Reference Number: IAR-004147 Response provided under: Freedom of Information Act 2000

Request and Response:

1. How much council staff can claim per mile for using their vehicle? Please provide the rate for each of the financial years; 2008-9, 2009-10, 2010-11. If applicable please break this down by type of user or use, and please provide the rates for different types of transportation.

2. Please also provide the different rates if a threshold exists, for example, if the rates are different for the first 10,000 miles and thereafter.

The Council has numerous travel rates which largely reflect historic agreements that pre-date the creation of Cornwall Council on 1 April 2009. For the majority of Council staff the allowances are those set out in the Inland Revenue Scheme which is 40p a mile for the first 10,000 miles and 25p a mile thereafter. Following negotiations with the trade unions a new mileage allowance will be implemented for the majority of staff from 1 April which will be 40p a mile for the first 3000 miles and 20p a mile thereafter.

The various mileage allowances payable for the years identified in your question are set out below:

National Joint Council for Local Government Services Casual User Mileage Rates for 2008/2009 Engine Size Miles Claimed Pence per Mile451 – 999 Up to 8499 42.90  Thereafter 13.301000 – 1999 Up to 8499 46.90  Thereafter 13.601200 plus Up to 8499 58.70  Thereafter 15.80 National Joint Council for Local Government Services Casual User Mileage Rates for 2009/2010 Engine Size Miles Claimed Pence per Mile451 – 999 Up to 8499 42.90  Thereafter 11.701000 – 1999 Up to 8499 47.70  Thereafter 12.201200 plus Up to 8499 60.10  Thereafter 14.20 

National Joint Council for Local Government Services Casual User Mileage Rates for 2010/2011

Engine Size Miles Claimed Pence per Mile451 – 999 Up to 8499 46.90  Thereafter 13.701000 – 1999 Up to 8499 52.20  Thereafter 14.401200 plus Up to 8499 65.00  Thereafter 16.40

National Joint Council for Local Government Services Essential User Mileage Rates for 2008/2009 Engine Size Miles Claimed Pence per Mile Lump Sum for

Year451 – 999 Up to 8499 34.00 753.00  Thereafter 13.30  1000 – 1999 Up to 8499 36.90 849.00  Thereafter 13.60  1200 plus Up to 8499 45.80 1095.00  Thereafter 15.80   National Joint Council for Local Government Services Essential User Mileage Rates for 2009/2010 Engine Size Miles Claimed Pence per Mile Lump Sum for

Year451 – 999 Up to 8499 33.60 795.00  Thereafter 11.70  1000 – 1999 Up to 8499 37.10 906.00  Thereafter 12.20  1200 plus Up to 8499 46.40 1170.00  Thereafter 14.20   National Joint Council for Local Government Services Essential User Mileage Rates for 2010/2011

Engine Size Miles Claimed Pence per Mile Lump Sum for Year

451 – 999 Up to 8499 36.90 846.00  There after 13.70  1000 – 1999 Up to 8499 40.90 963.00  There after 14.40  1200 plus Up to 8499 50.50 1239.00  There after 16.40  

Former Carrick District Council Essential User Mileage Rates (All years) Engine Size Miles Claimed Pence per Mile Lump Sum for

Year

451 – 999 Up to 8499 31.40 702.00  There after 12.10  1000 – 1999 Up to 8499 33.80 792.00  There after 12.00  1200 plus Up to 8499 42.40 1023.00  There after 14.30   

TUPE rates (NOTE up to 01.01.2010 the only rate was 43p regardless of engine size) Engine Size Miles Claimed Pence per Mile500 – 1000 All 34p1001 – 1500 All 43p1501 plus All 53p Regular User (From NHS) up to 30.06.2008 Engine Size Miles Claimed Pence per Mile Lump Sum for

Year501 – 1000 Up to 8999 27.00 508.00  There after 16.20  1001 – 1500 Up to 8999 33.50 626.00  There after 18.30  1501 plus Up to 8499 40.00 760.00  There after 20.50   Regular User (From NHS) from 01.07.2008 Engine Size Miles Claimed Pence per Mile Lump Sum for

Year501 – 1000 Up to 8999 29.70 508.00  There after 17.80  1001 – 1500 Up to 8999 36.90 626.00  There after 20.10  1501 plus Up to 8499 44.00 760.00  There after 22.60   GWC Rates up to 30.06.2008 Engine Size Miles Claimed Pence per Mile501 – 1000 Up to 3499 34.00  There after 16.201001 – 1500 Up to 3499 43.00  There after 18.301501 plus Up to 3499 53.00  There after 20.50 

GWC Rates from 01.07.2008 Engine Size Miles Claimed Pence per Mile501 – 1000 Up to 3499 37.40  There after 17.801001 – 1500 Up to 3499 47.30

  There after 20.101501 plus Up to 3499 58.30  There after 22.60 Motor Cycle Rate all years Engine Size Miles Claimed Pence per MileAll Up to 4000 24.00All There after 20.00 Motor Cycles Essential Kerrier lump sum = £528.00 2007/2008 and £547.50 since 01.04.2008

3. The total amount paid out in mileage allowance payment for “casual users” broken down by financial years, 2009-9, 2009-10 and 2010-11 to date?

4. The total amount paid out in mileage allowance payments for “essential users”, broken down by financial years, 2008-9, 2009-10 and 2010-11 to date. Please also break these totals down into lump sum payments and claim reimbursements.

The total amount paid in mileage to employees for the years in question is set out below:

2008/2009Type Duty Miles Lump Sum Taxable Miles Grand Total* All mileage 3435074.94   197601.20 3632676.14Essential 346396.82 254235.26 28045.58 628677.66Grand Total 4197909.17 254235.26 250772.03 4258353.80

2009/2010Type Duty Miles Lump Sum Taxable Miles Grand Total* All mileage 4258347.29   268141.91 4526489.20Essential 750440.03 554827.77 9398.32 1314666.12Grand Total 5528021.50 554945.37 295152.61 5841155.32

2010/2011 (April to Jan)Type Duty Miles Lump Sum Taxable Miles Grand Total* All mileage 3648441.99   302081.50 3950523.49Essential 638516.33 469804.67 26881.61 1135202.61Grand Total 4770970.7 469804.67 343553.19 5085726.3

*All mileage – (The former Cornwall County Council and now Cornwall Council standard mileage rates for the majority of employees did not differentiate between casual and essential users. For the purpose of answering the question the mileage incurred and associated costs have been conflated and only essential user mileage and expenditure separated out))

Information provided by: Human Resources, Chief Executive’s Department