Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS...

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Contacting the Debtor Gary M. Sabean

Transcript of Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS...

Page 1: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

Contacting the DebtorGary M. Sabean

Page 2: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

FIRST THINGS FIRST

• INFORMATION DRIVES THE COLLECTION PROCESS

• NOTE ALL CONTACT WITH THE DEBTOR

Page 3: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

WHY CONTACT THE DEBTOR FOR COLLECTION?

• BECAUSE IT’S YOUR JOB• BECAUSE THE LAW SAYS SO (§ 58.1-3919)

– The treasurer, after the due date of any tax, shall call upon each person chargeable with such tax who has not paid the same prior to that time,…and upon failure or refusal of such person or agent to pay the same he shall proceed to collect by distress or otherwise.

• BECAUSE GOVERNMENT CANNOT OPERATE WITHOUT REVENUES

• BECAUSE EVERYONE SHOULD PAY THEIR FAIR SHARE FOR THE BENEFITS OF A CIVILIZED SOCIETY

Page 4: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

To the extent that some people are dishonest or careless in their dealings with the government, the majority is forced to carry a heavier tax burden.

President John F. Kennedy April 20, 1961.

Page 5: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

Notices

• WHERE TO SEND THEM

• WHAT INFORMATION DO YOU INCLUDE

Page 6: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

WHERE TO SEND NOTICES

• ADDRESS ON TAX ROLES– PROPERTY ADDRESS?– RESPONSIBLE PARTY ADDRESS?– RUN NCOA (NATIONAL CHANGE OF ADDRESS)

• MAY HAVE PLACED A CHANGE OF ADDRESS ORDER– NOTE ADDRESS WHERE NOTICE WAS MAILED

Page 7: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

INFORMATION ON BILL(SOUNDS SIMPLE DOESN’T IT, BUT NECESSARY)

• DETAILS ON BILL– WHAT THE BILL IS FOR (NATURALLY)

– WHO TO CONTACT IF THEY HAVE QUESTIONS (with most actions, you will get a reaction, be there to answer the phone, correspondence needs to be responded to quickly and verify/note return address)

– HOW TO PAY• CREDIT CARD OR E-CHECK

– ONLINE OR OVER THE PHONE

• WHERE TO MAIL PAYMENT • RETURN ENVELOPE (MAKE IT EASY)

Page 8: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.
Page 9: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.
Page 10: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.
Page 11: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.
Page 12: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.
Page 13: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

Late Notices

Page 14: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.
Page 15: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

Notices

• WHERE TO SEND THEM• WHAT INFORMATION DO YOU INCLUDE

• HOW MANY SHOULD YOU SEND– NOTICE SERIES

Page 16: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

Notices• WHERE TO SEND THEM

• WHAT INFORMATION DO YOU INCLUDE

• HOW MANY SHOULD YOU SEND– Notice Series

• TREATMENT OF RETURNED MAIL–Forwarding orders–Update tax records–Restart Notices

Page 17: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

Notices• WHERE TO SEND THEM

• WHAT INFORMATION DO YOU INCLUDE

• HOW MANY SHOULD YOU SEND– Notice Series

• TREATMENT OF RETURNED MAIL– Forwarding orders– Update tax records– Restart Notices

• SKIP TRACING

Page 18: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

SKIP TRACING

Sometimes, a taxpayer will move without paying his taxes…

Now the hunt begins….

Page 19: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

SKIP TRACING

• Telephone Directories• Criss-Cross Directories• Internet

– Phone books/reverse lookup

– Accurint.com– Google

• U.S. Post Office• Landlord• DMV records• State tax records ***

• Caller ID ***• Bankruptcy petitions• Utilities records• Credit Reports• Last Employer• Other Creditors• Former Addresses• New Ideas?

Page 20: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

SKIP TRACING

• CALLER ID– WHERE DID THEY CALL FROM

• WORK (most people do personal business at work)

• HOME• CELL(Note the Number- COULD BE A LIEN SOURCE)

• DEBT SET OFF– GOOD ADDRESS

Page 21: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

CONTACT INFORMATION CAN BE ANYWHERE

• PHONE CALLS– LEAVE A MESSAGE (WITH ANYONE)

• NO DETAIL

• PAYABLES–WHERE ARE THE CHECKS GOING

• PAST PAYMENTS –WHEN WAS LAST PAYMENT–WHAT BANK• POSSIBLE LIEN SOURCE

Page 22: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

OTHER CONTACT ACTIONS

• COURT ACTION– JUDGMENT WILL PLACE A BLEMISH ON CREDIT

REPORT

• SEIZE• SUMMONS DEBTOR IN• LIEN (BANK OR EMPLOYER)

– (EVEN IF THEY DON’T WORK THERE YOU MAY GET A RESPONSE FROM OLD EMPLOYER WHERE THEY WORK NOW)

• DELINQUENT LIST IN PAPER OR WEBSITE– (PEOPLE GOOGLE THEMSELVES AND THEIR FRIENDS)

Page 23: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

DON’T FORGET TO BE COURTIOUS

Page 24: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

SOME THINGS THAT WE’VE TRIED

• BANK BLITZ– CALL AND ASK

• 567 PROJECT–MAIL A CHECK

• ORDER SOMETHING– TRY AND BUY SOMETHING

Page 25: Contacting the Debtor Gary M. Sabean. FIRST THINGS FIRST INFORMATION DRIVES THE COLLECTION PROCESS NOTE ALL CONTACT WITH THE DEBTOR.

CONTACTING THE DEBTOR

THANK YOU

GARY M. [email protected]