on the roads.
No delineation of services between Villageand Town.
Maintain local dispatch.
Option 5 Renegotiated
Contract With Village
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Concerns:
Town does not have legal control of
department. Wages and lifetime benefits are
significantly higher than the Sheriffs
Department. Pension/medical costs that are out of the
Villages control.
Option 5 Renegotiated
Contract With Village
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It is in the best interest of the Town ofAurora and the Village of East Aurora torenegotiate their inter-municipal policeservices contract, allowing the Village toafford to own and maintain a local policeforce and allowing the Town to provide
services, via contract with the Village, atan acceptable level of cost to residents.
Recommendation
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Contract Options:
Contract as a percentage of cost:
Total Projected Cost: $2.87 millionVillage cost (at 51%): $1.46 million
Town Cost (at 49%): $1.41 million
Contract at a fixed price:
Village Cost: $1.46 million
Town Cost: $1.41 million
Option 5 Renegotiated
Contract With Village
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Proposed Renegotiated Contract w/Village Five (5) year agreement Payment split 49%/51% - Town/Village Language that provides a cap on the
number of personnel for which the Townwill reimburse the Village.
PACs Recommendation
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Town will provide time at this and ourMarch 12th Town Board meetings forresident input and will have discussionat the March 20th work session as well.
This item will also be discussed at theVillage Boards March 5th meeting.
Comments can be directed to any Boardmember via phone or email.
[email protected] 652-7590
Next Steps