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Transcript of Consolidated District Reviews and Monitoring Preparing for Desk Monitoring of Titles I-A, I-D, II-A,...
Consolidated District Reviews and Monitoring
Preparing for Desk Monitoring of Titles I-A, I-D, II-A, VI-B (REAP), and X
Summer 2013
Welcome! ODE’s objective in monitoring Learn about program recordkeeping Collaborate with other program coordinators Discuss the format, content, and review of
program materials
ODE Strategic Plan Goal: Conduct all federal compliance and on-
site monitoring visits in a positive and respectful way that leads to improved outcomes for students.
What to Anticipate Technical assistance before, during, and after
monitoring Level of satisfaction and feedback from
districts Other changes to streamline document
submissions, provide better technical support, and reduce burden on districts
Some changes will be during 2013-14 and some implemented the following year
Capturing Good Strategies Goal is to record and share strategies for
meeting requirements Effective, efficient, smart thinking and action Districts assist in the sharing in the future Working on details of a plan
Why does ODE monitor districts? Responsibility for accountable use of funds as
supplemental to state funds Confirm intentional use of funds to expand
services Provide technical assistance on program
management and services to students
Will my district be monitored? 3-5 years after last monitoring Selected based on geography and time since
last monitoring Districts to be monitored announced each
spring
When will districts be monitored? Fall 2013
6 districts visited 26 districts desk monitored
Spring 2014 5-7 districts visited from among fall desk monitored 24 districts desk monitored
Fall 2014 5-7 districts visited from among spring desk
monitored 20 districts desk monitored
Which programs are included? Title I-A – Funds to schools with high levels of
poverty Title I-D – Programs for neglected and
delinquent students Title II-A – Teacher quality Title VI-B (REAP) – Small, rural schools Title X – Homeless student education
Which are completed separately? Title I-C – Migrant Education Title III – Education of ELLs Title IV-B – 21st Century Community Learning Title V-B – Charter Schools Federal programs in special education Federal programs in assessment
How does monitoring work? Review of program documentation (desk
monitoring) Follow-up report or plans for visit
Most districts receive report from monitoring 5-7 scheduled for follow-up visit with discussion but
no report
How are the reviews conducted? Districts submit notebooks describing program
implementation Reviewers assemble for 4 days of notebook
reading 8-10 ODE staff 17-20 knowledgeable contractors
Budget compared to expenditures Submitted materials reviewed for completeness Technical assistance opportunities identified and
documented
What should district staff prepare? Notebook for each program Dividers downloaded from ODE website Search www.ode.state.or.us for “ESEA
Monitoring” www.ode.state.or.us/search/page/?=1426
Which years are reviewed? Last year and current year for programs
funded in your district For 2013 both fall and spring, 2013-14 SY and
2012-13 SY Budget narrative as currently available (ODE
provides this) Expenditures to date
What evidence should I have? Materials called for in notebook tabs Announcements and sign-in sheets for
meetings, letters and other communication with private schools, staff assignment and utilization, etc.
Budget and expenditures
What happens after the review? ODE staff choose 5-7 districts for onsite
visit/review Those not visited will receive report of findings
from desk monitoring Those visited will receive report of findings
after visit
How do onsite visits work? Coordinate with ODE lead for visit Submit new notebooks 2 weeks before visit Meet with ODE/contractor staff to discuss
content of notebooks and discuss programs Host 1 to 5 day visit depending on district size
What reports do districts get? Desk monitored districts receive oral report
during exit interviews on last day of monitoring
Onsite monitored districts receive oral report on last day of visit
Print report sent within 30 days of monitoring District response requested within 60 days of
receipt of report
Who do I contact? Russ Sweet, ESEA District Support and
Monitoring Lead [email protected] 503-947-5638