Content Planning with & without WordPress
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Contentplanning with& without WordPressPlug-In “Edit Flow”, Kanban & Scrum, Calendar, Excel
by Martin Mucha | @mmucha
Vi e n n a W o r d P r e s s M e e t Up , 1 s t F e b r u a r y, 2 0 1 7
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Martin Mucha§ Born 1962 in Vienna
§ 1980-1990: Psychology at Uni Vienna, now Graz
§ since 1992 IT: presales, sales, projectmanager (C++, Java, PHP), no-coder -> copy-paster, marketing, productmanagement, training/Webcasts
§ 1999: Midgard (LAMP CMS) 2003: Typo3 (Co-Founder of Typo3 Usergroup)2005–2014: SharePoint Intranets (Ottakringer, industry)2015: WordPress
§ teammember of #wcvie WordCamp Vienna 2017: https://2017.vienna.wordcamp.org22.–23. 4. 2017: Get Your 20 € ticket
§ WordPress MeetUp Vienna co-organizer
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Content-planning without WordPress
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Calendar Planning outside WordPress§ Spreadsheet at
GoogleDocs orMicrosoft
§ Real shared Calendar
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Shared Excel Spreadsheet (GoogleDocs/Microsoft OneDrive)
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Real shared Calendar
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Kanban styled content-planning: move post-its
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Tools for Kanban-Styled boards§ Trello§ Microsoft „Planner“ (Add-on of Office 365)§ Blossom from Austria $$
Alternatives (taskmanagement for teams without swimlanes)§ Asana§ Evernote§ Wunderlist
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Microsoft „Planner“ @ Office 365
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Many stages ...
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My Kanban-Stages 1. Content ideas (could we write)2. Pipleline (should we write)3. in progress (is written now)4. images: choose, edit, upload5. Editing & SEO (proof-read & check Yoast)6. Published7. is also linked at facebook, twitter, LinkedIn, XING,
tumblr
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Scrum: 3 questions @ DailyScrum orTeam Standup-Meeting
§ What did Youaccomplish yesterday?
§ What are you planningto do today
§ What challenges stand in Your way?
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App: Jell
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Join austriawpcommunity.slack.com§ To join us on Slack, simply follow this instructions
https://make.wordpress.org/chat/
§ And after you have a validated account: [email protected] simply join our Slackteam here:
https://austriawpcommunity.slack.com/
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Your usernamefor WordPress-Slack-Teams
BTW: not a working e-mail-address
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#wcvie works together at Slack &WordPress MeetUps too
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Tipp: also join the German „Krauts“: dewp.slack.com
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howdy @ Slack§ howdy asks You and the
other teammembersevery day the threeStandUp-Meeting questions
§ and puts them in a SlackChannel(I‘ve called it dailyscrum)
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howdy @ Slack: normally 3 questions§ What did You
accomplish yesterday?§ What are you planning
to do today§ What challenges stand
in Your way?
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I‘ve added a 4th question at howdy@Slack
§ What Blog-posts will Youwrite today?
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Content-planning with WordPressEdit Flow
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WordPress User Roles:They offer a workflow for a team
publish
prepare
informedcomment
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Edit Flowhttps://wordpress.org/plugins-wp/edit-flow/
http://editflow.org/
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Edit Flow: Version & Ratings
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Installation: Choose oneEdit Flow : PublishPressEdit Flow§ Remixing the WordPress
admin for better editorialworkflow options.
§ Von Daniel Bachhuber, Scott Bressler, Mohammad Jangda, Automattic, and others | Details ansehen
PublishPress
§ The essential plugin forany WordPress site withmultiple writers
§ Version 1.0.5 | Von PressShack | Details ansehen
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PublishPress or Edit Flow?§ After activating
PublishPress: We have found Edit Flow and ist data!Would You like to importthe data intoPublishPress?
Yes, import the data | Dismiss
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Publish Press:
Aktive Installationen:
30+
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Features of Edit Flow§ Calendar – A convenient month-by-month look at your
content.§ Custom Statuses – Define the key stages to your workflow.§ Editorial Comments – Threaded commenting in the admin for
private discussion between writers and editors.§ Editorial Metadata – Keep track of the important details.§ Notifications – Receive timely updates on the content you’re
following.§ Story Budget – View your upcoming content budget.§ User Groups – Keep your users organized by department or
function.
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Edit-Flow Feature: „Calendar“§ week-by-week or month-
by-month view into yourcontent.
§ You can filter thecalendar by post status, categories, users or posttypes,
§ Not-yet-published postscan be dragged from dateto date on the calendar.
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Edit Flow Feature: Custom Stati§ define the stages of
your editorial workflow.§ Out of the box: only
“Draft” and“Pending Review”
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Edit Flow Feature: Editorial Comments
§ Anyone with access toview the story in progress will also havethe ability to commenton it.
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Edit Flow Feature: Editorial Metadata§ This metadata is not
published with the post, but can be viewed in the WordPress adminand displayed on thecalendar, story budgetand List Posts screens.
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How can I customize Edit Flow 2?Example: Extend the CalendarUsing WordPress’ hooks and filters, you can extend thecalendar in the following ways:
§ ef_view_calendar_cap (filter)§ ef_calendar_allow_ajax_to_set_timestamp (filter)§ ef_calendar_total_weeks (filter) § ef_calendar_weekend_days (filter)§ ef_calendar_item_information_fields (filter) § ef_show_scheduled_as_unpublished (filter)
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Edit Flow Feature: Notifications§ Receive timely updates
on the content you’refollowing.
§ Users can be subscribedto notifications for anypost, either individuallyor by selecting usergroups.
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Edit Flow Features:User Groups§ Keep your users
organized bydepartment or function.
§ Address User Groups
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Edit Flow Feature:Story Budget§ Print out a copy to take
to your planning meeting. § Posts are grouped by
categories (which can becollapsed or expanded), and the view can befiltered by post status, category, author, orpublishing cycle.
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How can I customize Edit Flow?
My favorite:Hide the “Publish“ button for certain custom stati!
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The next steps forbetter content-planning§ test „Edit Flow“§ test Slack, and register at https://austriawpcommunity.slack.com/§ Plan the stati of Your blogposts YOU need
(discuss the slide „My Kanban-Stages“)§ Decide, if You want to manage Your content-planning inside or
outside („with“ or „without“) WordPress§ Choose the right tools (shared calendar/Excel, tasklists, Kanban
Boards, Scrum-styled, Slack, etc.) § invite all Your teammembers§ grant them the right user-rights
(contributor, author, editor)
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Q & A?
401. März 2017
Noch Fragen? | Questions & Answers
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FeedbackIch freue mich auf Ihr Feedback!Give me feedback!
411. März 2017
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Merci!Martin MuchaHartlgasse 37–29/10A-1200 Wien | ViennaAustria
Tel.: +43 (664) 76 11 [email protected]://martinmucha.at
421. März 2017
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WordCamp Vienna 2017 #wcviehttps://2017.vienna.wordcamp.org
Vienna
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See You at #wcviehttps://2017.vienna.wordcamp.org
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Opened calls for #wcvie§ Call for Speakers: ends on sunday, 5th of March§ Call for Sponsors§ Call for Mediapartners§ Call for Volunteers
§ The team is looking for helping hands in the fields ofonline-marketing, press, public relations, video, streaming
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#wcvie locations
Stockwerk.co.at
Altes AKH/Uni Campus