Coronavirus (COVID-19) Essential Worker Self-Referral Service · Viridor Essential Worker...

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© Pennon Group plc 2016

Coronavirus (COVID-19) Essential Worker Self-Referral Service28 April 2020 V.1

Company confidential: Not for onward communication



Introduction

The Essential Worker National Testing Programme (Essential Worker Self-Referral Service) provides

Coronavirus (COVID-19) tests to essential workers and/or symptomatic members of their household.

The purpose of the programme is to support the return to work of essential workers and help employers

maximise their workforce capacity during this unprecedented time.

It is therefore the Company’s expectation that employees will partake in the testing process and will share

the results of their test with their line manager.

This guide has been produced to supplement the guidance already available from the Government; links

to the Government’s website and contact details for the Coronavirus Testing Helpdesk can be found at

the end of this document.

The (anonymised) data on the number of tests undertaken and the results received will be published daily,

therefore it is vital that details of tests and the results are please sent to [email protected] in timely

manner.

mailto:[email protected]




Viridor Essential Worker Self-Referral Service Process

This page is designed as a simplified process, and is supplemented by guidance on subsequent pages.

*Please see additional criteria for prioritisation of key workers in Scotland on subsequent pages.

*In an exceptional circumstance i.e. an employee does not have access to the internet and is not able to book an appointment for themselves employers may book an appointment on an employee’s behalf with their consent, please contact [email protected] if you require assistance.

Employee meets Government’s eligibility

for testing*

Employee books test via Government website**

choosing either;

Testing at a regional site

Home delivery

Employee informs line manager of testing

arrangements

Manager informs [email protected] of

employees’ testing arrangements

Employee attends testing at a regional site /

undertakes home test

Results are sent by the NHS to employee

Employee provides a copy of their results to

their line manager

Manager & employee follow either positive or

negative test result guidance

Manager to send copy of employee’s test result to [email protected]

Anonymised data on the number of tests

undertaken/attended and results published daily to

LMM

mailto:[email protected]:[email protected]:[email protected]




Eligibility for Testing*To meet the Government’s testing criteria an individual must either be:

• An essential worker, with coronavirus symptoms;

or

• An individual (adult or child) with coronavirus symptoms living in the same household as a essential worker.

In addition:

• They should be in the first three days of the onset of their Coronavirus (COVID-19) symptoms at the time the swab is taken.

• No testing should be undertaken after day five, unless it’s for a specific reason agreed on a case by case basis by local microbiologists.

* Please see additional criteria for prioritisation of key workers in Scotland on the following subsequent page.




Additional Eligibility for Testing in Scotland

To meet the Government’s testing criteria an individual must first fulfill the eligibility criteria outlined on the previous page.

In addition the Scottish Government has set out a prioritisation matrix for identifying which key workers should be able to access testing in Scotland. Viridor have identified our colleagues in Scotland to be;

• Priority Group 2: Essential workers in critical national infrastructure fundamental for safety and security, and life-line services. Including “essential roles in energy and water supply”

• Priority Group 3: Staff directly involved in delivering other essential services.

Further guidance from the Scottish Government is available here:

https://www.gov.scot/binaries/content/documents/govscot/publications/advice-and-guidance/2020/04/coronavirus-covid-19-access-to-testing-guide/documents/scottish-government-coronavirus-testing-prioritisation-matrix/scottish-government-coronavirus-testing-prioritisation-matrix/govscot%3Adocument/Coronavirus%2Btesting%2Bpriorisation%2Bmatrix%2Bduring%2Blockdown%2Bphase%2B25%2BApril%2B2020.pdf




Main Option- Self-Referral Service

Essential workers who are self-isolating can book a test directly by following this link:

https://self-referral.test-for-coronavirus.service.gov.uk/

Employees will have the option to select a regional test site drive-through appointment or home test kit.

How Does an Employee Book a Test?





How Does an Employer Make a Referral?

Exceptional Circumstances - Employer Referral

In an exceptional circumstance i.e. an employee does not have access to the internet and is not able to book an appointment for themselves employers may book an appointment on an employee’s behalf with their consent, please contact [email protected] if you require assistance.





Test Results Line managers please send a copy of the employee’s test result (positive or negative) to [email protected]

When can my employee return to work?

Please follow Public Health England’s “Flowchart Describing Return to Work Following a SARS-CoV-2 Test”;

An ‘appropriate local risk assessment’ is a conversation between a line manager regarding their return to work.

A ‘repeat test based on clinical assessment’ would be advised by an employee’s GP or the NHS111 service.

For further guidance please contact Pennon’s Occupational Health Team [email protected]





Return to Work Manager Checklist (Positive Test Result)If an employee has received a positive test result please complete the Return to Work Manager Checklist. Available here: https://www.homesafe-me.co.uk/siteassets/documents/coronavirus/covid-19---rtw-from-self-isolation-for-managers-check-list--april-2020-v3.0.pdf

https://www.homesafe-me.co.uk/siteassets/documents/coronavirus/covid-19---rtw-from-self-isolation-for-managers-check-list--april-2020-v3.0.pdf




Frequently Asked Questions

Employees can only attend a

test centre in a vehicle, can they

attend in their company

vehicle?

Employees may attend a test centre in a company vehicle, with the exception of LGVs & light

commercial vehicles.

Can employees claim mileage

to/from the test centre?Yes, employees may claim for the mileage, but must ensure they adhere to the Company’s Expenses

Policy (a copy of which is available on the Hub/Intranet).

Does an employee require any

‘proof’ they are an employee of

Viridor to make an appointment

and/or attend an appointment at

a test centre?

No, please refer to the process outlined on the page titled “How Does an Employee Make a Referral?”

I have eligible employees based

in Scotland/Wales but they live

closer to test sites in England

OR my employees travel into

England for work. Can they use

a test site closer to home/near

work/in another nation?

The Government have advised that where essential workers are based in one nation, if they are able

to safely access a test site in another then they may do so, as long as they meet the eligibility

requirements for that test site. However, they would discourage anyone from travelling an excessive

distance to do so, particularly if they are feeling very unwell.

If an employee refuses to share

a copy of their results will the

testing service provide the

Company with a copy of my

employee’s test result?

No, the Government will not agree to release data to employers on individual’s test results or an

individual’s engagement with the test programme.




Frequently Asked Questions

How long will an individual have

to wait for an appointment to

attend a test centre?

This is dependant on the availability which is updated regularly via the Government’s website & is

outside of the Company’s control.

What will happen if an

employee refuses to attend?We would encourage all eligible colleagues to make reasonable efforts to book and attend/undertake

a test.

Will employees be paid for

attending a testing centre?Yes, employees will be paid for the time spent attending a testing centre.

Can multiple employees car

share to attend an appointment

at a test centre?

Individuals must drive / be driven to the test site in their own household’s vehicle. There is no option

for public transport, walking or taxis.




External Sources of Information For further guidance and advice on the Essential Worker Self-Referral Service please visit:

Gov UK Coronavirus (COVID-19): Self-Referral Service Information

https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested#arrange-a-test

Gov UK Coronavirus (COVID-19): Self-Referral


Gov UK Coronavirus (COVID-19): Self-Referral Portal User Guide

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/881043/covid-19-testing-self-referral-portal-user-guide.pdf

Scottish Government Coronavirus (COVID-19): Coronavirus (COVID-19): testing for key workers in Scotland

https://www.gov.scot/publications/coronavirus-covid-19-testing-for-key-workers-in-Scotland/

Cont.

https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested#arrange-a-testhttps://self-referral.test-for-coronavirus.service.gov.uk/https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/881043/covid-19-testing-self-referral-portal-user-guide.pdfhttps://www.gov.scot/publications/coronavirus-covid-19-testing-for-key-workers-in-Scotland/




External Sources of Information For further guidance and advice on the Essential Worker Self-Referral Service please visit:

Scottish Government Coronavirus (COVID-19): Access to Testing

https://www.gov.scot/publications/coronavirus-covid-19-access-to-testing/

Scottish Government Coronavirus (COVID-19): Testing Prioritisation Matrix

https://www.gov.scot/binaries/content/documents/govscot/publications/advice-and-guidance/2020/04/coronavirus-covid-19-access-to-testing-guide/documents/scottish-government-coronavirus-testing-prioritisation-matrix/scottish-government-coronavirus-testing-prioritisation-matrix/govscot%3Adocument/Coronavirus%2Btesting%2Bpriorisation%2Bmatrix%2Bduring%2Blockdown%2Bphase%2B25%2BApril%2B2020.pdf

Return to Work Manager Checklist (Positive Test Result)

https://www.homesafe-me.co.uk/siteassets/documents/coronavirus/covid-19---rtw-from-self-isolation-for-managers-check-list--april-2020-v3.0.pdf

You may also call the Coronavirus Testing Helpdesk on 0300 303 2713
https://www.gov.scot/publications/coronavirus-covid-19-access-to-testing/https://www.homesafe-me.co.uk/siteassets/documents/coronavirus/covid-19---rtw-from-self-isolation-for-managers-check-list--april-2020-v3.0.pdf

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