NAME OF SCHOOL : ..................................................................................................................

CBSECBSECBSECBSECBSE

PRINCIPAL’S DIARYJANUARY 2015-MARCH 2016

CONTINUOUS & COMPREHENSIVE

EVALUATION (CCE)

12345678901234567890123456789012123456789012345678901234567890121234567890121234567890123456789012345678901212345678901234567890123456789012123456789012123456789012345678901234567890121234567890123456789012345678901212345678901212345678901234567890123456789012123456789012345678901234567890121234567890121234567890123456789012345678901212345678901234567890123456789012123456789012123456789012345678901234567890121234567890123456789012345678901212345678901212345678901234567890123456789012123456789012345678901234567890121234567890121234567890123456789012345678901212345678901234567890123456789012123456789012123456789012345678901234567890121234567890123456789012345678901212345678901212345678901234567890123456789012123456789012345678901234567890121234567890121234567890123456789012345678901212345678901234567890123456789012123456789012

Compiled and Edited by:

Published and Distributed by :

Mrs. ANU GEORGE M.Sc, M.Ed

PRINCIPAL

MAR DIONYSIUS SR SEC SCHOOL

RISHI VALLEY, CHENGAROOR P.O.

MALLAPPALLY, KERALA E-mail : anugigi@yahoo.com

PRINCIPAL’S DIARY

Valavoor P.O.

Pala, Kottayam, Kerala - 686 635

Tel : 04822-258092, 258192, 09400859130, 09447331454

E-mail : kinferindia@ymail.com, info@kinfer.org

Website: www.kinfer.org

ALL COPYRIGHTS RESERVED

Ist Edition - 2014

FOREWORD

I am greatly delighted to learn that Mrs. Anu George, Principal of Mar

Dionysius School, Mallappally, Thiruvalla, in collaboration with KINFER is publishing

a book called ‘PRINCIPAL’S MANUAL.’

I have gone through the book with great enthusiasm and found that the

book provides all the essential information to a principal of a CBSE affiliated school

as to how to systematically go about the academic as well as administrative

responsibilities with regard to the running of the institution.

The book also provides several tips regarding drafting of letters for various

occasions, the important clauses of Affiliation Byelaws, Examination rules,

Registration of IX & XI Std students with the CBSE, uploading of evaluation details

of CCE etc.

The PRINCIPAL’S MANUAL is the first of its kind and I am sure that all the

Principals, Vice Principals, Heads of Sections, Senior Teachers and Managers will

greatly benefit from this book.

It is indisputable that those who are holding leadership positions in CBSE

affiliated schools will find the book a source of great help and assistance.

I wish Mrs. Anu George and KINFER all the best and look forward to finding

such useful endeavors from them in the future too.

K. Unnikrishnan, MA, MA, MPhil, B. Ed.

President,

Confederation of Kerala Sahodaya Complexes.

3

Author:

Mrs. Anu George M.Sc., M.Ed. is the principal of Mar Dionysius

Sr. Sec. School at Mallappally. Her experience in managing the school

over the last three decades paves foundation to this publication. Her

opportunities to interact with many schools in course of CBSE

affiliation-inspections inspired the need for this publication. The

publication will prove handy for Administrative functions as well.

Previously published:

Teachers’ Handbook, Registers under CCE (2012) (over 10,000 copies sold)

KINFER,pioneer in the field of CCE documentation, publishes School Admin

Diary: a guide to new principals/managers / administrators of CBSE schools

up to senior secondary level. The author aims to provide a helpful, active

reference-cum-planner in carrying out routine as well as strategic functions as

a principal. The book primarily focuses on assisting principals in planning and

performing their routine office functions dutifully and efficiently. Special emphasis

has been made in the context of the CCE regime of the CBSE. A dedicated

section of the book contains monthly planner covering a span of 15 months

from Jan 2015 to March 2016.

4

Preface

The idea of releasing a Principal’s diary was conceived following some school

inspections for CBSE Affiliation purpose. The most preferred response of principals

to many of my queries was ‘Sorry M’am I’m not the person who deals with it’.

The role of a school Principal is to lead, direct and co-ordinate the multifaceted

activities of different participants in the governance of the institution. His/ her duties are all encompassing

and pervasive; almost everything is delegated from his/her office.

The responsibility of a CBSE school principal in keeping the internal systems and processes

updated and adapted to the changes brought in by the Board from time to time is of utmost significance

in running an efficient institution. Change Management is a challenging function; the extent to which

a principal succeeds to run his/ her school on a dynamic mode is the litmus test for a charismatic

principal.

Principal’s diary renders a helping hand to Principals who are new to the system in School

Administration. A to Z of running a school, carefully captured and presented in a small diary!! so that

the Principal can easily gather information from all departments and update the record in his/ her

diary. The diary is an enabler, of a good rapport between the Principal, staff and management. The

diary equips him/ her to implement effectively all that was planned to be done. The diary is organized

under 10 sections, descriptions thereof are annexed therewith.

A considerable research across circulars and other publications by the CBSE has gone into

the drafting of this diary. It is truly a privilege to dedicate my time and effort by working under the

CBSE; this era witnesses an adept Board, keeping abreast of global developments in the education

sector, constantly improving the processes and systems. It is more than once that I had plans of

opting retirement when CBSE came up with something new yet, and enthralled my attention. To

name one, is the marvelous step of transforming the Student Global Aptitude Index (SGAI) test

online, where students know their scores as soon as they complete the test on line. It has become

a tempting habit to visit the Board’s website each day; let us be a part of its endeavors.

We hope to reincarnate valid and updated versions of the diary each year, incorporating the

latest from the Board. We welcome feedback and further suggestions from all users. The best of

wishes to you Mr(s) Principal, we’re happy that you grabbed a copy !!

Anu George

&

KINFER

Anu George

5

INDEX

SECTION 1 : PERSONAL DETAILS 7

SECTION 2 : MONTHLY PLANNER 11

Action Plan, Correspondence made,

Monthly calendar, Important days,

Speech of the day, Circulars in Nutshell, Visitors log

SECTION 3 : MY SCHOOL BASIC INFORMATION A-Z

1. CBSE: Affiliation reg. ...................................................................... 102

2. CBSE: Payments details ................................................................ 103

3. CBSE:IDs and passwords ............................................................. 104

4. CBSE:Scale of fees ....................................................................... 105

5. Class wise list of Students with special needs .............................. 106

6. Classwise student strength list ...................................................... 107

7. CBSE Subject and Subject code for Class xii ............................... 108

8. CBSE an overview of list of candidates 2015-16 ..........................111

9. CBSE Date sheets ..........................................................................111

10. Fee structure 2015-16................................................................... 112

11. Community out reach programs .................................................... 113

12. Furniture details ............................................................................. 114

13. Infrastructure details of school building ................................................ 115

14. Intuitional improvement plan ................................................................. 116

15. Sanitation and safe drinking water facility details ................................ 117

16. Interschool cultural programs ............................................................... 118

17A. Interschool tournaments, Sports ......................................................... 119

17B. Intra/Interschool CCE assemblies. Competitions ................................. 120

18. Mentoring Programs ............................................................................ 121

19. Open Houses....................................................................................... 122

20. PTA Executive committee members/meetings ..................................... 123

6

21. Question Paper Marking Scheme downloads ....................................... 125

22. Meeting Notice Agenda ........................................................................ 126

23. Sahodaya Meetings, Activities ............................................................. 127

24. Scholarship Examinations ................................................................... 128

25. School accreditation Committee .......................................................... 129

26. School Associated Publishers Reg ...................................................... 130

27. School Managing Committee ............................................................... 131

28. Schools Records to be maintained for accreditation ............................ 133

29. Smart Room Class details ................................................................... 134

30. Staff subject wise strength ................................................................... 135

31. Staff employees absence schedule ...................................................... 136

32. Staff Orientation Programs for Principals ............................................. 137

33. Staff enrichment Programs .................................................................. 138

34. Study Tours ......................................................................................... 138

35. Year Plan Class I-X .............................................................................. 139

36. Year Plan Class XI-XII .......................................................................... 140

SECTION 4 : FORMATS

1. Index formats for designing staff diary .................................................. 142

2. Staff data bank ..................................................................................... 143

3. Class teacher & class allotment .......................................................... 146

4. Student data for CBSE Registration –Class IX ..................................... 147

5. Student data for CBSE Registration –Class X ...................................... 148

6. Student data for CBSE Registration –Class XI ..................................... 149

7. CBSE List of Candidates Preparation- Class IX ................................... 150

8. Student data for CBSE Registration –Class X,XI .................................. 151

9. Scholarship Exams and Parent Consent form ..................................... 152

10. CBSE Format of Transfer Certificate .................................................... 153

11. Behaviour Log ...................................................................................... 154

7

SECTION 5 : ANNUAL CALENDERS

1. Annual Calendars : School Morning Assemblies ................................. 156

2. Annual Calendars –Sports and Games ................................................ 157

3. Annual Calendars Multi Religious Meetings ......................................... 158

4. Scholarship Examinations ................................................................... 159

5. Unit test and Summative Assessment Class I-X .................................. 160

6. Monthly Assessment –Class XI ........................................................... 161

7. Monthly Assessment- Class XII ........................................................... 162

SECTION 6 : LETTER FORMATS

1. Experience Certificate .......................................................................... 164

2. Reference Letter .................................................................................. 165

3. Recommendation Letter ....................................................................... 167

4. Relieving Letter .................................................................................... 168

5. Warning/Suspension Letter ................................................................. 169

6. Disciplinary/ Resignation Letter ........................................................... 170

7. Parent Teacher Contact Letter ............................................................. 171

SECTION 7 : RESEARCH & INNOVATIONS OF CBSE IN NUT SHELL

1. Introduction Letter ................................................................................ 173

2. Evidence of Assessment ...................................................................... 181

3. Feedback Report on Evidences of Assessment ................................... 185

4. Online Status Updation ........................................................................ 187

SECTION 8 : ESSETIAL CCE PUBLICATIONS 189

SECTION 9 : DOWNLOADS DETAILS OF IMPORTANT CBSE CIRCULARS 191

SECTION 10 : AWARD TAGS 195

8

Name of the School

Address with PINCODE

Name of the Trust/Society

Registration details of the trust/Society

Name of the Manager with address and Phone Nos.

School Deed Reg No.

Area of the School campus:

Survey Nos. of the school land :

Built up area

Area of the play ground

Name :

Date of birth :

Educational Qualifications :

Courses University Subjects

Personal details

Details of School Management

SECTION 1

9

Aadhar No :

Passport No :

Driving Licence No :

Renewal Dates :

55555

IMPORIMPORIMPORIMPORIMPORTTTTTANT CONTANT CONTANT CONTANT CONTANT CONTAAAAACTSCTSCTSCTSCTS

Name Designation Phone No.

810

MONTHLY PLANNER

SECTION 2

Monthly planner enables preparation of a schedule of events, matters for a span of

each month. Four pages each are set apart per month (Jan’15 to Mar’16). Pages

under “Jan-March 2015” provide space to round up the works for 2014-15 as well as

plan basics, ideas for 2015-16. The Monthly Planner comprises the following:

1. Action plan : Lists down activities (practical oriented) to be carried out by

Principal every month, coordinating with designated staff. There is space for

additional points which are specific to the respective schools.

Tips

Include from among itinery under Annual Plan constructed with the help of

various committee coordinators.

Give dead line to employees and record completion dates

2. Monthly calendar

Tips

Make estimates of available working days and note it near the calendar.

If working days fall short of requisites in a particular month, then arrange special

classes for senior sections make even, within the month itself.

This mode of planning helps to avoid cluttering up intensive sessions towards

the fag end of the academic year.

A generic list of holidays, etc. is given. Take into consideration only those days

which are significant for your region/state.

Theme based morning assemblies may be planned for.

3. Speech for the day : Short description on relevant days of the month are

given for the principal to give introductory remarks on special days’ assemblies.

4. Circulars in nutshell : Space to record details of recent notifications from the

CBSE.

Follow: www.cbse.nic.in >> Public Portal >> Academics >> Circulars

Tips

Read the starred circulars both in Public Portal and Academics

Record quick reference notes – for repeated reading.

www.google.com >> type CBSE Circular No., Date, subject (from your quick

reference sheet)

5. Visitors’ log: Make brief notes of Appointments, visitors and decision/ to-do-

list based on the meetings.

11