Contractor safety management system (csms)

CCSSMMS S

Contractor Safety Management System

By. Bambang Cahyono, SKM, MK3

Kultam D3 Hiperkes & KKUniversitas Negeri Sebelas Maret Surakarta

March 2011

CContractorontractor SSafetyafety MManagementanagement SSystemystem

References : •BPMIGAS KPTS-13/BP00000/2006-S8 – Contractor Safety Management System

•OGP 291/1999 HSE Management – Guidelines for Working Together in a Contract Environment

•Sistem kontrol terhadap aspek pengelolaan Keselamatan, Kesehatan Kerja dan Perlindungan Lingkungan bagi Kontraktor yang bekerja di seluruh daerah operasi kontraktor KKS(Kontrak Kerja sama)/JOB (Joint Operating Body)

•Part of bid process

CSMSCSMS OObjectivesbjectives::

• Meningkatkan performance HSE di lingkungan kerja oleh perusahaan/client dan contractor dengan pengelolaan HSE Management System yang effective

• Membantu Contractor dalam pengelolaan program – program HSE yang consistent sesuai dengan harapan dari perusahaan/Client

• Memfasilitasi gap antara HSE MS Contractor, sub-contractor dan contractor lain yang bekerja di area perusahaan/client.

CSMS PCSMS Purposesurposes

CSMSCSMS

MAN

ENVIRONMENT

ASSET

REPUTATION

CSMS BackgroundCSMS Background

Incident

Eventor

Near Miss

Immediate Causes

Substandard Acts/Practices

Substandard Conditions

Basic CausesPersonal Factors

Job/System Factors

Lack of Control

Inadequate

• System

• Standard

• Compliance

THRESHOLD

LIMIT

Loss

Unintended Harm

or

Damage

Measurement of Control

Measurement of Causes

Measurement of Consequence

Sistem diatas sangat penting untuk mengetahui penyebab – penyebab dasar ...

CSMS Background Continue…..CSMS Background Continue…..

3529

25

11

43

1521

80

104

87

62

9991

56

46

21

10

20

40

60

80

100

120

1995 1996 1997 1998 1999 2000 2001 2002 2003YTD

Client Contractor

TOTAL INJURY & TRAFFIC ACCIDENT TOTAL INJURY & TRAFFIC ACCIDENT DATA 1995-2003 YTD DATA 1995-2003 YTD


DESCRIPTIONCOMPANY CONTRACTOR

2009 2010 2009 2010

Work Force 430 444 447 344

Man Hours 1,497,475 1,620,610 1,666,254 1,301,226

LTA 0 0 3 1

Medical Treatment 1 2 24 2

First Aid 4 6 12 9

Traffic Incident 8 12 8 2

Spillage 0 2 1 0

The Cause of InjuriesThe Cause of Injuries

98%of Accident is due to unsafe Acts.


CSMS Structure

CSMS

Contracted Work

Data Bank

Pre-QualificationSelectionRisk Assessment

Administration Phase: Select A Qualified Contractor

Contract Award

Pre Job ActivityWork In ProgressFinal Evaluation

Field Implementation Phase: Ensure Field Safe WorkField

Admin

CSMS Distribution of Responsibility

Risk Assessment Pre-Qualification Selection

Client End User (Contract

Initiator) End user

Contractor None Prepare the

administrative Submit Bid Documents

Pre-Job Activity Work In Progress Final Evaluation

Client

Reviewer (End User) End User together

with contractor End User initiate

Contractor Preparation End User together

with contractor Review together with

Contractor

C&P Dept. andEnd User

Pekerjaan yg dikontrakkan

Penilaian Risiko

Pra_qualifikasi dibutuhkan?

Pra-kualifikasi

Dibutuhkan seleksi?

Seleksi

Penandatanganan kontrak

Tidak

ya

Tidak

ya

Aktivitas awal dibutuhkan?

Aktivitas Awal

Pekerjaanberlangsung dibutuhkan?

Pekerjaan berlangsung

Evaluasi Akhir

Bank Data

Tidak

ya

ya

Tidak

ya

MekanismeUmpan Balik

Tah

ap A

dm

inis

tras

i

Tah

ap P

elak

san

aan

Tahap AdministrasiTahap Administrasi

• Risk Assessment – Penilaian Risiko– Prosedur untuk meneliti risiko pekerjaan yang akan dikontrak-kan dan menentukan

kategorinya (Low/ medium/ High).– Menentukan perlu atau tidaknya langkah – langkah Pengelolaan K3LL– Client bertanggung jawab terhadap penilaian awal risiko K3LL

• Pra – Kualifikasi– Meneliti kualifikasi Contractor dalam hal K3LL– K3LL Questionnaire – Contractor assessment

• Pemilihan/Seleksi– Memilih Contractor terbaik diantara Contractor yang mengikuti tender

Risk Assessment in CSMS

CSMS

Contracted Work

Data Bank



Contract Award


Field Implementation Phase: Ensure Field Safe Work

Risk Assessment

Risk AssessmentRisk Assessment

• Nature of the work/Sifat Pekerjaan• Work location/Lokasi Pekerjaan• Equipment Using/perlengkapan yg digunakan• Potential Exposure to Work Site Hazards/paparan potensi bahaya thd

tempat kerja• Potential Exposure to Personnel Hazards/paparan bahaya thd pekerja• Simultaneous work by different/several contractors/pekerjaan yg

dilakukan secara simultan oleh beberapa Contractors di tempat yg sama

• Work duration / lamanya pekerjaan• Experience and competency of Contractors/pengalaman&keahlian

Contractor• Social and Environmental Negative Impacts/dampak negatif thd

masyarakat&lingkungan

Menentukan Persyaratan

Mengidentifkkasi Risiko dan mengisi

Form No.1

Pengesahan Formulir oleh Project Mgr

Menentukan Persyaratan

Diperlukan Verifikasi K3LL?

PersetujuanAsset Mgr

Disetujui?

Menyusun RekuisisiKontrak

Memeriksa Penilaian Risiko

Ya

Ya

Tidak

Risk Assessment PRocess

Risk Assessment MatrixRisk Assessment Matrix

ASSESSED RISK OF WORKPHASE

LOW MEDIUM HIGH

RISK ASSESSMENT REQUIRED REQUIRED REQUIRED

PRE-QUALIFICATION OPTIONAL OPTIONAL REQUIRED

SELECTION OPTIONAL OPTIONAL REQUIRED

PRE-JOB ACTIVITIES OPTIONAL REQUIRED REQUIRED

WORK IN PROGRESS OPTIONAL REQUIRED REQUIRED

FINAL EVALUATION REQUIRED REQUIRED REQUIRED

Risk AssessmentRisk Assessment

No. Contracted Work Risk Level

1 Fuel Handling and Transporting Services H

2 Automobile Contracts – Jakarta M

3 Automobile Contracts – Field H

4 Heavy Equipment Contracts / Rentals H

5 Trucks / Heavy Vehicle Contracts / Rentals H*

6 Helicopter Charter Agreement H*

7 Fixed Wing Charter Agreement H*

8 Utility Vessel / Tug Boat / Anchor Handling Tug Supply H

9 Equipment Leasing Services – Crane H

10 Utility Crew boat (Incl. Operations and Maintenance Services) H

11 Sack Cutting, Bulk Storage & Handling Services H

12 Cementing Materials & Services H

13 Downhole Drilling Tools H

14 Casing Cutting & Fishing Tools H

15 Casing & Tubing Handling Tools & Services H

16 Drilling and Completion Fluid Materials and Engineering Services H

17 Downhole DST H

18 Directional Drilling & Downhole Survey H

19 Geotechnical Survey Work H

20 Rig Positioning and Hazard Survey Agreement H

21 Drilling Data Acquisition and Mud Logging Services H

22 Drilling Rig Contract H*

23 Drilling, Work over Specialist Services M

24 Geophysical Work – Route Survey H

25 Slick line Services H

26 Seismic Acquisition H

27 Seismic Reprocessing Services L

28 Coring Services H

29 Tape Storage & Services Agreement L

30 Geological Support Services – Jakarta Office L

31 Wellsite Geological Services – Field H

32 Diving Services H

33 ROV Services H

34 Engineering, Procurement Construction and Installation (EPCI) H*

35 Process Facilities (Plant) H

36 Welding & Pipe Fitting Services H

37 P/F, Ships, FPSO Refurbishment & Repair H

38 Pigging Contract H

39 Sub sea Flow line Flushing H

40 Sub sea Wellhead Work over H

No Contracted Work Risk Level

41 Chemical Cleaning Contract (Field) H

42 Chemical Cleaning Contract (Office) M

43 Insulation Contracts (heat, cold & weather insulation) M

44 Contract Agreement with Hospital for Medivac H

45 Civil Works & Land Clearing-Road Bridge Maintenance / Repair / Modification H

46 Housing / Camp Errection, Repair / Upgrade (depend on the large of the camp) H or M

47 General Maintenance & Light Construction Services H

48 Genset Lease and Overhaul M

49 Underwater Structural Inspection H

50 Explosive Formalities Services Agreement H

51 Batam Warehouse Facilities and Supporting Services H

52 Reservoir Fluids Analysis Services L

53 H2S Monitoring Services H

54 Subsurface Analysis Services M

55 Downhole Electronic Pressure Gauges M

56 Surface Readout Electronic Pressure Gauges H (M)

57 Surface Well Test Equipment & Services H

58 Completion Equipment & Services H

59 Camp Facilities Rental Services M

60 Heat Exchanger Rental Services H

61 Rental Equipment and Services – PC L

62 Equipment Leasing & Services – “Photo Copy Machine” L

63 Equipment Leasing & Services – PABX L

64 Satellite Terminal Equipment Leasing and Services L

65 Communications Tower Services H

66 Rental Equipment and Services Handy Talky & Base Station Radio Trunking System L

67 Office Cleaning Services M

68 Equipment Leasing and Services Agreement – Unix Machine L

69 Shipping and General Agency Services L

70 Network Equipment Rental and Services L

71 Rental Digital Radio Link Equipment & Services L

72 Travel and Services Agreement L

73 Carpet Cleaning Services M (L)

74 Equipment Storage Services M

75 Office Lease Agreement H

76 Residential Lease Agreement M

77 Housing Maintenance Contract M

78 Courier Services Agreement L

79 Pest Control Services Agreement M

80 Cargo Forwarding Services H

81 Temporary Local Moving M

82 Catering Services (Off shore) M

83 Catering Services (On Shore) M

TYPICAL JOB VS RISK ASSEMENT

Pre-Qualification in CSMS

CSMS

Contracted Work

Data Bank


Qualification Phase: Select A Qualified Contractor

Contract Award



Administration

First Screen to allow only safe candidates follow tender

Unsafe Contractors:No !

Pre-QualificationPre-Qualification

Pre - QualificationPre - Qualification

5.10 HSE Contact 1%

5.20 HSE Policy 2%

5.30 HSE Management System 4%

5.40 Internal Audit 3%

5.50 HSE Inspections 4%

5.60 HSE Rules and Procedures 6%

5.70 Accident and Incident Reporting and Investigation 6%

5.80 Emergency Response Plans 5%

5.90 Environmental Management System 6%

5.10 Sub-Contractors HSE Standards 5%

5.11 Alcohol and Drug Abuse and Possession of Firearms 2%

5.12 Hazardous Substances Safety 4%

5.13 Personnel Competency, Training, Qualifications and Certification 6%

5.14 Personal Protective Equipment (PPE) 7%

5.15 Medical Suport 7%

5.16 Fire Protection 6%

5.17 Electrical Safety 4%

5.18 Heavy Lifting and Material Handling Safety 7%

5.19 Food Hygiene 3%

5.20 Potable Water 2%

5.21 Other HSE Related Equipment 5%

5.22 Survival at Sea 5%

1.00T O T A L S C O R E

WeightingGENERAL INFORMATION

Pre - QualificationPre - Qualification

Pre – Qualification :1.Document evaluation2.Site verification (Audit)

Contractor tidak perlu melalui tahap pre – qualification:– Low risk assessment– Medium risk assessment– Contractor yg sudah lulus pra – kualifikasi sebelumnya

Selection in CSMS

CSMS

Contracted Work

Data Bank


Qualification Phase: Select A Qualified Contractor

Contract Award



Administration

SelectionSelection

SELECTED CONTRACTOR SHOULD BE BEST:

•Health safety and Environment•Technical•Commercial

Selection Continue…..Selection Continue…..

HSE Document in bid package :– HSE general requirements– Client HSE goals and objectives– HSE plan scope and potential hazard– HSE control procedure and compliance– Responsibilities, authorities and controlling between

Client and Contractors (e.g. Emergency Response Plan)– Training needs and competence of Contractors

Contract Award in CSMS

CSMS

Contracted Work

Data Bank



Contract Award



Contract Award

Pre Job Activity in CSMS

CSMS

Contracted Work

Data Bank



Contract Award

Pre Job Activity Work In Progress Final Evaluation


Pre Job Activity

Pre-Job ActivityPre-Job ActivityTo open First Communication between

Client and Contractor among fieldwork level

Pre-Job Activity is not equal to Pre-Job Safety Meeting

Pre – Job ActivityPre – Job Activity

Pre – job Activity (Aktifitas Awal Pekerjaan) :• Tujuan

Memastikan aspek risk assessment & K3LL yang relevan dengan pekerjaan dikomunikasikan dan dipahami oleh semua pihak sebelum pelaksanaan kontrak/pekerjaan

• Terdiri – dari :– Pra – mobilisasi

• Rapat awal/Kick off meeting (potential hazards, HSE plan, personal competence, HSE objective & target, Hse general requirements, ERP, Incident Report Procedures etc)

• Inspeksi & audit lokasi Contractor (see form VIII)• Orientasi lokasi kerja (follow up of kick off meeting)• Peatihan K3LL (job planning, potential hazards review, HSE matters, inspection of PPE,

equipments and ERP alertness)– Mobilisasi (implementation of HSE Planning)

• Rapat awal lokal (all key persons must be attending in this meeting)• Mobilisasi staf & perlengkapan Contractor• Finalisasi rencana K3LL• Audit mobilisasi

Work In Progress in CSMS

CSMS

Contracted Work

Data Bank



Contract Award



Work In Progress

Pekerjaan Berlangsung – Work in ProgressPekerjaan Berlangsung – Work in Progress

TujuanMenjamin pekerjaan yang dilaksanakan sesuai dengan rencana K3LL yang sudah disepakati

Work in Progress:• Periode dimana pekerjaan fisik dilaksanakan di lapangan.• Merupakan evaluasi sementara (interim Evaluation) regularly inspection• Menguji apakah semua K3LL didalam kontrak sudah dilaksanakan oleh Contractor• Client & Contractor bertanggung jawab thd pelaksanaan evaluasi sementara yg

dilakukan secara berkala• Client dapat melakukan inspeksi medadak

Form IX

Form X

INTERIM EVALUATION CHECKLIST

SAFETY INSPECTION CHECKLIST

SAFETY PROGRAM CHECKLIST

Work In ProgressWork In Progress

INTERIM EVALUATION = CORRECTIVE ACTION

INTERIM CHECKLIST:SAFETY INSPECTION SAFETY PROGRAM

SHEP STANDARD

PERFORMANCECORRECTIVE ACTION


SHEP STANDARD



SHEP STANDARD


INTERIM CHECKLIST:SAFETY INSPECTIONSAFETY PROGRAM

HSE STANDARD


+HSE PERFORMANCE

Work In ProgressWork In Progress

Final Evaluation in CSMS

CSMS

Contracted Work

Data Bank



Contract Award



Final Evaluation

Final EvaluationFinal Evaluation

• HSE Contractor performance evaluation• Feed back to Contractor and Client for future job

• Based on :– HSE Contractual Obligation– Pre – job activity report– Interim evaluation report– Follow up Contractor toward conditional acceptance– Follow up Contractor toward corrective action in interim

evaluation

Final Evaluation ProcessFinal Evaluation Process

Form XII

CSMS Reporting SystemsRisk Assessment

Contractor Safety Guidelines

PROJECT RISK ASSESSMENT RESUME

Date :……………………………………..…………………………………………….………………………….

Project Period :……………………………………..…………………………………………….………………………….

Job Title :……………………………………..…………………………………………….………………………….

Contract No :……………………………………..…………………………………………….………………………….

Work Location :……………………………………..…………………………………………….………………………….

Risk Category : L (Low) M (Medium) H (high)

Explanation :……………………………………..…………………………………………….………………………….

:……………………………………..…………………………………………….………………………….

:……………………………………..…………………………………………….………………………….

Assessed by: Approved by:

(…………………………………………) (………………………………………….)

Risk Assessment Contractor Safety Guidelines

______________________________________________________________________________5

SAFE

INDONESIAARCO

No SpecificCSMS Report

forSelection

No SpecificCSMS Report

forSelection

ARCO INDONESIA CONTRACTOR’S SAFETY PRE-QUALIFICATION FORM

GENERAL INFORMATION

1. Company Name Telephone :

S treet address : Mailing Address :

2. Officers Name Years With Company

President

Vice President

Treasurer

3. How many years has your organization been in business under your present firm name?

4. A. Parent Company name :

City : State : Zip :

Subsidiaries :

B. Principal Company name :

City : State : Zip :

5. Under Current Management Since (Date) :

6. Contact for Insurance Information :

Title : Telephone : Fax :

7. Insurance Carrier(s) :

Name Type of Coverage Telephone

8. Are you self insured for Worker’s Compensation Insurance ? Yes No

9. Contact for Requesting Bids :


10. PQF Completed By :*)*) This PQF Form must be completed and signed by the Company’s authorized first level Management


PRE-JOB ACTIVITY CHECKLIST

Date :……………………………………..…………………………………………….………………………….

Project Period :……………………………………..…………………………………………….………………………….

Job Title :……………………………………..…………………………………………….………………………….

Contract No :……………………………………..…………………………………………….………………………….

Work Location :……………………………………..…………………………………………….………………………….

Contractor’s Name :……………………………………..…………………………………………….………………………….

Address :……………………………………..…………………………………………….………………………….

Contractor Reps: _______________ ARCO Indonesia Reps: ________________(Name/Date)(Name/Date)____________________________________________________________________

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SAFE

INDONESIAARCO

Pre Job Activities Contractor Safety Guidelines


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SAFE

INDONESIAARCO

INTERIM EVALUATION CHECK LIST

Date : ……………………………………..…………………………….……………………………….

Period : ……………………………………..…………………………….……………………………….

Job Title : ……………………………………..…………………………….……………………………….

Contract No : ……………………………………..…………………………….……………………………….

Work Location : ……………………………………..…………………………….……………………………….

Contractor’s Name : ……………………………………..…………………………….……………………………….

Address : ……………………………………..……………………………………….…………………….

Work in Progress Contractor Safety Guidelines


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SAFE

INDONESIAARCO


Date : ……………………………………..…………………………….……………………………….

Period : ……………………………………..…………………………….……………………………….

Job Title : ……………………………………..…………………………….……………………………….

Contract No : ……………………………………..…………………………….……………………………….

Work Location : ……………………………………..…………………………….……………………………….


Address : ……………………………………..……………………………………….…………………….



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SAFE

INDONESIAARCO


Date : ……………………………………..…………………………….……………………………….

Period : ……………………………………..…………………………….……………………………….

Job Title : ……………………………………..…………………………….……………………………….

Contract No : ……………………………………..…………………………….……………………………….

Work Location : ……………………………………..…………………………….……………………………….


Address : ……………………………………..……………………………………….…………………….



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SAFE

INDONESIAARCO


Date : ……………………………………..…………………………….……………………………….

Period : ……………………………………..…………………………….……………………………….

Job Title : ……………………………………..…………………………….……………………………….

Contract No : ……………………………………..…………………………….……………………………….

Work Location : ……………………………………..…………………………….……………………………….


Address : ……………………………………..……………………………………….…………………….



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SAFE

INDONESIAARCO

FINAL EVALUATION CHECKLIST

Date : ………………………………….…………………………..…………………………………….

Period : ………………………………….…………………………..…………………………………….

Job Title : ………………………………….…………………………..…………………………………….

Contract No : ………………………………….…………………………..…………………………………….

Work Location : ………………………………….…………………………..…………………………………….

Contractor’s Name : ………………………………….…………………………..…………………………………….

Address : ………………………………….…………………………..…………………………………….

Final Evaluation Contractor Safety Guidelines

Risk Assessment ResumeOffice Report

Pre-Qualification ReportOffice Report

Selection ReportOffice Report

Pre-Job Activity ReportOffice & Job Site

Work In Progress ReportJob Site

Final Evaluation ReportJob Site & Office

Part of Process Tender Procedures

Field / Job Site Inspection and Control

PRE-JOB ACTIVITY PRE-JOB ACTIVITY FINAL EVALUATIONFINAL EVALUATION

PRE-QUALIFICATION PRE-QUALIFICATION

RISK ASSESSMENTRISK ASSESSMENT

E

E

E

E

E E

E

INTERIM EVALUATIONINTERIM EVALUATION

E

CSMS Program Evaluation

Program Appraissal

Strengths, Weaknessesand Areas need

improvement

Short Term Evaluation(Yearly)

Performance Bench Marking

Compare RCIR with otherPSCs, other Industy Sectors (if possible)

Medium Term EvaluationBi-annually

Program Reformulation

Observed latest API RP, other Companies Systems,

ISO, MIGAS, etc.

Long Term Evaluationevery Three Years

Improved Program / Guidelineswhere deemed required:

• Strategy• Corrective Actions• Schedule• Resources

RCIR = Recordable Case Incident Rate API = American Petroleum Institute RP = Reformulation Program

Contractor safety management system (csms)

Engineering

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