CONTRACT NO: CP-090119 · INTEPLAST S243308N NO SUBSTITUTIONS 1000CV 20/50’s 1152 CV CV CV PART B...

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CONTRACT NO: CP-090119

INVITATION FOR BIDS

FURNISH AND DELIVER JANITORIAL, HOUSEHOLD, AND PAPER PRODUCTS FOR FAIR ACRES GERIATRIC CENTER, LIMA, PA

COUNTY OF DELAWARE FOR A PERIOD OF ONE (1) YEAR

The undersigned Delaware County Council will receive written Proposals at the office of Central Purchasing, Delaware County Government Center, Courthouse Complex, Media, PA 19063, Room #228, until 4:00 PM local time, on Tuesday October 8, 2019. Bids will be opened by the Bid Opening Committee Board at 9:30 AM local time on Wednesday, October 9, 2019.

Each bid must be submitted on the attached Form of Proposal and must be accompanied by CASH, CORPORATE BID BOND, CERTIFIED GOOD FAITH CHECK, CASHIER’S CHECK, OR TREASURER’S CHECK, in the amount of Ten Percent (10%) of the total amount of the bid drawn to the order of the County of Delaware (County). The proceeds thereof will be retained by the County as liquidated damages if the Successful Bidder shall fail to execute the Contract and Bond as set forth in the attached Proposal, Specifications, General Conditions, and Special General Conditions. NOTE: A BIDDER’S PERSONAL OR NON-CERTIFIED CORPORATE CHECK IS NOT ACCEPTABLE AS FORM OF BID SECURITY. BID SECURITY MUST BE INCLUDED IN A SEPARATE, SEALED ENVELOPE MARKED BID SECURITY AND SUBMITTED WITH THE REQUIRED BID DOCUMENTS.

Failure to accompany this bid with appropriate bid security described above will automatically

disqualify bidder.

As this Invitation, attached Proposal, Specifications, General Conditions, and Special General Conditions refer to each other and constitute a whole, they must be returned BOUND TOGETHER as delivered to the bidder, otherwise the bid may be rejected.

All bids must be sealed and addressed to:

Central Purchasing Department Delaware County Government Center Courthouse Complex Media, PA 19063 Envelopes must be labeled:

BID FOR: CONTRACT NO. CP-090119 FURNISH AND DELIVER JANITORIAL, HOUSEHOLD, AND PAPER PRODUCTS FOR FAIR ACRES GERIATRIC CENTER, LIMA, PA, COUNTY OF DELAWARE FOR A PERIOD OF ONE (1) YEAR The Delaware County Council reserves the right to reject any and all bids or parts thereof and to determine whether the quality and type of equipment and/or service to be furnished meet the requirements for which it is intended. They further reserve the right to insist or waive any technicalities required for the best interest of the County and to consider competency and responsibility of the bidder before the award of the contract and award bids accordingly. John P. McBlain Colleen P. Morrone

Michael F. Culp Kevin M. Madden Brian F. Zidek

DELAWARE COUNTY COUNCIL

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PLEASE NOTE: THE ENTIRE BID PACKAGE MUST BE RETURNED ON THE DUE DATE. FAILURE TO DO SO COULD RESULT IN THE BID BEING DISQUALIFIED

_______________________________________ _______________________________________ _______________________________________ _______________________________________ Bidder’s Name, Address & Phone Number Note to Bidder: _______________________________________ Insert Name of Bonding Company and Insurance Carrier ________________________________ Execution date of Contract

(Vendor-Do Not Fill In) __________________________________________ (if offered, please list here) Note to All Bidders: Please fill out Name, Department, and Phone Number of the Contact Person Responsible for Bid: ____________________________________________________________________________________ ____________________________________________________________________________________ SPECIAL NOTICE

1. Prospective bidders must provide the full name of insurance carrier.

2. The insurance requirements are a critical portion of these specifications, and must be completely satisfied. No exceptions will be made.

3. The Delaware County Council reserves the right to reject any or all bids or parts thereof. They also reserve the right to award the Contract in such a manner deemed to be in the best interest of the County. However, Bidder must bid all parts of an item to be considered.

4. No sub-contractors allowed.

5. This is a more or less contract.

6. When the Contract has no specific amount to be purchased the Bid Bond is to be in the amount of $ ; Awarded Vendor must obtain a Performance Bond in the amount of ten times (10x) the amount of the Bid Bond.

7. The Pennsylvania Right-to-Know Law, 65 P.S. §§ 67.101-3104, (“RTKL”) applies to this Agreement. Therefore, this Agreement is subject to, and the CONTRACTOR shall comply with the two page attachment entitled “Agreement Provisions-Right-to-Know Law”, which is included as an integral part of this Agreement, labeled Exhibit “A” and incorporated herein as though fully set forth.

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PROPOSAL

Director, Central Purchasing Delaware County Government Center Courthouse Complex 201 W. Front Street Media, PA 19063 Director: We, the undersigned, do hereby offer to – Furnish and Deliver FURNISH AND DELIVER JANITORIAL, HOUSEHOLD, AND PAPER PRODUCTS FOR FAIR ACRES GERIATRIC CENTER, LIMA, PA, COUNTY OF DELAWARE FOR A PERIOD OF ONE (1) YEAR – in accordance with the attached Proposal, Specifications, and General Conditions of this bid. TOTAL COST __________________________

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If this bid is accepted, we agree to execute the attached Form of Contract within FIFTEEN (15) DAYS after receiving notice of the award of contract. It is also understood that this bid may not be withdrawn for a period of sixty (60) days after the opening thereof. We, who have signed this Proposal Page have read and agree to comply with all parts of the Invitation, Proposal, Bid Forms, Specifications, and General Conditions of this Bid. Respectfully submitted, ___________________________________

Signature ___________________________________

Name ___________________________________ Title ATTEST: _______________________ Secretary or Assistant Secretary

______________________________

______________________________ Address of Bidder

This Proposal page must have two (2) signatures and, if the Bidder is a Corporation, the CORPORATE SEAL MUST BE AFFIXED WHEN SUBMITTING BIDS. If the Bidder is a Partnership, the names of all partners of the firm, as well as the trading name, shall be set forth. If the bidder is a Corporation, this bid must be executed by the President or Vice-President and attested to by the Secretary or Assistant Secretary with the Corporate Seal annexed. If any person other than the above-mentioned officers sign the Proposal, then authorization permitting said person to sign Bids and documents must accompany said Contracts. Only one signature is required if the company is a Sole Proprietorship, however, this must be stated under the signature.

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M# LOC Description Mfg No Pk/Unit EST QTY

Brand & Mfg No & Pk/UOM

Base UOM

Order UOM

COST TOTAL

6501 1301 Tissue Facial White KC-21606 48/125'S 328 CV

EA CV

6502 1301 Tissue Toilet Rolls KC-5102 80/CV 14

CV CV CV

6503 1301 Towels Paper M Fold KC-1960 25/175'S 50 CV CV CV

229 1301 Towels Wypall X80 KC-41048 5/80'S 464 CV CV CV

230 1301 Towels Wypall L30 KC-5812 12/90'S 378 CV CV CV

240 1301 Tissue Jumbo Toilet Roll KC-07006 12/CV 570 CV CV CV

241 1301 Towels Hard Roll KC-47035 6/CV 1400 CV CV CV

242 1301 Toilet Seat Cover KC-7410 24/125'S 60 CV CV CV

5031 1303 Napkin Mega Cartridge KC-98908 6/875'S 36 CV CV CV

5931 1301 Kimcare Continuous Air Freshener Fragrance: Summer Fresh

KC-12370 6/CV 174 CV CV CV

PART A TOTAL $

The Manufacturer is Kimberly Clark NO SUBSTITUTIONS PART A HOUSEKEEPING ITEMS SUCCESSFUL VENDOR MUST REMOVE EXISTING DISPENSORS, REPLACE AND INSTALL NEW MANUFACTURER RECOMMENDED DISPENSORS THROUGHOUT THE FACILY. THIS WILL BE COORDINATED WITH THE HOUSEKEEPING DEPARTMENT WITHIN 60 DAYS OF AWARD OF CONTRACT.

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Net weight/ Poly Weight= Weight of Liners ONLY and does not include the box.

PART B TRASH BAGS


Brand & Mfg No &

Pk/UOM

Base UOM

Order UOM

COST TOTAL

6495 1301 High Density Can Liners 30 in x 37 in 16 Micron fits up to 20-30 GAL NET WT 22.8 LBS NATURAL CORELESS ROLL ACCEPTABLE PRODUCTS: HERITAGE Z6037XN R01 BERRY HR303716N INTEPLAST S303716N NO SUBSTITUTIONS

500/CV 20/25’s

313 CV CV CV

6484 1301 High Density Can Liners 30 in x 43 in 14 Micron fits up to 23 GAL NET WT 11.7 LBS BLUE CORELESS ROLL ACCEPTABLE PRODUCTS: HERITAGE Z6043HX R01 BERRY HH304314BL INTEPLAST BRS304314BL NO SUBSTITUTIONS

250/CV 10/25’s

576 CV CV CV

6496 1301 High Density Can Liners 33 in x 40 in 16 Micron fits up to 33 GAL NET WT 13.5 LBS NATURAL CORLESS ROLL ACCEPTABLE PRODUCTS: HERITAGE Z6640VN R01 BERRY HR334016N INTEPLAST S334016N NO SUBSTITUTIONS

250/CV 10/25’s

467 CV CV CV

6497 1301 High Density Can Liners 38 in x 60 in 22 Micron fits up to 60 GAL NET WT 19.5 LBS NATURAL CORELESS ROLL ACCEPTABLE PRODUCTS: HERITAGE Z7660WN R01 BERRY HR386022N INTEPLAST S386022N NO SUBSTITUTIONS

150/CV 6/25’s

576 CV CV CV

6498 1301 High Density Can Liners 24 in x 33 in 8 Micron fits up to 12-16 GAL NET WT 16.3 LBS NATURAL CORELESS ROLL ACCEPTABLE PRODUCTS: HERITAGE Z4833LN R01 BERRY HR243308N INTEPLAST S243308N NO SUBSTITUTIONS

1000CV 20/50’s

1152 CV CV CV

PART B TOTAL $

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Mfg No is the product we are presently using. Please refer to this number when bidding other products. If bidding an alternate product, you must specify Brand, Item #, and Pack Size. If bidding an alternate product, it must be equivalent or superior to current item.

PART C JANITORIAL AND HOUSEHOLD

Vendor may only bid on one item per line. (“And/or equal” will not be accepted)



Base UOM

Order UOM

COST TOTAL

190

1301 Brush dust 8" CARLISLE 36258

EA 30 EA EA EA

218 1301 Cloth Cleaning Dry Chemically Treated 18” x 24”

NORSHEL 77650400

10/50'S 40 CV CV CV

221 1301 Pads Stripping 17" Black 3M 7200N

5/CV 109 CV CV CV

222 1301 Brush Radiator 24" CARLISLE 3612203

EA 36 EA EA EA

3449 1301 Furniture Polish NO SUBSTITUTION

Pledge 4650000258

6/13.8 OZ

24 EA EA EA

216 1301 Cups Paper Portion 3/4 OZ SOLO SCC075

20/250'S 134 CV SL CV

217 1301 Cups Plastic 1 OZ Graduated Cup

DINEREX 4252

50/100'S 96 CV SL CV

224 1301 Napkins Feminine Maxithins #4

IMPACT 25130973

250/CV 8 CV EA CV

6494 1301 Broom Corn Blend CARLISLE 41349

EA 18 EA EA EA

6504 1301 Pad Scouring General Purpose Commercial

3M-96 UPC# 50048011082931

3/20'S 6/10

80

BND CV

BX

BND

6499 1301 Pan Dust 12" RUBBERMD 2005

12/CV 2 CV EA CV

6500 1301 Cleanser BABO 14314

24/21 OZ

40 CV EA CV

SAMPLES MUST BE PROVIDED UPON REQUEST

PART C TOTAL $

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Mfg No is the product we are presently using. Please refer to this number when bidding other products. If bidding an alternate product, you must specify Brand, Item #, and Pack Size. If bidding an alternate product, it must be equivalent or superior to current item

PART D PAPER PRODUCTS

Vendor may only bid on one item per line. (“And/or equal” will not be accepted)



Base UOM

Order UOM

COST TOTAL

6509 1303 Plate Foam Plastic 6" Acceptable Products: Dart, Wincup, Sweetheart, Pactiv

Dart 6PWCR 8/125'S CV

126 CV CV CV

6510 1303 Plate Foam 9" Laminated -RND Acceptable Products: Dart, Wincup, Sweetheart, Pactiv

Dart 9PWQR

4/125'S CV

270 CV CV CV

6511 1303 Cup 4 OZ Souffle Acceptable Products: Solo, Dart, Wincup, Sweetheart, Pactiv

Dart 400PC

2500/CV 72 CV CV CV

6512 1303 Lid for 4 OZ Souffle Cup Acceptable Products: Solo, Dart, Wincup, Sweetheart, Pactiv

Dart PL4N

2500/CV 40 CV CV CV

6485 1301 Spoon Plastic Light Weight Acceptable Products: Dart, Wincup, Sweetheart, Pactiv

Dart S5BW 1000/CV 510 CV CV CV

6486 1301 Cup 16 OZ Hot or Cold Insulated Acceptable Products: Dart, Wincup, Sweetheart, Pactiv

Dart 16J16 1000/CV 556 CV CV CV

6487 1301 Lid for 16 OZ Cup Acceptable Products: Dart, Wincup, Sweetheart, Pactiv

Dart 16SL 1000/CV 381 CV CV CV




Dart 6JL 1000/CV 12 CV CV CV

6507 1303 Bowl 8 OZ Plastic Hot or Cold Acceptable Products: Dart, Wincup, Sweetheart Pactiv

Dart 8B20 1000/CV 105 CV CV CV

6518 1303 Lid for 8 OZ Bowl Acceptable Products: Dart, Wincup, Sweetheart, Pactiv






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PART D PAPER PRODUCTS (continued)

6513 1303 Fork Plastic Medium Weight Acceptable Products: Dart, Wincup, Sweetheart, Pactiv

Dart F6BW 1000/CV 150 CV CV CV

6514 1303 Knife Plastic Medium Weight Acceptable Products: Dart, Wincup, Sweetheart, Pactiv

Dart K6BW 1000/CV 70 CV CV CV

6515 1303 Spoon Plastic Medium Weight Acceptable Products: Dart, Wincup, Sweetheart, Pactiv

Dart S6BW 1000/CV 110 CV CV CV

6516 1303 Casserole Dish 8 OZ Honey Acceptable Products: Dart, Wincup, Sweetheart, Pactiv

Dart 8CDHQR

8/125'S CV

24 CV CV CV

6483 1301 Hair Net Disp Fishnet Style. Franklin Cellucap, Color: Black NO SUBSTITUTION

CE-HN-500 10/144'S CV

24 CV BX CV

6517 1303 Napkin Dinner/Paper 15" x 17", 2 ply

SOUTH SEAS 401

30/100'S CV

160 CV CV CV

6491 1301 Bag Duro 6 LB Kraft-Tiger NO SUBSTITUTION

DURO 80983

2000/BNDL

4/500'S

9 BNDL

PAC BNDL

6492 1301 Film Cling 18"/2000' to a Roll/Cutter on Box.

ANCHOR AEP WP-182

ROLL 417 RLL RLL RLL

6493 1301 Foil Aluminum Standard 18"/1000' to a Roll/Cutter on Box

WESTERN WP-293

ROLL 42 RLL RLL RLL

6505 1301 Straws, Wrapped, Flex 7 3/4" 25/400'S

BERKLEY SQUARE 1254100

25/400'S 48 CV BX CV

6508 1303 Bowl 32 oz Foam Acceptable Products: Dart, Wincup, Sweetheart, Pactiv

GENPAK FW032

400 CT 4/100’S

24 CV CV CV

156 1303 Traycover Scalloped Edge 14 x 19

HOFF- MASTER TC8704462

2000/CV 90

CV CV CV

PART D TOTAL $

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PROPOSAL CONTINUED

NOTE: Please address all questions to Jim Peterson, Materials Management, Fair Acres, Lima, PA 19037 – (610) 891-5711

NOTE: Contract will be awarded per section to one Vendor based on aggregate

total. LENGTH OF CONTRACT: One year from date of execution. If this Proposal is accepted, we agree to execute a Contract and Bond within fifteen (15) days after receiving notice of the award of the Contract by the County of Delaware. It is understood that the County of Delaware reserves the right to reject any and all bids and parts thereof. They further reserve the right to determine whether the items furnished best suit the uses for which they are intended. If the successful bidder fails to execute a Contract and Bond within fifteen (15) days after receiving notice of the acceptance of his bid, the Delaware County Council shall be free to award the Contract to the next lowest responsible bidder. It is also understood that this bid may not be withdrawn for a period of sixty days.

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GENERAL CONDITIONS 1. The Successful Bidder shall agree to execute a Form of Contract and Bond with Surety to be

approved by the Delaware County Council in the amount of one hundred percent (100%) of the amount of the Contract, conditioned on the faithful performance of all the terms and conditions of the Contract. If the successful bidder shall fail to execute a Contract as set forth in these General Conditions, deposit will be forfeited as liquidated damage.

2. The Delaware County Council will be the judge as to whether or not the items are in accordance

with the Specifications. 3. BOND: If the amount of an award to a bidder exceeds the sum of Seven Hundred and Fifty

Dollars and no cents ($750.00), he will be required, at his own expense, prior to the signing of the Contract, to furnish a Surety Bond in the full amount of the Contract price, the condition of which shall be in full and complete execution and performance of each and all terms contained in the Contract Proposal, Specifications, General Conditions and Special General Conditions. This Surety Bond must be in such form and will meet all the requirements and approval of the Delaware County Council. No Surety Bond will be required in awards amounting to less than Seven Hundred and Fifty Dollars and no cents ($750.00).

4. DELIVERY AND QUANTITIES: Deliveries shall be made at such items and in such

quantities as determined by the Delaware County Council and specified in written Purchase Orders. Do not ship until receipt of Purchase Order. Delivers must be made within five (5) working days after receipt of order.

5. Shipments against this Contract shall have the Contract Number and the Purchase Order

Number on ALL packages and invoices. 6. DELIVERY SLIPS: Delivery slips shall be furnished on all deliveries of supplies under these

Contracts. Vendors must obtain the signature, covering receipt of all articles delivered. 7. The aforementioned quantities on the Proposal Page are estimated only. Items will be purchased

as required. The County may purchase all of the items or may not purchase any of the items listed, depending upon the needs of the County and budgetary limitation.

8. DELIVERY: Fair Acres Geriatric Center, Building #13, deliveries: 7:00 AM to 2:00 PM. No

deliveries after 2:00 PM. Upon receipt of Purchase Order, please call (610) 891-5711 with the schedule delivery date of items on Purchase Order. Identifying Purchase Order Number MUST appear on lead cartons.

9. Each Bidder, when submitting his bid, must bill out and include as part of his bid “Attachment A”, see page 15.

10. TAX EXEMPTION: The Delaware County Council is exempt from Federal Tax and State Sales Tax. Bidders shall exclude such amounts from their Proposals. Tax Exemption Certificates shall be furnished by the Delaware County Council to the bidder awarded the Contract.

11. The successful bidder will be required to enter into a written Contract and Bond with the Delaware County Council with ten (10) days after notice that its bid has been accepted. Failure to do so shall be sufficient reason for the Delaware County Council to rescind its action accepting the bid and to accept the bid of the next-lowest responsible bidder. It is understood that parties making bids accept all Terms and Conditions. Bids will be considered as conclusive evidence of complete examination of Specifications.

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GENERAL CONDITIONS (Continued)

12. No verbal instructions or information will be binding. The Specifications will be considered as clear and complete unless attention is called to any apparent discrepancies or incompleteness thereof, before opening of the bids. Should any change in Specifications be required, they will be issued to all bidders in the form of an Addendum to the Original Bid.

13. Unit prices bid on the Proposal pages shall apply on all orders issued by the County of Delaware during effective dates of the Contract. The Contract shall be effective for a period of one (1) year starting the date of execution.

14. NO DELIVERIES WILL BE RECEIVED AT FAIR ACRES ON THE ATTACHED MENTIONED HOLIDAYS.

15. Material Safety Data Sheets (MSDS) must be submitted for respective products with your Bid Proposal.

16. THE SUCCESSFUL BIDDERSHALL SUBMIT AN ORIGINAL CURRENT CERTIFICATE OF INSURANCE FOR A COMPREHENSIVE GENERAL LIABILITY, AUTO, AND WORKERS’ COMPENSATION POLICY.

17. The acceptance of all bids for Contracts is made expressly conditional upon a satisfactory rating from a pre-award investigation conducted by the Central Purchasing Department. Contracts shall be awarded to the lowest responsible bidder. In determining “lowest responsible bidder”, in addition to price, the Central Purchasing Department, in its pre-award evaluation shall, in consultation with the affected Department Head ascertain and consider:

a) The expertise of the Bidder to perform the Contract or provide the service required. b) Whether the Bidder can perform the Contract or provide the service promptly, or within

the time specified and with adequate supervisory personnel. c) The character, integrity, reputation, and judgment of the Bidder. d) The quality of the performance on previous Contracts and Services. e) The previous and existing compliance by the Bidder with laws and ordinances relating to

the Contract or Service. f) The sufficiency of the financial resources of the Bidder to perform the Contract or

provide the service. g) The ready availability of supplies necessary to discharge performance in a prompt and

workmanlike manner. h) The ability of the Bidder to provide future maintenance and service for the use of the

subject of the Contract. i) The number and scope of conditions attached to the bid.

18. Vendors must indicate brand, manufacturer number and pack/unit of measure. Failure to comply

will result in disqualification. 19. Successful vendor will supply product that is on the bid. There will be no substitutions unless

authorized by Fair Acres Materials Management with no exceptions.

20. Vendor should bid on both virgin material and recycled-content material and indicate the percentage of recycled-content material. Vendor must indicate product made with recycled-content material and prices.

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GENERAL CONDITIONS (Continued)

The following factors will automatically disqualify a low bidder: a) Default on payment of taxes, licenses, or other monies due the County b) Default, breach or repudiation on a past Contract or Contracts that reflect a course

performance deemed deleterious to the County’s best interest. When the award is not given to the lowest bidder, a full and complete statement of the reasons for placing the order elsewhere shall be prepared by the Central Purchasing Department and filed with other papers relating to the transaction.

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SPECIFICATIONS

ASSIGNMENT OF CONTRACT

“THE CONTRACTOR SHALL NOT ASSIGN THE CONTRACT OR ANY PART OF THEREOF WITHOUT THE WRITTEN CONSENT OF THE COUNTY OF DELAWARE. THE CONTRACTOR SHALL NOT SUB-CONTRACT WITHOUT PRIOR WRITTEN APPROVAL FROM THE COUNTY OF DELAWARE.”

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ATTACHMENT “A” The following “Access to Records” clause is included herein because of the possible application of Section 1861 (v) (1) (I) of the Social Security Act; if that Section should be found Inapplicable to this Agreement, then this clause shall be deemed not to be part of this Agreement and shall be null and void. (a) Until the expiration of four years after the furnishing of services pursuant to this contract, (_______________) shall make available upon written request of the Secretary of Health and name of vendor and Human Services or the U.S. Comptroller General or any of their duly authorized representative, this contract and books, documents and records of (_______________) that are name of vendor necessary to verify the nature and extent of costs incurred by (County of Delaware) under this name of provider Contract. (b) If (_______________) carries out any of the duties of this contract with a value of $10,000. or name of vendor more over a twelve month period through a subcontract with a related organization, such contract must contain a clause to the effect that until the expiration of four years after the furnishing of services under the subcontract, the related organization shall make available, upon written request of the Secretary of Health and Human Services, the U.S. Comptroller General, or any of their authorized representatives, the subcontract and books, documents and records of the related organization that are necessary to verify the nature and extent of costs incurred by (County of name of

Delaware) under this contract. provider

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INSURANCE

Before the contract is awarded, and unless otherwise approved by the County of Delaware’s (hereinafter referred to as the ‘County’) representative in writing, the Contractor shall, at its sole cost and expense, procure the following minimum types and limits of insurance, on forms reasonably acceptable to the County. Such insurance shall be maintained in full force and effect until completion of the Services or final acceptance of the entire Project or the completion of all post-acceptance warranty or related work by Contractor, whichever is later. Coverage shall be obtained from reputable insurance carriers authorized to transact that class of business in the state where the work will be performed, or otherwise acceptable to the County, having an A.M. Best Rating of A- VII or better. All insurance required herein shall be written on an “occurrence” basis, not “claims-made”, with the exception of Professional Liability insurance, unless specifically approved by the County in writing.

1. General Liability

Commercial General Liability, written on an occurrence basis, covering bodily injury including death, and/or property damage to third parties, which may arise from ongoing and completed operations under the contract, whether such operations are performed by the Contractor or its subcontractors/subconsultants, anyone directly or indirectly employed by them, or anyone for whom they may be liable, with limits not less than:

Each Occurrence $1,000,000 Personal and Advertising Injury $1,000,000 Products/Completed Operations Aggregate $2,000,000 Per Project Aggregate $2,000,000 Damage to Rented Premises $ 50,000 Medical Payments $ 10,000 Abuse/Molestation (if applicable to services provided) $1,000,000

The General Liability policy shall include contractual liability, covering liability assumed by the Contractor under the Indemnification and other provisions of the contract. Any deductible under this coverage is subject to the County’s approval, and shall be the sole responsibility of the Contractor.

2. Business Automobile Liability

Business Automobile Liability coverage for bodily injury and property damage arising out of the ownership, maintenance, or use of owned, non-owned, hired, and leased vehicles, including uninsured/underinsured motorists coverage, with limits not less than:

Combined Single Limit $ 1,000,000

Uninsured/Underinsured Motorists Liability Limit $ 1,000,000

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3. Workers’ Compensation and Employers Liability Workers’ Compensation and Employers Liability as required by the state in which the work will be performed, including “other states” coverage (if applicable), and USL&H and Jones Act coverage (if applicable), with limits not less than:

Workers’ Compensation StatutoryBodily Injury, each Employee $500,000Bodily Injury, each Accident $500,000Disease, each Employee $500,000

If Contractor is an exempt self-insurer, sole proprietor, or independent contractor in Pennsylvania, a current exemption certificate shall be provided in lieu of evidence of Workers’ Compensation coverage.

4. Umbrella Liability

Umbrella Liability applying excess of the General Liability, Automobile Liability, and Employers Liability policies, on a following-form basis, with limits not less than:

Each Occurrence $5,000,000 Aggregate $5,000,000

Hazardous work may require higher limits, as requested by the County.

5. All Risk Builders Risk (if applicable)

All Risk (Special Form) Builders Risk insurance, including Earthquake and Flood to the extent reasonably commercially available, providing protection for building, structures, and materials or equipment to be installed in the project, while in the course of construction, in transit to the project site, and while being retained in off-site storage.

The Builders Risk policy shall be written to cover 100% of the completed value of the project, at replacement cost valuation, with an agreed amount provision (coinsurance waived). Any deductible under this coverage shall be no more than $25,000, and shall be the sole responsibility of the Contractor.

The policy shall cover the insurable interests of the County, Contractor and Subcontractors in the Work. The County and Contractor waive all rights against each other for damages caused by fire or other perils to the extent payment is actually made under insurance provided under this paragraph, except such rights as they may have to the proceeds of such insurance held by the County. The Contractor shall require similar waivers by Subcontractors.

The County will procure such Builders Risk coverage in compliance with the above provisions, subject to information contained in Appendix 1, which shall be provided by Contractor following award of the bid.

6. Professional Liability/ Errors & Omissions Insurance (if applicable) All Contractors who will perform, or retain others to perform, professional services in connection with the work (including but not limited to Consultants, Architects, Engineers, Design-Build, Project/Construction Managers) shall provide Professional Liability insurance covering negligent acts, errors, or omissions in the performance of their work, with limits not less than:

Each Claim $3,000,000 Annual Aggregate $3,000,000

Any deductible under this coverage is subject to the County’s reasonable approval, and shall be the sole responsibility of the Contractor.

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7. Cyber Insurance Contractor shall maintain, at its own expense throughout the Term, cyber liability insurance coverage or a cyber liability insurance rider in the Errors and Omissions policy providing privacy response coverage and third party liability coverage covering Contractor for claims, losses, liabilities, judgements, settlements, lawsuits, regulatory actions, and other costs or damages arising out of its performance under this Agreement, including any negligent or otherwise wrongful acts or omissions by Contractor or any employee or agent thereof in such amounts and on such terms as are reasonably acceptable to Client, but in no event less than the following: $3,000,000. This includes, but is not limited to: any breach of any law or regulation governing confidentiality of PHI (as defined under HIPAA) and Personal Information (as defined under the PA Act). Upon request, Contractor shall furnish Client, upon request, as evidence of coverage, a certificate of insurance for Cyber Liability and/or Errors and Omissions insurance. Contractor shall not cancel or reduce any such insurance without prior written consent of Client. Contractor shall notify Client in writing within five business days if it receives notice that its insurance carrier intends to terminate, cancel, non-renew or rescind cyber liability insurance or errors and omissions insurance.

8. Contractors Pollution Liability (if applicable)

All Contractors who will perform environmental services (including but not limited to asbestos or lead abatement, testing or remediation) shall provide Contractors Pollution Liability with limits not less than:

Each Claim or Occurrence $5,000,000 Annual Aggregate $5,000,000

The Contractors Pollution Liability policy shall include coverage for Emergency Response Costs, Contingent Transportation, Non-Owned Disposal Sites, and Natural Resource Damage. If coverage is written on a claims-made basis, an Extended Reporting Period, or tail coverage, shall be provided for two (2) years following completion of the insured’s services. In the alternative, the Contractors Pollution Liability policy shall be renewed for not less than two years following completion. The policy retroactive date shall be no later than the effective date of this Agreement.

9. Performance & Other Bonds

Contractor shall furnish performance and payment Bonds, each in an amount at least equal to the Contract Price as security for the faithful performance and payment of all Contractor’s obligations.

Contractor shall furnish a Maintenance Bond in an amount equal to ten percent (10%) of the Contract including Change Orders. This Maintenance Bond shall be effective for a period of one (1) year following the date established by the certificate of Substantial Completion. All Bonds shall be executed by such Sureties as (i) are licensed to conduct business in the state where the Project is located, and (ii) are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department. All Bonds signed by an agent must be accompanied by a certified copy of the authority to act and the Surety's financial statement. If the Surety on any Bond furnished by Contractor is declared bankrupt or becomes insolvent or its right to do business is terminated in any state where any part of the Project is located, Contractor shall within five (5) days thereafter substitute another Bond and Surety, both of which shall be acceptable to County.

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General Insurance Provisions All policies required hereunder other than Workers Compensation, Professional Liability, and Builders Risk shall name the County of Delaware and its departments, county offices or agencies as applicable, and their officers, directors, agents, employees, and volunteers as additional insureds on a primary and noncontributory basis, for losses arising from the negligence of the Contractor or its subcontractors, or anyone for whom they may be liable. Additional insured status shall apply to Completed Operations. All policies shall provide a Waiver of Subrogation in favor of the County of Delaware and its departments, county offices or agencies as applicable, and their officers, directors, agents, employees, and volunteers, and/or other parties designated by the County. Policies shall not be canceled, terminated, or non-renewed unless sixty (60) days prior written notice is sent by the insurer to the insured Contractor. Contractor shall immediately forward any such notice to County. Contractor shall furnish to County Certificates of Insurance prior to the start of work, evidencing that all requirements have been met, and detailing the insurers providing coverage, types and limits of coverage, class of operations covered, and effective and expiration dates of coverage. Certificates shall specifically confirm the terms of coverage required herein, including Additional Insured status, waiver of subrogation, and that coverage is included for Abuse/Molestation (if applicable). A copy of the Additional Insured, Waiver of Subrogation, and Abuse/Molestation policy provisions or endorsements must be submitted with the Certificate. A renewal Certificate must be provided to County prior to the expiration date thereof. Subcontractor/Subconsultants Contractor shall require each subcontractor or subconsultant to provide insurance as outlined above. Such policies shall name the County of Delaware and its departments, offices, and agencies; Contractor; and the officers, directors, employees, agents, and volunteers of both, as additional insureds on a primary/noncontributory basis, for losses arising from the negligence of the subcontractor/subconsultant. Additional insured status shall apply to Completed Operations. All policies shall provide a Waiver of Subrogation in favor of the Additional Insured parties. Contractor shall be responsible for securing and maintaining certificates of insurance from all subcontractors/subconsultants evidencing the insurance coverages required herein.

The insurance coverages and limits required herein are designed to meet the minimum requirements of the County. They are not designed as a recommended insurance program for Contractor or its subcontractors/subconsultants. Meeting these minimum requirements shall in no way limit or relieve the Contractor liability and obligations under any other provision of the Contract. The Contractor shall acquire, at its own expense, any other Additional Insurance coverage it deems necessary for the protection of its work under this contract.

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Self-Insurance If Contractor maintains a self-insured program or a limited self-insurance program for any or all of the coverages listed above, a complete description of the program, with information on excess carriers and funding arrangements, and a copy of the Contractor’s most recent audited financial statement, must be provided to County for review and approval, such approval not to be unreasonably withheld. If County grants such approval, Contractor understands and agrees that the County of Delaware, county offices or agencies as applicable, and their officers, directors, agents, employees, and volunteers shall receive the same coverages and benefits under Contractor self-insurance program that they would have received had the insurance requirements set forth above been satisfied with coverage provided by a commercial insurance company.

Non-Waiver of Indemnification The insurance (including self-insurance) requirements set forth herein are not intended and shall not be construed to modify, limit, or reduce the indemnifications required of Contractor, nor to limit Contractor liability under this contract to the limits of the policies of insurance (or self-insurance) required to be maintained by Contractor hereunder.

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FORM OF CONTRACT

Articles of Agreement made this ______day of _______________20____Between hereinafter called (Contractor) and the County of Delaware (hereinafter called County). WITNESSETH: That the Contractor covenants, promises and agrees to and with the County to: ________________________________________________________________________ ________________________________________________________________________ For the price of: as per its annexed proposal, and to, in all respects, comply with the terms and conditions of the Invitation to Proposers, annexed Proposal and the County covenants, promises and agrees to and with the Contractor to pay it the price of: for It is further mutually agreed by said parties, in consideration of their aforesaid mutual covenants, the Annexed Proposal constitute and are a part of the Contract as though fully set forth herein. In Witness Whereof, the Contractor and the County have hereunto caused their common Corporate Seals To be affixed hereto duly attested by their proper officers the day and year aforesaid. ATTEST:______________________________________ Secretary or Assistant Secretary

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Vendor’s Signatures _________________________________ _________________________________ _________________________________ COUNTY OF DELAWARE _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Delaware County Council Attest:_________________________ County Clerk

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PERFORMANCE BOND Know All Persons by These Present, that ___________________________________ ________________ (PRINCIPAL) and ____________________________________________ (SURETY) and held and firmly bound unto the County of Delaware in the Commonwealth of Pennsylvania (hereinafter called County) in the sum of: _____________________ lawful money of the United States of America, to which payment will and truly to be made, we do hereby jointly and severally bind and oblige ourselves and our respective successors and assigns firmly by these present: Sealed with our Seals this ______ day of ____________________ 20______.

Whereas, the above bounden Principal has entered into a written Contract with the

County to: ________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ for the prices set forth in said Proposal, which said Contract is by reference made a part thereof. Now the condition of this obligation is such that, if the above bounden Principal shall well and truly perform said Contract and fully and faithfully carry out to complete the same in all respects, then this obligation shall be void and of no effect, otherwise, to continue in full force and virtue.

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In Witness Whereof, the Principal Surety have hereunto caused their common or Corporate Seals To be affixed hereto duly attested by their Officers, the day and year aforesaid. ATTEST:_________________________ _________________________________________ Authorized Signature for Vendor ________________________________ _________________________________________ Countersignature of PA Resident Agent* BY:_____________________________________ Principal – Company Name of Vendor _________________________________________ Surety Company Name Sealed & Delivered In the Presence Of: BY:______________________________________

Attorney-In-Fact ________________________________ *NOTE: IF YOUR BONDING COMPANY IS NOT A PENNSYLVANIA COMPANY, THE PERFORMANCE BOND MUST BE COUNTERSIGNED BY A PENNSYLVANIA RESIDENT AGENT IN THE SPACE PROVIDED ABOVE WITH PROOF OF THEIR PENNSYLVANIA RESIDENCY. THE COUNTY, UNDER THE COUNTY ADMINISTRATIVE CODE, DOES REQUIRE THE SIGNATURE.

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TO ALL VENDORS

PLEASE BE ADVISED THAT THE COUNTY OF DELAWARE WILL STRICTLY ENFORCE: THE SUCCESSFUL BIDDER SHALL BE REQUIRED TO ENTER INTO A FORM OF CONTRACT WITH THE COUNTY OF DELAWARE WITHIN FIFTEEN (15) WORK DAYS AFTER NOTICE OF THE ACCEPTANCE OF ITS BID. FAILURE TO DO SO SHALL BE SUFFICIENT REASON FOR THE COUNTY TO RESCIND THEIR ACTION ACCEPTING ITS BID AND ACCEPT THE BID OF THE NEXT LOWEST RESPONSIBLE BIDDER.

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The Pennsylvania Right-to-Know Law, 65 P.S. § § 67.101-3104, (“RTKL”) applies to this Agreement. Therefore, this Agreement is subject to, and the CONTRACTOR shall comply with the two-page attachment entitled “Agreement Provisions-Right-to-Know Law”, which is included as an integral part of this Agreement, labeled Exhibit “A” and incorporated herein as though fully set forth. ************************************************************************************** The following is attached as Exhibit “A”:

Agreement Provisions – Right to Know Law

a. The Pennsylvania Right-to-Know Law, 65 P.S. § § 67.101-3104, (“RTFL”) applies to this Agreement. For the purpose of these provisions, the term “the County” shall refer to the County of Delaware.

b. If the County needs the Contractor’s assistance in any matter arising out of the RTKL related to this Agreement, it shall notify the Contractor using the legal contact information provided in this Agreement. Contractor, at any time, may designate a different contact for such purpose upon reasonable prior written notice to the County.

c. Upon written notification from the County that it requires the Contractor’s assistance in responding to a request under the RTKL for information related to this Agreement that may be in the Contractor’s possession, constituting, or alleged to constitute, a record in accordance with the RTKL (“Requested Information”), the Contractor shall:

1. Provide the county, within five (5) calendar days after receipt of written notification, access to, and copies of, any document or information in the Contractor’s possession arising out of this Agreement that the County reasonably believes is Requested Information and may be a public record under the RTKL; and,

2. Provide such other assistance as the County may reasonably request, in order to comply with the RTKL with respect to this Agreement.

d. If the Contractor considers the Requested Information to include, a request for a Trade Secret or

Confidential Proprietary Information, as those terms are defined by the RTKL, or other information that the Contractor considers exempt from production under the RTKL, the Contractor must notify the County and pride, within seven (7) calendar days of receiving the written notification, a written statement signed by a representative of the Contractor explaining why the requested material is exempt from public disclosure under the RTKL.

e. The County will rely upon the written statement from the Contractor in denying a RTKL request for the Requested Information unless the County determines that the Requested Information is clearly not protected from disclosure under the RTKL. Should the County determine that the Requested Information is clearly not exempt from disclosure, the Contractor shall provide the Requested Information within five (5) business days of receipt of written notification of the County’s determination.

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f. If the Contractor fails to provide the Requested Information within the time period required by these, provisions, the Contractor shall indemnify and hold the County harmless for any damages, penalties, costs, detriment or harm the County may incur as a result of the Contractor’s failure, including any statutory damages assessed against the County.

g. The County will reimburse the Contractor for any costs associated with complying with these provisions only to the extent allowed under the fee schedule established by the Office of Open Records or as otherwise provided by the RTKL if the fee schedule is inapplicable.

h. The Contractor may file a legal challenge to any County decision to release a record to the public with Office of Open Records, or in the Pennsylvania Courts, however, the Contractor shall indemnify the County of any legal expenses incurred by the County as a result of such a challenge and shall hold the County harmless for any damages, penalties, costs, detriment or harm that the County may incur as a result of the Contractors failure, including any statutory damages assessed against the County, regardless of the outcome of such legal challenge, As between the parties, the Contractor agrees to waive all rights or remedies that may be available to it as a result of the County’s disclosure of Requested Information pursuant to the RTKL.

i. The Contractor’s duties relating to the RTKL are, continuing duties that survive the expiration of the Agreement and shall continue as long as the Contractor has Requested Information in its possession.

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NOTICE TO ALL VENDORS

FAIR ACRES WILL SUPPLY TO THE VENDOR WHO IS AWARDED THE CONTRACT A LIST OF HOLIDAYS.

CONTRACT NO: CP-090119 · INTEPLAST S243308N NO SUBSTITUTIONS 1000CV 20/50’s 1152 CV CV CV PART B...

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Transcript of CONTRACT NO: CP-090119 · INTEPLAST S243308N NO SUBSTITUTIONS 1000CV 20/50’s 1152 CV CV CV PART B...