Constitution of Foundation for Australia's Most Endangered ... · Constitution of Foundation for...
Transcript of Constitution of Foundation for Australia's Most Endangered ... · Constitution of Foundation for...
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ConstitutionofFoundationforAustralia'sMostEndangeredSpeciesLimitedAcompanylimitedbyguarantee
FoundationforAustralia’sMostEndangeredSpeciesLtd1/47TynteStreet
NorthAdelaideSA5006Phone0883741744
ABN79154823579
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CONTENTS1 Operativeprovisions........................................................................................................3
2 Membership.....................................................................................................................7
3.GeneralMeetings...........................................................................................................11
4.Proceedingsatgeneralmeeting.....................................................................................13
5.Voting.............................................................................................................................14
6.Proxies............................................................................................................................16
7.Resolutionswithoutmeetings........................................................................................17
8.Directors.........................................................................................................................17
9.Directors'tenureofoffice...............................................................................................18
10.Directors'contracts.......................................................................................................19
11.PowersofDirectors......................................................................................................20
12.ProceedingsofDirectors...............................................................................................21
13.Secretary.......................................................................................................................23
14.ExecutiveOfficers..........................................................................................................24
15.Indemnityandinsurance...............................................................................................25
16.Financialstatements......................................................................................................26
17.GiftFund........................................................................................................................27
18.Windingup....................................................................................................................29
19.Minutesandregisterstobekept...................................................................................29
20.Inspectionofrecords.....................................................................................................30
21.Notices...........................................................................................................................30
22.TheSeal..........................................................................................................................31
23.Negotiableinstruments.................................................................................................32
24.InternalDisputes............................................................................................................32
25.AmendmentoftheConstitution....................................................................................32
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OPERATIVEPROVISIONS1.PRELIMINARYDefinitions1.1 InthisConstitution,unlessthecontextotherwiserequires:$meansAustraliandollars.ActmeanstheCorporationsAct2001(Cth).BoardmeanstheDirectorsactingasaBoardofDirectors.CompanymeansFoundationforAustralia'sMostEndangeredSpeciesLimited
CAN[ACNtobeprovidedbyASIConregistrationaspubliccompanylimitedbyguarantee].
ConstitutionmeanstheConstitutionoftheCompanyforthetimebeinginforce.Departmentmeans,atthedateofregistrationoftheCompany,theDepartment
ofSustainability,Environment,Water,PopulationandCommunities,oranyothergovernmentdepartmentresponsibleformaintainingtheRegisterfromtimetotime.
DirectorsmeansthedirectorsoftheCompanyfromtimetotime.EnvironmentMinistermeanstheMinisteradministeringsection1ofthe
EnvironmentProtectionandBiodiversityConservationAct1999(Cth).EnvironmentalRegistermeanstheRegisterofEnvironmentalOrganisationskept
bytheDepartment.FinancialYearhasthesamemeaningasintheAct.GiftFundmeanstheFoundationforAustralia'sMostEndangeredSpeciesGift
Fund,establishedandmaintainedpursuanttoclause17.1.GiftFundCommitteemeansthecommitteerecommendedbytheBoardunder
clause12.18.MembermeansapersonwhoisgrantedMembershipintheCompanyinaccordancewithclause2.7,andisenteredintheMembershipRegisterasaMember,includingtheVotingMembers,Founding,OrdinaryandtheLifeMembers.
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MembershipmeansmembershipoftheCompanyand,forclarity,includes(withoutlimitation)bothMembersandOrdinaryMembers.
MembershipRegistermeanstheregisterofMemberstobekeptpursuanttothe
Act.Monthmeansacalendarmonth.OfficemeanstheregisteredofficeforthetimebeingoftheCompanyOfficerhasthemeaninggivento“officerofacorporation”insection9oftheAct.OrdinaryResolutionmeansaresolutionoftheMemberspassedbyasimple
majorityofthevotescastbyMembersentitledtovoteontheresolution.PrincipalPurposesmeansthepurposesoftheCompanysetoutinclause1.6and
1.7.RelatedBodyCorporatehasthesamemeaningasintheAct.ReplaceableRulesmeanstheprovisionsoftheActwhichwouldbutforthis
Constitutionapplyasreplaceablerulesundersection141oftheAct.SealmeansthecommonsealoftheCompany(iftheBoardresolvestoadopta
commonseal)or,whereappropriate,theduplicatesealortheofficialseal.SecretarymeansapersonappointedassecretaryoftheCompanyfromtimeto
time.SpecialPurposeSubscriptionmeansasubscriptionpayablebyaMemberfora
specialpurposeasdeterminedbytheBoardandapprovedbytheMembersinaccordancewithclause2.17.
SpecialResolutionmeansaresolutionofMemberspassedbyatleast75%ofthe
votescastbyMembersentitledtovoteontheresolution,unlessotherwiserequiredbytheActorthisConstitution.
SubscriptionmeansanannualsubscriptionfeeoraSpecialPurposeSubscription.TaxActmeanstheIncomeTaxAssessmentAct1997(Cth).VotingMembersmeansaMemberwhoisenteredintheMembershipRegisteras
aVotingMemberandwhoserights,privilegesandobligationsincludethosesetoutinclause2.15and2.16.
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TheActdefinitions1.2 InthisConstitution,unlessthecontextotherwiserequires,ifanexpression
isdefinedin,orgivenameaningforthepurposesoftheAct,thatexpressionhasthesamedefinitionormeaninginthisConstitutiontotheextentthatitrelatestothesamematterforwhichitisdefinedorgivenameaningintheAct.
Replaceablerulesnottoapply1.3 TothefullextentpermittedbytheAct,thoseprovisionsoftheAct,which
applyasreplaceablerules,aredisplacedbythisConstitutioninrelationtotheCompanyandarereplacedbythetermsofthisConstitution.
ConstitutionsubjecttotheAct1.4 ThisConstitutionissubjecttotheAct.Wherethereisanyinconsistency
betweenaclauseofthisConstitutionandtheAct,theActprevailstotheextentoftheinconsistency.
Interpretation1.5 InthisConstitution,unlessthecontextotherwiserequires:
(a) areferenceto:(i) thesingularincludesthepluralandviceversa;(ii) agenderincludeseverygender;(iii)theAct,anysection,regulationorscheduleoftheActorany
otherlegislationisareferencetothatlawasamended,consolidated,supplementedorreplaced;
(iv)inwritingorwrittenincludesprinting,lithography,photographyandothermeansofrepresentingorreproducingwordsinavisibleform;
(v) paiduporpaidincludescreditedaspaiduporpaid;(vi)dividendincludesbonus;(vii)anypersonincludesareferencetoanyindividual,company,
bodycorporate,association,partnership,firm,jointventure,trustorgovernmentagency;
(viii)apersonincludestheperson'ssuccessorsandlegalpersonalrepresentatives;
(ix)abody(includinganinstitute,association,authorityorgovernmentagency)whetherstatutoryornot:(A)whichceasestoexist;or(B)whosepowersaretransferredtoanotherbody,isareferencetothebodywhichreplacesitorwhichsubstantiallysucceedstoitspowersorfunctions;
(b) thewordsincludingorincludesmeansincludingbutnotlimitedtoorincludingwithoutlimitation;
(c) ifaperiodoccursfrom,after,untilorbeforeadayofanactorevent,itexcludesthatday;and
(d) headingsareforconvenienceonlyandmustbeignoredininterpretingthisConstitution.
PrincipalPurposes1.6 TheCompanyexistsforthepublicbenefitandtosupporttheprotection
andenhancementofthenaturalenvironmentandinparticular,Australia'snativefloraandfauna.
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1.7 Withoutlimitingclause1.6,thePrincipalPurposesoftheCompanyinclude:
(a) establishingandmaintainingtheGiftFundforreceivinggiftsanddonationstopursuethePrincipalPurposes;
(b) ensuringthatAustralia'snaturalhabitatremainsasdiverseaspossible;
(c) raisingandeffectivelydirectingfundstowardssavingAustralia'smostendangerednativespecies;
(d) promotingandalertingthecommunitytotheplightofAustralia'smostendangerednativefloraandfaunaspecies;
(e) promoting,motivatingandeducatingthecommunitytotakeactiontopreventtheextinctionofAustralia'smostendangerednativespecies;
(f) doingallotherthingsasmaybeincidentalandancillarytotheattainmentofthesePrincipalPurposes;and
(g) exercisinganypowersthattheCompanyhasbyhavingthelegalcapacityofanaturalperson,includingbyperforminganyactorfunctionwhichitisauthorisedorrequiredtodobyanylaw.
1.8 TheCompanymustpursueonlythePrincipalPurposessetoutinclauses1.6
and1.7.1.9 Clause1.8doesnotlimitthelegalcapacityandpowersoftheCompany,as
setoutinsection124oftheAct.Incomeandproperty1.10 Subjecttoclause1.12,theincomeandpropertyoftheCompany,including
theGiftFund,whereverderivedwillbeappliedsolelytowardspromotingthePrincipalPurposesandnoportionmaybedistributed,paidortransferred(whetherdirectlyorindirectlyandwhetherbywayofdividend,bonusorbywayofprofit)totheMembers,Directorsoranyotherbeneficiaries.
1.11 Anyallocationoffundsorpropertytootherpersonsororganisationswillbe
madeinaccordancewiththePrincipalPurposesandnotbeinfluencedbythepreferenceofthedonor.
1.12 Clause1.10doesnotpreventthepaymentingoodfaithofreasonableand
proper:(a) remunerationtoanyOfficeroremployeeoftheCompany,inreturn
forservicesactuallyrenderedtotheCompany;(b) paymentforgoodsandservicessuppliedintheordinaryandusual
courseofbusiness,includingchargesforgoodshiredbytheCompanyfromaMember;
(c) remunerationtoanyDirectorinreturnforanyprofessionalservicesactuallyrenderedtotheCompanypursuanttothetermsofacontractexecutedunderclause14.6;
(d) reimbursementoftravellingandotherexpensesincurredbyDirectors;
(e) interesttoaMemberorDirectoronmoneyadvancedbytheMemberorDirectortotheCompanyorotherwiseowingbytheCompanytotheMemberorDirector;or
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(f) rentforpremisesleasedbyanyMemberorDirectortotheCompany,whereapprovedbytheBoardinaccordancewiththetermsofthisConstitution.
2 MEMBERSHIP
MinimumnumberofMembers2.1 SubjecttotheTaxActoranyotherchangeinlaw,forsolongasthe
CompanymaintainstheGiftFund,itsMembershipmustconsistof:(a) principallybodiescorporate;or(b) atleast50MemberswhoareindividualsthatareVotingMembers;or(c) wheretheEnvironmentMinisterhasdeterminedthat,becauseof
specialcircumstances,theCompanydoesnothavetomeettherequirementsinclause2.1(a)or2.1(b),atleastoneVotingMember.
CategoriesofMembership 2.2 TheMembershipwillconsistof: (a)VotingMembers; (b)OrdinaryMembers; (c)LifeMembers;and (d)anyotherclassofMembershipdeterminedbytheBoardfrom timetotime.
ApplicationforMembership2.3 EveryapplicantforMembershipmust:(a) beanindividual,partnership,corporationororganisationthat:
(i) isinterestedinandagreestosupportthePrincipalPurposesoftheCompany;
(ii) agreestoabidebythisConstitutionasamendedfromtimetotime;and
(iii) meetsanyadditionalcriteriaestablishedforMembershipintheCompanyasmaybeadoptedbytheBoard;
(b) subjecttoclause2.4and2.5asitrelatestoVotingMembers,signanapplicationforMembershipintheformprescribedbytheDirectorsatthattime;and
(c) asaconditionofadmission,payanySubscriptionprescribedbytheBoardfromtimetotimefortherelevantcategoryofMembership.
NominationforVotingMembership2.4 ApersonwhoisnotaVotingMemberwillnotbeadmittedtoVoting
Membershipunless:(a) theyarenominatedasprovidedinclause2.5;and(b) theiradmissionasaVotingMemberisapprovedbytheBoardinits
absolutediscretion. 2.5 AnominationofapersonforVotingMembership:
(a) mayonlybemadebyaVotingMember;(b) mustbesecondedbyasecondVotingMember;(c) mustbemadeinwritingintheformdeterminedbytheDirectors;
and(d) mustbelodgedwiththeSecretary.
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2.6 AssoonasispracticableafterthereceiptofanominationforVoting
Membership,theSecretarywillreferthenominationtotheBoard.2.7 UponanominationbeingreferredtotheBoard,theBoardwilldetermine
whethertoapproveortorejectthenomination.2.8 UponanominationbeingapprovedbytheBoard,theSecretarywill,as
soonaspracticable,notifythenomineeinwritingthatthenomineeisapprovedforVotingMembershipandrequestpaymentwithintheperiodof28daysafterreceiptofthenotificationofanySubscriptionpayable,asdeterminedbytheBoard.
2.9 IftheapplicantisrejectedbytheBoard,theSecretarywillnotifythe
applicantandneednotincludeanyreasonwhytheapplicationwasrejected.AnySubscriptionpaidinadvancewillberefundedinfull.
2.10 Fortheavoidanceofdoubt,anapplicationforOrdinaryMembershipisnot
subjecttothenominationproceduresetoutinclause2.4and2.5.Entryofnominee'snameintotheMembershipRegister2.11 TheSecretarywill,uponpaymentoftheamountsreferredtoinclause2.3
withintheperiodreferredtointhatclause,enterthenominee'snameintheMembershipRegisterand,uponthenamebeingsoentered,thenomineebecomesaMember.
JointMembers2.12 TwoormorepersonsregisteredasaMemberaredeemedjointtenants
withbenefitsofsurvivorship,subjecttothefollowingprovisionsinrespectofthatjointMember:(a) eachpersonformingpartofthejointMemberisjointlyandseverally
liableforallpaymentsrequiredtobemadebyaMember(includingallSubscriptions);
(b) ifapersonformingpartofajointMemberdies,thesurvivororsurvivorsaretheonlypersonorpersonsrecognisedbytheCompanyasbeingtheMember;and
(c) deliveryofanoticetoanypersonformingpartofajointMemberissufficientdeliverytoallthejointMembers.
Morethanthreepersonsregistered2.13 IfmorethanthreepersonsarenotedintheMembershipRegisterasajoint
Member,orarequestismadetoregistermorethanthreepersonsasajointMemberthen(exceptinthecaseofexecutorsortrusteesoradministratorsofadeceasedMember),thefirstthreepersonsnamedintheMembershipRegisteraredeemedtobetheMemberandnootherpersonswillberegardedbytheCompanyasaMemberforanypurpose.
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Membershiprights2.14 Aright,privilege,orobligationofapersonbyreasonofhisMembership:
(a) isnotcapableofbeingtransferredortransmittedtoanotherperson;and
(b) terminatesuponthecessationofMembership(exceptasotherwiseprovidedinthisConstitution).
RightsandprivilegesofMembership2.15WithoutlimitinganyotherrightsconferredonMembers:
(a) VotingMembershavetherighttoreceivenoticeof,attendandvoteatanygeneralmeetingoftheCompany;and
(b) OrdinaryMembershavetherighttoreceivenoticeofandtoattend,butnottherighttovoteat,anygeneralmeetingoftheCompany.
LimitedtenureofVotingMembership2.16 EachVotingMemberwillremainaMemberonlyuntiltheendofthethird
FinancialYearfollowingentryintheMembershipRegisterunderclause2.11,atwhichtimetheVotingMembermust(ifitsochooses)re-applyforVotingMembershipinaccordancewithclause2.3to2.5.
Subscriptions2.17 TheSubscriptionspayablebyMembersoftheCompanymaybeprescribed
bytheBoardfromtimetotimeintheirabsolutediscretion.2.18 Allannualsubscriptionfeeswillbecomedueandpayableinadvanceonthe
firstdayofJulyeveryyear.2.19 AnySpecialPurposeSubscriptionmustbepaidwithintwoMonthsafter
receiptofanotificationgiventosuchMembersthataSpecialPurposeSubscriptionispayablebythatMember.
2.20Withoutlimitingclause2.17,indeterminingthatSubscriptionsshouldbe
payablebyMembers,theBoardmayprovidefordifferentsubscriptionsforeachcategoryofMembershipanddifferentsubscriptionswithinaparticularcategorybasedonsuchfactorsappearingtotheBoardtojustifydifferentialsubscriptions.
2.21 IfaMemberisadmittedtoMembershipduringaFinancialYear,a
Subscriptionmay,atthediscretionoftheBoard,becalculatedproportionatelyforthepartoftheFinancialYearremaininginwholeMonthsplustheMonthinwhichtheMemberwasadmittedtoMembership.
RegisterofMembers2.22 ThesecretarywillkeepandmaintaintheMembershipRegisterinwhichwill
beenteredthefullname,addressanddateofentryofthenameofeachMemberandtheregisterwillbeavailableforinspectionbyMembersattheOffice.
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ResignationorexpulsionofMember2.23 AMemberwhohaspaidallmoneysdueandpayabletotheCompanymay
ceasetheirMembershipbygivingoneMonth'snoticeinwritingtotheSecretary.Onexpirationofthenoticeperiod,theMemberwillceasetobeaMember.TheMemberwillremainliableforanySubscriptionandallothermoneysduebythemtotheCompanyandunpaidasatthedateofresignationandforanysumforwhichtheyareliableunderclause2.30.
2.24Upontheexpirationofanoticegivenunderclause2.23,theSecretarywill
makeintheMembershipRegisteranentryrecordingthedateonwhichtherelevantMemberceasedtobeaMember.
2.25 Subjecttotheserules,theBoardmaybyresolution:
(a) expelaMember;or(b) suspendaMemberfromMembershipforaspecifiedperiod;who
has:(c) hasrefusedorneglectedtocomplywiththisConstitution;or(d) engagedinconductwhichis,inthedeterminationoftheBoard,
unbecomingaMember,prejudicialtotheinterestsoftheCompanyorcontrarytothePrincipal
Purposes2.26 IfaSubscriptionofanyMemberremainsunpaidforthreeMonthsafterit
becomesdue,theSecretarywillgivenoticetotheMemberofthatfact.IftheSubscriptionremainsunpaidfor14daysafterthedateofthenotice,theDirectorsmayresolvetoexpeltheMemberfrommembershipoftheCompanyandremovetheMember'snamefromtheRegister.
TheDirectorsmayreinstatetheMemberonpaymentofallarrearsiftheDirectorsthinkfittodoso.
2.27WheretheBoardpassesaresolutionunderclause2.25or2.26,the
Secretarywill,assoonaspracticable,causetobeservedontheMemberanoticeinwritingsettingouttheresolutionoftheBoardandthegroundsonwhichitisbased.
Othergroundsforcessationofmembership2.28 AMember'smembershipoftheCompanywillautomaticallycease:
(a) ifaVotingMemberdoesnotvoteattwoconsecutiveannualgeneralmeetingsoftheCompany(whetherinpersonorbyproxy)ortheCompanydoesnothaveanycorrespondence(whetherwrittenorverbal)withthatVotingMemberforaperiodof12Months;
(b) inthecaseofaMemberwhoisanaturalpersononthedatethattheMember:(i) dies;or(ii)becomesofunsoundmindorapersonwhoseestateisliabletobe
dealtwithinanywayunderthelawsrelatingtomentalhealth;or(c) inthecaseofaMemberwhichisabodycorporateonthedatethat:
(i)aliquidatorisappointedinconnectionwiththewindingupoftheMember;or
(ii) anorderismadebyacourtforthewinding-uporderegistrationoftheMember.
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LimitedLiability2.29 TheliabilityoftheMembersislimited.Members'guarantee2.30 IftheCompanyiswoundup,anyonewhoisaMemberwhentheCompany
iswounduporwhoceasestobeaMemberwithinoneyearbeforetheCompanyiswoundupmust,onwindingup,contributetotheCompany'spropertythelesserof:(a)theamountrequiredfor:
(i)paymentoftheCompany'sdebtsandliabilitiesthatwerecontractedbeforethepersonceasedtobeaMember;
(ii) thecosts,chargesandexpensesofthewindingup;and(iii)adjustmentoftherightsofcontributorsbetweenthemselves;and
(b) $20.00.
3.GENERALMEETINGS
AnnualGeneralMeetings3.1 SubjecttotheAct:
(a) theCompanymustholditsfirstannualgeneralmeetingbytheendofthecalendaryearoftheregistrationoftheCompany;and
(b) subsequentannualgeneralmeetingsmustbeheldatleastonceineverycalendaryearandwithinfivemonthsaftertheendofthefinancialyearoftheCompany.
3.2 Theannualgeneralmeetingwillbespecifiedassuchinthenotice
conveningitandthebusinessofanannualgeneralmeetingmayinclude:(a) receivingandconsideringthestatementoffinancialperformance,
statementoffinancialposition,thereportsoftheDirectorsandoftheauditors,andthestatementoftheDirectors;
(b) electingDirectors;(c) adoptingtheremunerationreport;(d) appointingtheauditor,and(e) fixingtheremunerationoftheauditor,whetherornotthisisstated
inthenoticeofmeeting.3.3 TheDirectorsmayconveneageneralmeetingoftheCompanywhenever
theythinkfit.Venueandconductofgeneralmeetings3.4 Subjecttosection249RoftheAct,annualgeneralmeetingsandgeneral
meetingsmaybeheldwithinoroutsideAustralia.Deemedholdingofannualgeneralmeeting3.5 AnannualgeneralmeetingisdeemedtohavebeenheldiftheCompany
hasheldageneralmeetingatwhichresolutionshavebeenpasseddealingwithallmattersrequiredtobedealtwithatanannualgeneralmeeting,butthisdoesnotaffecttheobligationtoholdanannualgeneralmeetingasrequiredbytheActorthisConstitution.
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Membersmayrequisitionmeeting3.6 VotingMembersmayrequisitiontheholdingofageneralmeetingin
accordancewiththeActandtheDirectorsmustconveneageneralmeetinginaccordancewiththetimelimitsundertheAct.
Noticeofgeneralmeeting3.7 Noticeofeveryannualgeneralmeeting,generalmeetingormeetingofany
classofMembersmustbegiveninthemannerprovidedbythisConstitutionandtheActtotheMembersandthosepersonswhoareotherwiseentitledunderthisConstitutiontoreceivenotices.
Directorsentitledtonoticeofmeeting3.8 ADirectorisentitledtoreceivenoticeofandtoattendallgeneralmeetings
andallseparatemeetingsofanyclassofMembers,andisentitledtospeakatthosemeetings.
Contentsofnoticeofgeneralmeeting3.9 Everynoticeconveningageneralmeetingmustincludeorbeaccompanied
byallinformationrequiredbytheActandmustatleast:(a) setouttheplace,thedayandtimeforthemeeting(and,ifthe
meetingistobeheldintwoormoreplaces,thetechnologythatwillbeusedtofacilitatetheholdingofthemeetinginthatmanner);
(b) subjecttoclause3.2,statethegeneralnatureofthebusinesstobetransactedatthemeetingandanySpecialResolutiontobeproposed;
(c) includeastatementthat:(i)aVotingMemberentitledtoattendandvoteisentitledtoappoint
aproxy;and(ii)aproxymustbeaVotingMember;
(d) beaccompaniedbyaninstrumentofproxyintheformdescribedinthisConstitutionorinanyotherformastheDirectorsmaydetermineoraccept;and
(e) includeinformationabouthowinstrumentsofproxycanbedeliveredtotheCompany.
Omissiontogivenotice3.10 ExceptasprescribedbytheAct,theaccidentalomissiontogivenoticeofa
meetingtoanyMemberorthenon-receiptofnoticeofameetingbyanyMemberdoesnotinvalidateanyoftheproceedingsatthatmeeting.
Changestogeneralmeeting3.11 IftheDirectorsconsiderthat:
(a) ageneralmeetinghasbecomeunnecessary;(b) thepostponementofageneralmeetingisintheinterestsof
Members;(c) thevenueforageneralmeetingisnolongerappropriate,convenient
orpractical;or(d) achangeisotherwisenecessarytoconductthegeneralmeeting
efficiently,theDirectorsmay:(e) changethevenueforthegeneralmeeting;(f) cancelthegeneralmeeting;(g) postponethegeneralmeeting;and/or
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(h) makeanychangetheyconsidernecessarytotheefficientconductofthegeneralmeeting.
3.12 Theonlybusinessthatmaybetransactedatageneralmeeting,theholding
ofwhichispostponed,isthebusinessspecifiedintheoriginalnoticeconveningthemeeting.
4.PROCEEDINGSATGENERALMEETING
Memberdeemedtobepresent4.1 AMembermayattendageneralmeetingatwhichitisentitledtobe
present,andisdeemedtobepresent,inanyofthefollowingways:(a) inperson;(b) byattorney;(c) byproxy;(d) inthecaseofaMemberwhichisabodycorporate,bya
representativeappointedundersection250DoftheAct.
AttorneyofMember4.2 AnyMembermayappointanattorneytoactonitsbehalfatallmeetingsof
theCompanyorallmeetingsoftheCompanyduringaspecifiedperiod.BeforethefirstmeetingatwhichtheattorneyactsontheMember'sbehalf,thepowerofattorneyvalidlyappointingtheattorneymustbedepositedattheOfficeoratanyplacespecifiedinthenoticeconveningthatmeeting.
Representativeofbodycorporate4.3 AnyMemberthatisabodycorporatemay,inaccordancewiththeAct,by
resolutionofitsDirectorsauthoriseanypersontoactasitsrepresentativeatanymeeting.ThatrepresentativeisthenentitledtoexercisethesamepowersasthebodycorporateappointingtherepresentativecouldhaveexercisedasaMember,ifitwereanaturalperson.
Quorumforgeneralmeeting4.4 Nobusinessmaybetransactedatanygeneralmeetingunlessaquorumis
presentatthestartofthebusiness.AquorumisthreeVotingMemberswhoarepresentatthemeetingandentitledtovoteonaresolutionatthemeeting.
Noquorum4.5 Ifaquorumisnotpresentwithin30minutesafterthetimeappointedfor
themeeting;(a) anymeetingconvenedonarequisitionofVotingMembersis
dissolved;and(b) anyothermeetingstandsadjournedtothesamedayinthenext
weekatthesametimeandplaceortoanyotherday,timeandplaceastheDirectorsmayappointbynoticetotheMembers.Ifattheadjournedmeetingaquorumisnotpresentwithin30minutesafterthetimeappointedfortheadjournedmeeting,thenthoseVotingMemberswhoarepresentinpersonaredeemedtobeaquorumandmaytransactthebusinessforwhichthemeetingwascalled.
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Chairofgeneralmeeting4.6 ThechairoftheDirectors,or,inthechair'sabsence,thedeputychair(if
any)willbeentitledtotakethechairateverygeneralmeeting.Ifthereisnochair,orifatanymeetingthechairisnotpresentwithin30minutesafterthetimeappointedforholdingthemeetingorifthechairisunwillingtoact,theDirectorspresentmaychooseachair.IftheDirectorsdonotchooseachair,theVotingMemberspresentmustchooseoneoftheDirectorstobechair,andifnoDirectorispresentorwillingtotakethechair,theVotingMembersmustchooseoneoftheVotingMemberstobechair.
4.7 Thechairmay,inthecaseofaconflictofinterestorotherwiseintheir
discretion,appointsomeoneelse(whoneednotbeaDirector)tochaironeormoreitemsofbusinessorresolutionsatageneralmeeting.Whileactingaschairtheappointeemayexerciseallofthechair'spowersanddiscretions.Thechairresumesthechairaftertheappointmentconcludes.
Powersofchair4.8 Thechairisresponsibleforthegeneralconductofandproceduresatthe
generalmeeting.4.9 Thechair'sdecisionsaboutgeneralconductandproceduresisfinal.4.10 Atanygeneralmeeting,if:
(a) thechairdeclaresthataresolutionhasbeencarried,orcarriedbyaparticularmajority,ornotcarried;and
(b) anentrytothateffectisrecordedintheminutesofproceedingsoftheCompany,thatdeclarationisconclusiveevidenceofthefactwithoutproofofthenumberorproportionofvotesrecordedinfavouroforagainstthatresolution.
Adjournmentofgeneralmeeting4.11 Thechairofageneralmeetingmayadjournthemeetingfromtimetotime
andfromplacetoplace,butnobusinesswillbetransactedatanyadjournedmeetingotherthanthebusinessleftunfinishedatthemeetingfromwhichtheadjournmenttookplace.
Noticeofadjournedmeeting4.12 IfanygeneralmeetingisadjournedformorethanoneMonth,Membersof
theCompanymustbegivennoticeoftheadjournmentinthesamemannerinwhichnoticewas,oroughttohavebeen,givenoftheoriginalmeeting.
5.VOTING
MattersrequiringaSpecialResolution5.1 AnybusinesswhichundertheActrequiresaSpecialResolutionwillrequire
aSpecialResolutionatanygeneralmeeting.
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Resolutiondeterminedbymajority5.2 Atageneralmeetingallquestionssubmittedtothemeetingwillbedecided
byanOrdinaryResolutionexceptwhereagreatermajorityisrequiredbyclause5.1,orelsewhereinthisConstitution.
Castingvoteofchair5.3 Ifanequalnumberofvotesoccursonashowofhandsoronapoll,the
chairhasacastingvoteinadditiontoanyvotestowhichthechairmaybeentitledasaMember,proxy,attorneyorrepresentative.
Methodofvoting5.4 Everyresolutionsubmittedtothemeetingwill,inthefirstinstance,be
determinedbyashowofhandsunless,eitherbeforeoronthedeclarationoftheresultofthevoteonashowofhands,apollisdemandedunderclause5.7ortheAct.
Votingbyjointholders5.5 ApersonwhoformspartofajointVotingMembermayvoteatany
meetingeitherpersonallyorbyproxyorbyattorneyorrepresentativeasiftheyweretheMember.
5.6 IfmorethanonepersonformingpartofajointVotingMemberispresent
atanymeeting(whetherpersonally,byproxyorbyattorneyorbyrepresentative)andtendersavote,onlythevoteofthepersonwhosenameappearsfirstontheMembershipRegisterwillbecounted.
Demandforpoll5.7 Apollmaybedemandedonanyresolutionby:
(a) thechair;(b) atleastfiveVotingMemberswhoarepresent;or(c) VotingMemberswhoarepresentwhoholdnotlessthan5%ofthe
totalvotingrightsofallVotingMembershavingtherighttovoteontheresolution.
Conductingapoll5.8 Thechairwilldecideineachcasethemannerandthedateandtimein
whichapollistaken.5.9 Ineverycasethechairmustascertainthenumberofvotesattachingtothe
personsvotinginfavourofaresolutionandbythosevotingagainsttheresolution.
5.10 Thechairwilldetermineanydisputeaboutadmittingorrejectingavote
andthatdetermination,madeingoodfaith,willbefinalandconclusive.
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Votes5.11OnashowofhandsandonapolleverypersonpresentasaVotingMember
orasadulyauthorisedrepresentative,proxyorattorneyofaVotingMemberwillhaveonevotewhetherpresentinpersonorbyproxy,attorneyorrepresentative.
5.12 AMemberisnotentitledtoattendorvoteatageneralmeetingunlessall
sumspresentlypayablebythatMemberinrespectofthatMember'smembershipintheCompanyhavebeenpaid.
Objectionstoqualificationtovote5.13 AnobjectionmayberaisedtothequalificationofaVotingMemberonlyat
themeetingoradjournedmeetingatwhichthevoteobjectedtoisgivenortendered.
5.14 Anysuchobjectionwillberesolvedbythechairofthemeeting,whose
decisionisfinal.5.15 Avotenotdisallowedpursuanttoanobjectionisvalidforallpurposes.AttorneyofVotingMember5.16 AnyVotingMembermayappointanattorneytoactontheVoting
Member'sbehalfatallmeetingsoftheCompanyorallmeetingsoftheCompanyduringaspecifiedperiod.BeforethefirstmeetingatwhichtheattorneyactsontheVotingMember'sbehalf,therelevantpowerofattorneymustbedepositedattheOfficeoratanyplacespecifiedinthenoticeconveningthatmeeting.Atthefirstmeetingandatanysubsequentmeetingtowhichthepowerofattorneymayrelate,theattorneymusthandtothechairofthemeetingaproperlyexecuteddeclarationofnon-revocationofthepowerofattorney.
6.PROXIES
Instrumentappointingproxy6.1 AproxymustbeaVotingMember.6.2 TheinstrumentappointingaproxymustbeinwritingsignedbytheVoting
MemberorbytheVotingMember'sattorneyproperlyauthorisedinwriting,or,iftheVotingMemberisabodycorporate,byitscorporaterepresentativeoratleasttwoofitsOfficers.
Validityofappointment6.3 Theinstrumentappointingaproxyandtheoriginalpowerofattorney(if
any)underwhichitissignedoracertifiedcopyofthepowerofattorneymustbereceivedbytheCompanyatleast48hoursbeforethetimeforholdingthemeetingeitherbydeliverytotheOffice,byfacsimilereceivedatafaxnumberattheOfficeorotherwisebyanyothermeanspermissibleundersection250B(3)oftheAct.
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6.4 Aninstrumentappointingaproxywillonlybevalidfor12Monthsfromthedateofitsexecutionunlessitstatesthatitisvalidforallmeetingsuntilrevoked,exceptthatanyinstrumentmaybeusedatanyadjournmentofthemeetingforwhichitwasoriginallyintended.
Validityofvotegiveninaccordancewithproxy6.5 UnlesstheCompanyhasreceivedwrittennoticeofthematterbeforethe
startorresumptionoftheMembers'meetingatwhichaproxyoranattorneyvotes,avotecastbytheproxyorattorneywillbevalidevenif,beforetheproxyorattorneyvoted,theVotingMember:(a) dies;(b) ismentallyincapacitated;(c) revokestheproxy'sorattorney'sappointment;or(d) revokestheauthorityunderwhichtheproxywasappointedbya
thirdparty.Formofproxy6.6 EveryinstrumentofproxymustspecifytheVotingMember'snameand
address,theCompany'sname,theproxy'snameorthenameoftheofficeheldbytheproxyandthemeetingsatwhichtheproxymaybeused,andmustotherwisecomplywiththeprovisionsofsection250AoftheAct.
6.7 Theinstrumentofproxymaybewordedsothataproxyisdirectedtovote
eitherfororagainsteachoftheresolutionstobeproposed.AnyinstrumentofproxydepositedinaccordancewiththisConstitutioninwhichthenameoftheappointeeisnotfilledwillbedeemedtobegiveninfavourofthechairofthemeetingtowhichitrelates.Theinstrumentofproxymayspecifytheproportionornumberofvotesthattheproxymayexercise.
7.RESOLUTIONSWITHOUTMEETINGS
WhereonlyoneMember7.1 WheretheCompanyhasonlyoneMember,anyresolutionmaybepassed
withoutageneralmeetingbeingheldifthatMember(orbeingacorporation,itsdulyauthorisedrepresentativeorattorney)recordstheresolutionandsignstherecord.
8.DIRECTORS
Numberofdirectors8.1 ThenumberofDirectorsmustnotbelessthanfivenormorethan12.The
DirectorshavethepoweratanytimetoincreasethenumberofDirectors.Residenceofdirectors8.2 Atleastthreeofthedirectorsmustbenaturalpersonswhoordinarily
residewithinAustralia.ConsenttoactasDirector8.3 BeforebeingappointedasaDirectorapersonmustgivetheCompanya
signedconsenttoactasDirector,whichmustberetainedbytheCompany.
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Memberqualification8.4 ADirectormustbeaVotingMemberintheCompanyatthetimeof
appointment.ElectionofDirectorsbyCompany8.5 DirectorsmustbeelectedbyOrdinaryResolution.DirectorsmayfillcasualvacanciesorappointadditionalDirectors8.6 Despiteclause8.5,theDirectorshavepoweratanytimeandfromtimeto
timetoappointanyotherpersonasaDirectoreithertofillacasualvacancyorasanadditiontotheBoardprovidedthatthetotalnumberofDirectorsmustnotatanytimeexceedthemaximumnumberforthetimebeingfixedbyorunderthisConstitution.
8.7 AnyDirector,excepttheChiefExecutiveOfficer(whereheorsheisa
Director)appointedunderclause8.6mustretirefromofficeat,andwillbeeligibleforre-electionat,thenextannualgeneralmeetingfollowingthatDirector’sappointment.
EligibilityforelectionasaDirector8.8 ExceptwhereaDirectorretiresfromtheBoardunderthisConstitutionora
personisrecommendedforappointmentbytheBoard,aVotingMemberisonlyeligibleforappointmentasaDirectorbyOrdinaryResolution,wheretheCompanyreceivesatitsOfficeatleast30businessdaysbeforetherelevantgeneralmeetingboth:(a) anominationofthepersonbyaVotingMember;and(b) aconsenttothatnominationsignedbytheVotingMember
nominatedforelectionasaDirector.AuditorcannotbeDirector8.9 NoauditoroftheCompanyorpartneroremployeeoremployerofan
auditorcanbeappointedasaDirectororanalternateDirectoroftheCompany.
9.DIRECTORS'TENUREOFOFFICE
Directors'tenureofoffice9.1 Subjecttoclause9.5,aDirectormustnotholdofficewithoutre-election:
(a) followingthesecondannualgeneralmeetingafterthatDirector'slastappointmentorre-election;or
(b) formorethantwoyears,whicheverislonger.Retirementbyrotation9.2 AtleasthalfoftheDirectors(roundeddowntothenearestwholenumber)
mustretirefromofficeateachannualgeneralmeetingunlesstherehasbeenanelectionofDirectorsearlierthatyear.
9.3 AsbetweenthoseDirectorswhoaretoretireunderclause9.2,thoseto
retirewill,unlesstheyotherwiseagreeamongthemselves,bedeterminedbylot.
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9.4 AretiringDirectorcontinuestoholdofficeasaDirectorthroughoutthemeetingatwhichthatDirectorretiresandatanyadjournment.
ChiefExecutiveOfficer9.5 Clauses9.1to9.5donotapplytotheChiefExecutiveOfficertotheextent
theChiefExecutiveOfficerisaDirector.RetiringDirectoreligibleforre-election9.6 ADirectorwhoretiresfromofficeorwhoseofficeisvacatedunderthis
Constitutionwillbeeligibleforelectionorre-electiontotheBoardatthemeetingatwhichthatDirectorretiresfromoffice.
RemovalofDirectorbytheCompany9.7 TheCompanymaybyOrdinaryResolutionremoveanyDirectoratanytime.Vacationofoffice9.8 TheofficeofaDirectorwillbeautomaticallyvacatediftheDirector:
(a) isdeclaredbankrupt;(b) becomesofunsoundmindorapersonwhosepersonorestateis
liabletobedealtwithunderthelawsrelatingtomentalhealth;(c) isprohibitedfrombeingaDirectorinaccordancewithanyofthe
provisionsoftheActoranyordermadeundertheActortheDirector'sofficeisvacated;
(d) resignsbygivingtheCompanywrittennotice;(e) eitherpersonallyorbyanalternateDirector,failstoattendBoard
meetingsforacontinuousperiodofthreeMonthswithoutleaveofabsencefromtheBoard;or
(f) isanexecutivedirectorunderanemploymentorservicesagreementwiththeCompanyandthatagreementterminates,unlesstheBoarddeterminesotherwise.
9.9 ADirectorwhoseofficeisvacatedunderparagraphs9.8(a),9.8(b)or9.8(c)
willnotbeeligibleforre-electionuntilthedisability(ordisabilities)referredtois(orare)removed.
10.DIRECTORS'CONTRACTS
DirectornottovoteoncontractinwhichtheDirectorhasamaterialpersonalinterest
10.1 SubjecttotheAct,aDirectormaynotvoteatanyBoardmeetingaboutanycontractorarrangementinwhichtheDirectorhas,whetherdirectlyorindirectly,amaterialpersonalinterest.However,thatDirectormayexecuteorotherwiseactinrespectofthatcontractorarrangement.
Directorstodeclareinterest10.2 AnyDirectorwhohasamaterialpersonalinterestinamatterthatrelatesto
theCompany'saffairsmustgivetheotherDirectorsnoticeofthatinterest,unlesstheinterestisofatypereferredtoinsection191(2)(a)oftheAct,oralloftheconditionsreferredtoinsection191(2)(c)oftheActaresatisfied.
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10.3 TheDirectormustdeclarethenatureandextentoftheDirector'sinterestandtherelationoftheinteresttotheCompany'saffairsataDirectors'meetingassoonaspossibleaftertheDirectorbecomesawareoftheirinterestinthematter.
10.4 ADirectorwhohasaninterestinamattermaygiveastandingnoticetothe
otherDirectorsofthenatureandextentofthatDirector'sinterestinthematterinaccordancewithsection192oftheAct.
Directorstodeclarepotentialconflicts10.5 AnyDirectorwhoholdsanyofficeorpossessesanypropertyin
circumstanceswheretheholdingorpossessionmight,eitherdirectlyorindirectly,createconflictingdutiesorinterestswiththosedutiesorintereststhattheDirectorhasinhisorhercapacityasaDirector,mustdeclarethefactofholdingthatofficeorpossessingthatproperty,andthenatureandextentofanyconflict,atthefirstDirectors'meetingheldafterheorshebecomesaDirectoror(ifalreadyaDirector)atthefirstDirector'smeetingheldafterheorshebecomesawareoftherelevantfactswhichgiverisetotheconflict.SecretarytorecorddeclarationsofDirectors
10.6 TheSecretarymustrecordintheminutesofthemeetinganydeclarations
madeornoticesgivenbyaDirectorunderthisConstitution.
11.POWERSOFDIRECTORS
PowersofDirectors11.1 SubjecttotheActandtoanyprovisionofthisConstitution,theDirectors
willmanageorcausethemanagementofthebusinessoftheCompany.TheDirectorsmaypay,orcausetobepaid,allexpensesincurredinpromotingandformingtheCompanyandmayexercise,orcausetobeexercised,allpowersoftheCompanythatarenot,bytheActorbythisConstitution,requiredtobeexercisedbytheCompanyingeneralmeeting.
Powerstoborroworraisemoney11.2Withoutlimitingthegeneralityofclause11.1,theDirectorsmayfromtime
totimeattheirdiscretionborroworraiseanysumorsumsofmoneyorobtainotherfinancialaccommodationforCompanypurposes,andmaygrantsecurityfortherepaymentofthatsumorsumsorthepayment,performanceorfulfilmentofanydebts,liabilities,contractsorobligationsincurredorundertakenbytheCompanyinanymannerandonanytermsandconditionsastheythinkfit.
Directorsmayvotesharesinothercorporations11.3 SubjecttotheAct,theDirectorsmayexercisethevotingpowerconferred
bythesharesinanycorporationheldbytheCompanyinanymannertheythinkfit,includingincircumstanceswhereaDirectormaybeinterestedintheexercise,suchasanexerciseinfavourofanyresolutionappointingaDirectorasanOfficerofacorporationorvotingorprovidingforthepaymentofremunerationtoOfficersoftheothercorporation.
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Agentorattorney11.4 TheDirectorsmayatanytimeappointanypersonorpersonstobea
Companyagentorattorneyforanypurposeandwithanypowers,authoritiesanddiscretions(notexceedingthosevestedinorexercisablebytheDirectorsunderthisConstitution)andforanyperiodandsubjecttoanyconditionsastheDirectorsthinkfit.
11.5Anyappointmentmaybemadeinfavourof:
(a) anycompany;(b) themembers,directors,nomineesormanagersofanycompanyor
firm;or(c) anyfluctuatingbodyofpersons(whethernominatedbytheDirectors
orotherwise).
11.6 AnydocumentappointinganagentorpowerofattorneymayprovidefortheprotectionorconvenienceoftheagentorattorneyandofpersonsdealingwiththeagentorattorneyastheDirectorsmaythinkfit.
Sub-delegationofpowers11.7 TheDirectorsmayauthoriseanyagentorattorneytheyhaveappointedto
sub-delegatealloranyofthepowers,authoritiesanddiscretionsvestedinthemforthetimebeing.
12.PROCEEDINGSOFDIRECTORS
Boardmeetings12.1 TheDirectorsmaymeeteither:
(a) inperson;(b) bytelephone;(c) byaudio-visuallinkup;or(d) byanyotherinstantaneouscommunicationsmediumforconferring,
fordispatchofbusiness,andadjournandotherwiseregulatetheirmeetingsastheythinkfit.
Directortoberegardedaspresentatmeeting12.2 ADirectorisregardedaspresentatameetingwherethemeetingis
conductedbytelephone,audio-visuallinkuporotherinstantaneouscommunicationsmediumforconferring,iftheDirectorisabletohear,andtobeheardby,allothersattendingthemeeting.
Placeofmeeting12.3 Ameetingconductedbytelephone,audio-visuallinkuporother
instantaneouscommunicationsmediumforconferring,willbedeemedtobeheldattheplaceagreedonbytheDirectorsattendingthatmeeting,providedthatatleastoneoftheDirectorspresentatthemeetingwasatthatplaceforthedurationofthemeeting.MeetingsmaybeheldoutsideAustralia.
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ConveningofDirectorsmeeting12.4 ADirectormayatanytime,andtheSecretaryontherequestofaDirector
must,conveneameetingofDirectorswithin21daysofreceiptofsuchrequest.Therequestedmeetingmustnotbescheduledwithin10workingdaysafterorbeforeaplannedDirectors’meeting.
Noticeofmeeting12.5NoticeofeverymeetingofDirectorsmustbegiventoeachDirector,but
failuretogiveorreceivethatnoticewillnotinvalidateanymeeting.Directorsmayactnotwithstandingvacancy12.6 TheDirectorsmayactdespitetherebeingavacancyontheBoard,butif
andsolongastheirnumberisbelowthenumberrequiredforaquorum,theymustnotactexceptinanemergencyortofillavacancyortosummonageneralmeeting.
QuorumforBoardmeetings12.7 AtameetingofDirectors,thenumberofDirectorsnecessarytoconstitute
aquorumisthatnumberasdeterminedbytheDirectorsand,unlessotherwisedetermined,isthree.
Meetingcompetenttoexerciseallpowers12.8 ADirectors'meetingatwhichaquorumispresentwillbecompetentto
exercisealloranyofthepowersanddiscretionsvestedinorexercisablebytheDirectorsgenerally.
ChairofBoardmeetings12.9 TheDirectorsmayelectachairanddeputychairoftheirmeetingsand
determinetheperiodsforwhichtheyaretoholdoffice.Ifnochairordeputychairiselectedorifatanymeetingneitherthechairnorthedeputychairispresentatthetimeappointedforthemeeting,theDirectorspresentatthemeetingmaychooseoneoftheDirectorspresenttobechairofthemeeting.
Documentstabledatmeeting12.10Anoriginaldocument,oraphotocopy,facsimileorelectroniccopyofthat
document,whichisinthepossessionof,orhasbeenseenby,allDirectorsattendingtheDirectors'meetingbefore,oratthetimeof,thatmeeting,isdeemedtobeadocumenttabledatthatmeeting.
Questionstobedecidedbymajority12.11QuestionsarisingatanyBoardmeetingwillbedecidedbyamajorityof
votesofDirectorspresentandvoting.Ifthevotescastareequal,thechairwillhaveasecondorcastingvote.
Resolutioninwriting12.12 AresolutioninwritingofwhichnoticehasbeengiventoallDirectorsfor
thetimebeingentitledtoreceivenoticeofthatmeetingandwhichissignedbyamajorityofDirectorsforthetimebeingentitledtoattendandvoteatDirectors'meetingswillbeasvalidandeffectualasifithadbeenpassedataDirectors'meetingdulyconvenedandheld.
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ThatresolutionmayconsistofseveraldocumentsinlikeformeachsignedbyoneormoreoftheDirectors.Forthepurposesofthisclause12.12:(a) thesignatureofanalternateDirectorwillbeaseffectiveas,andmay
besubstitutedfor,thesignatureofanappointingDirector;and(b) asignaturewillbevalidifitistransmittedbyfacsimile,e-mail,or
othergenerallyacceptedtechnology.
12.13 Theeffectivedateofthatresolutionreferredtoinclause12.12isthedateonwhichthedocumentoranyofthecounterpartdocumentswaslastsigned.
ResolutionpassedisdeemedtobedeterminationofBoard12.14AnyresolutionproperlypassedatadulyconvenedDirectors'meetingat
whichaquorumispresentwillbedeemedtobeadeterminationbyalltheDirectorsortheBoardforthepurposesofthisConstitution.
Committeepowersandmeetings12.15 TheDirectorsmaydelegateanyoftheirpowerstoacommitteeof
Directors,asoleDirectorand/orotherpersonsastheythinkfitandmayrevokethatdelegation.
12.16Anycommitteecanexercisethepowersdelegatedtoitinaccordancewith
anydirectionsthatmayfromtimetotimebeimposedonitbytheBoard.12.17Themeetingsandproceedingsofanycommitteeconsistingoftwoormore
DirectorswillbegovernedbytheprovisionsofthisConstitutionregulatingthemeetingsandproceedingsoftheDirectorssofarastheyareapplicableandarenotsupersededbyanydirectionmadebytheBoardunderthisclause12.
12.18Subjecttotheclauses12.15and12.16,theBoardmayestablishaGiftFund
Committee,whichmayconsistoftheChiefExecutiveOfficerandatleasttwoDirectorsandanyotherpersontheBoardthinksfit.TheGiftFundCommitteewill:(a) managetheGiftFund,includingactingastheonlysignatoriestothe
GiftFund;and(b) performanyotherspecificrolesandresponsibilitiesasrequiredby
theDepartmentfromtimetotime.ValidityofactsofDirectors12.19 AllactsdonebyanyDirectors'meetingorbyacommitteeoftheDirectors
orbyanypersonactingasaDirectorwillbevalidevenitisdiscoveredafterwardsthattherewassomedefectintheappointmentorelectionofthatDirectororpersonactingasaDirectororthatanyDirectorwasdisqualifiedorhadvacatedofficeorwasotherwisenotentitledtovoteoract.
13.SECRETARY
13.1 ASecretaryorSecretariesoftheCompanymustbeappointedbytheDirectorsinaccordancewiththeAct.TheDirectorsmayalsoappointactingandassistantSecretaries.
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13.2 ASecretaryholdsofficeonthetermsandconditions(includingasto
remuneration)andwiththepowers,dutiesandauthorities,asdeterminedbytheBoard.TheexerciseofthosepowersandauthoritiesandtheperformanceofthosedutiesbyaSecretaryissubjectatalltimestothecontroloftheBoard.ASecretarymayberemovedbytheBoard.
14.EXECUTIVEOFFICERS
AppointmentofChiefExecutiveOfficer14.1 TheDirectorsmayatanytimeappointanyperson(whetherornota
Director)totheofficeofChiefExecutiveOfficerortoanyotherexecutiveofficeforanyperiodandonanytermstheythinkfitand,subjecttothetermsofanyagreemententeredintoinanyparticularcase,mayrevoketheappointment.
14.2 TheChiefExecutiveOfficerappointedunderclause14.1mustbeaVoting
MemberbutisnotrequiredtobeaDirector.PaymentstoChiefExecutiveOfficer14.3WheretheDirectorsappointaChiefExecutiveOfficerinaccordancewith
clause14.1suchChiefExecutiveOfficerwillbeentitledtoreceiveremunerationinrespectofservicesactuallyrenderedtotheCompany,subjecttothetermsofanyagreemententeredintoinrespectofsuchappointment,asapprovedbytheBoardinaccordancewiththisConstitution,includingfortheavoidanceofdoubtwheresuchChiefExecutiveOfficerisaDirectoroftheCompany.
Directorsmayconferpowers14.4 TheBoardmaygrantaChiefExecutiveOfficer(whereheorsheisa
Director)orotherexecutiveDirectoranyofthepowersexercisablebytheDirectorsontermsandconditionsandwithanyrestrictionsthattheythinkfit.Anypowerswhichareconferredmaybeconcurrentwithortotheexclusionoftheirownpowers.TheDirectorsmayatanytimerevoke,withdraw,alterorvaryalloranyofthosepowers.
EngagementofDirectorstoperformexecutivefunctionsorprovide
consultancyservices14.5 TheBoardmaycontractwithaDirectororDirectorsfortheperformanceby
suchDirectororDirectorsofexecutivefunctionsinrelationtotheCompanyortheprovisionofconsultancyservicestotheCompany.
RemunerationofDirectors14.6 Subjecttoclause14.3and14.6,theDirectorswillnotbeentitledtoreceive
remunerationorfeesforservicesprovidedbythemasDirectorsoftheCompany.
14.7 AnypaymentstoaDirectorbytheCompanyasprovidedforunderclause
1.12mustbeapprovedbytheDirectors.
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ExpensesofDirectors14.8 IfapprovedbytheDirectors,aDirectormaybepaidallreasonable
travellingandotherexpensesincurredbytheminattendingandreturningfrommeetingsoftheDirectors,anycommitteeoftheDirectorsoranygeneralmeetingsoftheCompanyorotherwiseinconnectionwiththebusinessoftheCompanyandtheperformanceoftheirfunctionsinaccordancewiththisConstitution.
15.INDEMNITYANDINSURANCE
Indemnity15.1 Subjecttoclause15.3,tothemaximumextentpermittedbylaw:
(a)theCompany:(i) mustindemnifyeachDirectorandSecretaryandeachformer
DirectorandSecretary,includingeachDirectorandSecretarywhoisorwas,attherequestoftheCompany,servingasadirectororsecretaryofanothercompany;and
(ii) mayindemnifyanyotherOfficerorformerOfficeroftheCompany,againstanyliability(otherthanlegalcosts)incurredinactingasaDirector,Secretary,orotherOfficeroftheCompany,orasadirectororsecretaryofanothercompanyattherequestoftheCompany,otherthan:
(iii) aliabilityowedtotheCompanyoraRelatedBodyCorporate;(iv) aliabilityforapecuniarypenaltyorderundersection1317G
oracompensationorderundersection1317Hor1317HAoftheAct;or
(v) aliabilitythatdidnotariseoutofconductingoodfaith;
(b) theCompany:(i) mustindemnifyeachDirectorandSecretary,andeachformer
DirectorandSecretary,includingeachDirectorandSecretarywhoisorwas,attherequestoftheCompany,servingasadirectororsecretaryofanothercompany;and
(ii) mayindemnifyanyotherOfficerorformerOfficer,forcostsandexpensesincurredbyaDirector,SecretaryorotherOfficeroftheCompany,indefendinganactionforaliabilityincurredinactingasaDirector,SecretaryorotherOfficeroftheCompany,orasadirectororsecretaryofanothercompanyattherequestoftheCompany,exceptforlegalcostsincurred:
(iii) indefendingorresistinganyproceedings,whethercivilorcriminal,inwhichtheDirector,SecretaryorotherOfficeroftheCompany,isfoundtohavealiabilityforwhichtheycouldnotbeindemnifiedunderclause15.1(a)above;
(iv) indefendingorresistingcriminalproceedingsinwhichtheDirector,SecretaryorotherOfficeroftheCompany,isfoundguilty;
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(v) indefendingorresistingproceedingsbroughtbytheASICorby
aliquidatorforacourtorderifthegroundsformakingtheorderarefoundbythecourttohavebeenestablished,exceptforcostsincurredinrespondingtoactionstakenbytheASICoraliquidatoraspartofaninvestigationbeforecommencingproceedingsforthecourtorder;or
(vi) inconnectionwithproceedingsforrelieftotheDirector,SecretaryorotherOfficeroftheCompany,undertheActinwhichthereliefisdeniedbythecourt;and.
(c) theCompanymaymakeapayment,oragreetomakeapayment,
whetherbywayofadvance,loanorotherwise,foranylegalcostsincurredbyaDirector,SecretaryorotherOfficeroftheCompany,includingaDirectorandSecretarywhoisorwas,attherequestoftheCompany,servingasadirectororsecretaryofanothercompany,ontheconditionthattheDirector,Secretaryor,otherOfficeroftheCompany,mustrepaytheamountpaidbytheCompanytotheextentthattheCompanyisultimatelyfoundnotliabletoindemnifytheDirector,Secretaryor,otherOfficeroftheCompany,forthoselegalcosts.
Insurance15.2 Subjecttoclause15.3,tothemaximumextentpermittedbylawthe
Companymaypay,oragreetopay,apremiumforacontractinsuringapersonwhoisorhasbeenaDirector,SecretaryorotherOfficeroftheCompany,includingapersonwhoisorhasbeen,attherequestoftheCompany,adirectororsecretaryofanothercompany,oraDirector,SecretaryorotherOfficerofasubsidiaryoftheCompany,againstaliabilityincurredbythepersoninthatcapacity,includingaliabilityforlegalcosts,unlesstheliability:(a) arisesoutofconductinvolvingwilfulbreachofdutyinrelationtothe
Company;or(b) arisesoutofacontraventionofsections182or183oftheAct.
Exclusionsrequiredbylaw15.3 TheCompanymustnotindemnifyanypersoninrespectofanyliabilityor
legalcostspursuanttoclauses15.1,orpayanypremiumforacontractpursuanttoclause15.2,ifandtotheextentthattheCompanyisprohibitedbylawfromdoingso.
16.FINANCIALSTATEMENTS
Financialrecords16.1 TheDirectorsmustcausefinancialandotherrecordstobekeptasrequired
bytheAct,theTaxActandthisConstitution.Financialstatementstobeaudited16.2 ThefinancialstatementsoftheCompanyforeachFinancialYearmustbe
auditedbytheauditorinaccordancewiththeActandtheTaxAct.
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Auditor16.3 TheauditoroftheCompanyistobeappointedandremovedfromtimeto
timeinaccordancewiththeAct.
17.GIFTFUND
TheGiftFund17.1 TheCompanymustestablishandmaintainapublicfund(GiftFund):
(a) theobjectiveofwhichmustbetosupportthePrincipalPurposes;(b) isoperatedonanot-for-profitbasis;(c) towhichmembersofthepublicaretobeinvitedtomakegiftsor
moneyorpropertytothefundforthePrincipalPurposes;(d) towhichgiftsofmoneyorpropertyforthePrincipalPurposesareto
bemade;(e) towhichcontributions(thatarenotgifts)butwhicharedescribedin
section30-15oftheTaxActaretobemade;(f) towhichcontributions(thatarenotgifts)butwhichcanbemadeto
theGiftFundwithoutadverselyaffectingtheCompany'sdeductiblegiftrecipientstatusaretobemade;
(g) towhichanymoneyreceivedbytheCompanybecauseofsuchgiftsorcontributionsistobecredited;and
(h) thatdoesnotreceiveanyothermoneyorproperty.LimitsonuseofGiftFund17.2 TheCompanymustuseassetsoftheGiftFundonlyforthePrincipal
Purposes.MaintainingtheFund17.3 InmaintainingtheGiftFund,theCompanywill:
(a) ensurethatalltimesthefundismaintainedandusedforthePrincipalPurposes;
(b) ensurethattheGiftFundhasitsownbankaccount(separatefromtheCompanybankaccount)forthedepositofdonatedmonies,includinginterestaccruingthereonandmoniesearnedfrompublicfundassets;
(c) ensurethattheGiftFundisoperatedseparatelyandmaintainedwithseparatebooksofaccountfromtheCompany'sgeneralaccounts;
(d) haveinplaceappropriateprocedurestoensureonlyandallproperamountsofmoneyandpropertyarecreditedtotheGiftFund;
(e) ensurethatanymoneyreceivedbytheCompanyfrominterestondonations,incomederivedfromdonatedproperty,andmoneyfromtherealisationofsuchpropertyistobedepositedintotheGiftFund;
(f) ensurethatreceiptsaretobeissuedinthenameoftheGiftFund;(g) ensureanymoneyorpropertywhichisincorrectlyreceivedintothe
GiftFundwillberemovedfromtheGiftFundassoonaspracticablewiththeaccountsfortheGiftFundadjustedandnotedaccordingly;and
(h) keepproperaccountingrecordsandproceduresfortheGiftFundwhich:(i) recordandexplainalltransactionsandotheractstheGiftFund
and/ortheCompanyengagesinwhichisrelevanttotheCompany'sstatusasadeductiblegiftrecipient;and
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(ii) showthattheeachofthefollowingassetsoftheGiftFundisusedbytheGiftFundand/ortheCompanyonlyforthePrincipalPurposes:(A) giftsofmoneyorpropertyforthePrincipalPurposes;(B) contributions(thatarenotgifts)butwhicharedescribed
insection30-15oftheTaxActheldforthePrincipalPurposes;
(C) contributions(thatarenotgifts)butwhichcanbemadetotheGiftFundwithoutadverselyaffectingtheCompany'sdeductiblegiftrecipientstatus;and
(D) moneyreceivedbytheGiftFundbecauseofsuchgiftsorcontributions;
(i) keeptherecordsreferredinparagraph(h)foratleastfiveyearsafterthecompletionofsuchtransactionsoractstowhichtheyrelate;
(j) ensurethatthereleaseofmoniesfromtheGiftFundandthemanagementof,andsaleof,GiftFundassetsisauthorisedbytheGiftFundCommittee;
(k) atalltimesensureitcomplieswiththerequirementsoftheTaxActandallotherlawsandregulationsinexistencefromtimetotimeoranyguidelinesissuedbytheAustralianTaxationOfficeinrelationtogiftfundsorsuchothergovernmentauthorityoverseeingtheadministrationofgiftfunds.
17.4 TheCompanyagreestocomplywithanyrulesorrequirementsthatthe
Treasurerand/ortheEnvironmentMinisterwithresponsibilityfortheenvironmentmaymaketoensurethatgiftsmadetotheGiftFundareonlyusedforitsPrincipalPurposes.
17.5 TheCompanywillinformtheDepartmentassoonasreasonablypracticable
intheeventof:(a) anychangeinnameoftheCompanyorthenameoftheGiftFund;(b) anychangetothemembershipofGiftFundCommittee;or(c) anychangetothisConstitutionresultinginthedeparturefromthe
modelrulesforpublicfundsintheGuidelinestotheRegisterofEnvironmentalOrganisations.
17.6 TheCompanywillprovidestatisticalinformationrequestedbythe
DepartmentondonationstotheGiftFundwithinfourMonthsoftheendoftheFinancialYear.
17.7 AnauditedfinancialstatementfortheCompanyanditsGiftFundwillbe
suppliedtotheDepartmentwiththeannualstatisticalreturn.ThestatementwillprovideinformationontheexpenditureofGiftFundmoniesandthemanagementofGiftFundassets.
WindingupofGiftFund17.8 AtthefirstoccurrenceofeitherthewindingupoftheGiftFundorthe
CompanyceasingtobeendorsedasadeductiblegiftrecipientundertheTaxAct,anysurplusassetsoftheGiftFundmustbetransferredtoafund,authorityorinstitutionwhich:(a) haspurposessimilartothePrincipalPurposes;(b) islistedontheRegister;and
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(c) whoseconstitutionprohibitsthedistributionofitsincomeandpropertyamongitsDirectors,MembersandbeneficiariestoanextentatleastasgreatasisimposedontheCompanyunderorbyvirtueofclauses1.10.
17.9 Theidentityofthetransfereeunderclause17.8mustbedecidedbythe
Board.
18.WINDINGUP
Distributionofassets18.1 Subjecttoclause17.8,ifuponthewindingupordissolutionofthe
Companythereremainsaftersatisfactionofallitsdebtsandliabilitiesanypropertywhatsoever,thesamewillnotbepaidtoordistributedamongsttheMembersbutwillbegivenortransferredtooneormoreotherfunds,authoritiesorinstitutionswhichoreachofwhich:(a) haspurposessimilartothePrincipalPurposes;(b) islistedontheRegister;and(c) whoseconstitutionprohibitsthedistributionofitsincomeand
propertyamongitsDirectors,MembersandbeneficiariestoanextentatleastasgreatasisimposedontheCompanyunderorbyvirtueofclauses1.10.
18.2 Theidentityofthetransfereeunderclause18.1mustbedecidedbythe
Board.Feeorcommissionpaidtoliquidatortobeapprovedingeneralmeeting
18.3NofeeorcommissionwillbepaidbytheCompanytoanyDirectoror
liquidatoruponanysaleorrealisationoftheCompany'sundertakingorassetsoranypartofthemexceptwiththeapprovaloftheCompanyingeneralmeeting,thatmeetingtobeconvenedbynoticespecifyingthefeeorcommissionproposedtobepaid.
19.MINUTESANDREGISTERSTOBEKEPT
Minutes19.1 TheDirectorsmustcausetobeenteredinminutebooksoftheCompany
withinoneMonthoftherelevantmeeting,minutescontainingdetailsof:(a) thenamesoftheDirectorspresentateachDirectors'meetingand
meetingofanycommitteeofDirectors;(b) alldeclarationsmadeornoticesgivenbyanyDirector(either
generallyorspecifically)ofitsinterestinanycontractorproposedcontractorofitsholdingofanyofficeorpropertywherebyanyconflictofdutyorinterestmayarise;and
(c) allresolutionsandproceedingsofgeneralmeetingsoftheCompany,Directors'meetingsandmeetingsofanycommitteeoftheDirectors.
Minutestobesignedbythechair19.2 AnyminutesofanygeneralmeetingsoftheCompany,Directors'meetingor
meetingsofanycommitteeoftheDirectorsmustbesignedbythechairof
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themeetingorbythechairofthenextsucceedingmeetingandoncesignedwillconstituteprimafacieevidenceofthemattersstatedintheminutes.
Registers19.3 TheDirectorsmustcausetheCompanytokeep:
(a) aregisterofMembersandotherregistersrequiredundertheAct;and
(b) anyotherregistersorsub-registersrequiredbylaw.
20.INSPECTIONOFRECORDS
20.1 SubjecttotheAct,theDirectorsmaydeterminewhetherandtowhatextentthedocumentsandrecordsoftheCompanywillbeopentoinspectionbyanyperson.Thisclause20doesnotlimittherightsofaDirectororformerDirectorunderthelaw.
21.NOTICES
ServiceofnoticesbyCompany21.1 AnoticemaybegivenbytheCompanytoanyMemberinanyoneofthe
followingways:(a) personally,bygivingittotheMember;(b) byleavingitaddressedtotheMemberattheMember'saddress;(c) byfacsimiletotheMemberattheMember'sfacsimilenumber;(d) bye-mailtotheMember'selectronicaddress;(e) bypostbysendingitaddressedtotheMemberattheMember's
address;or(f) otherwisebyanymethod(includingbyadvertisement)asthe
Directorsmaydetermine.
Electroniccommunications21.2WheretheCompanyisrequiredbytheActorthisConstitutionto:
(a) giveinformationinwriting;(b) provideasignature;(c) produceadocument;(d) recordinformation;or(e) retainadocument,thatrequirementistakentohavebeenmetifthe
Companyusesanelectroniccommunicationoranelectronicformoftherelevantdocument,andtheCompanycomplieswithanyfurtherrequirementsoftheElectronicTransactionsAct1999(Cth).
Noticedeemedtobeserved21.3 Anynoticebyadvertisementwillbedeemedtohavebeenservedonthe
dayofpublicationofthenewspapercontainingtheadvertisement.21.4 Anynoticesentbypostwillbedeemedtohavebeenservedontheday
followingthedayonwhichthenoticeisposted.21.5 Anynoticesentbyfacsimileorotherelectronicmeanswillbedeemedto
havebeenservedonthesamedaythatitissent.21.6 AnynoticeservedonaMemberpersonallyorleftattheMember'saddress
willbedeemedtohavebeenservedwhendelivered.
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Servicebypost21.7 Anoticesentbypostwillbeproperlyservedifthenoticewascorrectly
addressedandwaspostedwiththerequiredpostage.Acertificateinwritingsignedbyanymanager,SecretaryorotherOfficeroftheCompanythatthenoticewassoaddressedandpostedisconclusiveevidenceofproperservicebypost.
NoticestoMemberswhosewhereaboutsunknown21.8Where:
(a) theCompanyingoodfaithhasreasontobelievethataMemberisnotknownattheaddressshownforthatMemberintheRegister;
(b) theCompanyhassubsequentlymadeanenquiryatthataddressastothewhereaboutsoftheMember;and
(c) theenquiryeitherelicitsnoresponseoraresponseindicatingthattheMember'spresentwhereaboutsareunknown,allfuturenoticeswillbedeemedtobegiventotheMemberifthenoticeisexhibitedintheOfficeforaperiod(notincludingweekendsandpublicholidays)of48hoursandwillbedeemedtobedulyservedatthecommencementofthatperiod.Thisclause21.8willapplyunlessanduntiltheMemberinformstheCompanythattheMemberhasresumedresidenceattheMember'saddressshownintheRegisterornotifiestheCompanyofanewaddresstowhichtheCompanymaysendtheMembernotices(whichnewaddressisdeemedtobetheMember'sregisteredplaceofaddress).
Signingnotices21.9 ThesignaturetoanynoticetobegivenbytheCompanymaybewritten,
printedorprovidedbyelectronicmeans.Countingdays21.10 Whereagivennumberofdays'noticeornoticeextendingoveranyother
periodisrequiredtobegiven,thedayonwhichnoticeisdeemedtobegivenwillnotbecountedinthenumberofdaysorotherperiod.
22. THESEAL
UseoftheSeal22.1 IftheCompanyhasaSeal:
(a) theDirectorsmustprovideforthesafecustodyoftheSeal;(b) theSealmustbeusedonlybytheauthorityoftheBoardora
committeeoftheDirectorswithauthorityfromtheBoardtoauthorisetheuseoftheSeal;and
(c) everydocumenttowhichtheSealisaffixedmustbesignedbyaDirectorandcountersignedbyanotherDirector,aSecretaryoranotherpersonappointedbytheDirectorstocountersignthatdocumentoraclassofdocumentsinwhichthatdocumentisincluded.
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23. NEGOTIABLEINSTRUMENTS
Termsofnegotiableinstruments23.1 Allcheques,billsofexchange,promissorynotesandothernegotiable
instrumentsmustbesigned,drawn,accepted,madeorendorsed(asthecasemaybe)forandonbehalfoftheCompanybythosepersonsandinthatmannerdeterminedbytheDirectors.
24. INTERNALDISPUTES
24.1TheDirectorsmayprovideforamechanismtobeestablishedforresolvinginternaldisputeswithinitsMembership,whichincludes,withoutlimitation:(a) theappointmentofanindependentpersontoarbitratethedispute;(b) aprocesstobringdisputingpartiestogethertoresolvethedisputeat
anearlystage;(c) aprocesstoensurethatallpartiesreceiveafullandfairopportunity
ofpresentingtheircase;and(d) wherethedisputecannotberesolvedinternallybymediationor
arbitration,toreferthemattertoacommunityjusticecentre,orequivalent,whichfunctionsas"acentrefordisputesettlement".
25. AMENDMENTOFTHECONSTITUTION
25.1 Subjecttoclause5.1,thisConstitutionmaybeamendedbyaSpecialResolution.