CorporateSolutions

from the experts infl exible offi ce space

As the largest broker of fl exible offi ce space in the world, Instant help people fi nd offi ce space around the globe, concluding around 30 transactions every day. We are unique in having a team dedicated to large corporate clients, working with you to understand the dynamics of your market and your operation, matching our local market knowledge to your corporate needs and budgets. Our Corporate Accounts team has more than 100 years accumulated experience of providing fl exible offi ce solutions.

Your offi ce. Our business.“ Instant were exactly what we needed for this project, as they know the serviced offi ce market back to front and were able to guide us through the acquisition process with ease and professionalism. Arqiva

Instant:a global business with global clients

Instant has developed a network that guarantees you global market coverage of serviced offi ces. In a highly fragmented market, where even the biggest players have less than 20% market share, Instant

offers you a gateway to the whole array of providers, from the multi-nationals to the local, stand-alone operators, to fi nd the space that is perfect for each situation.

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Serviced offi ces The intelligent solution

Serviced offi ces provide an instant workspace for one person or one hundred people, for a month or a year or even longer. There are minimal costs to set up and exit. Expand or contract as you need. With thousands of centres across the world they provide a fl exible offi ce for a project, a satellite team or overfl ow space.

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There are no costs to set up and no costs

to exit. Expand or contract as you need.

With thousands of centres across the world

they provide a fl exible offi ce for a project, a

satellite team or overfl ow space.

Instant are the only broker with a

dedicated Corporate Accounts team,

comprised of highly experienced

account managers who focus exclusively

on fi nding serviced offi ces for corporate

occupiers worldwide. Our long term

relationships with all the key offi ce

providers mean we always know which

centres to recommend and how to

construct the best deal for you.

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Types of requirements that suit serviced offi ces:

■ Stop gap accommodation■ Overfl ow space■ Swing space/during refurbishment■ Project space■ Short term expansion■ Start-ups■ Entry into a new market■ Satellite offi ces■ Disaster recovery■ Mobile workforce■ Ad hoc meeting rooms■ Capital preservation

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“ Instant made the whole process incredibly easy, from sourcing the solutions, running detailed cost analysis and agreeing the terms of the deal.Warner Music Group

Instant:the global experts in fl exible offi ce space

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At Instant, our Corporate Accounts team provides you with a single point of contact for all your global fl exible requirements, ensuring you get unparalleled market coverage and expertise in all markets.

“ Searching for offi ce space in a foreign market can prove testing, especially if there are language and time zone barriers. Instant’s world coverage and exceptional knowledge of all markets allowed the search for offi ce space in Shanghai to be conducted with ease, effi ciency and speed. Rolls Royce

Your property team has to juggle the

demands of all the different areas of your

business, including small scale, short term

requirements that can take disproportionate

amounts of management time. By partnering

with Instant, you can free up your team

to focus on the core strategic projects,

and add value to your overall portfolio in

the process. We often work alongside a

retained agent, using our specialist

knowledge of this niche market to

complement their advisory role, giving you

the best combination of expertise available.

Corporate Accounts team

Our Corporate Accounts team gives you access to greater fl exibility in your property portfolio, reducing risk and minimising capital outlay.

You need a new offi ce for some of your team, but your time

is limited and it may be diffi cult for you to identify all the

available options. This is when Instant can help. Simply tell us

how many people you need to accommodate, for how long

and where, and we will take care of the rest. If you have any

special requirements such as installing a dedicated server

room or adding increased security measures, our experience

means we are best placed to advise on how to accomplish

this within the framework of a serviced offi ce.

Your Instant account manager will carefully consider all the

options in the area, selecting centres that precisely fi t your

needs, in terms of budget, facilities, location and even the

view from the windows. You will be presented with a detailed

report of these options (see below), complete with pricing

and availability, from which to choose those you want to visit.

1. Your offi ce needs:

2. Your options:

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Did you know...?Instant can help if you have surplus

offi ce space. For spaces under 5000

square foot, or empty space that

has only a short time left to run

on its lease, we can help locate a

suitable tenant. With over 6,000

enquiries a month coming to Instant,

we are extremely well placed to fi nd

a match. We list properties on our

website for free and charge fees

on a success only basis.

To minimise your workload, Instant sets up viewings at the offi ces you prefer, so that you or one of your team can inspect the properties to identify those that best suit your needs. Your account manager will liaise directly with your preferred centres to determine the precise details of their offer. We always use the competition in the local market to ensure we can negotiate the best deal, delivering your ideal offi ce every time. Our service means that you will have everything you need to

speed through your internal approvals process and move as

quickly as possible to your new space.

As part of our service, and at your direction, all the negotiations

of price and the terms of occupation can be undertaken by

Instant on your behalf. After many years of working with all

serviced offi ce operators across the world, we understand

the intricacies of pricing structures and additional services,

enabling us to agree the best deal for you. We will always

give you impartial advice to fi nd the offi ce that best suits

your needs and budget.

Once all the paperwork has been completed, you and your

team can move in and start working straight away.

Instant’s Corporate Account Managers work as an extension

to your team, so we will always be at the end of the phone

to help with any issues that arise, or to assist if you fi nd you

need more (or less) space. Towards the end of the contract,

we will be back in touch to see if we can help with a renewal

or a move to a new location.

3. Your selection:

4. Your contract:

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Instant Portfolio Management Your global fl exible offi ce portfolio in safe hands

If you manage a number of serviced offi ces within your property portfolio, Instant Portfolio Management will save you valuable time and money.

With Instant Portfolio Management,

Instant take on the role of account

manager for the whole of your serviced

offi ce portfolio and provide you with a

consistent service on a global basis. Once

we have a clear understanding of your

requirements, we will handle all the

renewals and acquisitions year round,

negotiating with as many operators as

necessary to secure the best rates for you.

Our up-to-the-minute market knowledge

also puts us in the best position to provide

business continuity solutions if required.

Contact our Corporate Solutions team

for more information.

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“ Instant go out of their way to ensure I have all the current local market data worldwide to ensure that not only are we getting a fair price in the market, but that our sales force has the best facilities and support to fulfi l their needs. Lisa Robinson, Crossbeam

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Our position as global market leader means that we have excellent relationships with all the operators and are in constant touch with local market rates and new building openings.

This expertise is proven to save time

and money for our clients across their

portfolio, and being proactive with

renewals means no unnecessary long

term commitments and signifi cantly better

prices. With Instant Portfolio

Management, you will only have one

point of contact for all your serviced

offi ces, regardless of location.

Instant supply you with regular

market updates and a clear audit trail

to give you the confi dence that your

serviced offi ce portfolio is in safe hands.

As each relationship is unique, we

can tailor the service to match your

needs.

A single point of contact for all serviced offi ces

Time savings

Confi dence of paying market rents

Regular management information

No missed deadlines

Consistent service and support

Access to all operators across the globe

Signifi cant savings

The benefi ts to you:

An Instant solution...Following the earthquake, tsunami

and subsequent nuclear disaster in

Japan in 2011, many companies found

themselves needing to move out of

their offi ces to safer locations for an

indefi nite period. One of our preferred

partner clients, an international news

agency, needed to move 30 Tokyo-

based employees out of their offi ce

as quickly as possible to somewhere

further from the disaster area. Instant

received the request towards the end

of the Tokyo working day on Thursday,

and by using resources in Europe,

Australia and America we were able

to relocate all 30 employees by the

following morning in Osaka.

Our network of global contacts

allowed us to move immediately to fi nd

a solution that best suited the client’s

needs in a very diffi cult situation.

A global network of local experts

The Instant Managed Offi cea bespoke, all-inclusive, fully managed offi ce, anywhere you need it.

There are times when you need a fl exible offi ce solution, but you would like it tailored precisely to your business and need to locate in a very specifi c area. It may be that you need the offi ce for a number of years and you want the cost certainty that goes with a serviced offi ce. The answer to these challenges is a Managed Offi ce.

Instant’s Managed Offi ce service allows you to outsource every aspect of setting up and running your offi ce, from fi nding the right building to emptying the bins, but still allowing you to create a space branded as you wish.

Our focus in providing Managed Offi ces is always on you, the occupier. Once we understand your exact needs, we’ll fi nd a building that best meets these requirements. We then co-ordinate the whole process so that all deadlines are met and everything falls within the agreed budget. We take on the lease for as long as you need it. We plan and fi t the space to your specifi cation, and then we manage the offi ce for you. We even sort out dilapidations once you’ve moved out. All this is done for a fi xed quarterly fee.

It’s simple, cost-effective and completely tailored to your needs.

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An outsourced offi ce for SercoInternational service company, Serco, turned to Instant for an offi ce to accommodate 280 people for a two year project. With limited in-house resource to search for and manage a new offi ce, an all-inclusive solution from Instant was ideal.

Swing space for Network RailNetwork Rail needed an offi ce for 400 people to use as a stop gap whilst their permanent headquarters in York was refurbished. Using local contacts, Instant identifi ed suitable space in an adjacent building and secured a two year lease, managed its refurbishment and took on the running of the offi ce for the duration of the contract.

Case studies of Managed Offi ces

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“ Instant provided the ideal solution to our temporary decant requirement in York. The offi ce is in a perfect location adjacent to our existing premises, delivered on time and to budget. Instant were professional and responsive throughout, we would not hesitate to recommend them. Network Rail

“ With a short deadline to move in to new premises, Instant’s solution meant we could keep control of costs, have complete confi dence in the timing plan and free up the internal team to focus on the core project. Outsourcing our offi ce provision was the right action for this project. John Ennis, Serco

The team at Instant

Instant has been selected as one of the Top 100 Best Companies to Work for by the Sunday Times every year since 2008, and we work extremely hard to recruit exceptional people, to provide the best service to you.

Our offi ces in London, Sydney and Miami

help us to work through the time zones,

meaning a faster result for you.

Our Corporate Accounts team comprises

experts from many different backgrounds:

serviced offi ces, sales professionals,

chartered surveyors and former property

agents. Our specialists are brimming with

up-to-date information on the latest deals,

occupancy levels and pricing.

No other company has the depth of local

knowledge, combined with the global,

multi-lingual reach of Instant.

Our dedicated team is here to help you

fi nd what’s right for you and because

we’re independent, we’ll always offer

impartial advice.

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“ We were very impressed by Instant’s professional attitude and the effi ciency in organising appointments for us. Basically the whole process is stress free and much easier than we expected. In future, I will not hesitate to recommend your company.

Linda Kam, Panasonic

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“ The Instant team provided us with an extremely valuable and professional service. They have fantastic contacts in the property market on a global basis, and this enabled them to source the perfect offi ce solution for us in Johannesburg within a matter of weeks.

Credit Suisse

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To read detailed case studies for specifi c clients, please visit our website: www.instantoffi ces.com/corporates

Our clients “ Instant were quick, responsive and thorough with their search. We were able to choose an offi ce close to our own building on the terms we required within a short timeframe. Although urgent we felt in control of the offi ce search at all times and wouldn’t hesitate to work with Instant again.

Steve Willson, TLT Solicitors

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To fi nd out more about Instant call us on +44 (0) 20 7298 0600 or email corporates@instantoffi ces.com

London (Headquarters) 55 North Wharf RoadLondon, W2 1LATel +44 (0) 20 7298 0600Fax +44 (0) 20 7402 7257Email corporates@instantoffi ces.comwww.instantoffi ces.com/corporates

Sydney 33 Australia Square264 George Street, Sydney, NSW 2000Tel +61 (0) 2 8211 0615Fax +61 (0) 2 8211 0555

Miami5550 Glades Road, Suite 204, Boca Raton, Florida, FL 33431Tel 1 866 918 4640Fax 1 561 869 1919

Your offi ce. Our business.