CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The...

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Core Team / Functional Team Kickoff PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center

Transcript of CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The...

Page 1: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Core Team / Functional Team KickoffPHASE 2

St. Philip’s College Core TeamFebruary 4, 2014The Bowden Alumni Center

Page 2: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Welcome

Adena Williams Loston, President

SACSCOC Executive Sponsor

Maureen Cartledge, Interim Vice President Academic Success, SACSCOC Project Sponsor

Page 3: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

What is Reaffirmation?

Reaffirmation is a quality audit performed by SACSCOC to accredit higher education institutions.

•SACSCOC = Southern Association of Colleges and Schools Commission On Colleges

•SACSCOC is made up of regional peers.

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Basic Purposes of Accreditation

Improve the quality of education• Student learning• Student experience• Institutional effectiveness• Effective use of Resources

Page 5: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Basic Purposes of Accreditation

Provide accountability• Students (current and prospective)• Employers• Parents• External funding sources• Board of Trustees• Transfer institutions• Accrediting agencies

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The overall goal of the review is to ADD VALUE to the institution.

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SACS Accreditation

1. Compliance CertificationIntegrityCore RequirementsComprehensive StandardsFederal Requirements

2. Quality Enhancement Plan

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All Compliance Criteria are not Created Equally

• Federal Requirements• Core Requirements

Note: An institution that fails to be in compliance with any requirement is not reaffirmed.

• Comprehensive Standards

Note: An institution that fails to be in compliance with any standard will be subject to further review that may include monitoring, warning and probation

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Leadership and Division of Responsibility• Compliance Certification

• Administrative• Composed of individuals in leadership positions who influence

decision-making

• QEP• Faculty-driven• Representation from all parts of the campus community

Page 10: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Reaffirmation Process Milestone Status

• QEP Topic Confirmed• Phase 1 – Compliance Audit• Orientation by SACSCOC (January 2014)• Optional Advisory Visit• Submission of Compliance Certification (March 2015)• Off-Site Peer Review• Submission of Focused Report (Summer of 2015)• Submission of QEP (Summer of 2015)• On-Site Peer Review (Fall of 2015)• Submission of Response Report • Review by COC (June 2016)

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PHASE 2

•SPC SACSCOC Reaffirmation Charter• Overview of Project• Scope• Deliverables• Boundaries• Stakeholders• Key Milestones

Page 12: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.
Page 13: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Functional Team Guidelines• Identify a capable team leader

• Ensure a good balance of skills and knowledge among team members

• Choose individuals who are mature enough to lay aside

personal desires in favor of what is best for SPC.

• If the team has multiple levels of authority, titles get checked at the door, everyone must be an equal participant in addressing the issue at hand.

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• Functional Team Roles• Team Leader • Team Facilitator• Team Recorder• Team Taskmaster

Page 15: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Team leader 1. Communicate project status of functional area to Core Team

2. Keep Project Leader and Core Team apprised of major issues

3. Assign project tasks to team members

4. Provide leadership in interpretation and analysis decisions

5. Provide ultimate accountability for the submission of narrative responses and evidence, including requested updates, to the Project Manager according to scheduled deadlines

6. Attend Core Team meetings and Steering Team meetings as required

Page 16: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Team facilitator• Ensure equal participation by team members

• Mediate and resolve conflict

• Provide feedback and support to the team leader

• Suggest problem solving tools and techniques

• Schedule meetings, send invitations

Page 17: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Recorder • Take minutes of the meeting on the designated SACS Reaffirmation 2016 template

• Distribute meeting minutes to all team members and post to designated SACS Reaffirmation 2016 folder

 

Page 18: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Taskmaster• Keep track of time during team meetings

• Help the team manage its time

• Keep everyone focused on the topic and hand

• Put the brakes on sidebars

Page 19: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

All Team members • Offer perspective and ideas

• Actively participate in team meetings

• Adhere to meeting ground rules

• Complete assignments on time

• Support implementation of recommendations

Page 20: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Top 10 Most Frequently Cited Principles for Class of 2013, Off-Site Review - Class A Institutions

1. CS 3.7.1 Faculty Competence – 100%Cited

2. CS 3.2.14 Intellectual Property Rights – 72%

3. CR 2.8 # of Faculty – 58%

4. CS 3.3.1.1 Institutional Effectiveness, Educational Programs,56%

5. CS 3.5.1 General Education Competencies – 56%

6. CS 3.3.1.3 Institutional Effectiveness, Educational Support, 53%

7. CS 3.3.1.2 Institutional Effectiveness, Administrative Units, 49%

8. CS 3.4.11 Academic Program Coordination – 49%

9. CS3.13.3 Complaint Procedures – 49%

10. CS 3.2.9 Personnel Appointment – 44%CS 3.3.1.5 Institutional Effectiveness,Community/Public Svc 44%

Page 21: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

QEP Overview• Broad-based participation• Focus on student learning/development• Congruent with strategic planning priorities• Specific and measurable goals (data driven)• Timelines and responsibility centers identified • Multiple assessment/evaluative measures• Linked to budget (resources committed)• Work in progress

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QEP Basic RequirementsCR 2.12 and CS 3.3.2• Must focus on improving student learning and/or

development• Forward looking (5-year improvement plan) • Faculty-driven• Data and assessment driven• Supported adequately by resources• Based upon research and best practices• Establishment of a clear structure and timeline• 100 pages maximum• Plan does not have to be implemented by the time of the

on-site visit

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Reaffirmation Preparedness Tips1. Start early and stay on schedule2. Review the institution, unit and program mission - GTG3. Analyze and respond to each question in the principles4. DO NOT data dump!5. Centralize documentation6. Do NOT make the reader “search” for answers7. Interpret charts and graphs for readers8. DO NOT use future tense - this is an audit, not a

confessional9. Colleagues will support & challenge you – stay focused

anyway10. Make jokes! Laugh! Celebrate often! Know that this is a

TEAM effort.

Page 24: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Getting StartedReview – General Forms and Guidelines

http://www.sacscoc.org/inst_forms_and_info1.asp•Resource Manual for the Principles of Accreditation•Handbook for Institutions Seeking Reaffirmation•Templates for the Compliance Certification•Faculty Roster Form (if applicable)•Faculty Roster Instructions with Sample (if applicable)•Analyzing a Case for Compliance•Quality Enhancement Plan Guidelines

Page 25: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

• Go to AlamoShare, Planning and Research and find the SACS link. Click on SACS Reaffirmation Documents, Narrative Documents, find your principles and review Phase 1 team responses

• Develop your own response by building on and refining Phase 1 work

• Identify support documents

Getting Started

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• 3.2.14

For Example

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Resource Manual for the Principles of Accreditation

Page 28: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Resource Manual for the Principles of Accreditation

Page 29: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Handbook for Institutions Seeking Reaffirmation

Page 30: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Managing the ProcessIntroducing:

SACS Tuesdays

To help you find a consistent time to work and meet to address SACSCOC assignments, administrators have been informed to keep Tuesday’s open for SACSCOC meetings

across the college.

Page 31: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Functional Team Leads• Hold your first meeting by February 17th

• Review assigned roles, making sure everyone understands their responsibilities

• Review your principles, get a feel for what you are dealing with• Identify principles that may be of concern• Assign team members to specific principles• Make sure all team members review Phase 1 narrative

responses for their assigned principles• Develop a meeting schedule through the rest of the semester• Report meeting minutes on standardized agenda/minutes

template and send to Rhonda

Page 32: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.
Page 33: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Coming Soon!• Xitracs Training – Submissions will be input by the

Functional Teams into Xitracs. Xitracs allows us to track submissions and edits, organize documents and create hyperlinks. It is VERY user friendly!

• SACSCOC Reaffirmation Website• Charter• Members• Teams• Core Committee Agendas and Minutes• Functional Committee Agendas and Minutes• Resource Links• Milestone Markers

Page 34: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Questions?

Page 35: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Current Contacts:

Compliance

Karen Sides –X62339

[email protected]

QEP

Sonia Valdez –X62348

[email protected]

Page 36: CORE TEAM / FUNCTIONAL TEAM KICKOFF PHASE 2 St. Philip’s College Core Team February 4, 2014 The Bowden Alumni Center.

Thank you for the contributions you have made and will make in the coming

months!