Contract ApprovalsMAY 2019

Vendor Amount Requiring BOT

Approval

Total Contract Value

(includes amount requested for approval)

Term Summary

Tab C.1

Alameda Inpatient Medical Group, Inc.

$6,750 $4,054,046.42 06/01/2019 –09/30/2019

Amendment for provision of specialist training services in support of the electronic health record transition.

Tab C.2

Angelica Textile Services, Inc.

$600,913.02 $18,327,847.02 07/01/2019 –11/01/2019

Amendment for provision of linen and laundry services to all campuses.

Tab C.3

Superlanet, Inc. $2,000,000 $2,999,007.13 01/09/2019 –01/08/2022

Approval requested for the provision of anticipated and necessary certified trainers, analysts, and consultants to augment AHS staffing as the organization nears electronic health record go-live.

Board of Trustees

"Type of Contract" Definitions

For BOT Summaries

2019

First time agreement contract with a new vendor, contracting with a previous

vendor after a GAP between contracts, or a contract with a vendor for

separate ir:idependent project, for example construction projects with the

same general contractor.

Contracting with an existing vendor to replace the contract document

(previous Terms and Conditions are replace by new contract). Contract has

expired and AHS will continue services (with NO GAPS in service), but will

replace agreement with new Terms and Conditions.

Amendment to modify contract's Terms and Conditions and/or increase

contract NTE amount, without exteradin the duration of the contract.

Amendment that extends the duration and may modify other contract terms,

including the contract NTE amount.

Existing Terms and Conditions and NTE are being renewed for additional

annual eriods. Contracts with auto-renewal clauses fall in this catego .

Board of Trustees Contract Summary May 2019

Contractor/Vendor

Name:

Description:

Superlanet, Inc. ("Superlanet")

In January and February 2019, Alameda Health System ("AHS") entered into Master Service Agreements ("MSA") with 3 separate consulting and staffing firms, Superlanet, Nordic Consulting Partners, Inc. ("Nordic"), and Oxford Global Resources, LLC ("Oxford", collectively "Firms"), from which AHS sources analysts, project managers and consultants (collectively, "Consultants") to assist with the ongoing system-wide implementation of the Epic electronic health record ("S.A.P.P.H.I.R.E.")), scheduled to go live in September 2019. The Firms provide S.A.P.P.H.I.R.E.-certified Consultants who provide essential technical and project management skillsets and experience that are critical to ensuring successful S.A.P.P.H.I.R.E. go-live, skillsets and experience that are either not currently available internally or are only required temporarily during the preparation for and immediate time after S.A.P.P.H.I.R.E. go-live. However, our agreements with these Firms do include provisions affording AHS the option of offering permanent employment to any such Consultant (s) whom AHS may determine over the course of S.A.P.P.H.I.R.E. training and implementation are required to continue in a permanent role to ensure S.A.P.P.H.I.R.E.'s ongoing operational success and optimization.

AHS elected to source these critical resources using multiple vendors to ensure availability of the broadest selection of qualified Consultants at the most competitive rates. Initially, AHS had anticipated sourcing evenly from each of the Firms, however, Superlanet has most often presented the most attractive candidates resulting in the execution of a significantly higher (than anticipated and budgeted) number of Statements of Work ("SOWs") under the existing MSA, as described below:

• SOW #1 - Epic certified ASAP (Application for care and clinical documentation in theemergency department) (Epic module) Principal Trainer (01/21/19 - 05/03/19;$129,445)

• SOW #2 - Epic certified Cadence/Prelude (application for scheduling appointments,creating provider/resource schedules/application for managing patient registration overthe from desk and over the phone) (Epic module) Principal Trainer (02/19/19 - 05/17 /19;$84,760)

• SOW #3 - Technical Dress Rehearsal Project Manager (04/22/19 - 08/26/19;$157,250.13)

• SOW #4 - Epic certified ASAP (Epic module) Principal Trainer (03/25/19 - 06/25/19;$79,530)

• SOW #5 - Epic certified Ambulatory Analyst (application for documenting care providedthrough outpatient visits, telephone calls, e-visits and refill requests) (04/01/19 -12/31/19; $254,250)

• SOW #6 - Epic-certified Resolute (Epic module) Professional Billing Analyst (applicationfor collecting and reviewing charges, billing professional charges to insurance companiesand patients, following up on outstanding accounts and collecting payments for services)(05/20/19 - 11/20/19; $169,500)

• SOW #7 - Training Manager (04/17 /19 - 08/21/19; $124,272)

In light of the preceding and our continued need to obtain temporary expert consulting and training services as S.A.P.P.H.I.R.E. go-live approaches, AHS leadership is requesting Board approval to continue engaging Superlanet Consultants under additional SOW's on an "as

Board of Trustees Contract Summary May 2019

Contract Type and Term:

Termination Clause:

Total Spend with Vendor:

Estimated Cost Savings:

Fiscal Implications:

Reasons for Recommendation:

Local Vendor:

Impacted Facilities:

Coordination with Medical Staff:

Epic Coordination:

Administrative Review:

Prior BOT Review/Action:

Executive Sponsor

needed" basis with an aggregate spend authority of $2,999,007.13 million (including spend already committed under sows# 1-7).

Master Agreement 01/09/2019- 01/08/2022

Without cause termination: Either party may terminate without cause by providing a 30 days advance written notice.

Description Board Approval Total Total Current Spend with Superlanet 01/09/2019- 01/08/2022

No Action Required $999,007.13

Board Authority to Engage Vendor for Training Services as needed Approval Requested $2,000,000.00(01/09/2019 - 01/08/2022)

TOTAL $2,999,007.13

There is no cost savings associated with this agreement.

There are no negative fiscal implications. Proposed costs under this Agreement will be funded from the EPIC Capital Project budget and will not impact the FY19 and FY20 budget.

Superlanet has both the experience and expertise working with healthcare organizations in this area, making them a good fit to meet the current needs of AHS.

Superlanet is a California based company, based out of San Diego, CA.

AHS I JGPH I Hi1hland I Fairmont I San Leandro I Alameda I Clinlc(s) X I 1 I I I I

This request has been reviewed and approved by the AHS Chief Medical Information Officer, Dr. David K. English.

This request has been reviewed and approved by the AHS Electronic Health Record Program Director and the Chief Information Officer.

Primary: Electronic Health Record Program Director Secondary: Chief Information Officer

N/A

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Date Approved:

MONTHLY REPORTLIFETIME VENDOR SPEND - MAY 2019

Vendor Name Revised Contract Term

Proposed Contract Spend

Total Lifetime Vendor Spend

(including proposed contract)

Proposed Contract Description Status

Alameda Anesthesia Associates 10/30/2013 - 10/30/2019 260,000.00$ $ 3,917,891.20

Amendment #1 to the Agreement for Anesthesia Services at San Leandro Hospital. This is a transitional amendment, the vendor will reduce services as AHP increases employed Anesthesiologists to provide the services at San Leandro Hospital. By the end of the agreement term, the vendor is no longer providing services.

Executed

OakCare Medical Group 07/01/2017 - 6/30/2020 -$ $ 296,655,350.20

Amendment #6 to the Professional Services Agreement with OakCare Medical Group. The Amendment added a Medical Director of Disaster Preparedness. Since the new position replaced a position no longer required there was no increase in the contract spend.

Executed

Daniel Bradley Allen, MD 06/01/2018 - 5/31/2020 239,090.88$ $ 3,646,671.57

Amendment #1 and Assignment to the Agreement with Dr. Daniel Bradley Allen. The Amendment added an additional year to the agreement and assigned the Agreement from AHS to AHP.

Executed

GE Healthcare Inc. 03/11/2019 - 09/28/2019 3,762.00$ $ 20,684,741.99

Quotation for professional services for data transfer of AHS radiology reports into Epic. This includes pulling data prior to a certain date and making it available for AHS employees to feed into Epic.

Executed

MRI Contract Staffing Inc. 02/01/2017-01/31/2020 -$ $ 1,658,901.40

Amendment #6 to extend consulting services to support the Pharmacy Department for an additional year. No additional funds were added to this Agreement.

Executed

MONTHLY REPORTLIFETIME VENDOR SPEND - MAY 2019

Vendor Name Revised Contract Term

Proposed Contract Spend

Total Lifetime Vendor Spend

(including proposed contract)

Proposed Contract Description Status

Wipfli LLP 02/26/2019-02/25/2021 200,000.00$ $ 1,399,301.92

Agreement to provide professional services for reimbursement and related services for advising on Federally Qualified Health Center related issues and assisting with administrative appeals.

Executed