Contents

Particulars Page

Notice 01

Notes 02

Managing Committee 03-04

Meetings 05

Representation in the Executive Committee of FHRAI 06

Finance 06

Auditors 07

Acknowledgment 07

Proxy Form 08

Auditor Report 09-10

HOTEL & RESTAURANT ASSOCIATION OF EASTERN INDIA

55th Annual General Meeting

NOTICE is hereby given that the 55th Annual General Meeting of the Hotel & Restaurant Association of Eastern India will be held at Novotel Kolkata Hotel and Residences, CF 11, Action Area- 1C, New Town Rajarhat, Kolkata-700156 on Friday, September 09, 2016 at 2.30 p.m. to transact the following business:

1. To read the Notice convening the Meeting;

2. To adopt the Report of the Managing Committee and the audited Balance Sheet and

Income & Expenditure Account for the period 1st April 2015 to 31st March 2016;

3. To elect Managing Committee Members in place of the following Members, who retire by rotation and are eligible for re-election:

1) Mr. Ashoke Singh Hotel Member 2) Mr. Gopal Das Agarwal Hotel Member 3) Mr. Ravi Bipin Parikh Hotel Member 4) Mr. Vinod Kumar Kapur Hotel Member 5) Mr. Rajiv Dev Gogia Restaurant Member 6) Mr. Rajiv Shailendra Kothari Restaurant Member 7) Mr. Chandan Bhambani Restaurant Member 8) Mr. Vishwanath Goemka Hotel Member State Quota of Assam 9) Mr. Ronald D’ Costa Hotel Member State Quota of Jharkhand 10) Mr. Girish Arora Hotel Member 11) Dr. Ajoy Kumar Singh Hotel Member State Quota of Bihar 12) Mr. Dilip Kumar Ray Hotel Member State Quota of Odisha 13) Mr. Mahabir Prasad Agarwal Hotel Member State Quota of Sikkim

4. To appoint auditors for the ensuing year and fix their remuneration.

5. Any other business.

Dated: July 27, 2016 By Order of the Managing Committee

Sudesh Poddar President

-1-

State Quota of Andaman & Nicobar Islands

HOTEL & RESTAURANT ASSOCIATION OF EASTERN INDIA

1. NOTES: A Member entitled to attend and vote at the meeting has the right, if he/she so wishes,

to appoint on his/her behalf another person as his/her proxy to attend and vote and the

proxy need not be a Member. The instrument appointing a proxy should be in writing

according to the attached format, signed by the appointer and deposited at the Registered

Office [18A/1 Everest House, 18th Floor, 46C, Chowringhee Road, Kolkata 700071]

of the Association not less than 48 hours before the time of holding the AGM.

It is to be noted further that Article 49 of the Articles of Association provides that all

matters related to election to the Managing Committee will be decided by postal ballot

only.

The Committee will be obliged if members, who desire to ask questions regarding the

accounts at the Annual General Meeting scheduled on September 09, 2016 would submit

such questions in writing so as to reach the same to the following addresses by August 17,

2016.

N.B.

Some members are yet to pay their Annual Subscription to the Association. These dues

must be cleared to safeguard Members’ right to vote at the Annual General Meeting.

The Managing Committee of Hotel & Restaurant Association of Eastern India has pleasure

in presenting its 55th Annual Report including the audited Balance Sheet and the Income &

Expenditure Account for the period from 1st April 2015 to 31st March 2016.

-2-

Mr. Sudesh Poddar President Hotel & Restaurant Association of Eastern India 18A/1 Everest House, 18th Floor 46C, Chowringhee Road Kolkata 700071.

Mr. Pranav Singh Honorary Secretary Hotel & Restaurant Association of Eastern India 18A/1 Everest House, 18th Floor 46C, Chowringhee Road Kolkata 700071.

HOTEL & RESTAURANT ASSOCIATION OF EASTERN INDIA

2. Managing Committee:

The present Managing Committee was constituted at the 54th Annual General Meeting held on September 02, 2015, at The Park, 17, Park Street, Kolkata – 700016. The following officials served the Managing Committee for the period under review:-

Name Representing Post Held

Mr. Sudesh Poddar Manthan Bar & Restaurant President Mr. Vinaay Malhotra Viramma Resort Senior Vice President Mr. Gopal Das Agarwal Hotel Balaji Vice President Mr. Pranav Singh Opium Bar & Restaurant Honorary Secretary Mr. Nitin S Kothari Peter Cat Restaurant Honorary Treasurer Mr. Mr. Mahavir Prasad Agrawal Central Hill & Resort Honorary Jt. Secretary Mrs. Alka Sehgal Kasan Restaurant Honorary Jt. Treasurer Mr. Tejinder Singh Walia Hotel Walson Managing Committee Mr. Ashoke Singh A V Hotels Pvt. Ltd. Managing Committee Mr. Amit Ruia Hotel Narayani Enclave Managing Committee Mr. Apurva Salarpuria Novotel Kolkata Hotel & Residences Managing Committee Mr. Chandan Bhambani Shisha Managing Committee Mr. Dilip Kumar Ray Mayfair Lagoon, Bhubaneswar Managing Committee Mr. Girish Arora Sea Shell Hotel Managing Committee Mr. Mahesh Agarwal Haldiram Bhujiwala Managing Committee Mr. Navin Suchanti Hotel Sinclairs Siliguri Managing Committee Mr. Rajiv Gogia Ashoka Restaurant & Bar Managing Committee Mr. Rajiv S Kothari One Step-Up Managing Committee Mr. Ravi B Parikh The Sonnet Managing Committee Mr. Ravindra Kumar Kashuka Green Inn Managing Committee Mr. Ronald D’ Costa The Boulevard Hotel Managing Committee Mr. Shanker Singh Hotel Esteem Managing Committee Mr. V K Kapur Hotel Minerva Managing Committee Mr. Vijay Dewan The Park Managing Committee Mr. Vishwanath Goenka Vishwaratna Hotel Managing Committee Mohammed Azhar Aminia Restaurant Managing Committee Dr. Ajoy Kumar Singh Hotel Samrat International Managing Committee

-3-

HOTEL & RESTAURANT ASSOCIATION OF EASTERN INDIA

Note:

It may be mentioned that under the terms of Article 23A (iv), the following four (Three Hotel and one Restaurant) members had been co-opted to the existing Managing Committee: -

Mr. Souvagya Kumar Mohapatra representing Mayfair Lagoon, Bhubaneswar, Odisha

Mr. Samrat Datta representing Taj Bengal, Kolkata

Md. Aminul Haque representing Hotel Akash Ganga, Kolkata

Mr. Charles Mantosh representing Moulin Rouge, Kolkata

In addition, five members had been co-opted as Special Invitees:

Mr. Atul Bhalla representing ITC Sonar Kolkata, Kolkata

Dr. Suborno Bose representing Indismart Hotel, Kolkata

Mr. Dilip Mishra representing The Lalit Great Eastern, Kolkata

Mr. Shamsher Singh Hura representing Hotel Sheela Towers Pvt. Ltd., Sambalpur

Mr. Prem L Bhambani representing Aaira Restaurant, Kolkata

-4-

HOTEL & RESTAURANT ASSOCIATION OF EASTERN INDIA

3. Meeting:

Your Managing Committee took interest in all activities of the Association, particularly, in those matters affecting the interests of fellow Members and the industry.

Managing Committee Meetings were regularly held during the period under review. The total five such meetings were held during the period and the attendance record of the M.C. Members is furnished below:-

Name Representing Post Held

Mr. Sudesh Poddar Manthan Bar & Restaurant President 05 Mr. Vinaay Malhotra Viramma Resort Senior Vice President 04

Mr. Gopal Das Agarwal Hotel Balaji Vice President 05

Mr. Pranav Singh Opium Bar & Restaurant Honorary Secretary 05

Mr. Nitin S Kothari Peter Cat Restaurant Honorary Treasurer 04

Mr. Mahavir Prasad Agrawal Central Hill & Resort Honorary Jt. Secretary 01

Mrs. Alka Sehgal Kasan Restaurant Honorary Jt. Treasurer 03

Mr. Tejinder Singh Walia Hotel Walson Managing Committee 05

Mr. Ashoke Singh A V Hotels Pvt. Ltd. Managing Committee 04

Mr. Amit Ruia Hotel Narayani Enclave Managing Committee 04

Mr. Apurva Salarpuria Novotel Kolkata Hotel & Managing Committee 01 Residences Mr. Chandan Bhambani Shisha Managing Committee 00

Mr. Dilip Kumar Ray Mayfair Lagoon, Bhubaneswar Managing Committee 00

Mr. Girish Arora Sea Shell Hotel Managing Committee 02

Mr. Mahesh Agarwal Haldiram Bhujiwala Managing Committee 00

Mr. Navin Suchanti Hotel Sinclairs Siliguri Managing Committee 03

Mr. Rajiv Gogia Ashoka Restaurant & Bar Managing Committee 01

Mr. Rajiv S Kothari One Step-Up Managing Committee 02

Mr. Ravi B Parikh The Sonnet Managing Committee 00

Mr. Ravindra Kumar Kashuka Green Inn Managing Committee 02

Mr. Ronald D’ Costa The Boulevard Hotel Managing Committee 03

Mr. Shanker Singh Hotel Esteem Managing Committee 04

Mr. V K Kapur Hotel Minerva Managing Committee 04

Mr. Vijay Dewan The Park Managing Committee 00

Mr. Vishwanath Goenka Vishwaratna Hotel Managing Committee 04

Mohammed Azhar Aminia Restaurant Managing Committee 02

Dr. Ajoy Kumar Singh Hotel Samrat International Managing Committee 01

-5-

Attended (out of 5)

HOTEL & RESTAURANT ASSOCIATION OF EASTERN INDIA

4. Representation in the Executive Committee of FHRAI

The following HRAEI Members are serving as our Regional Association representatives in the Executive Committee of FHRAI, New Delhi:

1. Mr. Tejinder Singh Walia

2. Mr. Sudesh Poddar

3. Mr. Vinaay Malhotra

4. Mr. Pranav Singh

5. Mr. Dilip Kumar Ray

6. Mr. Ashoke Singh

7. Mr. Vijay Dewan, Co-opted

Mr Tejinder Singh Walia was nominated to serve as the Vice President of FHRAI from Eastern

Region for the year 2015-2016.

5. Finance:

The Financial position of the Association has been satisfactory during the period with an excess Income of INR 14.23,422 lacs. over the total expenditure. The following tabular presentation would give you an easier comparative reading of the financials of the HRAEI showing the Income over Expenditure during the past 5 years:

-6-

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

2011-2012 2012-2013 2013-2014 2014-2015 2015-2016Expenditure 1,220,247 1,507,655 1,407,650 2,974,131 3,418,248

Income 2,557,510 3,425,120 3,492,632 4,435,247 4,841,670

Surplus 1,337,263 1,917,465 2,084,982 1,461,116 1,423,422

HOTEL & RESTAURANT ASSOCIATION OF EASTERN INDIA

6. Auditor

M/s. ARVG & Co., Chartered Accountants, Kolkata, retires as Auditors of HRAEI at the forthcoming Annual General Meeting and being eligible, offers itself for reappointment.

7. Acknowledgement

We acknowledge the support and encouragement received from the Regional Director, India Tourism, Kolkata; Principal Secretary, Department of Tourism, Government of West Bengal; Director, Department of Tourism, Government of West Bengal and from the other State Government Departments, such as Finance, Excise, Consumer Affairs and the Chief Minister’s Secretariat.

The Managing Committee also wishes to record its appreciation for the help and co-operation received from Executive and staff members of FHRAI, the help received from the Secretary Generals of SIHRA, HRANI and HRAWI and for the work done by the HRAEI Secretariat team.

Pranav Singh Sudesh Poddar Honorary Secretary President

-7-

PROXY

HOTEL & RESTAURANT ASSOCIATION OF EASTERN INDIA

I/We______________________________________________________________________

being a member of the Hotel & Restaurant Association of Eastern India hereby

appoint_______________________________________________________________on failing

him/her__________________________________________________________ as my proxy to

vote for me and on my behalf at the 55th Annual General Meeting of the Association to be held

on Friday the September 09, 2016 at 02:30 pm at Novotel Kolkata Hotel and Residences,

CF 11, Action Area- 1C, New Town Rajarhat, Kolkata-700156

As witness my hand this_____________________________day of_______________2016

“PROXY IS VALID ONLY IF REVENUE STAMP OF Rs.1/- IS AFFIXED”

-8-

-9-