Consistency of Editorial Style on Stockton's Web Siteintraweb.stockton.edu/eyos/extaffairs/Content...
Transcript of Consistency of Editorial Style on Stockton's Web Siteintraweb.stockton.edu/eyos/extaffairs/Content...
Consistency of Editorial Style on Stockton's Web Site
In this section, the learner will:
recognize the editorial style used on Stockton's Web site.
Important Consistency Rule of Thumb for Editorial Style:
Be consistent in use of editorial style throughout documents and Web site for
all elements, such as presentation of URLs, use of commas (serial vs. non-
serial), use of capitalization, etc.
Stockton employs two editorial references for its published documents
including its Web site, The Chicago Manual of Style, 16th Edition
and Webster's New College Dictionary (Fourth Edition).
An editorial style guide specific to Stockton based on The Chicago Manual of
Style, 16th Edition and Webster's New College Dictionary (Fourth Edition)
has been developed by Kim A. McCabe, Director, Publications/Creative
Services. The complete document and sections of the document by topic can
be accessed below in pdf form. To access the complete document or a topic,
click on the title.
For internal use// Publications/Creative Services //Editorial Style Guide
Last revised 5/18/2010
Prepared by: Kim A. McCabe, Director, Publications/Creative Services
Editorial Reference Sources:
Webster’s New World College Dictionary (Fourth Edition)
The Chicago Manual of Style, 15th Edition. (2003). Chicago: University of Chicago Press.
A
abbreviations
Use periods in academic degrees and professional and honorary designations. For
example, B.A., B.S., Ph.D.
For states use the abbreviated form of the U.S. Postal system.
AL, (Alaska, AK), (American Samoa, AS), AZ, AR, CA, CO, CT, DE, DC, FL, GA,
(Guam, GU), HI, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MS, MO, MT, NE,
NV, NH, NJ, NM, NY, NC, ND, OH, OK, OR, PA, PR, RI, SC, SD, TN, TX, UT, VT, VA,
VI, WA, WV, WI, WY
ACT, American College Testing
Consider the value of including this statement in publications:
accreditation The Richard Stockton College of New Jersey is accredited by the Commission on Higher Education—Middle States Association of Colleges and Schools. The Social Work Program has been accredited by the Council on Social Work Education. The teacher education sequence has been approved by the New Jersey Department of Education and the National Association of State Directors of Teacher Education and Certification. The Nursing Program has been accredited by the New Jersey Board of Nursing and the Commission on Collegiate Nursing Education. The Chemistry Program offers a B.S. track accredited by the American Chemical Society. The Physical Therapy Program has been accredited by the American Physical
Therapy Association. The Environmental Health Track of the Public Health Program has been accredited by the National Environmental Health Sciences and Protection Accreditation Council, and that program‘s Health Administration Track has been accredited by the Association of University Programs in Health Administration. The Occupational Therapy Program is accredited by the Accreditation Council for Occupational Therapy Education (ACOTE) of the American Occupational Therapy Association (AOTA).
acreage 2,000-acre campus
acronyms
These are usually set in full caps with no periods.
ACT (American College Testing)
EOF (Educational Opportunity Fund)
FAFSA (Free Application for Federal Student Aid)
FERPA (Family Educational Rights and Privacy Act)
GED (general equivalency diploma)
MCAT (Medical College Admission Test)
RN (registered nurse)
TOEFL (Test of English as a Foreign Language)
WLFR, 91.7 FM (campus radio [Lake Fred Radio])
-------------------------------------------------------------
Commonly Used Acronyms at The Richard Stockton College of New Jersey
Program Schools
ARHU Arts and Humanities
GENS General Studies
GRAD Graduate Studies
NAMS Natural Sciences and Math
PROS Professional Studies
SOBL Social and Behavioral Sciences
EDUC Education
BSNS Business
Undergraduate Course Acronyms
ACCT Accounting
ANTH Anthropology
ARTP Performing Arts
ARTV Visual Arts
BASK Basic Skills
BIOL Biology
Biochemistry/Molecular Biology
BSNS Business
CHEM Chemistry
COMM Communications
Computational Science
CRIM Criminal Justice
CSIS Computer Science Information/Systems
ECON Economics
EDUC Educational Studies
ENGN Engineering
ENVL Environmental Sciences
FINA Finances
GAH General Arts and Humanities
GEN General Interdisciplinary Skills/Topics
GEOL Geology
GERO Gerontology
GIS General Integration and Synthesis
GNM General Natural Science and Math
GSS General Social and Behavioral Sciences
HIST Historical Studies
HOSP Hospitality Management
INTL International Studies
Languages & Cultural Studies
LANG Romance and Classical Languages and Literature
Liberal Studies
LITT Literature
MARS Marine Science
MATH Mathematics
MGMT Management
MKTG Marketing
NURS Nursing
PHIL Philosophy and Religion
PHTH Physical Therapy
PHYS Physics
PLAW Public Law
POLS Political Science
PSYC Psychology
PUBH Public Health
SOCY Sociology
Sociology & Anthropology
SOWK Social Work
SPAD Speech Pathology and Audiology
Studies on the Arts
Graduate Program Course Acronyms
ACCT Accounting
BSNS Business Administration
CRIM Criminal Justice
EDUC Education
FINA Finance
HOSP Hospitality Management
INTC Instructional Technology
MAHG Holocaust and Genocide Studies
MGMT Management
NURS Nursing
OCTH Occupational Therapy
PHTH Physical Therapy
-------------------------------------------------------
advisor
Rather than adviser
afterward
Not afterwards
Alumni year of graduation
Do not include a comma between the alumni name and the year of graduation.
Joe Smith ‗03
Americans with Disabilities Act / Accessibility
Invitations to campus or to an event should include the following text:
The Richard Stockton College of New Jersey is committed to providing equal access to its
programs and facilities for persons with disabilities. Those persons with special needs should
notify [telephone number and/or name of the College organization] at least 14 days before
the event you will attend.
among/between
Two entities, use between
More than two entities, use among.
application deadlines
Undergraduate: Fall term, May 1 for freshmen [first-year students], June 1 for transfers and
readmits, March 15 for international students
Spring term, December 1 for freshmen [first-year students], transfers and readmits
associate degree
Not associate‘s degree
assure
To put a person‘s mind to rest (e.g., I assured her of my cooking skills.).
Athletics and Recreation
The College is a Division III member of the National Collegiate Athletic Association, Eastern
Collegiate Athletic Conference and the New Jersey Athletic Conference.
Fall
Men's Soccer
Women's Soccer
Volleyball
Cross Country
Women's Tennis
Field Hockey
Ice Hockey
Winter
Men's Basketball
Women's Basketball
Indoor Track and Field
Cheerleading
Spring
Lacrosse
Baseball
Softball
Women's Rowing and Field
Outdoor Track & Field
B
baccalaureate
C
capitalization
Avoid capitalization of generic terms (e.g., master‘s degree, college, and program).
When referring to The Richard Stockton College of New Jersey, ―College‖ is capitalized.
Offices, Committees, the Board of Trustees, Divisions
The formal names of offices, programs, committees, divisions and institutions are
capitalized; informal names and incomplete designations are not.
Program in Criminal Justice; criminal justice program; the program
College Technology and Media Committee; technology committee; the
committee
Office of Admissions; the admissions office; the office
The Richard Stockton College of New Jersey Board of Trustees; the board of
trustees; the trustees; the board
Division of Student Affairs, the student affairs division
Events
The formal names of special events are capitalized.
Stay on Campus Weekend; Instant Decisions Days; Spring Commencement;
registration (is not capitalized because it‘s a description of a specific period of
time, not a special event).
EXCEPTION: Titles of People within the Stockton Community
Titles should be consistently capitalized.
President Saatkamp;
Dr. Herman J. Saatkamp Jr., President of The Richard Stockton College of
New Jersey; the President
NOTE: Avoid use of comma before Jr. in Dr. Saatkamp‘s name. (Or, if
commas are used, use a pair of commas around Jr.)
Vice President Joe Smith, Ph.D.
Dr. Joe Smith, Vice President for Student Affairs
Places
The formal names of buildings, places, and centers are capitalized:
Ann F. Townsend Residential Life Center
Townsend Residential Life Center (TRLC)
Carnegie Library Center
Center for Academic Advising
Center for Instructional Media and Technology
College Center
Commons Building
Elizabeth B. Alton Auditorium
Free To Be Child Care Center
Lloyd D. Levenson Institute of Gaming, Hospitality and Tourism
Mainland Division of the Atlantic City Medical Center
Performing Arts Center
Sara and Sam Schoffer Holocaust Resource Center
Southern Regional Institute and Educational Technology Training Center
SRI and ETTC
Sports Center
StockMarket
Stockton Center on Successful Aging
The Lodge at Lakeside
The Richard Stockton Coastal Research Center
Coastal Research Center
William J. Hughes Center for Public Policy
Tests
The formal names of standardized tests are capitalized.
Scholastic Assessment Test (SAT)
American College Testing (ACT)
Test of English as a Foreign Language (TOEFL)
College Level Examination Program (CLEP)
co-chair
coeducation
commas
Avoid the serial comma. In a series consisting of three or more elements, commas do not
separate the second and third elements, except in those instances when it provides clarity
to the reader.
computer addresses (URLs)
Avoid breaking the address at the end of a line. If it must be broken, do not hyphenate the
broken address.
consistency (important rule of thumb)
Be consistent in use of style throughout document for all elements, such as presentation of
URLs, use of commas (serial vs. non-serial), use of capitalization, etc.
course work
Two words
D
dash
An ―em‖ dash is used to indicate a sudden break in thought that causes an abrupt
change in sentence structure (e.g., ―I want to go to the store—I need a new dress—
before the end of the day.).
En-dash is used to connect numbers or dates (ranges); e.g., 1971–2004.
degrees
The word degree should not follow an abbreviation.
wrong: She has a B.A. degree in English.
right: She has a B.A. in English.
She has a bachelor‘s degree in English.
When referring to degrees in general, the type of degree is lowercased.
They all earned master‘s degrees.
She has a bachelor‘s degree.
Formal names of degree programs should be used upon first reference.
BACHELOR OF ARTS
1. Applied Physics
2. Biology 3. Business Studies 4. Chemistry
5. Communications 6. Computational Science
7. Computer Science and Information Systems 8. Criminal Justice 9. Economics
10.Environmental Studies 11.Geology
12.Historical Studies 13.Liberal Studies 14.Literature
15.Marine Science 16.Mathematics
17.Philosophy and Religion 18.Political Science
19.Psychology
20.Romance and Classical Languages 21.Sociology and Anthropology
22.Studies in the Arts 23.Teacher Education
BACHELOR OF SCIENCE
24.Applied Physics 25.Biochemistry/Molecular Biology 26.Biology
27.Business Studies 28.Chemistry
29.Computer Science and Information Systems 30.Environmental Studies 31.Geology
32.Marine Science 33.Mathematics
34.Psychology 35.Public Health 36.Social Work
37.Speech Pathology and Audiology 38.Nursing (B.S.N.)
GRADUATE PROGRAMS
1. Master of Science in Computational Science 2. Master of Arts in Criminal Justice 3. Master of Arts in Education 4. Master of Arts in Educational Leadership 5. Master of Science in Environmental Science 6. Master of Arts in Holocaust and Genocide Studies 7. Master of Arts in Instructional Technology 8. Master of Business Administration 9. Master of Science in Nursing 10. Master of Science in Occupational Therapy 11. Master of Social Work 12. Post-Baccalaureate Paralegal Certificate Program (PARA) 13. Post-Master's Certificate: New Jersey Standard Supervisor Endorsement
DOCTORAL PROGRAM
1. Doctor of Physical Therapy 2. Post-Professional Doctor of Physical Therapy
domain name
Excludes the leading http:// unless the URL does not begin with the standard www.
E
Use as a noun; also acceptable as a verb.
Ensure (See insure.)
To guarantee or to make certain of.
EOF, Educational Opportunity Fund
Equity in Athletics Act
This statement appears annually in Signals:
The Richard Stockton College of New Jersey abides by all policies and procedures
identified by the NCAA regarding the Equity in Athletics Act. Please know that all
pertinent records relating to Stockton‘s student-athletes are on file with the Office
of Athletics and Recreation, Sports Center, Room 303.
Equal Opportunity Statement
This statement—or it‘s shortened version (see guidelines online) should appear in
all print publications.
The Richard Stockton College of New Jersey is an equal opportunity college. It does
not discriminate in admission or access to its programs and activities or in
treatment or employment of individuals on the basis of race, gender, national origin
or ancestry, age, religion, disability, affectional or sexual orientation, marital status,
familial status, atypical hereditary cellular or blood trait, genetic information,
and/or liability for service in the Armed Forces of the United States.
extracurricular
experiential
F
faculty
As a singular noun, represents all of the instructors of the College (or one of its
programs); takes a singular verb.
FAFSA, Free Application for Federal Student Aid
FAQs
No apostrophe.
fax
Use as noun or verb.
first-come, first-served basis
Note use of hyphens
freshman
There‘s a trend toward the use of the term first-year student, but freshman is acceptable
full-time, full time
He is a full-time student and he works full time.
G
GMAT, Graduate Management Admission Test
grade point average (GPA)
No hyphens, open compound, uppercase GPA
GRE, Graduate Record Examination
H
headlines
Titles: Capitalize the first word, last word and all nouns, pronouns, adjectives, verbs,
adverbs and subordinating conjunctions. Articles, coordinating conjunctions, and
prepositions are lowercased.
hyphenation
Use to create compound modifiers in some, but not all, cases.
co-chair
coeducational
co-ops (but cooperative education)
extracurricular
field trip
first-come, first-served basis
full-time faculty (but students attend full time)
grade point average
healthcare
interdisciplinary
laptop
multidisciplinary
non-refundable deposit
off-campus apartment (but some students reside off campus)
post-master‘s certificate
pre-career student
pre-medical students
pre-professional student
upper-division courses
Web-based education
Web-enhanced courses (but courses are Web enhanced)
well-rounded student (but the student is well rounded)
work-study programs
home page
Two words.
I
ID
inclusive (nonsexist) language
Use nonsexist language.
Avoid gender-specific titles or terms:
instead of ... write
chairman ... chair
businessman ... business executive, manager
cameraman ... camera operator
coed ... student, woman student
congressman ... representative, senator
fireman ... firefighter
forefathers ... ancestors
foreman ... supervisor
mailman ... mail carrier
insure (See ensure.)
Guarantee against risk; insurance.
interdisciplinary
Internet
With a capital I.
intranet
With a lower case i.
J
K
L
M
MCAT, Medical College Admission Test
N
non
Generally use without hyphen.
numbers
Spell out numbers one through nine. Numbers 10 and higher can be written as a
number (except when referring to the number of credits in a course (e.g., 4
credits).
There were six students in the classroom.
There are 12 squirrels on that tree.
There were 21 people in the cafeteria.
There are 6,000 full-time students.
But,
There are a thousand excuses.
All numbers beginning a sentence are written out.
Use commas for numbers 1,000 and above.
O
off-campus, off campus
The hyphen is used when off-campus is used as a compound modifier and without the
hyphen when, it is used as a prepositional phrase.
Example: Even though he wanted to live on campus, he ended up living in off-
campus housing. (In this instance, on campus is a prepositional phrase, off-campus
is modifying housing.)
on-campus, on campus
The hyphen is used when on-campus is used as a compound modifier and without the
hyphen, when it is used as a prepositional phrase.
Example: There‘s always something happening off campus, but I prefer on-campus
events. (In this instance, off campus is a prepositional phrase, on-campus is
modifying events.)
online
one word, no hyphen
P
As per Chicago Manual of Style, 9.19, percentages are given in numerals. In
standard text, the word percent is used, unless many percentages are included, in
which case the symbol % can be used.
PIN
Acronym for personal identification number
Q
quotation marks
Commas and periods go inside quotation marks. Semicolons and colons go outside quotation marks.
R ranges
Write out ―to‖ and ―through‖ when using ranges or spans in text (instead of an en
dash).
The Richard Stockton College of New Jersey
Use the full name on first reference and the short name ―Stockton College‖ is
acceptable there after; also ―Stockton‖ and ―College.‖
S
seasons (see terms)
The names of the four seasons are lowercased, unless personified.
spring Father Winter (as a person)
fall
self-
A hyphen follows the prefix.
semi colon
Marks stronger breaks in a sentence flow than that represented by a comma.
Social Security number
Note capitalization.
Special Words List
database
e-journal
e-newsletter
e-portfolio
E-zine
FTP
Internet
online
URL
Web
advisor
baccalaureate degree
cable TV
capstone course
coeducational
course load
course work
faculty (singular noun)
home page
Internet intramural sports
Stockton Now
Web site
World Wide Web
SSTV
Stockton Student Television
T
telephone numbers
When publishing a telephone number, call the number to make sure it is correct. Avoid
breaking telephone numbers in text. Maintain area code presentation throughout document;
either (609) or 609-//be consistent
terms (see seasons)
fall term, fall 2004, and spring term, spring 2005; avoid use of uppercase, unless
used at the beginning of a sentence or as part of a specific title.
that or which
―That‖ introduces a restrictive clause and ―which‖ introduces a nonrestrictive
clause. As per Chicago Manual of Style, 5.202, ―In polished American prose, that is
used restrictively to narrow a category or identify a particular item being talked
about {any building that is taller must be outside the state}; which is used
nonrestrictively—not to narrow…but to add something about an item already
identified {alongside the officer trotted a toy poodle, which is hardly a typical police
dog}.‖
time
Set abbreviations for divisions of the day in lowercase: 4 p.m., 3:36 a.m.
TOEFL, Test of English as a Foreign Language
toward
Not towards
U
ULTRA
Undergraduate Learning Training and Awareness Program
upward Not upwards
V
W
Web
Note capitalization.
web based
In or around the World Wide Web; to function within the World Wide Web.
web enhanced
As an adjective to be understood as being supported or amplified by the World Wide Web.
To function interactively with the World Wide Web.
Web page Note capitalization. A single file on the World Wide Web, providing text, graphical images,
etc.
Web site
Note capitalization. A location on the World Wide Web, consisting of one or more Web pages
accessible at a single address.
which or that
See that or which.
WLRF
workstation
One word
worldwide
World Wide Web URL: http://www.stockton.edu; otherwise use domain name, www.stockton.edu.
X
Y
Z
ZIP code Note capitalization of ZIP