Core principles of effective task management · 2020-01-16 · Core principles of effective task...
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Core principles of effective task management
Transcript of Core principles of effective task management · 2020-01-16 · Core principles of effective task...
Core principles of effective
task management
You need time…to be rich
to raise a child
to be a professor
Do You Manage your Time Well?
Yes
No
May be
Should I?
Do you have ONE of these?
1.Poor punctuality
2.Rushing
3.Impatience
4.Poorly defined goal
5.Procrastination
6. Poor performance
7. Lack of energy
8. Perfectionism
9. Indecisiveness
10. Doing everything yourself
4 Hidden Causes of
Poor Time Management
1. You Don't Have Clear Time
Management Goals
“Analysis Paralysis”
(wasting time trying to figure out what to do first)
2. You Waste Time Because
You're Unmotivated
Lower motives must be
satisfied before advancing to
higher needs.
3. You Don't Plan Your Time Well
4. You Have a Poor Sense of Time
Write it down…
Let us do it together!
MORE DONE IN LESS TIME WITH LESS STRESS
1. Planning
Planning tools
Time block scheduling
1. It makes you the master of your daily schedule
2. It is a socially-acceptable way to say no to time vampires
3. It balances the urgent with the important
4. It forces you to prove your priorities with action
5. It prevents procrastination
6. It promotes deep work
7. It closes open loops/wandering/non focus event
A. Do one thing during that block.
Rough plan and schedule
Non specific; not detailed
Not beat to beat activities
Most important: DEFENDED IT
Islam: block according to prayer time
Avoid procrastination
B. You can change the schedule at will,
but only if you made it.
What you want in your life?
How much you want to spend on it?
Block it before others block it
Stay FOCUS
Avoid distractions
4 major steps
PLAN
BLOCK
ACT
REVISE
2. Formulating a daily ‘do-list’
Confucius say ‘short pencil better than long
memory’.
Getting desired actions recorded is a vital step in
the efficiency process.
3. Make Realistic plan
4. Organize and Prioritize
The Eisenhower’s Principle!
The urgent are not important
The important are never urgent
Important activities leads us to achieve our goals.
Urgent activities is to achieve someone else's goals.
5. The Pareto’s Principle: 80/20 Rule
20% of your hard work
produces 80% results
6. Do One Thing At A Time
“When you speak, speak. When you listen, listen.”
Be present at the moment.
Fully concentrate on the task at hand.
7. Avoid Distractions
8. Learn to say “NO”
9. Setting up efficient work areas.
10. Delegate
11. Running productive and time efficient
meetings.
12. Effective intra-office communication.
13. Dealing with interruptions.
14. Dealing with emergencies – putting
out fires.
