Contact your CONTENTS 2 · 6 2016 eBlast open rates and page views AAO-HNS eBLASTS All rates are...

Contact your account manager:

Bridget Blaney773-259-2825 Company Names: [email protected]

Suzee Dittberner913-344-1420Company Names: [email protected]

A A O - H N S M E E T I N G D A I LYM A R K E T I N G O P P O R T U N I T I E S

CONTENTSBundles . . . . . . . . . . . . . . . . . . . 2Meeting Preview . . . . . . . . . . . . . 3Meeting Daily . . . . . . . . . . . . . . . 4Doctors Bag . . . . . . . . . . . . . . . . 5eBlasts 6Landing Page . . . . . . . . . . . . . . . 7

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BUNDLE YOUR MEETING WITH THE BULLETINCover more ground when you advertise in AAO-HNS official meeting publications AND the Bulletin – the ONLY official member magazine of AAO-HNS!

15% OFF Bulletin ads for all first-time advertisers!

A A O - H N S P R E V I E WB U L L E T I N B U N D L E S

Contact your account manager to reserve your preferred placement:



• Three Full Page ads in the Bulletin

• Junior Page ad for four days in the AAO-HNS Annual Meeting Show Daily*

• Full banner ad on the Meeting Daily365 website landing page for six months*

• Product showcase ad in AAO-HNS/F Annual Meeting Show Daily*

• 10 Full Page ads in the Bulletin

• Full Page ad for four days in the AAO-HNS Annual Meeting Show Daily*

• Rectangle ad in all four issues of the AAO-HNS Annual Meeting Show eDaily sent to approximately 18,000 members*

• Product showcase ad in AAO-HNS Annual Meeting Show Daily*

Silver Bundle $12,000

Platinum Bundle $29,000

• Six Full Page ads in the Bulletin

• Full Page ad for four days in the AAO-HNS Annual Meeting Show Daily*

• Leaderboard ad on the Meeting Daily365 website landing page for six months*

• Product showcase ad in AAO-HNS Annual Meeting Show Daily*

Gold Bundle $19,000

Save more than 25%!

MEETING SHOW DAILY

LEADERBOARD AD

FULL BANNER AD

WEBSITE LANDING PAGE

RECTANGLE ADE-DAILY

BULLETIN

PRODUCT SHOWCASE AD

FULL PAGE AD

JUNIOR PAGE AD

*Must be an AAO-HNSF Annual Meeting exhibitor to advertise. All rates are net. Cancellations are nonrefundable.

15% OFF Bulletin ads for all first-time advertisers!

PLAN AHEAD TO STAY AHEAD!Engage with nearly 12,000 potential meeting attendees as they prepare for the event!

This meeting preview publication will put your message in the hands of AAO-HNS members before they even arrive onsite.

Exclusive content will ensure your visibility:

• Previews of oral presentations

• Interviews with expert presenters

• Meeting highlights by specialty

• Exhibitor lists

• Highlights of the host city

A A O - H N S P R E V I E W

For Annual Meeting Sponsorship opportunities, please review the 2017 Annual Meeting Sponsorship Portal or contact Annette Bacchus, AAO-HNSF Senior Manager, Industry Relations at 703-535-3718 or [email protected].

Deadlines

Space reservation/payment due: June 8, 2017

Materials due: June 15, 2017

Audience and DistributionMailed to approximately 12,000 otolaryngologist-head and neck surgeons and allied health professionals in July 2017.

Rates

Size Four-color

Premium Options

Back Cover $7,640

Inside Front Cover $5,835

Inside Back Cover $5,835

Standard Options

Full Page $4,455

Junior Page $3,290

1/2 Page $2,335

3

Platinum Bundle $29,000

4

Audience and distributionDelivered door-to-door on the first day of the meeting and available in newsstands throughout the convention center each day to more than 5,500 Academy members, non-member physicians, allied health professionals, and administrators.

ContentProvides highlights from the event and up-to-date meeting information.

All rates are net. Cancellations are nonrefundable.

Rates Size Black-and-white Four-color Standard options

Full Page $9,760

Full Page PI $9,350

Junior Page $8,270

1/2 Page $6,895

1/4 Page $3,820

Products & Services Showcase Ad $1,275

DeadlinesSpace reservation/payment due: July 3, 2017Materials due: July 11, 2017

ENGAGE WITH ATTENDEES EVERY DAY!

A A O - H N S M E E T I N G D A I LY A A O - H N S D O C T O R S B A G

Special offer for 10' x 10' and 10' x 20' exhibitors

Products & Services Showcase Ad $1,275

PRODUCTS & SERVICES SHOWCASE AD

Newsstand Sponsorship $15,380Your company logo and/or product photo goes on official daily newsstands.

• Stands placed throughout the convention center

• Opportunity includes a Full Page, four-color ad within the publication

Space reservation/payment due: June 28, 2017Materials due: July 6, 2017

Premium Cover Positions• Back Cover, $15,595 • Inside Front Cover $14,850 • Inside Back Cover, $14,850

Front Page Banner Ad $15,380• Banner ad is placed at the bottom of the front page of official daily • Opportunity includes a Full Page, four-color ad within publication.

Exclusive! Map Premium $15,000• Now inserted in Day One as a pull-out map to be used throughout the meeting!• Also available at information desks.• Advertiser receives a 1/2 Page ad on the front cover of the pull-out section, a booth highlight and company name on the map itself, and a Full Page ad in all issues of the Daily!

Official Daily Belly Band $8,485Belly band wraps around the Day One issue of the official daily*

*Advertiser provides printed belly band. Content must not wrap around to back side.

Publication datesSept. 10, 11, 12, and 13

YOUR BELLY BAND MESSAGE HERE

BostonMedicalProducts

NeilMedPharmaceuticals

Inc.

CarnegieSurgical

LLC

ZumaxMedical

Co.Ltd.

AdvancedBionics

LeicaMicrosystems

GlobalSurgical

Corp.

HemostatixMedical

Technologies

MoritaUSAInc.

Inte

raco

ustic

s

KurzMedical

Inc.

ExhibitorServices

Area

SMR

CarlZeiss

Meditec

Medtronic

IntuitiveSurgical

Inc.

MED-ELCorporation

Mediplast

AB

AtosMedical

MaicoDiagnostics

AAO-HNSFExhibitorLounge

JEDMEDInstrument

Co.

NatusMedical

Incorporated

Elsevier,

Inc.

Grason-Stadler

Smith&

Nephew

ElmedIncorporated

STRYKER

RestechTele�ex

ImTheraMedical

Inc.

MerzNorth

America

ThiemeMedical

Publishers

SummitMedical

Preceptis

Medical

StarkeyHearing

Technologies

AllMedsSpecialty

PracticeServices

Lumenis

McKeonProducts

Inc.

ArborPharmaceuticals,

LLC

Compulink

BusinessSystems

OTOTRONIX

CochlearAmericas

InvotecInternational

Inc.

ATMOSInc.

ALCON

Ecleris

MicromedicalTechnologies

Inc.

Bien-AirSurgery

Olympus

America,Inc.

InHealthTechnologies

MediCapture

Inc.

Integra

Acclarent

ETHICONUS LLC

JULLSURG

CobaltMedicalSupply

Inc.

OticonMedical

DePuySynthes

PENTAXMedical

BRSurgical

/OPTOMIC

Experts

LunchCheck-In

GraceMedical

Inc.

EntellusMedical

KARLSTORZ

Endoscopy

America

MTIInc.

RGMedical

AAO-HNSFPRODUCTTHEATER

A

Anthony

Products/GioPelle

FiagonNA

XoranTechnologies,

LLC

KARLSTORZ

Endoscopy

LatinoAmerica

CookMedical

SleepSource

AllianceENT

ClearwaterClinical

USOphthalmic

SontecInstruments

Inc.

MedicalDigital

Developers

LLC-DBAD-ScopeSystems

Inst

rum

enta

rium

Modernizing

Medicine

ENT-Cloud

ALKInc.

Inspire

MedicalSystems

Inc.

Otometrics/AudiologySystems

HoodLaboratories

Inc.

RelianceMedical

Products/

Haag-Streit

MedroboticsCorporation

EPICHearing

Healthcare

SeilerPrecision

Microscopes

Optim

LLC

PluralPublishing

Inc.

Beijing

DelonEndoscope

Camera

BMWof

SanDiego

Carestream

Reg

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cien

ti�c

Bryan

MedicalInc.

ShireHumanGenetic

Therapies

Scopis

GmbH

AAO-HNSFHANDS-ONTRAINING

ENTCONNECT

Imprimis

Rx

RB(Reckitt

Benckiser)

Prescott's,Inc.

ENT-Careers-Live!

Genzyme

aSano�

Company

GeneralSurgical

Company

(India)

PVTLTD.

Otonomy,

Inc.

Children'sHealth(SM)

IAPO-

InteramerAssocPed

Otorhino

OmniGuide

UnitedEndoscopyAdvanced

Endoscopy

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AurisMedical

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ZimmerBiomet

MedroboticsCorporation

Smith&

Nephew

Medtronic

STRYKER

ENTRANCEENTRANCE

ENTRANCEENTRANCE

AAO-HNSF REGISTRATION

Lunch with the Experts

Hall G Hall F

Hall E Hall D

Exhibit Hall Map

YOUR HALF PAGE AD HERE

5

A A O - H N S D O C T O R S B A G

STAND OUT WITH PREMIUM EXPOSUREBag Premium Your material is inserted into a clear pocket on one side of the Doctors Bag.

$9,545

Premium DeadlinesSpace reservation/prototype/payment due: Aug. 2, 2017Materials due: Aug. 9, 2017

RestrictionsA minimum of four inserts per day must be reserved for a Doctors Bag to be

delivered. Ad materials are subject to AAO-HNS approval. See Advertising

Policies and Materials Submission for more information. Inserts are to be one

8-1/2” x 11” printed piece, with a maximum weight of 2 oz.

Insert DeadlinesSpace reservation/ prototype/payment due: Aug. 9, 2017Materials due: Aug. 16, 2017

DELIVERY DATE Sept. 10, 2017

RATE $5,750 per standard insert

$9,545 per premium insert

QUANTITY 3,500

BAG INSERT SIZE Maximum size: 8-1/2'' x 11''

Maximum weight: 2 oz.

POCKET INSERT SIZE Maximum size: 8-1/2'' x 11"

Audience and distributionDelivered to select hotel rooms on the first day of the meeting with additional distribution via handout personnel at the convention center.

ContentFilled with promotional literature and information from exhibiting companies. Invite attendees to your booth or program!

Insert information

MAKE A DIRECT DELIVERY!

*Doctors Bag circulation is based on projected attendance.

All rates are net. Cancellations are nonrefundable.

Contact your account manager to reserve your preferred placement:



6

2016 eBlast open rates and page views

A A O - H N S e B L A S T S

All rates are net. Cancellations are nonrefundable. For Annual Meeting Sponsorship opportunities, please review the 2017 Annual Meeting Sponsorship Portal or contact Annette Bacchus, AAO-HNSF Senior Manager, Industry Relations at 703-535-3718 or [email protected].

PUSH YOUR MESSAGE TO 18,000 AAO-HNS PROFESSIONALS These specialized Meeting Daily eNewsletters build your brand connections, drive traffic to the AAO-HNS Meeting Daily365 landing page, and extend your reach before, during, and after the meeting.

GREAT OPEN & CLICK- THROUGH RATES!

*MailerMailer Email Marketing Metrics Report, 2016.

ePreview Open rate 34.4%Click-through 4.4%

eDailyOpen rate 30.4% Click-through 5.8%

ePostOpen rate 33.3% Click-through 6.1%

Healthcare industry average rates* Open rate 15.9%Click-through 0.8%

RECTANGLE AD FULL TOWER AD

AAO-HNS ePreview

Audience and distributionEmailed to approximately 18,000 registrants, members, and recent attendees in July 2017

ContentGenerates registration, showcases event value, provides access to planning resources, and directs pre-registrants to exhibiting companies’ websites

DeadlinesSpace reservation/payment due: June 15, 2017Materials due: June 29, 2017

ePreview advertising options

Exclusive Tower AdLimited to one advertiser$4,240

Rectangle Ad (Two available per blast)Limited to one advertiser each$1,965 each position

AAO-HNS eDaily

Audience and distributionEmailed to approximately 18,000 registrants, members, and recent attendees every day of the meeting

ContentFeatures meeting developments, valued seminars, and new products

eDaily blast datesSept. 10, 11, 12, and 13, 2017

DeadlinesSpace reservation/payment due: Aug. 4, 2017Materials due: Aug. 18, 2017

eDaily advertising options

Exclusive Tower AdLimited to one advertiser$10,710 includes all four blasts

Rectangle Ad (Two available per blast)Limited to one advertiser each$7,955 each position includes all four blasts

AAO-HNS ePost

Audience and distributionEmailed to approximately 18,000 registrants, members, and recent attendees in September 2017

ContentShowcases keynote videos, product announcements, and other industry information from the meeting

DeadlinesSpace reservation/payment due: Aug. 11, 2017Materials due: Aug. 25, 2017

ePost advertising options

Exclusive Tower AdLimited to one advertiser$4,240

Rectangle Ad (Two available per blast)Limited to one advertiser each$1,965 each position

7

All rates are net. Cancellations are nonrefundable. For Annual Meeting Sponsorship opportunities, please review the 2017 Annual Meeting Sponsorship Portal or contact Annette Bacchus, AAO-HNSF Senior Manager, Industry Relations at 703-535-3718 or [email protected].

Leaderboard Ad Appears on landing page and key content pagesLimited to three advertisers per six months$2,970 per six months

Full and Half Banner AdsAppear on landing page Limited to three advertisers per six monthsFull: $1,325 per six monthsHalf: $1,010 per six months

Content Page Tower AdAppears on content pages Limited to three advertisers per six months$2,385 per six months

ACCESS YOUR TARGET AUDIENCE 24/7The Meeting Daily365 is the event news landing page that connects AAO-HNS members, exhibitors, and other related professionals, pre- and post-event, with important information and resources.

2016 LANDING PAGE METRICS*

14,797 page views

6,084 unique visitors

2.29 average minutes spent per visit

* Data collected July-Sept. 2016.

A A O - H N S M E E T I N G D A I LY 3 6 5

LEADERBOARD AD

MEE

TING

DAI

LY36

5 LA

NDIN

G PA

GE

HALF BANNER ADFULL BANNER AD

Launch dateJuly 2017

ASCEND INTEGRATED MEDIA ADVERTISING AGREEMENTSubject to acceptance by Ascend Integrated Media LLC

All advertising subject to AAO-HNS approval.

AAO-HNS 2017 ANNUAL MEETING & OTO ExperiencePlease fill out this form to place an order and TO BE INVOICED according to the Terms below:

Advertiser: Agency (if applicable):

Billing Information: ❏ Agency ❏ Advertiser Contact Name:

Billing Address: City, State, Zip:

Phone: Fax: E-mail:

AAO-HNS Doctors Bag

Size Black-and-white Four-colorPremium optionsBack Cover _____$15,595Inside Front Cover _____$14,850Inside Back Cover _____$14,850Newsstand Sponsorship _____$15,380Front Page Banner Ad _____$15,380Map Premium _____$15,000Belly Band _____$8,485

Standard optionsFull Page _____$9,350 PI _____$9,760 Junior Page _____$8,2701/2 Page _____$6,895 1/4 Page _____$3,820Products & Services Showcase Ad _____$1,275

Please remit payments to:Ascend Integrated Media LLC Attn: AAO-HNS 2017P.O. Box 870939Kansas City, MO 64187-0939

Sign and return this form to:Suzee DittbernerAscend Integrated Media LLC6710 W. 121st., Suite 100Overland Park, KS 66209Fax: [email protected]

Account Managers



AAO-HNS Daily

AAO-HNS Preview

Sept. 10 Dr. Bag Premium _____$9,545 Sept. 10 Dr. Bag Insert _____$5,750 per insert

Size Four-color Premium optionsBack Cover _____$7,640Inside Front Cover _____$5,835Inside Back Cover _____$5,835

Standard optionsFull Page _____$4,455 Junior Page _____$3,290 1/2 Page _____$2,335

Please write your initials next to selected ad sizes & color. Total Amount: $

Exclusive Tower Ad _____$4,240 Rectangle Ad (each) _____$1,965



Leader Board Ad ROS _____$2,970 Full Banner Ad _____$1,325 Half Banner Ad _____$1,010Content Page Tower Ad _____$2,385

ROS: Run of Site

AAO-HNS ePreview eBlast

AAO-HNS eDaily eBlast

AAO-HNS ePost eBlast

Meeting Daily365 Landing Page

Terms• Signing this agreement indicates firm space commitment in accordance with the corresponding rate card. A signed

copy of this agreement is binding. • Advertising agency and/or client are liable should one or the other default. Cancellations are nonrefundable.• All rates are net. Payment is due at space deadline. No agency or cash discounts are permitted. A minimum $500 late

fee will be charged for materials received after the materials deadline.• Advertiser agrees that the publisher’s liability (if any), due to omissions or errors in such advertising, shall in no event

exceed the amount of charges for the listing or advertising which was omitted or in which the error occurred; liability shall be discharged by abatement of the charges or an advertising allowance commensurate with the error for the particular listing or advertising in which the omission or error occurred. No adjustments will be made to any free listing or advertisement.

Deadlines

PreviewSpace reservation/payment due: June 8, 2017Materials due: June 15, 2017

DailySpace reservation/payment due: July 3, 2017Materials due: July 11, 2017

Doctors Bag PremiumSpace reservation/payment due: Aug. 2, 2017Materials due: Aug. 9, 2017

Doctors Bag InsertSpace reservation/payment due: Aug. 9, 2017Materials due: Aug. 16, 2017

Newsstand SponsorshipSpace reservation/payment due: June 28, 2017Materials due: July 6, 2017

ePreviewSpace reservation/payment due: June 15, 2017Materials due: June 29, 2017

eDailySpace reservation/payment due: Aug. 4, 2017Materials due: Aug. 18, 2017

ePostSpace reservation/payment due: Aug. 11, 2017Materials due: Aug. 25, 2017

I have read and agree to the terms as set forth on this document.

Authorized Advertiser/Agency Signature & Title Date PO# (if necessary)

TO PAY BY CREDIT CARD, please contact your account manager by phone or e-mail. Credit card payment is quick, easy and secure.

Ascend Integrated Media LLC • 6710 W 121st St., Suite 100 • Overland Park, KS 66209

Materials required for print products• PDF/X-1a files are required for all ads. View

specifications at www.swop.org or http://www.adobe.com/designcenter/acrobat/articles/acr6pdfx.html.

• Fonts must be outlined or embedded.• All colors should be converted to CMYK

(except black text).• Crop marks and color bars should be

outside printable area (18-point offset).

Document setup• Use Adobe InDesign for ad layouts. For

information on creating a PDF/X-1a, visit www.adobe.com.

• Photoshop: 300 dpi CMYK or grayscale, 600 dpi minimum bitmap, flattened layers, TIF or EPS format, binary encoding (no JPG and no extra channels).

• Illustrator: Outline all fonts, flatten transparencies, embed all elements (no links).

• All fonts should be OpenType (Multiple Master and Type 1 fonts and are strongly discouraged).

• All colors must be CMYK (except black text); no PMS/Pantone colors.

• Ink density is not to exceed 300%.• Black text 12 points or smaller should

be black only. (C=0%, M=0%, Y=0%, K=100%).

• Reversed text must be a minimum of 10 points.

Unacceptable file types• Microsoft Word, Excel, PowerPoint or

Publisher and Adobe Pagemaker or Freehand files will not be accepted. If you need assistance with your ad creation, contact your Ascend Integrated Media sales representative.

Submitting digital files• You will receive an email address for file

submission approximately six weeks prior to

the materials deadline. If you have questions before this time please contact your Ascend Integrated Media representative.

Proofs• Contract proofs are recommended for all

ads. A contract proof printed at 100% with registration marks and color bars can be used for color accuracy, if SWOP-approved. View specifications online at www.swop.org. Without an accurate SWOP-provided proof, Ascend Integrated Media cannot be held responsible for the outcome of color on press.

Submitting required proofsMail proofs to: Ascend Integrated Media LLCAttn: AAO-HNS 6710 W 121st St., Suite 100Overland Park, KS 66209913-469-1110

Important notes• Only exhibitors may advertise.• All advertising is subject to AAO-HNS

approval.• A minimum $500 late fee will be charged for

materials received after the deadline.• Payment on ad space is due at space

deadline. All prices are net.• All signed agreements are firm.

Cancellations are non-refundable.• No agency commission or cash discounts

accepted.• All quantities are based on projected

attendance and room blocks at the time the rate card is printed.

• A change-out fee applies to insertion of different ads per issue in daily newspapers.

• All printed materials must include the following meeting language: “See us at the AAO-HNSF Annual Meeting & OTO Experience booth # XX.”

Failure to follow these guidelines may require additional time and cost and/or sacrifice reproduction predictability. The publisher is not responsible for the final reproductive quality of any provided materials that do not meet the defined specifications of the publication. Although every effort is made to preserve advertising materials in their original condition, publisher is not responsible for lost or damaged advertising materials after publication.

Specifications for AAO-HNS Meeting Daily365 LandingPage and Content Pages• Leaderboard, banner, and tower ads must

in GIF or JPG format at 72 dpi, RGB, and submitted at actual size. (SWF files are not accepted).

• For linked ads, a URL must be submitted along with creative material by email or in a Word document. Both the ad and the URL for linking are subject to AAO-HNS approval.

• The maximum ad file size is 100–125kb.• All third-party vendor supplied tags are subject

to approval and must be accompanied by actual GIF or JPG image(s) and a destination URL. In addition, tags need to be distinct for email or site usage.

Specifications for eBlasts• Leaderboard, tower, and rectangle ads must

be in GIF or JPG format at 72 dpi, RGB, and submitted at actual size. (SWF files are not accepted).

• URL must be submitted along with creative material by email or in a Word document. Both the ad and the URL for linking are subject to the approval of the association.

• The maximum ad file size is 100-125kb.• All third-party vendor supplied tags are subject

to approval and must be accompanied by actual GIF or JPG image(s) and destination URL. In addition, tags need to be distinct for email or site usage.

Rotating/animating ads Animated GIF files are accepted, but not all email platforms support animation. If you wish to submit an animated ad, please include all critical information on the first slide. Only 1 URL is accepted per animated GIF—we do not allow separate URLs embedded in individual frames.

M E C H A N I C A L S P E C I F I C AT I O N S

NEWSPAPER AD SIZES AND DIMENSIONS (width x height)

Publication size: 10-7/8" x 15" (finished size)

Safety/Live Area: All text and graphics not intended to bleed. (1/2” from trim)

Rectangle Ads300 x 100 pixels

eBlasts

Full Tower Ad160 x 600 pixels

Meeting Daily365 Landing Page Ads

Leaderboard Ad 728 x 90 pixels and 300 x 50 pixels

Full Banner Ad468 x 60 pixels

and 300 x 50 pixels

Half Banner Ad234 x 60 pixels

eMEDIA AD SIZES AND DIMENSIONS (width x height)

NEWSSTAND DIMENSIONS (width x height)

Available ad space (for advertisers):Front header panel: Corporate logo space15-1/2" x 5"

Base side panels: 11-1/2" x 43-7/8"

Final newsstand dimensions:Front header panel: 15-1/2" x 32"

Side panels (top and base panels combined):11-1/2" x 74-7/8"

NOTE: Please include 1" bleed around all artwork.

Meeting Daily365 Content Page Ads

Leaderboard Ad 728 x 90 pixels and 300 x 50 pixels

Full Tower Ad160 x 600 pixels

Covers and Full Page

Bleed11-1/8” x 15-1/4”Trim10-7/8” x 15”Safety/Live Area10-3/8” x 14-1/2”

Full Page Spread

Bleed22” x 15-1/4”Trim21-3/4” x 15”Safety/Live Area21-1/4” x 14-1/2”(Allow 1/2” gutter in center with no text or logos)

Junior Page7-1/2" x 10"

1/2 PageHorizontal10-1/4" x 7"

1/2 PageVertical5" x 14"

1/4 Page5" x 7"

Products & Services Showcase Ad2-3/8" x 3-1/8"

Front PageEar Ad2-3/8" x 2-3/8"

Front Page Banner Ad10-1/4" x 2"

AAO-HNS Meeting Daily Advertising Policies and Materials Submission Procedures

All ads, inserts, and promotional items require approval by AAO-HNS. Please allow five business days for approval. We highly recommend that advertisers do not print materials, or go live with websites, before approval is received. AAO-HNS is not liable for any expenses that may be incurred if changes must be made to pieces that have already been produced prior to receiving approval.

Submit a copy of your ad/insert/promotional item via email for approval. Please indicate the name of the exhibiting company and provide the name of the meeting in the Subject line of the email. Email to Valerie Workman: [email protected].

Item Prototype DueAd materials/Promotional or Insert Materials Due

Maximum Weight

Maximum Dimensions

Preview n/a June 15, 2017 n/a n/a

ePreview n/a June 29, 2017 n/a n/a

Newsstand Sponsorship n/a July 6, 2017 n/a n/a

Meeting Daily n/a July 11, 2017 n/a n/a

Doctors Bag Premium July 28, 2017 Aug. 4, 2017 2 oz. 8.5” x 11”

Doctors Bag Aug. 4, 2017 Aug. 11, 2017 2 oz. 8.5” x 11”

eDaily n/a Aug. 18, 2017 n/a n/a

ePost n/a Aug. 25, 2017 n/a n/a

Inserts are considered to be one 8-1/2” x 11” printed piece, with a maximum weight of 2 oz. Inserts not meeting that criteria are considered “bulk” items and are subject to additional fees. This includes, but is not limited to, items such as product samples (bottles, bars, or packets); non-perishable food items; branded materials; other giveaway items; printed materials that are packaged or of odd shapes and/or sizes; printed materials containing loose sheets and/or disclaimers; printed materials with promotional items attached; magazines, brochures, or other multiple-page collateral pieces.

A $500 late fee will be charged for materials received after the deadline.

For a non-paper insert/promotional item, please send three samples of the item for approval. The item received for approval must be identical to the item that will be distributed. AAO-HNS will review bulk items on a case-by-case basis.

Send to: Valerie Workman | Ascend Integrated Media, 6710 West 121st St., Suite 100 | Overland Park, KS 66209 | 913-344-1391

*Please include the following information with the insert/promotional item for approval:

Name of Advertiser/Exhibiting Company:

Insert/Promotional Item Title:

Planned Insertion Date:

After your inserts are approved, ship them to be received by the materials deadline(s) above. Ascend Integrated Media will supply a shipping label with complete shipping information. The advertiser is asked to complete the supplied shipping label and place it on the outside of each box shipped. Please do not ship the full quantity to Ascend Integrated Media, or you may incur additional costs. The advertiser is responsible for sending the correct number of inserts. If materials are received by the printed deadline, Ascend Integrated Media will attempt to verify quantities received and notify advertisers of shortages. Ascend Integrated Media will not be responsible for shortages due to an incorrect number of inserts received. For Doctors Bags and Individual Door/Room Drop opportunities, please submit an additional 3% to 5% overage to allow for potential increase in room blocks.

Please make note of these important advertising policies:

1. Inserts may not include the AAO-HNS logo or 2017 AAO-HNSF Annual Meeting & OTO Experience logo.

2. Symposia and satellite events must include the following statement: “This event is not part of the official AAO-HNSF 2017 Annual Meeting & OTO Experience.”

3. If a giveaway is mentioned in the prototype, please also include what the giveaway item is and how the company plans to distribute the items.

4. All printed materials must include the following meeting language:

“See us at the AAO-HNSF 2017 Annual Meeting & OTO Experience booth # XX.”

Ascend Integrated Media LLC • 6710 W. 121st St., Suite 100 • Overland Park, KS 66209

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