Continuity of Operations Plan (COOP). Objectives You will be able to: Describe COOP Identify...
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Transcript of Continuity of Operations Plan (COOP). Objectives You will be able to: Describe COOP Identify...
![Page 1: Continuity of Operations Plan (COOP). Objectives You will be able to: Describe COOP Identify Essential Functions Describe Order of Succession Recognize.](https://reader036.fdocuments.us/reader036/viewer/2022062905/5a4d1adc7f8b9ab059975513/html5/thumbnails/1.jpg)
Continuity of Operations Plan (COOP)
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Objectives
You will be able to:• Describe COOP• Identify Essential Functions• Describe Order of Succession• Recognize Vital Records and ways to
Safeguard Records• Explain Alternate Sites• Describe Interoperable Communications
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What is COOP?
The effort to assure that the capability exists to continue essential functions
across a wide range of potential emergencies. Essentially, the process
of maintaining the operation of business.
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Purpose of COOP
1. To ensure the continued operations of a facility and their essential functions.
2. To ensure the rapid response to any emergency situation requiring COOP plan implementation.
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What is an Essential Function?
Essential functions are those functions that MUST be performed to achieve an
facility’s mission.
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What is an Essential Function?
Organizations must:• Determine what must be continued in
all circumstances.• Consider those functions that cannot be
interrupted.
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Essential Functions• Shelter• Food• Medical Care• Transportation
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Delegating of AuthorityWho will act on behalf of the facilities'
head and key positions?– Establish rules and procedures– Have authority in place– Train employees
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Order of Succession
Provisions to perform essential functions in the event those facility heads are unable to perform their essential duties.
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Order of Succession• Orders of succession are implemented
when leadership is unable to perform essential functions.
• Organizations must develop and maintain orders of succession to key positions.
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Order of Succession1. Establish an order of succession to
the position of facility head.2. Establish orders of succession for all
other key positions.3. Identify limits on delegations of
authority.
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Vital Records• Patient Records
– Brief Medical Face Sheet• Staff Records
– Address, phone numbers• Payroll
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Vital Records• Records or documents that would cause:
1.Disruption of operations and information flow;2. Inconvenience; and 3.Replacement or recreation at a considerable
expense.• Two types:
1.Emergency Operating Records2.Legal and Financial Records
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Safeguarding Vital Records• Make sure you have electronic and
hardcopies of your records.– Thumb drive– CDs– Paper copies– Internal and External email
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Safeguarding Vital Records• Maintenance• Accessing Information
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Safeguarding Vital Records• Identify the risks involved if vital
records are retained at their current locations.– Expensive to recreate
• Offsite storage.
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Alternative Sites• Three types of Alternate sites:
– Hot Site: already has in place the necessary equipment, staff, food, and other supplies to conduct normal operations (this might be a sister-facility)-click the switch and go!
– Warm Site: equipped with essential equipment, staff, food, and other supplies to conduct essential operations (other assisted living or nursing homes).
– Cold Site: able to bring equipment, staff, food, and other supplies to conduct essential operations (lodging facilities).
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Interoperable Communications
Communications that provide the capability to perform essential
functions, until normal operations can be resumed.
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Interoperable Communications• Cell Phones• Land Lines• Radios• Laptops
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MOAs, MOUs, and Contracts• Memorandum of understanding (MOU)
– Form of legal document– Not fully binding
• Memorandum of Agreement (MOA) – Similar to MOU– Spells out terms and conditions
• Contract– A promise– Exchange of value
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Training or More Information• FEMA
– http://www.fema.gov/government/coop/index.shtm#2
• MEMA– http://www.mema.state.md.us/MEMA/cont
ent_page.jsp?TOPICID=eandt#
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Questions?