Controlling(Aml)
description
Transcript of Controlling(Aml)
Controlling (Co)
Controlling is used for internal reporting
Controlling Area is the highest hierarchy.
Areas to be covered:
1. Cost element Accounting
2. Cost centre accounting
3. Internal orders
4. Profit centre accounting
5. Product costing
6. Profitability analysis
1. Cost element Accounting: To update controlling records you have to create cost elements
Cost elements are:a. Primary cost elements
b. Secondary cost elements
2. Cost centre Accounts: To view department wise cost
3. Internal orders: To view costs for a specific tasks
4. Profit Centre Accounting: To view profitability, product wise, product group wise (or) location wise if business area is not activated in FI 5. Product Costing: valuation of inventories like finished goods and work in process.
6. Profitability analysis: To view profitability for number of parameters at a time like
Customer wise, product wise, sales organization wise, plant wise, sale order wise
This is called data cube
It is a reporting tool
Basic settings for controlling:FI organization structure
Co. organization structure
Company
Controlling
Company code
Business Areas Cost centre
Scenario 1
Company
Company code = Controlling Area
Business Area ( Cost Centre
Controlling area at company code level, cost element is assigned to Business Area.
Scenario 2
Company = Controlling area
Company code
Business Area ( Cost Centre
(Controlling area at company level)
Scenario (2) is more flexible, because in this scenario when we want to view number of cost centers data for different company codes, we have to go for 2nd scenario.
Also we want view No. of cost centers data for a particular company code we get in 2nd scenario by creating cost center group.
Maintain controlling area:
Path: SPRO ( Controlling ( General controlling ( Organization ( Maintain controlling area
Double click on maintain controlling area (T. Code OKKP)
Select new entries button
Controlling area:
1st scenario: company code: AML
2nd scenario: Any no. (Or) name (Max 4)
Give controlling area: AMLName: Controlling area for AML
Company code ( Controlling Area: select controlling area same as company code
Currency type: select 10 (company code currency)
Once we select 10, your currency field, chart of accounts field, fiscal year variant field updated automatically
Cost centre standard hierarchy: AMLHIER (AML Hierarchy)
Select save button (or) (ctrl + s)
Select yes button for the message, system to create as a standard hierarchy
Select create request button
Short description: Co. Customization for AML
Press enter
Press enter once again to saving the request
Double click on Activate components/control indicators folder
Select new entries button
Fiscal year: 2006
For the field cost centre: select component active
Select activate type check box
Order management: select component active
Select profit center check box
Select save button (or) (ctrl + s)
Ignore the message, press enter
Double click on assignment of company codes folder
Select new entries button
Select the company code: AML
Select save button (or) (ctrl + s)
Maintain Number ranges for controlling documents
Same path: (T. Code KANK)
1. Co. documents through posting from FI document: Controlling through posting of accounts in FI Module i.e. called COIN
In FI you have to give the details like
SA Co: Automatically generated number range intervals
O
1 100000
2. Report Co. line items (RKU3)
Posting through FI document
Ex: Wages DrDept A 100000
Wages DrDept B 200000 (COIN)
Wages DrDept C 300000
To Bank
600000 2) Wages A/C Dr 600000
To Bank 600000
At the time of posting which department we are posting is dont know
After Posting (repost to CO items) (RKU3)
We transfer 600000 to various cost centers (or) dept.
600000: 1) Dept A 100000
2) Dept B 200000
3) Dept C 300000
(Transfer line item wise/document wise)
Here 1 FI document and 2 CO. documents are generated
3. Repost costs (RKU1): Incase split the department (or) wrong cost centre postings.
Example: Dept A
Dept ZSalaries
April 100000 ( 20000
May 200000 ( 50000 (Repost to cost line items)
June 200000
July 200000
August 100000Wages: 200000
------------
Total 1000000
Here 200000 Salaries & Wages belongs to dept Z & 800000 belongs to dept AHow we shown the total transaction amount transferred to department wise
Here NO FI documents
Only Co. document
Dept A
Dept B
Salaries A/C
1
100000
20000
2
200000
50000 (Repost cost line items
3
300000
4
50000
5
150000
---------- --------
Total 800000
70000 (Repost Cost)
4) Planning Primary Costs (RKP1) (Budgeting)
Maintain Number Ranges for controlling document (same path)
(Transaction Code KANK) Give the controlling area: AML
Select Maintain groups button
From the Menu select group ( Insert
Text: Co. document No. range intervals for AML
From No: 1 to 100000
Enter
Double click on COIN (Co. through postings from FI)
Double click on RKU3 (Repost Co. line items)
Double click on RKU1 (Reposts costs)Double click on RKP1 (Planning Primary cost)
Select Co. document no. range intervals for AML check box
From the menu select edit ( Assign element group
Save (or) (ctrl + s)Maintain versions:
(Versions are nothing but budgets)
- Planning for whole year (original Budget) 0
- Revised Budget 1
- Re revised Budget 2
Here actual are compared with original/revised (or) re revised budgets
Path: Same Path
Select version 0
Double click on settings for each fiscal year
Give your controlling area: AML
Enter
Once the planning is complete select version locked check box so that no one change planned figuresSave
Cost element Accounting:
To update Co. records we require cost elements
Cost elements are 2 types1. Primary cost elements
2. Secondary cost element
1. Primary cost elements: These are nothing but G/L expenditure/ revenue Account.
Posting to primary cost elements are possible.
2. Secondary cost elements:
- Other than your G/L Account
- Postings are not possible
- Support for allocation/settlement in Co.
Cost element categories:
Primary cost element categories:
1. Primary costs/cost reducing revenues used for expenditure account
3. Accrual/deferral per surcharge ( used for Month end provisions in co
11. Revenues used for sales and other income accounts12. Sales deductions used for expenditure like trade discount/sales conversion etc.
22. External settlement: Allocation from Co to G/L (or) Assets.
Secondary cost element categories:
21. Internal settlement Allocation from Co to Co
31. Order/project results analysis (used for work in process calculation in product costing)
41. Over head rates ( used for raw material over head/production overhead calculation in product costing.
42. Assessment ( used for allocation of service department cost to production departments.
43. Internal activity allocation (This is used for calculation of activity like machine hour rate/labor rate in product costing.
Cost Centre AccountingThis is used to view department wise costs.
a) Creation of primary cost element
May created in FI Area
- Co Area
- Automatic creation of cost element
b) Creation of field status group making cost center mandatory.
c) Assign new field status group in G/L expenditure accounts.
d) Creation of cost centerse) Creation of cost centre groupsf) Creation of cost element groups
g) Posting of transaction is FI
h) To view cost center wise reporta) Creation of primary cost element at FI Area:Use the transaction code: FS00
Select your G/L Account No: 400001
Company code: AML
Enter
Select edit cost element button
Give valid from 01.04.2006 to date 31.12.9999
Enter
Cost element category: select 1 (Primary cost/cost reducing revenues)
Save
Creation of primary cost element at Co. area: (T. Code FS00)
Path: Accounting ( Controlling ( Cost element accounting ( Master data ( cost element ( Individual processing ( create primary (T. Code KA01)
Cost element 400100
Valid from 01.04.2006 to 31.12.9999
Enter
Co. element category 1
SaveAutomatic creation of primary cost elementThere are 3 steps in this area
1st step ( make default settings.
SPRO ( Controlling ( cost element accounting ( master data ( cost element ( automatic creation of primary and secondary cost elements ( make default setting
(T. Code OKB2) Chart of Accounts ( AML
Enter
Accounts from: 400101 to 499999
Save & save in your request Create batch input session:SPRO ( Controlling ( cost element accounting ( Master data ( Cost element ( Automatic creation of primary and secondary cost elements ( make default setting(Create batch input session (T. Code OKB3)
Controlling area: AML
Valid from: 01.04.2006 valid to 31.12.9999
Session name: AML
Batch input user: sap user
Execute (F8)
Execute batch input session:Path: SPRO ( Controlling ( Cost element accounting ( Master data ( cost element ( Automatic creation of primary and secondary cost element ( Execute batch input sessions (T. Code SM35)
Select the session name: AML
Select process button
Select display errors only radio button
Select process button
You get message processing of batch Input sessions completed
Select exit batch input button (F12)
To view the cost elements created
Path: Accounting ( Controlling ( Cost element accounting ( Master data ( cost element ( Individual processing ( Display (T. Code KA03)
Select the drop down button beside cost element
Give the controlling area: AML, enter
Creation of field status group making cost centre mandatory:
Path: (T. Code: OBC4)Select field status variant: AML
Double click on field status group folder
Double click on G004
Double click on general data
Text make it required entry field
Select next group button
Cost centre make it required entry field
Save (or) (ctrl + s)
Save in your requestAssign new field status group G/L expenditure:
Use the transaction code: FS00
`G/L account: 400100 (Salaries)
Company code: AML
From menu ( G/L Account ( Change
Select create/bank/interest tab
Field status group: G004
Save
G/L Account: 400300 (Rent A/C)
Company code: AML
From menu ( G/L Account ( change
Select create/bank/interest tab
Field status group: G004
Save
Creation of cost centre:
Path: Accounting ( Controlling ( Cost centre accounting ( Master data ( Cost centre ( Individual processing ( Create (T. Code KS01)Cost centre: Dept A
Valid from: 01.04.2006 to 31.12.9999
Enter
Name: Dept A
Depart Cost centre: Department A
Person responsible: A
Cost centre category: 1 (Production)
Hierarchy area: AMLHIER
Business area: AMH
Currency: INR
Save (or) (Ctrl + s)
Ignore the warning message, press enter
Cost centre: Dept BValid from: 01.04.2006 to 31.12.9999
Reference cost centre: Dept A
Controlling area: AML
Enter
Name: Department B
Description: Cost centre department B
Basic data
Person responsible: B
Save (or) (ctrl + s)
Ignore the warning message, press enter
Cost centre: Dept C
Valid from: 01.04.2006 to 31.12.9999
Reference cost centre: Dept A
Controlling area: AML
Enter
Name: Department C
Description: Cost centre department C
Basic data
Person responsible: C
Save (or) (ctrl +s)
Ignore the warning message, press enter
Creation of Cost centre group:Path: Accounting ( controlling ( Cost centre Accounting ( Master data ( Cost centre group ( Create (T. Code KSH1)
Cost centre group: AMLProdu
Enter
AMLProdu Production department for Co. area AML
Select insert cost centre button (Shift + F4)
Give the cost centre: Dept A, Dept B
Save
Creation of cost element group:
Path: Accounting ( controlling ( Cost centre accounting ( Master data ( Cost element group ( Create (T. Code KAH1)
Cost element group: AMLADMIN
Enter
AMLADMIN Administration expenses for AML
Select insert cost element button (Shift + F4)
400300 to 400399
Enter & savePosting of transaction in FIT. Code: F 02
Document date: 23.10.2006
Type: SA
Company code: AML
Posting: 40
Account no: 400100 (Salaries)
Enter
Amount: 200000
Cost centre: Dept A
Text: Salary payment
Posting: 40 (one more debit)
Account No: 400300 (Rent account)
Enter
Amount: 50000
Cost centre: Dept A
Text: Rent payment
Posting key: 50
Account No: 200101 (IDBI Current Account)
Enter
Amount: *Business area: AMH
Text: Expenditure for October
Document ( Simulate and saveTo view cost centre wise report:Path: Accounting ( Controlling ( Cost centre accounting ( Information system ( report for cost centre accounting ( line items ( cost centers actual line items (KSB1).
Cost centre: select dept A
Execute
Keep the cursor on first line item
Select doc. Button (Shift + F2)
Select back arrow
Select change layout button (Ctrl + F8)
Select ref doc. No. under column set
Select value in reporting currency under columns.
Select left arrow (or) show selected field button
Select reference document number under column set
Select document number under columns
Select left arrow (or) show selected fields button
Select business transaction under column set
Select reference document number under column
Select left arrow (or) show selected fields button
Enter
Repost Co. line items (RKU3)
No FI document
Only Co. document
Dept A Dept B
Dept C
400100 200000 75000
25000400300 50000
Transfer document wise/line item wise
Report Co. line item: Accounting ( Controlling ( Cost centre accounting ( actual postings ( report line items ( enter (T. Code KB61)Select accounting document number: 33
Company code: AML
Fiscal year: 2006
Execute (F8)
Double click on 200000 (First line item)
New accounts assignment
Amount: 75000
Cost centre: B
Select next item button (Ctrl + F11)
Select next button
New account assignment
Amount: 25000
Cost centre: Dept C
Save
Go and see the cost centre report (KSB1)
Cost centre: dept A
Execute (F8)
To view cost element wise totals
Select cost element column
Select sub total button (Ctrl + Shift + F6)
Repost cost: (RK01)( Split department/wrong postings to cost centre
( Transfer amount wise/cost element wise
( No FI document only Co. document
25000 dept C ( No FI document
10000 Dept C ( Only Co document
Repost cost:
Path: Accounting ( Controlling ( Cost centre accounting ( Actual postings ( Manual re postings of costs( (T. Code: KB11N)
Ccts (old) Dept A
Cost element: 400100 (Salaries)
Amount: 25000
Ccts (New): Dept C
Ccts (old): Dept A
Cost element: 400300 (Rent)
Amount: 10000
Ccts (new): Dept C
Save
Planning cost centre wise:
Path: Accounting ( controlling ( cost centre accounting ( planning ( cost and activity inputs ( change (T. Code KP06)
Version: 0
From period: 1
To period: 12
Fiscal year: 2006
Cost center group: AMLHIER
Select next page (or) page down button
Cost element: 400000 to 499999 Select form based radio button
Free centers to choose cost element from drop down menu and planForm based enter cost element list is available on screen plan against cost element
Select over view screen button (F5)
Cost element: 400100
Enter plan fixed cost: 600000
Distribution key: 0 (Equal distribution)
Select cost element: 400100
From menu ( go to ( period screen F6
Select back arrowFor cost element: 400300
Plan fixed cost: 540000
Distribution key: 1
To plan for department: B
Select combination button (Ctrl + F12)
To go to department: A
Select previous combination button (Ctrl + F1)
Select save button (or) (ctrl + s)
To view various reports cost centre wise accounting
Path: controlling ( cost centre accounting ( information system ( reports for cost centre accounting ( plan/actual comparison ( cost centre actual/plan/variance (T. Code S _ ALR _ 87013611)Controlling area: AML
Fiscal year: 2006
From period: 7
To period: 7
Plan version: 0
Cost centre (or) values Dept A
Execute
To go to transactional level
Keep the cursor on salaries A/C and costs
Select call up report button (F7)
Double click on cost centre actual line items
Keep the cursor on first line item
Select document button
How to set up controlling area
Path: Accounting ( Controlling ( Cost centre accounting ( environment ( set controlling area (T. Code OKKS)Controlling area: AML
Period lock:Path: Accounting ( Controlling ( Cost centre accounting ( environment ( period lock ( change (T. Code OKP1)Controlling area: AML1
Fiscal year: 2006Selected button (FS)
FI
COa) Transaction
effect FI and CO (COIN)
b) Transaction
Affect only Co (RKU1/RKU3) No
c) Transaction
effect only FI balance sheet No
Keep the cursor on 01
Select lock period button (F5)
Save
Reconciliation Ledger( Reconciliation used when
( When number of company codes having one controlling area ( 2nd scenario
( It generates documents only in FI
( It can be run at controlling area
If salaries paid and posted FI at (F 02)
Salaries A/C
100000
Out of 100000/- salaries 20000 belongs to company code ASL (Dept x) balance 80000/- belongs to company code AML
If we use the reconciliation account at cost centre level and the 20000/- is transferred to company code ASL (Dept x) it passes the entry in Financial automatically Here
Reports at ( No FI records
Co. area
In AML BooksASLDr20000
To Salaries A/C20000
In ASL Books
Salaries A/CDr 20000
To AML A/C 20000
Customization at finance:Copy company code AML customization including accounting to
Path: SPRO ( enterprises structure ( definition ( financial accounting ( edit, copy, delete, check company code
Double click on copy, delete, check company code (T. Code EC01)
From the menu select organization object ( copy organization object
From company code: AML
To company code: ASL
Enter
Select yes for the message (For copy the G/L Accounts)
Select No button to allocate a different local currency
Ignore the message press enter
Select create request button
Short description, customization for Aravind Steels limited
Press enter
Enter once again to saving the request
Go on press enter till you got the message company code AML copied to ASL with out 75 number range objects.
Ignore the message press enter
Select back arrow
Double click on edit company code data
Select position button
Give the company code: ASL
Enter
Select company code: ASL
Select details button
Change the company name to: Aravind Steels limited
Save & Save in your requestAssign company code to company
Path: SPRO ( enterprises structure ( Assignment ( Financial Accounting ( Assign Company code to company
For company code: ASL
Assign company AVG then select
Save button (or) (ctrl + s)
Save in your requestDocument type SA should allow inter company posting
Use the transaction code: OBA7
Select position button
Document type: SA
Enter
Select the document type: SASelect details buttonSelect inter company posting check box
SaveCreation of 2 G/L Accounts AML Books ASL Books
a) FI/CO reconciliation A/C 400150 A/C (Expenses A/C with out cost element)
b) ASL A/C 0 200160
a) FI/CO reconciliation Accounts
( 400150)b) AML ( A/C No: 200161
Use the transaction code:FS00Give the G/L account No: 400150
Company code: AML
Select with template button
Give the G/L account: 400100 (salaries account)Company code: AML
Enter
Change short & long text: FI/CO reconciliation account
Select create/bank/interest tab
Field status group: select ICCF (Co ( FI reconciliation posting)Save
Give the G/L Account NO: 400150
Company code: ASL
Select with template button
Give the G/L account No: 400150
Company code: AML
Enter & save
G/L Account No: 200160
Company code: AML
Select with template button
Give the G/L account No: 200120 (Inventory raw material)
Company code: AML
Enter
Change short & long text to: Aravind steels limited
Select create/bank/interest tab
Field status group: G067
Save
G/L Account No: 200161
Company code: ASL
Select with template button
Give the G/L Account No: 200160
Company code: AML
Enter
Change the short text & long text to: Aravind mills limited
Save Prepare cross company code transactionsSPRO ( financial accounting ( general ledger accounting ( business transaction ( prepare cross company code transactions
FI Customization (T. Code OBYA)Give the company code 1: AML
Company code 2: ASL
Enter
Posted in AML
Cleared against ASL
Debit posting key: 40
Account debit: 200160
Credit posting key: 50
Account credit: 200160
Company code: 2
Posted in: ASL
Cleared against: AML
Debit posting key: 40
Account debit: 200161
Credit posting key: 50
Account credit: 200161
Save (or) (ctrl + s)
Save in your requestCo. Customization:
Assign company code ASL to controlling area AML:Use the transaction code: OKKP
Select controlling area: AML
Select details button
Company code to controlling area ( select cross company code cost accounting
Document type: SA
Save
Save in your requestDouble click on assignment of company codes folder:Select company code: AML
Select copy as button
Change the company code to: ASLEnter & save
Define adjustment accounts for reconciliation posting:
Path: SPRO ( controlling ( cost element accounting ( reconciliation ledger ( define adjustment accounts for reconciliation postings
Double click define accounts for automatic postings
From the menu select extras ( select controlling area
Give your controlling area: AML
Enter
Select change account determination button
Save
Give the account No: 400150 (FI/CO reconciliation account)Save & save in your requestSpecify document no. range for reconciliation posting:Same path: (T. code: OK13)Give the controlling area: AML
Select change intervals button
Select interval button
Give the No. range: 01
From No: 1 to 100000
Enter & save
Creation of cost centre (path: KS01)Give the cost centre: Dept X
Valid from: 01.04.2006 to31.12.9999Reference cost centre: dept A
Controlling area: AML
Enter
Change the name to dept XDescription, cost centre dept XPerson responsible: XCompany code: change to ASL
Save (or) (ctrl + s)
Ignore the message, press enter
Posting of salaries in company code AML (F -02)
Document date: 01.11.2006
Type: SACompany code: AML
Posting key: 40Account No: 400100 (Salaries)
Enter
Amount: 100000
Cost centre: Dept A
Text: salary payment
Posting key: 50
Account No: 200105 (SBI current account)
Enter
Amount: *
Business area: AMH
Text: +
Document ( Simulate & save
Go and see the G/L account: (FS10N)
Give the G/L account No: 400100 (Salaries)
Company code: AML
Fiscal year: 2006
Execute
Select back arrow
Give the company code: ASL
Execute
Go and see the cost centre report (KSB1)
Cost centre: Dept A to Dept C
Execute
Select back arrow
Give the cost centre: Dept x
Execute
Reposts costs: (KB11N)
Give the cost centre old: (Dept A)
Cost element: 400100 (Salaries)
Amount: 20000
Cost center new (Dept x)
Save
Go and see the G/L Account: (FS10N)
Give the G/L account No: 400100 (salaries)
Company code: AML
Fiscal year: 2006
Execute
Select back arrow
Give the company code: ASL
Execute
Go and see the cost centre report (KSB 1)
Cost centre: Dept A to Dept C
Execute
Select back arrow
Give the cost centre: Dept x
Execute
Reconciliation ledger run:
Path: accounting ( Controlling ( Cost element accounting ( Actual postings ( Reconciliation with FI (T. code: KALC)
Select controlling area radio button
Give the controlling area: AML
Period: 8
Fiscal year: 2006
Deselect test run check box
Execute
Select reference document No: 1
Select back arrow
Select reference document No: 2
Cross company code postings in FI
If outstanding expenses paid by ASL on behalf of AML Entries
In AML- Outstanding expenses A/C Dr
To ASL
In ASL Books -AML Dr
To Bank
Use the transaction code: (F-02)
Give the document date: 01.11.2006
Type: SA
Company code: ASL
Posting key: 50
Account No: 200105 (SBI Current Account)
Enter
Give the amount: 5000
Business area: AMH
Text: Out standing expenses payment on behalf of AML
Posting key: 40
Account No: 100500 (Outstanding expenses)
New company code: AML
Enter
Amount: *
Business area: AMH
Text: +
Document ( Simulates & Save (or) (ctrl + s)
Double click on 3rd line item
Give the business area: AMH
Text: +
Select next item button
Business area: AMH
Text: +
Save (or) (ctrl + s)
Select continue button
Accrual orders: (Inputed cost calculations)- This is used for month and provisions in Co
- It generates only document in CO
- Cost element category 03 Accrual/deferred per surcharge
- For irregular expenditure we use this accrual orders
If the provision made only in year end in FI records.
For the last month the cost of the product is high. Hence provision is made in Co regards for every month to reduce the product cost
In this scenario
1st Scenario
30/11/06Bonus A/CDr (Dept A)
To Outstanding A/C
01/12/06Outstanding A/C Dr
To Bonus A/C
2nd Scenario (open item management)
30/11/06Bonus A/CDr (Dept A)
To Outstanding A/C
(Make entry every month)
3rd Scenario (Made provision for Bonus (in Co. Records)Salaries A/CDr100000 (Dept A)
To 10% Bonus
10000If bonus paid year ending
Bonus A/CDr (Dummy A/C)120000
To Outstanding expenses A/C
120000
Creation of G/L account of bonus fund (FS00)
Give the G/L account No: 400110
Company code: AML
Select with template button
Give the G/L account No;: 400100 (Salaries A/C)
Company code: AML
Enter
Change short text & G/L account long text: Bonus account
Save
Select edit cost element button
Give valid from date: 01.04.2006 to 31.12.9999
Enter
Cost element category: select 3 (Accrual/deferred per surcharge)
Save (or) (ctrl + s)
Creation of dummy cost centre: (KS01)
Give the cost centre name: Depart W
Valid from 01.04.2006 to 31.12.9999Give the reference cost centre: Dept A
Controlling area: AML
Enter
Change the name to: Dept W
Change the description: Cost cost centre dept W
Save (or) (ctrl + s)
Ignore the message, press enter
Maintain overhead structure:SPRO ( controlling ( cost element accounting ( Accrual calculation percentage method ( maintain overhead structure (T. Code: KSAZ)
Select create overhead structure button (F7)
Overhead structure: AML1
Description: Bonus calculation for AML
Select save button
Give the Row 10: Base: AML 1
Enter
Give the name: Salaries
Select create button
Row 20: overhead rate: AML2
Enter
Give the name: Bonus
Dependency: select KRS1 (Controlling Area)
Select create button
Give from to: 10 to 10
Credit: AML
Enter
Select create button
Save
Ignore the message, press enter
Keep the cursor on overhead structure: on AML1
Select assignments button
Give the controlling area: AML
Select: Actual accrual radio button
Select continue button
Valid from: 01 2006 valid to 12 2006
Overhead structure: AML1
Save
Double click on overhead structure on AML
Keep the cursor on actual accrual
From menu select environment ( Bases
Double click on AML1 (Salaries)
Give from cost element: 400100 (Salaries A/C)
Save
Select back arrow
Keep the cursor on actual accrual
From the menu select environment ( Overhead rates
Double click on AML2 (Bonus)
Valid from: 01 2006 valid to 12 2006
Actual overhead rate: 10%
Save
Select back arrow
Keep the cursor on actual accrual
From the menu select environment ( Credits
Double click on AML bonus
Company code: AML
Business area: AMH
Valid to 12 2006
Cost element: 400110
Cost centre: Dept W
Save
Assign Co. number range interval for the process (KAZI)
i.e. Actual cost centre accrual
Use the transaction code: KANK
Give the controlling area: AML
Select maintain groups button
Double click on KAZI
Select: Co document No. range interval for AML check box
From the menu select edit ( Assign element group
Save
Salaries posting in cost centre in dept B (F 02)
Give the document date: 03.11.2006
Type: SA
Company code: AML
Posting key: 40
Account No: 400100(Salaries A/C)
Enter
Give the amount: 100000
Cost centre: Dept B
Text: salaries posting
Posting key: 50
Account No: 200105 (SBI current A/C)
Enter
Amount: *
Business area: AMH
Text: +
Document ( Simulate & save
Accrual calculationAccounting ( controlling ( cost element accounting( Actual postings ( accrual calculation (KSA3)Select cost centre radio button
Give the cost centre: Dept B
Period: 8
Fiscal year: 2006
Deselect: test run check box
Select: Details list check box
Execute
Select next list level button
Go and see the cost centre report (KSB1)
Give the cost centre: Dept B
Execute
Select back arrow
Give the cost centre: Dept dummy
Execute
Bonus provision on 31.03.2007 (F -02)
Document date & posting date: 31.03.2007
Type: SA
Company code: AML
Posting key: 40
Account: 400110 (Bonus A/C)
Enter
Ignore the warning messages, press enter
Give the amount: 10000/-
Give the cost centre: dept dummy
Text: Bonus provision
Posting key: 50
Account No: 100500 (Outstanding expenses)
Enter
Amount: *
Business area: AMH
Text: +
Document ( Simulate & save
Bonus in the cost centre report (KSB1)Give the cost centre: Dept Dummy
Posting date: 01.04.2006 to 31.12.2007
Execute
Period and closing:Service cost
Production cost
Enter
enter
While posting service cost, we dont know to which production centre it is applied. Only month ending transfer cost from one cot centre to other cost centers.
Method: 1: (Here we transfer primary cost as well as secondary cost)
- Receiving cost centre can not track the original cost elements
- Co. document No. range intervals ( RKIU
Method: 2 (Distribution): Transfer only primary cost Receiving cost centre can track the original cost element
Sender should be only cost centre
Co. document No. range interval RKIV
Method: 3 (Periodic posting): Transfer only primary cost
Receiving cost centre can track original cost element
Sender can be any cost object ( Cost centre/orders
Co. document No. range intervals ( RKIB
Method: 4 (Indirect actual allocation):
Transfer quantities and values
Co. document member range intervals ( RKIL
Example:Service dept: CSalaries 100000
Wages - 200000
Rent - 50000 Dept A: 90% (315000)
---------- Dept B: 10% (35000)
350000
Cycle: If allocation of cost elements are in different ways. We have to create No. of segments of No. of cycles.
If service dept:
Production DeptSalaries 100000
A B
Rent - 20000 75% 25%
Here we have 2 methods:
1. One cycle No. of segments
XYZ
Seg1
Seg2
2nd Method:XYZ
XYZ
Seg1
Seg2
Here to better follow 1st method because of you can make any no. of segments automatically.
In second method we can create up to 10 methods.
Statistically key figures: (S. K. F)- Statistical figures are used to allocation of costs from one cost centre to other costs centers.
Example: No. of employees, sq. meter area etc.
- It can be fixed or total
- If you select category fixed, the values are common till the year end, if we dont change in between No. of employees.
- If we select category of total, the values are to be entered each month Ex: No. of electrical units consumed, no. of telephone calls.
- Here it generates co document (Number ranges for the process (RKS (Actual statistical key figures)Assessment:
Cost centre
Production
Production
Service Dept C Dept A
Dept B (Key Figure)
Salaries (No. of employees)
Rent (Percentage basis)Creation of statistical key figure employee
Path: Accounting ( Controlling ( Cost centre accounting ( master data ( statistical key figures ( individual processing ( create (KK01)
Give the statistical key figure: Emp
Enter
Give the name: Employee
Statistical figure unit measurement: Select PER (Persons)
Key figure category: select fixed values
Save
Assign Co No. range interval for the process of RKS (Use the Transaction code: KANK)
Co. Area: AML
Select maintain groups button
Double click on the process RKS (Enter statistical figures)
Select Co. document No. range interval for AML check box
From the menu select edit ( Assign element group
Save (or) (ctrl + s)Enter statistical key figures:Path: Accounting ( controlling ( cost centre accounting ( actual postings ( statistical key figures ( enter (KB31N)
Give the receiving cost centre: Dept A
Statistical key figure: Emp (Employee)
Give the total quantity: 75
Cost centre: Dept B
Statistical key figure: Emp
Total quantity: 25
Save
Note: enter the document date & posting date: 06.10.2006
Creation of secondary cost element
Path: Accounting ( Controlling ( Cost centre accounting ( master data ( cost element ( individual processing ( create secondary (T. Code: KA06)
Give the cost element No: 1000000
Valid from: 01.04.2006 to 31.12.9999EnterGive the name: Assessment cost element
Description: Assessment cost element
Cost element category: select 42 (Assessment)
Save
Creation of assessment cycle
Path: Accounting ( controlling ( cost centre accounting ( period end closing ( current settings ( define assessment (S _ALR _ 87005742)
Double click on create actual assessment
The final T. Code is (KSU1)Cycle: AML1
Start date: 01.04.2006
Enter
Text: Cost allocation using assessment
Select: interactive check boxPurpose of interactive check box:
Example:
Service dept C (Rs. 100000):It allocated to Product A 80% - 80000
Prod Dept B 10% - 10000
Service Dept X 10% - 10000(Here it will become 0 (Zero)
Service Dept X: 200000
+ 10000 (From service dept C)
--------- 210000 It allocated to
Prod Dept H - 60% - 126000
Prod Dept I - 20% - 42000
Prod Dept C- 20% - 4200042000/- allocated to service dept c will be again reallocate to various dept. up to it will becomes zero (0)
If you select interactive check box it will allocate the costs up to zero automatically.
Select save button (or) (ctrl + s)
Save in your request
Select attach segment button:
Give the segment name: segment 1
Name: salary allocation
Assessment cost element: select 1000000
Sender rule: selected posted amounts
Share in percentage: 100%
Select actual value origin radio button
Receiver rule: select variable portions
Variable portion type: select actual statistical key figures
Select senders/receivers tab
Sender cost centre: Dept X
Cost element: 400100 (salaries)
Receiver cost centre group: select AML prodSelect receiving tracing factor tab
Statistical key figure: Emp
Select receiver weighing factor tab
Save
Save in your requestSelect attach segment button
Segment name: segment 2 (Rent allocation)
Assessment cost element: select 1000000
Sender rule: Posted amount
Sharing percentage: 1001
Select origin value radio button
Receiver rule: Fixed percentages
Select senders/receivers tab
Sender cost centre: Dept C
Cost element: 400300 (Rent)
Receiver cost centre group: AML ProdSelect receiver tracing factor tab
Statistical key figure: Dept A 40%
Dept B 60%
Save
Save in your requestAssign Co number range interval for the process (RKIU) (Use the transaction code KANK)Controlling area: AML
Select maintain groups button
Double click on RKIU (Actual overhead assessment)
Select Co. document number range intervals for AML check box
From the menu select edit ( Assign element groupSave (or) (ctrl + s)
Go and see the cost centre report (KSB1)
Give the cost centre: Dept C
Give the period: 01.10.2006 to 31.10.2006
Execute
Assessment Run:Path: Accounting ( Controlling ( cost centre accounting ( period end closing ( single functions ( allocations ( Assessment (KSU5)Period: 7
Fiscal year: 2006
Deselect: Test run check box
Select the cycle: AML 1
Execute
Select receiver button
Go and see the cost centre report (KSB1)Give the cost centre: Dept A
Posting date: 01.10.2006 to 31.10.2006
Execute
Internal orders:Internal orders are used & decision making purpose
To view costs for a specific task
Vehicle wise costs/ - Based on petrol expenses & repair and maintenance
Telephone wise costs/exhibition costs/production order costs
-Orders are of 2 types
1. Real orders
2. Statistical orders
1. Real orders: 2. Statistical orders:
- Settlement possible - Not possible
- Settlement possible in cost centre, - Only for information/decision making G/L Account & Asset- Settlement to cost centre Internal settlement (With in Co)
- Settlement to G/L account External settlement
STATISTICAL ORDERS:Example: Telephone orders:
FI posting ( G/L account no 100000
Cost centre administration 100000
Order ( Telephone 100000
(We did not allocate the total amount to cost centre. Only 100000 is allocated because one is real and another is statistical)
a) When we post to 2 cost objects only. One object will be real and others will be statistical.b) At the time of creation of order, there is a check box for statistical order.
Order
Cost centre
a) Select statistical order check box Statistical Real
b) Deselect statistical order check box Real
Statistical
In the month ending cost centers cost will be apportioned to product.i. Real Orders:
Vehicle orders:
(Allocation from order to cost centre)
Order Red
FI posting G/L Account
Petrol expenses
Order Vehicle No: 1234
Settlement: It allocated to Dept A, Dept B & Dept C.
(Allocation may be percentage/ratio/amount basis)
ii. Statistical order (allocation from cost centre to cost centers)FI posting ( G/L account
Cost centre: Administration (Red)
Order vehicle 1234 statistical
Cost centre admin: Dept A, Dept B & Dept C (Assessment)1st Scenario (Statistical orders)Define order type:SPRO ( Controlling ( Internal orders ( order master data ( define order types (T. Code: K0T2 _ FUNCAREA)
Select new entries button
Order category: 01 (Internal order (Controlling))
Enter
Give the order type: AMLT
Description: Telephone orders for AML
Planning profile: 000001 (General budget/plan profile)
Object class: Select overhead costs
Select release immediately check box
Save
It gives the message No. range not processed
Ignore the message, press enter
Save in your request
Select Assign/change intervals button beside No. range intervals
Double click on AMLT
Select Motor pool A ZZZZZZZZZZZZ (External check box)
From the menu select edit ( Assign element group
Save (or) (ctrl + s)
Creation of field status group making cost centre and internal order mandatory:
(T. code: OBC4)Select field status variant (AML)
Double click on field status groups folder
Select G004 cost Accounts
Select copy as button
Change the field status group to G002
Change text to: Cost Accounts (CC & IO) required
CC. cost centre & IO (Internal order)
Enter & Save
Save in your requestSelect G002 and double click
Double click on additional account assignments
Select CO/PP order: required entry field
Save
Creation of G/L Account Telephone expenses: (FS00)
Give the G/L Account No: 400305
Company code: AML
Select with template button
Give the G/L Account No: 400300 (Rent A/C)
Company code: AML
Enter
Change the short text & long text to telephone expenses
Select create/bank/interest tab
Change the field status group to: G002
Save
Select edit cost element button
Valid from 01.04.2006 to 31.12.9999
Enter
Cost element category: 1
Save
Creation of Internal order:
Path: Accounting ( Controlling ( Internal orders ( master data ( Special functions ( order ( Create (KO01)Give the order type: AMLT
Enter
Order: TEL 66626246 (Telephone No)
Short text: Telephone No: 66626246
Company code: AML
Business area: AMH
Select control data tab
Select statistical order check box
Save
One more order type: AMLT
Enter
Give the order: TEL 66626247
Company code: AML
Business area: AMH
Select control data tab
Select statistical order check box
Save
Creation of order group:
Path: Accounting ( Controlling ( Internal orders ( Master data ( Order group ( create (KOH1)Give the order group name: AML HYD TEL
Enter
Give the description: Hyderabad Telephones for AML
Select insert order button
Select: TEL 66626246 & TEL 66626247
Save
Posting of transaction in FI: (F 02)Give the document date: 13.11.2006
Type: SA
Company code: AML
Posting key: 40
Account No: 400305 (Telephone expenses)
Enter
Give the amount: 25000
Select cost centre: Dept A
Give the order No: TEL 66626246
Text telephone expenses
Posting key: 50
Account No: 200105 (SBI Current Account)
Enter
Amount: *
Business area: AMH
Text: +
Document ( Simulate & Save
To view order wise report:Accounting ( Controlling ( Internal orders ( information system ( Reports for Internal orders ( line items ( Orders: Actual time items (KOB1)
Give the order No: TEL 66626246
Execute
Select the line items
Select document button
Planning order wise:Accounting ( Controlling ( Internal orders ( Planning ( Cost and activity inputs ( Change (KPF6)
Give the version: 0
From period: 8
To period: 8
Fiscal year: 2006
Order: TEL 66626246
Cost element: 400305 (Telephone expenses)
Select from based radio button
Select overview screen button
Total plan cost: Enter20000
Save (or) (Ctrl + s)
To variance report order wise:
Path: Accounting ( Controlling ( Internal orders ( Information systems ( Reports for internal orders ( Plan/actual comparisons ( orders: Actual/plan/variance
(S _ ALR _ 87012993)Give the controlling area: AML
Fiscal year: 2006
From period: 8
To period: 8
Plan version: 0
Give the order value: TEL 66626246
Execute
Real orders:Creation of secondary cost element called settlement cost element (T. Code: KA06)Give the cost element: 1000001
Valid from: 01.04.2006 to 31.12.9999
Enter
Give the name: Settlement cost element
Give the description: settlement cost element
Cost element category: select 21 (Internal Settlement)
Save
Creation of field status group making order requiredUse the transaction code: OBC4
Select field status variant: AML
Double click on field status groups button
Select G002 (Cost Account CC & IO required)
Select copy as button
Change the field status group to: G010
Change the text: cost accounts IO required
Enter & Save
Save in your requestSelect G010 and double click
Double click on additional account assignments
Cost centre: make it optional entry
Save
Creation of G/L Account: Petrol expenses (FS00)
Give the G/L Account No: 400306
Company code: AML
Select with template buttonGive the G/L Account No: 400300Company code: AMLEnterChange short text & Long text to: Petrol expensesSelect: Create/bank/interest tabField status group: Select G010SaveSelect edit cost element buttonEnterCost element category: 1SaveMaintain allocation structures:
Path: SPRO ( Controlling ( Internal orders ( Actual postings ( settlement ( Maintain allocation structures.
Select new entries button
Allocation structure: A5
Text: Co allocation structure for AML
Save, save in your request
Select: A5
Double click on assignments folder
Select: New entries button
Give the assignment: AML
Text: Vehicle order settlement
Save
Select: AML
Double click on source folder
From cost element: 400306
Save
Double click on settlement cost elements folder
Select new entries button
Receiver new entries button
Receiver category: Select CTR (Cost centre)
Settlement cost element: Select 1000001
Save
Maintain settlement profiles:
Same path
Double click on maintain settlement profiles
Select: New entries button
Give the settlement profile name: AML
Description: settlement profile for AML
Select: To be settled in full radio button
Allocation structure: A5
Default object type: CTR (Cost centre)
Select: % settlement check box
Select: equalance No. check box
Select: Amount settlement check box
Under valid receivers
For cost centre: Select settlement required
Max No. of dist trials: 999
Residence time: 12
Save & Save in your request
Maintain number ranges for settlement documents
Same path: (T. Code: SNUM)
Select maintain groups button
Double click on AML
Select standard accounting document check box
From the menu select edit ( Assign element group
Save (or) (ctrl + s) Define order type: (T. code: KOT2 _ FUNCAREA)Select new entries button
Order category: select 01 (Internal order controlling)
Enter
Give the order type: AMLV (Vehicle order type for AML)
Settlement profile: Select AML
Budget profile: 000001 (General budget profile)
Object class: Select over head costs
Select release immediately check box
Save (or) (ctrl + s)
It gives the message No. range not processed
Ignore the message, press enter
Save in your request
Select Assign/change intervals button
Double click on AMLV
Select Motor pool A ZZZZZZZZZZZZ check box
From the menu select edit ( Assign element group
Save (or) (ctrl + s)
Assign Co. number range interval for the process KOAO (Actual settlement)
Use the T. Code: KANK)
Give the controlling area: AML
Select maintain groups button
Double click on KOAO (Actual settlement)
Select Co. document No. range intervals for AML check box
From the menu select edit ( Assign element group
Save Creation of vehicle order: (T. Code KOO1)Give the order type: AMLV
Enter
Give the order: AP9A1234
Short text: Vehicle No: AP9A1234
Give the company code: AML
Business area: AMH
Select control data tab
Deselect statistical order check box
Select settlement rule button
Category: Select CTR (Cost centre)
Settlement receiver: Dept A Percentage: 70%
Category: CTR (Cost centre)
Settlement receiver: Dept B Percentage: 30%
Save
Ignore the warning message, press enter
Posting of transaction in FI (F 02)Give the document date: 15.11.2006
Type: SA
Company code: AML
Posting key: 40
Give the G/L Account No: 400306 (Petrol expenses)
Enter
Give the amount: 100000
Give the order: AP9A1234
Text: Petrol expenses
Posting key: 50
Account No: 200105 (SBI current account)
Enter
Amount: *
Business area: AMH
Text: +
Document ( Simulate & Save
Settlement of internal order to cost centers:
Path: Accounting ( Controlling ( Internal orders ( period end closing ( Single functions ( Settlement ( Individual processing (K088)Give the order No: AP9A1234
Settlement period: 8
Fiscal year: 2006
Deselect test run check box
Select check transaction data check box
Execute
Select details list button
Budgeting and availability control
SAP given 2 types of Budget
Plan Budget
1. Plan period wise1. Budget for year wise
2. We can plan each element wise2. Budget for the whole order
3. Micro level3. Macro level
4. Called availability control
When you posting actual 1. If the budget cross more than 90% of budget
a. It gives warning message (or)
b. It gives warning message and inform to budget lead (or)
c. Give error message
Number range interval: 04 (Hot coded)
Number range is at client level (Client wise)
Define number range intervals for budgeting
SPRO ( Controlling ( Internal orders ( Budgeting & Availability control ( Maintain No. ranges for budgeting (T. Code: OK11)Select change intervals button
Select intervals button: No: 04From: 4000000000 to 4999999999
Enter
Define tolerance limits for availability control
Same path
Select new entries button
Give the controlling area: AML
Profile: 000001 (General budget profile)
Transaction group: Select ++ (All activity groups)
Action: select 2 (warning with maid to person responsible)
Give the usage: 90%
Save (or) (ctrl + s)
Save in your request
Specify exempt cost element from availability control(Exempted cost elements from budget)
Same path:Select new entries button
Give the controlling area: AML
Give the C/C No: 400100 (Salaries A/C)
Save in your requestMaintain budget manager
Same path:Select new entries button
Give the controlling area: AML
Order type: AMLV
Object class: Select OCOST (over head)
Give the user ID: SAPUSER
Save (or) (ctrl + s)
Save in your request
Budgeting:Accounting ( Controlling ( Internal orders ( Budgeting ( Original budget ( Change (KO22)Give the order No: AP9A1234
Select original budget button
Give the budget amount: 200000
Enter
From the menu select extras ( Availability control ( Activate
Save
Posting of Transaction in FI (F 02)
Give the document date: 15.11.2006
Type: SA
Company code: AML
Posting key: 40
Give the A/C No: 400306 (petrol expenses)
Enter
Give the amount: 90000
Give the order No: AP9A1234
Text: Petrol expenses
Posting key: 50
Account No: 200105
Enter
Amount: *
Business area: AMH
Text: +
Document ( Simulate & Save
Ignore the message, press enterTo view the inbox of the budget head
SAP menu ( Office ( Work place (T. code SBWP)Select inbox folder
Double click on the message
It gives the message
Capital work in progress line item settlement CWIP _ M/L
Freight charges
Installation charges
Define settlement profile
SPRO ( Financial accounting ( Asset accounting ( Transactions ( Capitalization of assets under construction ( define/assign settlement profile
Double click on define settlement profile
The transaction code is (OK07)
Select settlement profile A1 (settlement assets under construction)
Select details button
Select to be settled in full radio button
Allocation stock: A1 Co. allocation structure
Default object type asset type: FXA
Select percentage settlement check box
Select equalance Nos check box
Select amount settlement check box
Under valued receivers for fixed assets
Select settlement required
Document type: AA
Max No. of distribution rules: 999
Residence time: 12
Save
Select back arrow 2 times
Double click of assign settlement profile to company code
Select for company code: AML assign settlement profile A1
Enter & Save
Save in your request
Creation of capital work in progress (Asset master) (T. Code: AS01)
Give asset class: AML 4000 (Capital work in progress)
Company code: AML
Enter
Description: C. W. P general
Capitalization: 15.06.2006
Select time dependant tab
Business area: AMH
Select depreciation area tab
Dep. Key: 0000
Save
Machinery purchase postings: (T. Code (F 90)Give document date: 01.08.2006
Posting date: 01.08.2006
Type: KR
Company code: AML
Posting key: 31
Vendor No: 8700001
Enter
Ignore the warning message, press enter
Give the amount: 200000
Business area: AMH
Text: Machinery purchase posting
Posting key: 70
Account No: 500000 0
Transaction type: 100
Enter
Remove TDS codes
Enter
Amount: *
Text: +
Document ( Simulate & save
Fright payment: (F -02)
Document date: 10.09.2006
Posting date: 10.09.2006
Type: SA
Company code: AML
Posting key: 70
Account: 500001 0
Transaction type: 100
Enter
Ignore the warning message, press enter
Give amount: 25000
Text: Fright payment
Posting key: 50
A/C No: 200105 (SBI Current A/C)
Enter
Amount: *
Business area: AMH
Text: +
Document ( Simulate & save
Creation of machinery asset master (AS01)
Give asset class: AML 2000(Dept A)
Company code: AML
Enter
Give description: Machine No: 40
Capitalized on: 14.11.2006
Select time depended tab
Business area: AMHSelect description area tab
Give description key: AML1
Useful life: 20 years
Period: 4
Ordinary depreciation start: 17.11.2006
Save
Settlement of capital work in progress to Asset
Path: Accounting ( Financial accounting ( Fixed assets ( Capitalized asset under construction ( Distribute (T. Code: AIAB)
Give company code: AML
Asset: 500001
Sub no: 0 ( Execute
From the menu select edit ( Select ( Select all
Select enter button
Category select: FXA Asset
Settlement receiver: 200004 0
Give percentage: 100
Select back arrow
Save
Select settlement button
Give the asset value dated: 17.11.2006
Text: asset settlement
Deselect test run check box
Execute
Go and see the document FB03
Enter
Profit Centre Accounting
- To view profitability product group wise/product wise/location wise/
If business area is not used in FI
1) One location No. of product groups
Hyderabad
| | |
Cement Steels Pharma
In that case you can get profitability.
2) Each location different product group
Hyderabad Bangalore
Mumbai
Cement Steel
Pharma
Profitability as well as balance sheet
The advantage of profit centre will be derived through derivation rules.
Example: expenditure Through cost centers
Revenues Automatic account assignment
In case of balance sheet items through business area
We have to create a dummy profit centre
Transfer to respective profit centre
We create derivation rules. Future transaction will not go to dummy profit centre.
Set controlling area:SPRO ( Controlling ( Profit centre accounting ( Basic settings ( Set Controlling area
Give controlling area: AML
Enter
Maintain controlling area settings:
SPRO ( Controlling ( Profit centre accounting ( Basic settings ( controlling area settings ( maintain controlling area settings (T. code: OKE5)
Standard hierarchy: AML
Select elimination of internal business volume check box
Profit centre local currency type
Select 20 (i.e. controlling area currency)
Select confirm button
Select store transactions currency check box
Save
Creation of dummy profit centre:Path: SPRO ( controlling ( Profit centre accounting ( Master data ( Profit centre ( create dummy profit centre (T. code: KE59)Double click on create dummy profit centre
Give dummy profit centre: AML dummy
Select basic data button
Give the name: AML dummy
Description: Dummy profit centre for AML
Profit centre group: AML
Save
Set control parameters for actual data
Path: SPRO ( Controlling ( Profit centre accounting ( Basic settings ( controlling area settings ( Activate direct postings ( set control parameters for Actual data
(T. Code: 1KEE)
Select new entries button
From year: 2006
Select line item check box
Select on line transfer check box
Save
Maintain plan versions
Path: SPRO ( Controlling ( Profit centre accounting ( basic settings ( controlling area settings ( activate direct postings ( plan versions ( maintain plan versions
Select version: 0
Double click on settings for profit centre A/C folder
Select new entries button
Year: 2006
Select on line transfer check box
Select line item check box
ER (Exchange rate): Type: B (Bank setting)
Select save button
Save in your requestDefine number ranges for local documents
Path: SPRO ( Controlling ( Profit centre accounting ( actual postings ( Basic setting actual ( define number ranges for local documents (T. Code GB02)
Select maintain groups button
Select actual document from direct posting with GB01 check box
From the menu select intervals maintain
Give your company code: AML
Enter
Select interval button
Year: 2006
From No: 1 to 100000
Enter & Save
Select back arrowSelect planned document from direct posting with GB01 check box
From menu select interval maintain
Give your company code: AML
Enter
Select interval button
Year: 2006
From: 100001 to 200000
Enter & Save
Creation profit centre:
Path: Accounting ( Controlling ( Profit centre accounting ( Master data ( profit centre ( individual processing ( create KE51
Give the profit centre: Cement
Select master data button
Analysis period 01.04.2006 to 31.12.9999
Give the name: Cement
Long text: Profit centre cement
Person response: A
Profit centre group: AML
Select activate button
Profit centre: STEEL
Select master data button
Name: Steel
Long text: profit centre steel
Person response: B
Profit centre group: AML
Select activate button
Assign profit centre in cost centreAccounting ( Controlling ( Cost centre accounting ( Master data ( cost centre ( Individual processing ( change (T. code: KS02)Give the cost centre: Dept AEnter
Assign the profit centre: Cement
Select save button
Ignore the warning message, press enter
Cost centre: Dept B
Enter
Give profit centre: Steel
Select save button
Ignore the warning message, press enter
Creation of revenue element (FS00)
G/L account No: 300000 (Sales account0
Company code: AML
Enter
Select edit cost element button
Enter
Cost element category: Select 11 (Revenues)
Save
Maintain automatic account assignment of revenue elements
Path: SPRO ( Controlling ( Profit centre accounting (Actual postings ( Maintain automatic assignment of revenue elements (T. Code: OKB9)
Select new entries button
Give the company code: AML
Cost element: 300000
Account assignment detail
Select business area is mandatory
Save, Save in your request
Select AML and then double click on detail per business area/select new entries button
(1)
Hyderabad
| | |
Cement
Steel Pharma
300000 Sales cement
Hyd ( Cement
300001 Sales steels
Hyd ( Steels
300002 Sales Pharma
Hyd ( Pharma
(2)Hyderabad
Bangalore
Mumbai
Cement
Steel Pharma
300000 Sales
Hyderabad - cement
Bangalore Steel
Mumbai Pharma
Give the business area: AMH
Give the profit centre: Cement
Give the business area: AMB
Give the profit centre: Steel
Save
Choose additional balance sheet & Profit & Loss A/CIt is applicable only second scenarioPath: Same path
Select choose accounts
Transaction code: 3KEH
Select new entries button
Account from: 100000 to 299999
Default profit centre: Cement
Save & Save in your request
Select profit centre detail button
Select create step button
Give the step description: Profit centre derivation for item through Business area
Under define name: GSBER (Business area)
Save
Select maintain rule values button
Select source field interval on/off button
Note down A/C No: 100000 to A/C No: 299999
Business area: AMH
Give the up due profit centre: Cement
From A/C: 100000 to A/c: 299999
Business area: AMB
Profit centre: Steel
Creation of Accounts groupPath: Accounting ( Controlling ( Profit centre accounting ( Master data ( Account group ( Create (T. Code KDH1)
Give the account group: PL items
Enter
Profit & Loss account for AML
Select insert accounts buttonGive account 300000 499999
Save
Select back arrow
Next A/C group: BS items
Enter
Give the description: Balance sheet account for AML
Select insert account button
Give the range 100000 to 299999
Save
Planning profit centre wise for P&L items
Path: Accounting ( Controlling ( Profit centre Accounting ( planning ( Cost/revenues ( Change (T. Code 7KE1)
Version: 0
From period: 8 to period: 8
Fiscal year: 2006
Company code: AML
Profit centre: Cement
Account group: PL items Select from based radio button
Select overview screen button
For A/C No: 300000(Sales)
Profit centre reporting currency: 500000
For A/C No: 400100 (salaries)
Profit centre reporting currency: 400000
SavePlanning for Balance sheet Accounts profit centre wise
Path: Accounting ( Controlling ( Profit centre accounting ( Planning ( Balance sheets accounts ( change (T. code: 7KE3)
Version: 0
From period: 8 to period: 8
Fiscal year: 2006
Company code: AML
Profit centre: Cement
A/C group: BS items
Select from based radio button
Select overview screen button
For A/C No: 100300 (SBI rupee term loan)Plan: 100000For account No: 200105
Plan: 100000
Save
Credit sales posting in FI (F 22)
Give document date: 20.11.2006
Type: DR
Company code: AML
Posting key: 01
Account No: 6200001
EnterGive the amount: 450000
Business area: AMH
Text: Credit sales postings
Posting key: 50
Account No: 300000(Sales A/C)
Enter
Amount: *
Business area: AMH
Text: +
Document ( Simulate
Ignore the warning message, press enter
Save (or) ctrl+s
Expenditure posting (F 02)Document date: 20.11.2006Document type: SA
Posting key: 40
Account No: 400100 (salaries A/C)
Enter
Give amount: 425000
Cost centre: Dept A
Text: Salary payment
Posting key: 50
Account No: 200105 (SBI Current account)
Enter
Amount: *
Business area: AMH
Text: +
Document ( Simulate & save To view various reports profit centre wise for P&L itemsPath: Accounting ( Controlling ( Profit centre accounting ( Information system ( Reports for profit centre accounting ( Interactive reporting ( Profit centre group ( plan/actual/variance
Transaction code: S _ ALR _ 87013326
From period: 8 to period: 8
Fiscal year: 2006
Plan version: 0
Profit centre values: Cement
Profit & Loss account group: PL items
Execute
To view variance report profit centre wise for Balance sheet accounts
Path: Same path
Transaction code: S _ ALR _ 87013336
From period: 8 to period: 8
Fiscal year: 2006
Plan version: 0
Profit centre values: Cement
Balance sheet account group: BS itemsExecute
Transfer values from one profit centre to another profit centre
Path: Accounting ( Controlling ( Profit centre accounting ( Actual posting ( Profit centre document ( enter (T. Code: 9KE0)Select layout: 8A 001
Execute
Give the company code: AML Select entry screen buttonGive profit centre: Cement
Account No: 400100 (salaries A/C)
In profit centre local currency: 200000
Save
Integration
Organization structure
Company
In SD: combination of sales organization, distribution channel & division they call at as one sales area.
Movement types: Posting keys in FI
101 ( Material receipt against purchase order/production
102 ( Reversal of 101
201 ( Issue to cost centre (stores of all departments)
202 ( Reversal of 201
261 ( Issue to orders (Raw material shows)
262 ( Reversal of 261
521 ( Material receipt with out production order
522 ( Reversal of 521
561 ( Opening stock taking
562 ( Reversal of 561
601 ( Delivery
602 ( Reversal of 601
Process key (Transaction key)
These are system defined keys
1) BSX ( Inventory postings
2) WRX ( GR/IR clearing (G.R Goods receipts)
(I.R Invoice receipts)
3) PRD ( Price difference/production order differences
4) GBB ( Offsetting entry for inventory posting
a) VBR consumption
b) VNG Scrapping
c) BSA Opening stocks taking
d) SUF Production receipt against production order
e) ZOF Production receipt with out production order
f) VAY Delivery where sales account is a revenue element
g) VAY - Delivery where sales account is not a revenue account
h) AUA Production order differences
GBBVBR Raw material consumption A/C Dr
BSX - To Inventors raw material local A/CValuation class:- Valuation class determines the G/L accounts to be posted automatically.
a) Raw material: 4 valuation classes
Local
- Imported
- Inter unit
- Inter company
b) Stores: 2 valuation classes
- Local
- Imported
b) Finished goods: 1 valuation class -Own goodsValuation grouping code/valuation modification key/ valuation modifier
Valuation area (plant)Chart of accounts
Company Code
Valuation group
code
HyderabadAMLAMLX
BangaloreAMLAMLX
BangaloreAMLAMLX
Advantage is we need not create valuation group code each company code wise.
Material types
Price control
Purchase price1. Raw material ROH - V Moving average price - Available2. Stores & Spares FRSA - V - Moving average price - Available3. Packing material VERP - V - Moving average price - Available4. Finished goods FERT - S Standard price - Raw material + overheads5. Semi finished goods:
Purchased HALB - V Moving average price - Available Produces HALB - S Standard price - Raw material + overheads6. Traded goods HAWA - V Moving average price
7. Services DIEN
Material types similar to account groups in G/L
In M.M we create material mater
Material master is to be created under material type
Material master to be created at plant level
When no. of plants are using same material it will be extended to other plants
Material periods we can open 2 periods at a time
In G/L it is called as tabs, where as in MM it is called No. of views like: Basic data
Purchase data
Sales data
MRP data
MRP data
Ware house
Quality
Accounting
Costing
Why systems support inventory account, not purchase account:
Purchase orderPrice 10
Qty 5
Taxes( 8% Cenvat
4% VAT
Other expenses ( 2%In normal accounting systemRM 1
If other expenses not takenOpening stock
0
Add: Purchases 63
-------
63
Less: Closing stock 10
------
Consumption X_
If invoice is not taken (Only Delivery challan copy is taken)Opening stock 0
Purchases 0
-----
0
Closing stock 20
------Consumption _X_In SAP
Opening stock - 0
Purchases 5 -63
Consumption 3 37
------
Closing stock 2 26(Here the price of the goods is taken from purchase order).MM flow (Material management flow)
1. Material requisition: Production dept to stores called internals
If the material not available, stores department raised.2. Purchase requisition stores to purchase dept
3. Purchase dept call for enquiry, quotations & price comparisons
4. Raising the purchase order by purchase dept
Purchase order contains ( Vendor, Material, plant, quality, rate, delivery terms and payment terms
5. Release procedure Work flow
Up to 10000 ( Manager Purchases6. Goods receipt ( (G.R)
G.R should be against purchase
Inventory Raw material local Dr Balance sheet current asset BSX To GR/IR clearing raw material local Balance sheet current Liabilities WRX7. Invoice verification ( Verification against GR (or)/Purchase orders
GR/IR clearing Raw material Dr Balance current Liabilities WRX
To party Sundry creditors Balance sheet current liabilities Feam po
8. Consumption:
Raw material consumption local Dr P&L debit GBBVBR
To Inventory raw material local B/S current assets - BSX9. Wages payment:
Wages A/C Dr
To Bank A/C
10. Production receipt:
Inventory finished goods (At product cost) Dr Balance sheet current assets BSXIncrease/decreased stock finished goods P/L A/C credit GBBAUF (Production order)
GBBZOF (NO production order)11. Delivery:Increase/decrease in stock finished goods P&L credit: GBBVAY sales (At product)
GBBVAX Sales not revenue account
To Inventory finished goods Balance sheet current asset BSX
12. Sales billing:Customer A/C Dr Sundry debtors Balance sheet current Asset From sale order
To sales P&L A/C credit ERL
Profit & Loss A/c
(8) Raw material consumption
(9) Wages
Surplus in Profit & Loss
100
10
40(10) Increase/decrease in finished goods
(11) Increase/decrease in finished goods
(12) Sales110110
0
150
150
150
Balance Sheet
(6) GR/IR
(7) GR/IR
(7) Sundry Creditors
Surplus in P&L A/C
100
100 0
100
40(6) Inventory Raw material
(8) Inventory Raw material
(9) Bank
(10) Inventory finished goods
11) Inventory finished goods
(12) Sundry debtors100
100 0
-10
0
150
110
110
140
140
Integration is based on 3 rules:1. In material master we specially valuation class
2. For valuation class we assign G/L accounts based on the nature of transaction.
Material NoValuation classInventory Postings (BSX)GR/IR clearing (WBX)Consumption
GBRVBR
RM13000 RM local200121 (Inventory R.M. local)150000 (GR/IR clearing RM local400000 (Raw material consumption)
RM2
3001 RM Imported200122 (Inv. RM imported)150001 (GR/IR clearing RM Imported)400001 (Imp. Material consumption)
3. Stores person when he received (or) issues material he will enter movement type, material number and quantity. Accounts will be updated automatically based on account assignment to valuation class which is specified in material master.Example:Po1 Po1
Move type 101
Raw material 1Material No ( RM1
Qty: 100
Qty: 20 Kgs
Rate 5
Save
Vendor 1234
Movement type 101 Debit BSX 200121 (Inventory raw materials Qty in GRX
Rate as per PO = 100
Credit WRX 150000 ( GR/IR clearing.
1st rule:
In material master we specify valuation class:Here RM1 & RM2 (Material master) is specify the valuation
Class 3000 RM local & 3001 RM imported respectively.
(2) For valuation class we assign G/L accounts based on the nature of transaction.
Here valuation class (3000 RM local & 3001 RM Imported)
Assign G/L accounts Inv. Postings (BSX) ( 200121 Inventory raw material local, 20012 Inv. Raw material imported), GR/IR clearing. WRX (150000 GR/IR clearing), 150001 (GR/IR clearing raw material imported)
Batch mode: Batch:Qty
Rate
Amount 1 - 100
10
1000
2 - 200
40
8000
-------
--------
300
9000
1 - 10
10
100
-------
8900
+ 180
--------
9080
--------
Receipt:
a) Inv. Raw material local A/CDr1000 BSX
To GR/IR clearing raw material local
1000 WRX
Consumption:
b) Raw material consumption local Dr100 GBBVBR
To Raw material local
100 BSXPrice difference:Inv. Verification
GR/IR clearing raw material1000
Inv. Raw material local 200
To party
1200
Moving average:
Stock partly available
Qty
Rate
Amount
100
10
1000
200
40
8000
-----
-----
--------
300
30
9000
Consumption280
30
8400
-----
--------
20
600Price difference
40
-----
-------
20 640
------
--------
a) Receipt:
Inv. Raw material local Dr1000 BSX
To GR/IR clearing raw material1000 WRX
b) Consumption:
Raw material consumption local Dr8400 GBBVBR
To Inv. Raw material
8400 BSX
c) Inv. Verification:
GR/IR clearing raw material local1000 WRX
Price difference raw material
160 Prd
Inv. Raw material
40 (20*2) BSX
To party
1200 (from P.O)
The difference between batch method and moving average method
In batch method it checks with material No and Batch Number only.
Moving average -Stocks not available
Qty
Rate
Amount
100
10
1000
200
40
8000
------
----
--------
300 30
9000Consumption 300
30
9000 a) Receipt:
Inv. Raw material load Dr1000 BSX
To GR/IR clearing raw material1000 WRX
b) Consumption:
Raw material consumption local Dr9000 GBBVBR
To Inv. Raw material
9000 BSX
c) Inv. Verification:
GR/IR clearing raw material1000 WRX
Price difference raw material 2000 PRD
To party
SD to FI1. Enquiry and quotation
2. Sale order: Material, qty, plant, sales organization, rate, delivery terms, payment.3. delivery:
With out post goods issue (With out PGI) No transfer of ownership
With post goods issue (With PGI) Transfer of ownershipFOB(Free on Board):Example:
Plant
Port
Customer
Hyd ChennaiDelivery without PGI
Delivery with PGI
Only material
Material document
No FI document
FI document
Inv/Dec in stock finished goods Dr ( GBBVAY (Sales revenue element)
( GBBVAX (Sales not revenue element)
To Inventory finished goods BSX
a) Billing: Billing should be with reference to delivery
Billing: In SD module there is a pricing procedure
Procedure:i) From region Andhra Pradesh
To region - Andhra Pradesh Customer - Taxable
Material- Tax
Billing
BasicXXX
Excise XXX
VATXXX
--------
Bill amount XXXii) From Region Andhra Pradesh To Region Andhra Pradesh
Customer Non taxable
Material Non taxable
Here in this case the buyer is purchasing in local state and same is exported under
Form H
Billing is
BasicXXX
--------
Bill amount XXXiii) From region Andhra Pradesh
To Region Andhra Pradesh
Customer Taxable
Material Taxable
Billing is
BasicXXX
ExciseXXX
CSTXXX
--------
Bill amountXXX_iv) From Region Andhra Pradesh
To Region India
Customer Non taxable
Material Non taxable
Billing
BasicXXX
--------
Bill amount XXXCondition type: KOFI
Assignment of Accounts: (1)
(2) (3)(4) (5) (6) (7) (8)Application areaCondition typeChart of accountsSales orgAccount assignment group for customerAccount assets group for materialsAccounts keyG/L accounts
V Sales & distributionKOFIAMLHyd0103ERL300001- Sales local own goods
VKOFIAMLHyd0101ERL300002 Sales local taxed goods
VKOFIAMLHyd0103ERF400320 Freight local own good
VKOFIAMLHyd0101ERF400321 Freight local traded goods
(5)Account assignment group for Customer
01 Domestic revenues
02 Foreign revenues
03 Affiliated company revenue
(6)Account asset group for material
01 Trade goods
02 Services
03 Finished goods
(7) Accounts key:
ERL Sales revenue
ERF Freight revenue
ERB Rebate (Trade discount)
ERS Sales deduction (Commissions)MM Integration step1. Define plant
Path: SPRO ( Enterprises structure ( definition ( logistics ( general ( define, copy, delete, check plant
Double click on define plant
Select new entries button
Give plant: AMLP
Assign factory calendar: A2 (AML Hyderabad factory calendar)
Save
Give the name: AML Hyderabad factory plant
Give the country: IN (India)
Enter
Select create request button
Give the short description: MM Customization for AMLEnter
Press enter to save in your request
Define copy, delete, check division:
Path: same path
Select define, copy, delete, check division
Double click on define division
Select new entries button
Division A1 ( Name: Cement division
Save
Save in your request
Maintain storage location:
Path: SPRO ( enterprises structure ( Definition ( Materials management ( Maintain storage location
Give the plant: AMLP
Enter
Select new entries button
Give the storage location: Hyd
Give the description: Hyderabad storage location
Save
Save in your request
Maintain purchasing organization:
Path: same path
Select new entries button
Give the purchase organization: AMLR: Raw Material of purchase order
Save
Save in your request
Assign plant to company code:
Path: SPRO ( enterprises structure ( assignment ( Logistics ( general ( assign plant to company code
Select find button
Give company code: AML
Enter
Select: AML
Select assign button
Select: AMLP check box
Enter
Save (or) (ctrl + s)
Save in your request
Assign business area to plant/valuation area and division:
Path: same path
Select plant/valuation area Division button
Select new entries button
Plant: AMLP
Division: A1
Give the business area: AMH
Select save (or) (ctrl + s)
Save in your request
Assign purchasing organization to company code:SPRO ( enterprises structure ( assignment ( materials management ( assign purchasing organization to company code
Select find button
Give the company code: AML
Enter
Select company code: AML
Select assign button
Select: AMLR check box
Enter
Save (or) (ctrl + s)Save in your request
Creation of Material group:
Path: SPRO ( logistics general ( Material group ( create material group
Material group: CHEMICAL
Give the material group description: Chemicals
Save
Creation of purchasing group:
Path: SPRO ( materials management ( purchasing ( create purchasing groups
Select new entries button
Purchase group: AML
Description: Raw material purchase group
Save
Save in your request
Maintain company codes for materials management:
Path: SPRO ( logistics ( general ( material master ( basic settings ( maintain company codes for materials management
Select position button
Give the company code: AML
Enter
For the company code: AML
Give the year: 2006
Give the period: 7
Select ABP check box
ABP ( Allow back period postings
Select save button (or) (ctrl + s)
Ignore the warning message
Press enter
Press enter to save in your request
Define attributes of material types:
SPRO ( logistics general ( material master ( basic settings ( material types ( define attributes of material types
Select material type: ROH (Raw material)
Double click on qty/value updating folder
Select position button
Give the valuation area: AMLP
Enter
For AMLP: select qty updating check box & value updated check box
Save
Save in your request
Select back arrow
Select material type: FERT (Finished product)
Double click on qty/value updating folder
Select position button
Give the plant: AMLP
Enter
For AMLP: select qty updating check box & value updated check box
Save
Set tolerance groups for purchase orders:
Path: SPRO ( materials management ( purchasing ( purchase order ( set tolerance limits for price variance.Select: Tolerance key PE & Tolerance key: SE
For company code: 1000
Select copy as button
Change the company code: AML
Press enter
Once the company code to AML for SE
Enter & Save
Save in your request
Set tolerance limits for goods receipt:
Path: SPRO ( materials management ( inventory management & physical inventory ( goods receipt ( set tolerance limits
Select tolerance key: B1, B2, &VP for company code 1000
Select copy as button
Change the company code to AML for B1
Enter
Change the company code: AML for B2
Enter
Change the company code: AML for VP
Enter & save
Save in your request
Plant parameters:
Path: Up to inventory management & physical inventory path is same
Plant parameters
Select plant: 1000